IFB_9000_ACA1011REBID_0600_v1.xlsx
XLSX spreadsheet 37 KB Posted
- Attached to
- Rental of Portable Medical Refrigerators
- Solicitation number
- IFB 9000 ACA1011REBID
- Issued by
- Texas
About this file
This is a Price Sheet Solicitation (IFB 9000 ACA1011REBID) issued by the City of Austin, Texas, Procurement Specialist Amanda Adomavich, for the rental, delivery, maintenance, and service of portable refrigerated containers for the Austin Forensic Science Evidence Unit. The solicitation requests pricing for four types of refrigerated storage units: 8' X 20' ground level walk-in units with 800 cubic feet of storage space, 8' X 40' ground level walk-in units with 2,000 cubic feet of storage space, 8' X 20' dock-level height units with 800 cubic feet of storage space, and 8' X 40' dock-level height units with 2,000 cubic feet of storage space. Each unit type has an estimated annual quantity requirement of 12 monthly rentals. The solicitation is structured in three pricing categories: Category 1 addresses monthly unit rental rates for the specified equipment; Category 2 addresses a maximum 25 percent markup to costs for materials, with an estimated annual material spend of $5,000; and Category 3 allows offerors to propose additional related services with associated labor rates or pricing structures.
Offerors must submit pricing using the provided Price Sheet without alterations or exceptions, as modifications may result in bid disqualification. All pricing must be all-inclusive of administrative fees, overhead, per diem, shipping, and transportation costs to the Austin, Texas area, with no separate charges permitted for these items. The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual line items, categories, or other criteria deemed advantageous. Quantities listed are estimates and not guaranteed; actual purchases will be as-needed and specified by the City. Bids submitted as "0" will be interpreted as no-charge items, while "no bid" responses or blank entries may be considered non-responsive and result in bid disqualification. Offerors must provide all necessary tools, labor, travel, and equipment to perform required services. Additional refrigerated container sizes and configurations not specified in Category 1 may be provided during the contract term at pricing based on the contractor's documented acquisition or rental cost plus the awarded markup percentage, subject to City approval.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_9000_ACA1011REBID_PAC1_v1.pdf | ||
| IFB_6100_CLMC1161_PLANS_v1.pdf | ||
| IFB_7800_MLJ1045_BID_DOC_v1.pdf |
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Text version
SERVICES
Solicitation
PRICE SHEET
| SOLICITATION | IFB 9000 ACA1011REBID |
| PROCUREMENT SPECIALIST | Amanda Adomavich |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - MONTHLY UNIT RENTAL | ||||
| ITEM NO. | DESCRIPTION | ESTIMATED ANNUAL QUANTITY | MONTHLY RATE | EXTENDED PRICE |
| 1.1 | 8’ X 20’ ground level walk-in with a minimum of 800 cubic feet of product storage space | 12 | ||
| 1.2 | 8’ X 40’ ground level walk-in with a minimum of 2000 cubic feet of product storage space | 12 | ||
| 1.1 | 8’ X 20’ dock-level height with a minimum of 800 cubic of product storage space | 12 | ||
| 1.2 | 8’ X 40’ dock-level height with a minimum of 2000 cubic feet of product storage space | 12 | ||
| SUBTOTAL FOR CATEGORY 1 = |
CATEGORY 2 - MARKUP TO COSTS FOR MATERIALS (Pricing for this Category will not be used to determine award.)
The City estimates an annual spending need of $(5,000) for materials to complete these services.
Offeror shall be able to provide materials to complete the delivery, pick up, maintenance or repair services. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25% (or specified percentage amount). A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City. Additional refrigerated container sizes, capacities, or configurations not listed in Category 1 may be provided during the contract term on an as-needed basis. Pricing shall be based on the Contractor's documented acquisition or rental cost plus the markup percentage awarded under Category 2, and shall be subject to City approval prior to delivery
The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL MATERIAL SPEND | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 2.1 | Markup to Costs for all related Materials and associated Components (not to exceed 25%) | $5,000.00 | |||
| 2.1 | Markup to Costs Contractor's Cost for Refrigerated Container Sizes and Configurations Not Specified in Category 1 | $5,000.00 | |||
| SUBTOTAL FOR CATEGORY 2 = | $0.00 |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 2 = $0.00
CATEGORY 3 - NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists provision in Section 0400. Please include additional pages as necessary.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 3.1 | General Services Labor Rate | Hour |
Additional Information Requested:
The City wishes to review Offeror's experience, qualifcations and proposed solution. Include attachment(s) which support the requested information.
| ITEM NO. | ITEM DESCRIPTION | Attachment Included with Submittal? (Yes/No) |
| 4.1 | Experience: Please include either a descriptive letter, outline, summary, or synopsis outlining their experience. |
COMPANY NAME:
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