IFB_968-0331-24_COUNTY-WIDE_ROAD_TOWING_SERVICES_Final_v2.pdf

IFB NO: 968-0331-24

SUBMISSION DATE: 05/05/2023 5:00 PM PST

INVITATION FOR BIDS (IFB)

NO.: 968-0331-24

FOR

COUNTY-WIDE ROAD TOWING SERVICES

FOR THE

GENERAL SERVICES DEPARTMENT

FLEET MANAGEMENT DIVISION AND

THE SHERIFF’S OFFICE

IFB RELEASE DATE: MARCH 31, 2023

SUBMISSION DATE: MAY 5, 2023 5:00 PM, PST

LATE BIDS WILL NOT BE ACCEPTED

SUBMIT IFB TO: IFB COORDINATOR

Solano County electronically via Bonfire E-Procurement Platform

Solano County Portal website at https://solanocounty.bonfirehub.com

James Kasey, Buyer jckasey@solanocounty.com

Phone: 707-784-6976

Any bidder participating in this solicitation is required to have a vendor application on file with the County. This application may be downloaded from the Solano County website at www.solanocounty.com. Include the application with your proposal. The County will post any changes and information relating to this IFB digitally via Bonfire E-Procurement Platform. Bidders are responsible for frequently checking the Bonfire Platform at https://solanocounty.bonfirehub.com for any changes or information relating to this IFB.

MEGAN M. GREVE

Director MMGreve@SolanoCounty.com

(707) 784-7900

DUSTIN D. LENO

Assistant Director DDLeno@solanocounty.com

(707) 784-7900

DEPARTMENT OF GENERAL SERVICES

Central Services Division LORRAINE TANG

Sr. Staff Analyst LCTang@solanocounty.com

(707) 784-3426

675 Texas Street, Suite 2500 Fairfield, CA 94533-6342 Fax (707) 784-6320 www.solanocounty.com https://solanocounty.bonfirehub.com/ mailto:jckasey@solanocounty.com http://www.solanocounty.com/ https://solanocounty.bonfirehub.com/ mailto:MMGreve@SolanoCounty.com mailto:DDLeno@solanocounty.com

DATE: MARCH 31, 2023

INVITATION FOR BIDS (IFB) NO: 968-0331-24

COUNTY – WIDE ROAD TOWING SERVICES

ATTENTION: ALL PROSPECTIVE BIDDERS

We invite you to participate in this bidding opportunity described in the attached Invitation for Bid (IFB). If you are interested, the IFB package may be downloaded from the Bonfire E- Procurement platform, Solano County Portal at https://solanocounty.bonfirehub.com/login.

Notice is hereby given that bids MUST be electronically submitted via Bonfire website https://solanocounty.bonfirehub.com/login , no later than May 5, 2023 5:00 PM, Pacific Standard Time (PST), at which time, the County will access and evaluate all bids in accordance with the County of Solano’s specifications and contract documents. Any hard copy submissions, submissions via email, or late submissions will be retained in the file unopened and will be considered disqualified.

It is the responsibility of the bidder to see that any electronic submitted bid shall have sufficient time to be received by the Bonfire website before the bid submittal deadline. The receiving time in the Bonfire website will be the governing time for acceptability of bids.

Bidders shall visit the Bonfire website for any upcoming updates, changes, or information regarding this solicitation prior and after bid submission date.

Respectfully.

James Kasey

IFB Coordinator

DEPARTMENT OF GENERAL SERVICES

Central Services Division

LORRAINE TANG

Sr. Staff Analyst LCTang@solanocounty.com

(707) 784-3426

675 Texas Street, Suite 2500 Fairfield, CA 94533-6342 Fax (707) 784-6320 www.solanocounty.com

MEGAN M. GREVE

Director MMGreve@SolanoCounty.com

(707) 784-7900

DUSTIN D. LENO

Assistant Director DDLeno@solanocounty.com

(707) 784-7900 https://solanocounty.bonfirehub.com/login mailto:MMGreve@SolanoCounty.com mailto:DDLeno@solanocounty.com

1.0. STATEMENT OF PURPOSE

1.1. The purpose of this Invitation for Bid (IFB) is to define the County’s minimum requirements and gain adequate information by which the County may evaluate services offered by contractors or vendors. As used herein, the term contractor or vendor shall mean the contractor, its employees, or agents.

1.2. The County of Solano, on behalf of the General Service Department, Fleet Management Division and the Sheriff’s Office, hereinafter referred to as the “County,” is soliciting bids for a Firm-Fixed-Price contract(s) with one or more qualified firm(s) to provide road towing services in areas of Solano County. All services shall be provided in accordance with the specifications contained herein and/or attached hereto.

1.3. The County reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the County and not necessarily to the lowest vendor, but to the bid determined to be professionally and technically able to render services and perform associated work in support of the department and fulfill all contract requirements.

Moreover, the County reserves the right to award all bid items to more than one vendor (multiple award contracts), if deemed in the best interest of the County. If and where multiple award contracts are made, County department/agencies may purchase goods from one or more awarded vendors.

1.4. Bidders are responsible for checking Bonfire E-Procurement Platform, Solano County Portal frequently for any current information and documents pertained to this IFB.

1.5. Bidder’s quote shall be valid at least for (90) days after IFB closing date.

1.6. Questions regarding this solicitation preferably shall be posted via Bonfire E-Procurement

Platform Solano County Portal at https://solanocounty.bonfirehub.com/login or submitted in writing to the IFB Coordinator, email at jckasey@solanocounty.com no later than April 14, 2023 5:00 PM, PST. Response to written questions will be posted on the Bonfire Website Solano County Portal no later than April 21, 2023 5:00 PM, PST. If there is a delay in posting responses, the bid submission due date may be extended commensurate. The County cannot assure any response to questions/inquiries received after this date.

2.0. CONTRACT TYPE AND DURATION

2.1. This Firm-Fixed-Price contract shall be in the form of Blanket Purchase (BPO). All requirements, terms and conditions of the solicitation shall be incorporated in the BPO by reference, with the same force and effect as they were given in full text. The period of this contract shall be from July 1, 2023 to June 30, 2024. The County shall have the right to renew this contract for two (2) additional one-year terms under the same terms and conditions of the original contract. Contractor warrants that the unit prices stated herein shall remain firm for a period of not less than one year from the first date of the contract period.

Prices may be negotiated only during the sixty-day period prior to the anniversary date. All prices, costs, and conditions outlined in the bid shall remain fixed for the first year of the contract and may be adjusted for subsequent contract extensions.

mailto:jckasey@solanocounty.com

2.2. Any requested increases shall be limited to direct cost increases to the contractor. Full documentation of such increases shall be submitted with any request for increase. The County will have the discretion to approve price increases.

2.3. The County may accept, negotiate, or reject any requested price increases. Should the County reject the request for increase, the contractor may elect to cancel the contract, provided written notification is given to the County within 60 days prior to the cancellation date.

3.0. SCOPE OF WORK

3.0.1. The County intends to secure a County-wide tow service contract to one or more contractors that can provide 24-hour service, 7 days per week, including all holidays. Tow response time to the location of the disabled or specified vehicle shall be as specified in this IFB (see specific requirements below). The County requires that all services bid through this solicitation and all pricing quoted to be in accordance with terms, conditions, provisions and specifications contained in this solicitation.

3.0.2. Vehicle types to be serviced are as follows, but not necessarily limited to approximately 500 County-owned vehicles, consisting of cars, sedans, SUV’s, light trucks, vans, single axles and minibuses with a maximum of 10,000 pounds GVW.

3.0.3. The number of “Evidence Tows” (“Forensic Tows”) the Sheriff’s Office estimates is 15 vehicles per year. Towing of construction type equipment and heavy-duty trucks will not be required.

3.0.4. Bid prices shall include any and all incidentals, tools, parts, labor, materials, equipment, and transportation costs, including any fuel surcharge, necessary to fully complete contract services as herein specified. Only flat rate bids will be accepted, except where specified otherwise in bid, (only out of County Sheriff’s Office forensic tow charges will be based on mileage).

3.0.5. Bids based on other pricing units (hourly, mileage only, etc.), will not be considered.

Contractors must quote on each line item separately and prices must be stated in units as specified.

A. Zoned Areas: For the purposes of evaluation of bids, the bid sheets indicate the areas to be serviced within Solano County, is divided into four zones. Zoned areas to be serviced are outlined on the attached County map. The bid may be awarded in full, by zone, or by other methods as specified in this IFB, depending on a bidder’s ability to service all areas and shall be in the best interest of the County. (Refer to Attachment 10).

B. Safety: Contractor(s) shall be solely and completely responsible for all work performed and the safety of all persons and property on the site during performance of contract services. Contractor(s) shall conform to all governing safety regulations.

C. Payments: Payments shall be made within thirty-five to forty (35-40) days after acceptance of service and County’s validation of Contractor’s invoices and delivery slips.

(Refer to specific requirements, below, 3.2.C).

3.2. SPECIFIC REQUIREMENTS

A. Communication: Contractor shall provide the County with a single telephone number to be used for requesting towing services 24 hours a day, seven days a week. A person who can dispatch a tow truck and give the requesting employee an accurate estimated time of arrival to the service location, or schedule towing when immediate service is not being requested must answer this phone number. Answering services, messaging services, automated paging systems, or any other system of voice messaging is not acceptable. Contractor’s dispatched tow trucks must be able to communicate via radio or cell phone.

B. Response Time: Contractor must be able to respond to the disabled vehicle location within one (1) hour of receiving a request except forensic tows, (see section 3.4. B. below) for towing services, unless the County employee initiating the request authorizes additional time.

Immediately, upon receiving a request for tow services, contractor must advise the County employee if a tow truck cannot respond to the disabled vehicle within one hour.

Multiple delinquent service responses may be cause for termination. The County reserves the right to request other services, cancel awarded contract and/or re-award a new contract due to poor performance and/or delayed service response.

C. Reporting: Contractor shall provide County employee or department requesting service with a separate delivery slips and invoices for each service response. The County will not be responsible to pay where positive identity of County employee (by department, contact number and employee badge number) requesting service is not obtained by your staff.

Delivery slips/invoices shall have the following information: FIRST: date, unit number, year make, model, license plate number and mileage of towed vehicle. SECOND: location and time vehicle was dropped off, and parking space where the vehicle is parked, and THIRD:

Contractor’s vehicle beginning and ending mileage, and FOURTH: Sheriff’s Office case number, exception is non-evidence tows.

3.3 SPECIAL REQUIREMENTS

A. Evidence of Insurability / Business Licenses: Successful Bidder shall submit evidence of all required insurance. An Accord or equal thereto cover page and copy of current business license will suffice and if awarded the contract the Bidder has ten (10) calendar days to produce the required insurance naming Solano County as an additional insured. The Bidder shall certify to the possession of any and all current required licenses or certifications. Do not purchase additional insurance until this bid had been awarded.

B. Required Permits / Certifications: The Contractor shall comply with all applicable Federal, State and local regulations.

C. Towing Vehicle Requirements: Contractor to provide appropriate towing equipment to the type of vehicle being towed and follow the manufacturer’s specification contained in the vehicle “Owner’s Manual” or the most current edition of the “AAA Towing Manual” when hooking up the vehicles.

If a breakdown occurs after hours (5:00 PM), contractor will be required to deliver the disabled vehicle as specified, and then with prior approval obtained at the time of notification, transport County employee(s) to a requested destination.

Contractor must advise the County of any change in company equipment and agrees to make the County aware of any pending changes which may affect this contract.

3.4. SHERIFF’S OFFICE REQUIREMENTS

A. General Provisions

Invoices must be mailed to the Sheriff’s Office, 530 Union Ave, Fairfield, California 94533, to process payment. (Refer to 3.2 C., SPECIAL REQUIREMENTS)

Contractor must recognize that the vehicle itself and the contents within it are evidence and that some evidence, such as fingerprints and chemicals, may not be readily visible by the contractor's employees. To preserve the evidence, the Contractor’s employees must always follow the direction of Sheriff's personnel at the crime scene and at the vehicle evidence processing lot and cannot touch the vehicle, enter the vehicle, or disturb, move and/or remove the contents of the vehicle without permission from Sheriff's personnel.

B. Specific Provisions

Contractor will be required, as part of the contract, to respond to calls to tow vehicles that are considered evidence from the location of the crime scene to the Sheriff's vehicle evidence processing lot at 2500 Claybank Road, Fairfield, California or 1055 Horizon Drive, Suite B Fairfield, CA. Drive will be provided the specific address at the time of tow. Hours of operation are: Monday- Sunday, 24/7.

1. The vehicle must be towed from the crime scene to the vehicle evidence processing lot without any stops or deviations from the most direct route.

2. The tow vehicle and Contractor’s employee must report to the crime scene within 40 minutes of callout. Contractor’s employee must notify Sheriff’s Dispatch if arrival will exceed 40 minutes. The County reserves the right to engage alternate evidence tow providers if the awarded Contractor fails to meet the 40-minute window on a consistent basis, e.g. three repeated instances is considered consistent. Acceptable delays shall include verifiable adverse traffic conditions.

3. The Contractor must respond to all evidence tow calls with a flatbed truck.

4. The Contractor’s employees must always wear gloves when assigned to an evidence tow call.

3.5. FLEET MANAGEMENT COUNTY-WIDE REQUIREMENTS

A. General Provisions

1. Invoices must be mailed to Fleet Management, 3255 North Texas Street, Fairfield, California 94533, to process payment. (Refer to 3.2 C, entitled SPECIAL

REQUIREMENTS).

2. The County, also on occasion, has a need to have vehicles delivered from County’s

Public Works Operations Facility, 3255 North Texas Street to First Capitol Auction, Vallejo, California. These vehicles will not require emergency towing and in most cases, can be delivered at the convenience of the contractor or as agreed to by Fleet Management.

3. Successful contractor(s) must obtain keys to vehicles requiring towing services from Fleet Operations prior to proceeding to the disabled vehicle or proceed with tow as specified by Fleet Management.

B. Specific Provisions

Vehicles picked up in any zone will be delivered to Fleet Operations, Fairfield, at the times and locations specified below:

LOCATIONS DROP-OFF TIMES

Fleet Operations 6:00 AM to 4:30 PM Corporation Yard Monday through Friday 3255 N Texas Street Fairfield, CA 94533

4.0. INSTRUCTIONS TO BIDDERS

1. INFORMED BIDDERS. Before submitting bids, bidders must fully inform themselves of the conditions, requirements and specifications of the products or materials to be furnished. Failure to do so will be at bidder’s own risk and they cannot secure relief on the plea of error.

2. BID FORMS. Bid must be submitted via electronic submission via Bonfire website at https://solanocounty.bonfirehub.com/login.

3. PRICES, NOTATIONS, AND MISTAKES. All prices and notations must be ink or typewritten.

Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person who signs bid. Prices shall be stated in units and quotations made separately on each item. In case of conflict, unit prices will govern. Where there is a conflict between words and figures, words will govern.

4. OFFERS OF MORE THAN ONE PRICE. Bidders are allowed to submit more than one bid but not more than two bids. Bidders may submit one base bid and one alternate bid. Where bidder submits more than one bid, one bid shall be marked “base bid” and the other shall be marked “alternate bid.” Base bid and the alternate bid shall be submitted in accordance with the terms and conditions of this bid solicitation. The County reserves the sole right to accept or reject any alternate offer, in whole or part. Any such acceptance, in whole or in part, shall be in the best interest of the County.

5. TERMS OF THE OFFER. Solano County’s acceptance of bidder’s offer shall be limited to the terms herein unless expressly agreed in writing by Solano County. Bids offering terms other than those shown herein will be declared non-responsive and will not be considered.

6. BIDDER AGREEMENT TO TERMS AND CONDITIONS. Submission of a signed bid will be interpreted to mean bidder has agreed to all the terms and conditions set forth in the pages of this solicitation.

7. CANCELLATION OF CONTRACT. The County of Solano may cancel this contract without cause at any time by giving thirty (30) days written notice to the supplier/vendor. The County of Solano may cancel this contract with cause at any time by giving ten (10) days written notice to the vendor. Cancellation for cause shall be at the discretion of the County of Solano and shall be, but is not limited to, failure to supply the service specified within the time allowed or within the terms, conditions, or provisions of this contract. The Contractor may not cancel this contract without prior written consent of Purchasing Services.

8. COMPLIANCE OR DEVIATION TO SPECIFICATIONS. Bidder hereby agrees that the services offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the bidder’s response. Bidder may submit an attachment entitled “Exception to Specifications,” which must be signed by bidder’s authorized representative. An explanation must be made for each item to which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but shall not be an acceptable substitution for the requirement. The County reserves the sole and independent right to accept or reject any exception or deviation in whole or part. Any such acceptance, in whole or in part, shall be in the best interest of the County.

9. COMPLIANCE WITH LAWS. All bids shall comply with current federal, state, local and other laws relative thereto.

10. FORCE MAJEURE. If execution of this contract shall be delayed or suspended and if such failure arises out of causes beyond the control of and without fault or negligence of the Vendor, the vendor shall notify the County of Solano, in writing, within twenty-four (24) hours, after the delay. Such causes may include but are not limited to acts of God, war, acts of public enemy, acts of any governmental entity in its sovereign or contractual capacity, fires, floods, epidemics, strikes and unusually severe weather.

11. FORMATION OF CONTRACT. Bidder’s signed bid and Solano County’s written acceptance shall constitute a binding contract.

12. LAWS GOVERNING CONTRACT. This contract shall be in accordance with the laws of the State of California. The parties stipulate that this contract was entered into in the County of Solano, in the State of California. The parties further stipulate that the County of Solano, California, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

13. NOMENCLATURES. The terms successful bidder, supplier, vendor, and contractor may be used interchangeably in this solicitation and shall refer exclusively to the person, company, or corporation with whom the County of Solano enters into a contract as a result of this solicitation.

14. SELL OR ASSIGN. The successful bidder shall not have the right to sell, assign, or transfer, any rights or duties under this contract without the specific written consent of the County of Solano.

15. SEVERABILITY. If any provisions, or portions of any provisions, of this contract are held invalid, illegal, or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

16. BID PREPARATION. Solano County shall not pay for any information herein requested, or is it liable for any costs incurred by prospective bidders.

17. PROMPT PAYMENT TERMS. Discounts for payments made twenty (20) days or more from receipt of invoice will be considered in award of bid. Payment discounts must be clearly shown on the Bid Form. Normal payment terms are net 30-45 days, after receipt of invoice and equipment acceptance.

18. TAXES-SALES. California sales tax should be shown separately on the bid form, when and where indicated (if not indicated on bid sheet do not include in your bid).

19. TAXES, FEDERAL EXCISE. The County of Solano is exempt from federal excise tax.

20. DEADLINE FOR BID SUBMITTALS. Unless otherwise specified, the time of day for the following events shall be between 8:00 a.m. and 4:30 p.m., Pacific Time.

21. BIDS MUST BE SUBMITTED ON OR BEFORE THE SUBMISSION DATE AND TIME.

Contractors shall respond to the IFB and any exhibits, attachments, or amendments. A contractor's failure to submit a bid as required on or before the deadline shall cause the bid to be disqualified.

22 BID SUBMITTALS. An electronic submission of Bids via Bonfire E-Procurement Platform Solano County Portal at https://solanocounty.bonfirehub.com/login are due no later than May 05, 2023 5:00 PM (PST). Late submittals will not be accepted. The County will not pay any costs associated with the preparation, submittal, or presentation of any bid. Please register as a Vendor with E-Procurement Platform, Solano County Portal at https://solanocounty.bonfirehub.com/login for uninterrupted notification and access to County bidding opportunities. The County will only accept submission of all bids via Bonfire Interactive E Procurement Platform. Any hard copy submission, any other submission method (email, fax, etc.) will be retained in the file unopened and will be considered disqualified from consideration in further bidding process.

23. BID AMENDMENT. The County shall not accept any amendments, revisions, or alterations to bids after the deadline for submittal.

24. BID WITHDRAWAL. To withdraw a bid, contractor must submit a written request, signed by an authorized representative, to the Bid Coordinator prior to the official deadline / submittal date and time. After withdrawing a previously submitted bid, the contractor may submit another at any time up to the deadline for submittals.

25. BIDS FOR ADDITIONAL SERVICES. If a contractor indicates an offer of services in addition to those required by and described in this IFB, these additional services may be added to the contract before, or at any time during an agreed to contract period, at the sole discretion of the County.

26. BID ERRORS. Contractors are liable for all errors or omissions contained in their bids.

Contractors will not be allowed to alter documents after the deadline for submitting bids.

27. CONFLICT OF INTEREST. By submitting a bid, the contractor certifies that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Contractor in connection with the procurement under this IFB.

28. NON-DISCRIMINATION. No person shall be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in the County’s contracted programs or activities on the grounds of disability, age, race, color, religion, sex, national origin, or any other classification protected by federal or California State Constitutional or statutory law; nor shall they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with the County or in the employment practices of the County’s contractors. Accordingly, all vendors entering into contracts with the County shall, upon request, be required to show proof of such nondiscrimination and to post in conspicuous places.

29. RIGHT TO REFUSE PERSONNEL. Any personnel involved in this service shall submit to a criminal history screening during the contract period, if directed by the County at contractor's sole expense. The County reserves the right to refuse, at its sole discretion, any subcontractors or any personnel provided by the prime contractor or its subcontractors that fails to submit to screening or for any other reason that is in the best interest of the County.

30. LICENSURE. The contractor must hold all necessary and applicable insurance, as well as all business and professional licenses. The County may require any or all contractors to submit evidence of proper documents.

31. PROTESTS. Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the Director of General Services. The protest shall be submitted in writing to the Director of General Services within seven

(7) calendar days after such aggrieved person or company knows or should have known of the facts giving rise thereto. The protesting contractor/vendor shall file a detailed statement specifying the grounds for the protest. The protest letter must be mailed to the Director of General Services, 675 Texas Street, Suite 2500, Fairfield, CA 94533.

32. CONTRACT AWARD. The awarded bidder(s) will be issued a purchase order(s) by the County for the duration of each contract year.

33. CONTRACT MONITORING. The contractor shall be responsible for the completion of all work services set out in the contract. All work services are subject to inspection, evaluation, and acceptance by the County. The County may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. At reasonable times, the County may inspect those areas of the contractor's place of business that are related to the performance of the contract. If the County requires such an inspection, the contractor shall provide reasonable access and assistance.

34. CONTRACT AMENDMENT. If during the course of this contract, additions to and/or deletions from services provided are required as a result of changes to any statute, bylaw or regulation, the County shall notify the contractor. Added work shall be within the general scope of this IFB. In such instances, the County shall provide the contractor a written description of the additional work, and the contractor shall submit a time schedule for accomplishing the additional work and a price for the additional work based on the rates included in the contractor’s bid. If the County and the contractor reach an agreement regarding work services and associated compensation, said agreement shall become effective by means of a contract amendment. Any such amendment requiring additional work must be mutually agreed upon by the parties and signed by the contractor and must be approved by other County officials as required by County laws and regulations. The contractor shall not commence additional work until the County has issued a written contract amendment and secured all required approvals.

35. LOCAL VENDOR PREFERENCE:

35.1 In order to address the competitive disadvantage faced by local businesses that seek to enter into contracts with the County because of the higher costs of doing business in the County, and to encourage businesses to locate and remain in the County, the County has implemented a local preference policy.

35.2 Definition of Local Business

For purposes of this section, a “local business” means a business enterprise, including but not limited to a sole proprietorship, partnership, or corporation, which has the following:

• a valid business license issued from the County or a political subdivision within the

County; and

• its principal business office, or a satellite office with at least one full-time employee, located in the County.

35.3. Preference

• Where the lowest responsible bidder is not a local business, the purchasing agent shall provide the lowest responsible local business bidder, should one exist and its bid is within five percent (5%) of the lowest responsible bidder, with notice and an opportunity to reduce its bid to match that of the lowest responsible bidder. Notice shall be by telephone and either facsimile or electronic mail. The local business shall have five (5) business days after the date of such notice to match the lowest bid, in writing. Should the local business so match, it shall be deemed the lowest responsible bidder and receive the award.

• Should the lowest responsible local business bidder decline to match as set forth above, the purchasing agent shall provide the next lowest responsible local business bidder, should one exist and its bid is within five percent (5%) of the lowest responsible bidder, with the same notice and opportunity to match the bid of the lowest responsible bidder as above. This process shall continue as necessary, until an award is made either to a responsible local business bidder within five percent (5%) of the lowest responsible bidder, or the lowest responsible bidder itself.

• In instances where a local business and a non-local business submit equivalent, lowest responsible bids, the purchasing agent shall give preference to the local business.

• No contract awarded to a local business under this section shall be assigned or subcontracted in any manner that permits more than fifty (50) percent or more of the dollar value of the contract to be performed by an entity that is not a local business.

35.4 Declaration of Compliance

In submitting a bid subject to this section, a local business shall affirm its compliance with Sections 22-24 of the Solano County Code, on a form to be provided by the purchasing agent (Declaration form included in this bid

35.5 Notice

The purchasing agent shall provide adequate notice of the provisions of this section to prospective bidders.

35.6 Exceptions

The exceptions provided for in section 2.11 of the County’s Purchasing & Contracting

Policy Manual shall apply to this section. Furthermore, this section is made expressly inapplicable to public works or other projects to the extent the application would be prohibited by state or federal law.

36.0 BIDDER REGISTRATION WITH BONFIRE INTERACTIVE (EFFECTIVE IMMEDIATELY)

The County of Solano, Purchasing Services is now partnering with Bonfire Interactive to create an electronic procurement portal that will allow you to receive notifications of County business opportunities and submit bids and proposals to Solano County digitally.

All Vendors who wish to compete for County work, must register with Bonfire Interactive.

BIDDER REGISTRATION PROCEDURE: To subscribe with Bonfire Interactive and receive electronic notifications regarding upcoming and/or current bidding opportunities with the County of Solano, visit the vendor registration page at https://solanocounty.bonfirehub.com/portal/?tab=login and follow the instructions provided.

When registration is completed, vendors will receive email notifications of bidding opportunities that match the commodity/services listed in the vendor profile. It is critical to list the National Institute of Purchasing (NIGP) codes related to the services and/or commodities offered by the vendors/contractors.

Remember that all vendors are also required to be register with the County of Solano.

The vendor applications may be obtained here:

(http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=26155).

For further information, please contact Solano County Purchasing Services at Purchasing@solanocounty.com or (707) 784-6320.

https://solanocounty.bonfirehub.com/portal/?tab=login http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=26155 mailto:Purchasing@solanocounty.com

5.0. ATTACHMENT AND EXHIBITS

Complete the following required attachments and include with bid response.

ATTACHMENT 1: SIGNATURE PAGE

ATTACHMENT 2: QUESTIONS AND ANSWERS SHEET

ATTACHMENT 3: AGENCY REFERENCE FORM

ATTACHMENT 4: NON-COLLUSION DECLARATION FORM

ATTACHMENT 5: CERTIFICATE OF COMPLIANCE

ATTACHMENT 6: COUNTY RESERVATIONS

ATTACHMENT 7: DRUG FREE WORKPLACE CERTIFICATION

ATTACHMENT 8: DECLARATION OF LOCAL BUSINESS

ATTACHMENT 9: TOWING BID ZONES - MAP

ATTACHMENT 10: BID FORM

ATTACHMENT 11: IFB CHECKLIST

EXHIBIT C: GENERAL TERMS AND CONDITIONS

ATTACHMENT 1

COUNTY OF SOLANO

IFB NO.: 968-0331-24

COUNTY-WIDE ROAD TOWING SERVICES

SIGNATURE PAGE

Every submittal must contain a fully executed signature page, supplying all required information, signature, and type name and title of the individual legally authorized to commit the contractor to a binding contract to execute all specifications, provisions, terms and conditions contained herein.

I hereby certify that I have read, acknowledge, understand, and agree to the content(s) of the following notices:

CERTIFICATION – RESPOND TO THE FOLLOWING BY WRITING (YES) OR (NO) (N/A)

Local Business Preference (Complete Form and Return with Bid). Type N/A if Not Applicable

Non-Collusion Declaration (Complete Form and Return with Bid) Certification of Compliance County Reservations Drug-Free Workplace Certification Declaration of Local Business Other documents

SIGNATURE AND ACKNOWLEDGMENT:

COMPANY / FIRM NAME

ADDRESS (INCLUDING ZIP)

CONTACT PERSON:

EMAIL AND WEBSITE

PHONE SIGNATURE:

PLEASE COMPLETE AND RETURN WITH BID RESPONSE

ATTACHMENT 2

QUESTIONS AND ANSWERS FORM

Any questions regarding this solicitation shall be submitted according to the process outlined below and as specified in the solicitation document. The county’s response to questions will be as specified in the solicitation documents.

1. Submit questions or concerns on the form provided.

2. State your question(s) in the table and reference the section of the solicitation (if applicable).

3. Submit the form (Microsoft word only) via email to IFB coordinator by email at kdpoole@solanocounty.com, or submit via Bonfire Interactive website at www.gobonfire.com. Please contact the coordinator with any questions regarding this process, preferably via email.

QUESTIONS AND ANSWER

NO. REFERENCE

SECTION OF

SOLICITATION

QUESTIONS / COMMENTS COUNTY RESPONSE

(FOR COUNTY USE

ONLY)

Company/Firm Name

Address Zip:

Contact Name

Email Phone

Fax Signature http://www.gobonfire.com/

ATTACHMENT 3

AGENCY REFERENCE FORM

Supply Three (3) References of Government Agencies and/or Firms for whom Bidder has provided similar Services during the last three (3) years:

LIST OF REFERENCES

1. AGENCY OR FIRM NAME:

BUSINESS ADDRESS:

CONTACT PERSON:

TELEPHONE:

EMAIL ADDRESS:

DESCRIPTION OF SERVICE:

DATES(S) WHEN SERVICE PROVIDED

2. AGENCY OR FIRM NAME:

BUSINESS ADDRESS:

CONTACT PERSON:

TELEPHONE:

EMAIL ADDRESS:

DESCRIPTION OF SERVICE

DATES(S) WHEN SERVICE PROVIDED

3. AGENCY OR FIRM NAME:

BUSINESS ADDRESS:

CONTACT PERSON:

TELEPHONE:

DESCRIPTION OF SERVICE

DATES(S) WHEN SERVICE PROVIDED

SIGNATURE AND ACKNOWLEDGMENT:

COMPANY / FIRM NAME

ADDRESS (INCLUDING ZIP)

CONTACT PERSON:

ATTACHMENT 4

COUNTY OF SOLANO

NON-COLLUSION DECLARATION PURSUANT TO PUBLIC CONTRACT CODE SEC. 7106

The undersigned declares: I am the _____________________ of _____________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on:

(date) ______________________, (city) _________________________

(state) _________________.

Company Name _____________________________________________________________________

Bidder’s Name and Signature

ATTACHMENT 5

CERTIFICATION OF COMPLIANCE

CERTIFICATION:

The bidder does hereby make certification and assurance of the Bidder’s compliance with:

a) The laws of the County of Solano:

http://www.codepublishing.com/CA/SolanoCounty/

b) Title VI of the federal Civil Rights Act of 1964:

https://www.justice.gov/crt/fcs/TitleVI-Overview

c) Title IX of the federal Education Amendments Act of 1972:

https://www.justice.gov/crt/title-ix-education-amendments-1972

d) The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:

https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

e) The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:

https://www.ada.gov/pubs/adastatute08.html

f) All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America,

g) the condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and,

h) the condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Bidder in connection with the Procurement under this IFB.

READ AND ACKNOWLEDGE ON IFB ATTACHMENT 2, SIGNATURE PAGE

http://www.codepublishing.com/CA/SolanoCounty/ https://www.justice.gov/crt/fcs/TitleVI-Overview https://www.justice.gov/crt/title-ix-education-amendments-1972 https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity https://www.ada.gov/pubs/adastatute08.htm

ATTACHMENT 6

COUNTY RESERVATIONS

COUNTY OF SOLANO HEREBY RESERVES THE FOLLOWING RIGHTS:

The County of Solano reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the County, and not necessarily to the lowest Contractor. The intended bid award will be determined to be the most professionally and technically able to render services and perform associated work in support of the department to fulfill all contract requirements.

Right of Rejection

1. The County reserves the right to reject any and all bids, or to cancel this IFB in part or in its entirety.

2. The County reserves the right to waive any variances in proposals provided such action is in the best interest of the County.

3. The County reserves the right to amend this IFB at any time. The County also reserves the right to cancel or reissue the IFB at its sole discretion.

4. Any bid received which does not meet the requirements of this IFB, may be considered to be non-responsive, and may be rejected. The County may reject any bid that does not comply with all the terms, conditions, and performance requirements of this IFB.

5. To cancel any award and re-solicit bids for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

6. To cancel any award and re-solicit bids in the event services cannot commence with ten (10) days after the specified date for start of work.

7. To reject any and all proposals considered not to be in the best interest of the County.

8. To waive any and all minor irregularities in bids.

9. To reduce or increase any specification, in whole or in part due to changes in budget allocations.

READ AND ACKNOWLEDGE ON IFB ATTACHMENT 2, SIGNATURE PAGE

ATTACHMENT 7

COUNTY OF SOLANO

DRUG-FREE WORKPLACE CERTIFICATION

(rev-09/01/94)

COMPANY / ORGANIZATION NAME

The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section

8355(b), to inform employees about all of the following:

(a) The dangers of drug abuse in the workplace;

(b) The person's or organization's policy of maintaining a drug-free workplace;

(c) Any available counseling, rehabilitation and employee assistance programs;

and

(d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant:

(a) Will receive a copy of the company's drug-free policy statement; and

(b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant.

______________________________CERTIFICATION________________________________

I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California.

FEDERAL TAX I.D. NUMBER

ATTACHMENT 8

COUNTY OF SOLANO

DECLARATION OF LOCAL BUSINESS

Solano County gives local businesses a preference in formal solicitations of goods and services as set forth in section 22-24 of the Solano County code. in order to qualify for this preference, a business must meet all of the following criteria:

• a valid business license issued from the county or a political subdivision within the county; and

• its principal business office, or a satellite office with at least one full-time employee, located in the county.

By completing and signing this form, the undersigned states that, under penalty of perjury, the statements provided herein are true and correct and that the business meets the definition of a local business as defined in section 22-24 of the Solano County code.

All information submitted is subject to investigation, as well as disclosure to third parties under the California public records act. incomplete, unclear, or incomprehensible responses to the following will result in the bid not being considered for application of the county’s local preference policy. false or dishonest responses will result in rejection of the bid and curtail the declarant’s ability to conduct business with the county in the future. it may also result in legal action.

1. Legal name of business: ___________________________________________

2. Physical address of principal place of business or satellite office with at least one employee:

3. Please provide a copy of your business license issued by County of Solano, or incorporated city within the County:

License Number: ______________________ Issued by: __________________

Authorized Signature: _______________________________________ Date: _____________

Printed Name & Title: __________________________________________________________

ATTACHMENT 11

COUNTY OF SOLANO

IFB CHECKLIST

SIGNATURE AND ACKNOWLEDGMENT:

COMPANY / FIRM NAME

ADDRESS (INCLUDING ZIP)

CONTACT PERSON:

By signing the above, I certify that I am authorized by the company named above to respond to this

IFB.

This Checklist is not comprehensive. it is the bidder’s responsibility to ensure compliance with all requirements of this solicitation.

indicate by initialing

All required attachments, and exhibits as required by Solicitation?

Attachment 10: Bid Form Attachment 1: Signature Page Attachment 2: Questions and Answers Sheet if applicable Attachment 3: Agency Reference Form Attachment 8: Declaration of Local Business Attachment 11: IFB Checklist Any objections / comments: Specify: ______________________________________ Cover letter in letterhead, contains signature and validity period Amendment documents are attached

EXHIBIT C

GENERAL TERMS AND CONDITIONS

1. CLOSING OUT

A. County will pay Contractor's final request for payment providing Contractor has paid all financial obligations undertaken pursuant to this Contract or any other contract and/or obligation that Contractor may have with the County. If Contractor has failed to pay any obligations outstanding, County will withhold from Contractor's final request for payment the amount of such outstanding financial obligations owed by Contractor. Contractor is responsible for County's receipt of a final request for payment 30 days after termination of this Contract.

B. A final undisputed invoice shall be submitted for payment no later than ninety

(90) calendar days following the expiration or termination of this Contract, unless a later or alternate deadline is agreed to in writing by the County. The final invoice must be clearly marked “FINAL INVOICE”, thus indicating that all payment obligations of the County under this Contract have ceased and that no further payments are due or outstanding.

C. The County may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written approval of an alternate final invoice submission deadline. Written County approval for an alternate final invoice submission deadline shall be sought from the County prior to the expiration or termination of this Contract.

2. TIME

Time is of the essence in all terms and conditions of this Contract.

3. TIME OF PERFORMANCE

Work will not begin, nor claims paid for services under this Contract until all Certificates of Insurance, business and professional licenses/certificates, IRS ID number, signed W-9 form, or other applicable licenses or certificates are on file with the County’s Contract Manager.

4. TERMINATION

A. This Contract may be terminated by County or Contractor, at any time, with or without cause, upon 30 days’ written notice from one to the other.

B. County may terminate this Contract immediately upon notice of Contractor’s malfeasance.

C. Following termination, County will reimburse Contractor for all expenditures made in good faith that are unpaid at the time of termination not to exceed the maximum amount payable under this Contract unless Contractor is in default of this Contract.

5. SIGNATURE AUTHORITY

The parties executing this Contract certify that they have the proper authority to bind their respective entities to all terms and conditions set forth in this Contract.

6. REPRESENTATIONS

A. County relies upon Contractor's professional ability and training as a material inducement to enter into this Contract. Contractor represents that Contractor will perform the work according to generally accepted professional practices and standards and the requirements of applicable federal, state and local laws. County's acceptance of Contractor's work shall not constitute a waiver or release of Contractor from professional responsibility.

B. Contractor further represents that Contractor possesses current valid appropriate licensure, including, but not limited to, driver’s license, professional license, certificate of tax-exempt status, or permits, required to perform the work under this Contract.

7. INSURANCE

A. Without limiting Contractor's obligation to indemnify County, Contractor must procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work under this Contract and the results of that work by Contractor, Contractor’s agents, representatives, employees or subcontractors.

B. Minimum Scope of Insurance Coverage must be at least as broad as:

(1)…