IFB_6028_pkg_.pdf

State of California

California Department of Transportation - Division of Equipment

INVITATION FOR BID

BID DUE DATE: 02/25/2016

BID OPENING: 2:15 pm

Responses must be delivered to the Division of Equipment before 2:00 P.M. on the due date.

Supplier name and address:

Supplier email

SOLICITATION NO.

6028**

REV

Date

01/26/2016

PURCHASE REQUESTED NO.

32-12-6028**

__________% CASH DISCOUNT FOR

PAYMENT WITHIN __________DAYS.

SEE REQUIRED PAYMENT DATE OF THE

GENERAL PROVISIONS PARAGRAPH 30.

DELIVERY DATE:

240 DAYS ARO

ARE YOU CLAIMING PREFERENCE AS A

SMALL BUSINESS?

Yes Cert# No

IF YES, MANUFACTURER?

Yes No

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

Yes No

Contact:

Phone:

Name (Print):

For further information, contact:

► Diana Hickison

Tel. (916) 227-9722 diana.hickison@dot.ca.gov

Title:

Return bid to:

DEPT. OF TRANSPORTATION

Division of Equipment Lobby / Receptionist 3400 R Street P.O. Box 160048 Sacramento, CA 95816

SECTION 14835 ET SEQ. OF THE CALIFORNIA

GOVERNMENT CODE REQUIRES THAT A 5%

PREFERENCE BE GIVEN TO BIDDERS WHO

QUALIFY AS A SMALL BUSINESS OR BIDDERS

WHO QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS SEE

TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896 ET SEQ. THE

VETERAN SERVICE AGENCIES QUALIFYING

AS A SMALL BUSINESS ARE CONTAINED IN

SECTION 999.50 ET SEQ. OF THE MILITARY

AND VETERANS CODE.

Signature:

Date:

Telephone Number:

FAX Number:

Federal Employer Identification Number

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the Small Business preference, the information set forth within is true and correct.

SCOPE

This solicitation is a One Time Acquisition conducted by the California Department of Transportation, Division of Equipment, For Two (2) 150 Gallon, Trailer Mounted, Rubberized Asphalt Crack Sealer in conformance with California Specification

#39607-034-153.

KEY ACTION DATES

Invitation For Bid (IFB) Release January 26, 2016 Last day to submit questions February 18, 2016 BEFORE 4:00 PM Invitation For Bid (IFB) Due February 25, 2016 BEFORE 2:00 PM

The Key Action Dates stated above are the important actions and dates by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this IFB.

METHOD OF AWARD

This solicitation shall be awarded by ”All or None” basis. Cash discounts will not be considered in the evaluating quotes for award purposes (See Section 5 of the Bidders Instructions). The award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation

REVISED 08/05/2014

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

DIVISION OF EQUIPMENT

SOLICITATION NO. REV.

CONTINUATION SHEET

Supplier Name:

6028**

RESPONSIVE BIDDER

A supplier provides a bid response that is compliant with solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract at the time of bid opening.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action dates, to the Procurement Official identified in this IFB. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

PLEASE NOTE: Questions are to be submitted by Email to the Procurement Official at diana.hickison@dot.ca.gov Questions submitted in writing along with answers will be posted via the e-procurement system.

REQUEST TO CHANGE REQUIREMENT OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action dates or two days prior to the bid due date (if no key action dates), in an email or envelope clearly marked “Request to Change Requirements of the IFB 6028**” to the Procurement Official identified in this IFB.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION REQUIREMENTS

THE DEPARTMENT ELECTS TO WAIVE THE DVBE PROGRAM REQUIREMENTS IN THIS SOLICITATION, BUT OPTS

TO INCLUDE THE DVBE INCENTIVE

This solicitation does not I include a minimum DVBE participation percentage or goal.

DVBE BID INCENTIVE. A DVBE incentive will be given to bidders who provide DVBE participation. For evaluation purposed only, the State shall apply a DVBE Bid incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration, GSPN-05-105, (located elsewhere within the solicitation document) and confirmed by the State. The DVBE incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. Unless a table that replaces the one below has been expressly established elsewhere within the solicitation, the following percentage will apply for awards based on low price.

Confirmed DVBE Participation of: DVBE Incentive:

5% or Over 5%

4% to 4.99% inclusive 4%

3% to 3.99% inclusive 3%

2% to 2.99% inclusive 2%

1% to 1.99% inclusive 1%

The California DVBE Bid Incentive Instructions (09/03/09) includes information about the DVBE incentive located at:

www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf mailto:diana.hickison@dot.ca.gov http://www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf

CONTINUATION SHEET

Supplier Name:

ADDITIONAL ADMINISTRATIVE REQUIREMENTS

Bidder shall comply with all additional administrative requirements as detailed in the attached administrative procedures document.

ATTACHMENTS

The following documents are attached or referenced and are part of this solicitation:

1. IFB Pricing Sheet

2. Specification 39607-034-153

3. Administrative Procedures

4. Options of one (1) Page

5. Questionnaire Vendor Response four (4) pages

6. Caltrans In-Shop Warranty Agreement

7. Drawing Number U1-A010-02

8. Bidder’s Instructions (GSPD-451) dated 11/09/2011 ** http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

9. General Provisions (GSPD-401) dated 06/08/2010**http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

10. Bidder Declaration Form (GSPD-05-105 REV 08/09)

11. Postconsumer Content Certification Form (CIWMB 74) dated 4/2007

12. Darfur Contracting Act Certification

13. Federal Debarment Certification

14. Payee Data Record (STD. 204)

15. Iran Contracting Act (applicable only if solicitation is over $1,000,000.00)

16. TACPA Preference Request (STD.830)

17. Manufacturer’s Summary (DGS/PD 525)

18. Bidder’s Summary (DGS/PD526)

** These documents are incorporated by reference and located at the link provided

PRICES:

Prices noted on the attached pricing page bid sheet(s) shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purposes of this bid, only bids quoted FOB Destination will be accepted.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

TAXES:

Unless otherwise required by law, the State of California is exempt from Federal excise taxes. The State will only pay for any State or local sales or use taxes on the services rendered or goods supplied to the State pursuant to this contract

DELIVERY

Final delivery, inspection and acceptance shall be at the DIVISION OF EQUIPMENT, Equipment Receiving, 1920 35TH Street, Sacramento, Ca 95816. Unless specified differently in the Invitation for bid.

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

CONTINUATION SHEET

LATE DELIVERY CHARGE

This bid contains a “LATE DELIVERY CHARGE” clause.

See attached specification Administrative Requirements Page 7 Section 13

EQUIPMENT TO BE NEW

All equipment is to be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE, OR

DISCONTINUED MODELS ARE NOT ACCEPTABLE.

DESCRIPTIVE LITERATURE

Bidders are recommended to forward complete descriptive literature if available with the bid and are to note the brand name and catalog or model number on the bid. Descriptive literature shall be annotated to specify the applicable page, brand, model and item(s).

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number:

BIDDERS DECLARATION

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which the bidder commits to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

Disabled Veteran Business Enterprise Declarations (Std. 843):

Per the Military and Veterans Code Section 999.2, this form must be completed and signed by all disabled veteran owner(s) and disabled veteran manager(s) when a DVBE contractor or subcontractor will provide materials, suppliers, services or equipment. The completed form should be included with the bid response. Should the form not be included with the IFB, contact the State contracting official or obtain a copy online from the Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) website at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx.

Std. 843 form http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

http://www.boe.ca.gov/ http://www.dgs.ca.gov/pd/Programs/OSDS.aspx http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

CONTINUATION SHEET

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business (es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq.

and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940

PAYEE DATA RECORD

Bidders shall complete and sign the Payee Data Record (STD. 204) and submit with IFB submittal. An electronic version of this form can be found at: http://www.documents.dgs.ca.gov/osp/pdf/std204.pdf

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

TACPA COMPETETIVE SOLICITATION PREFERENCE PROGRAM

This solicitation contains Target Area Contract Preference Act (TACPA) preference request form (STD.830). Bidders wishing to take advantage of this preference will need to carefully review the form and requirements.

Bidders are not required to apply for this preference. Denial of TACPA preference request is not a basis for rejection of the bid.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx http://www.documents.dgs.ca.gov/osp/pdf/std204.pdf

CONTINUATION SHEET

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preferences requested.

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce preference programs.

Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement

Division at (916) 375-4609.

TACPA Preference Request (STD 830): http://www.documents.dgs.ca.gov/osp/pdf/std830.pdf

Manufacturer’s Summary of Contract Activities and Labor Hours: http://www.documents.dgs.ca.gov/pd/dispute/mfgsum1001.pdf

Bidder’s Summary of Contract Activities and Labor Hours: http://www.documents.dgs.ca.gov/pd/edip/bidsum1001.pdf

FEDERAL DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

Expenditures from this contract may involve Federal funds. The Federal Department of Labor requires all State agencies which are expending Federal funds to have in the contract file a certification by the contractor that they have not been debarred nor suspended from doing business with the Federal government

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

IRAN CONTRACTING ACT CERTIFICATION

Pursuant to the Iran Contracting Act of 2010 (Public Contract Code sections 2200 through 2208 are “the Act”), vendors are ine ligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities in Iran, as defined in the Act.

Also, pursuant to the Act, financial institutions are ineligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the financial institution extends credit, as defined in the Act, to a business identified on the DGS list of ineligible vendors that will use the credit to provide goods or services in the energy sector in Iran.

Prior to submitting a bid or proposal and prior to executing any state contract or renewal for goods or services of one million dollars ($1,000,000) or more, a vendor must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California. Also financial institutions must certify that they are not extending credit to an ineligible vendor as described in the Act. This document shall be used to satisfy the Act’s certification requirements

The Act provides exceptions to the certification requirement, see PCC sections 2203(c) and (d) for additional information regarding the exceptions http://www.documents.dgs.ca.gov/osp/pdf/std830.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum1001.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum1001.pdf http://www.dgs.ca.gov/pd/Resources/PDLegislation.aspx http://www.documents.dgs.ca.gov/pd/poliproc/IranActCert.doc

CONTINUATION SHEET

PROHIBITION ON TAX DELINQUENTS BIDDING

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. FTB and BOE will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting July 1, 2012, prior to executing contracts, state agencies must check the FTB and BOE lists to ensure the proposed awardee / vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of Transportation, Division of Equipment Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES NO

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

LIST DEVIATIONS:

CONTINUATION SHEET

RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Signed State of California – Dept. of Transportation Division of Equipment - solicitation document (with all fill-in spaces completed) Invitation For Bid Pricing Sheet Options Worksheet one (1) page Questionnaire /Vendor Response four (4) pages In-Shop Warranty Agreement Bidder Declaration Form (GSPD-05-105 REV 08/09) of two (2) pages Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007 Darfur Contracting Act Certification Federal Debarment Certification Payee Data Record (STD. 204) Iran Contracting Act (This form is required and must be returned if the bid response is over $1,000,000.00)

Failure to return any of these items with your bid response may result in your bid being considered non-responsive and may be rejected.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference. If you are not claiming the preference under this “Act”, you are not obligated to fill out or return any of the following forms:

Target Area Contract Preference Act (TACPA), request form (Std. 830).

Manufacturer’s Summary, form (DGS/PD 525) for goods only.

Bidder’s Summary, form (DGS/PD 526) for goods and services.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

CONTINUATION SHEET

BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit response by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with BidSync FI$Cal and must be in “Locked” status.

Locked status requires all requested company information must be entered, especially the company Federal ID Number (FEIN). In case of a delay in the processing time, do not wait until the bid due date to verify company status.

BID SUBMISSION

PLEASE NOTE: BIDS SHALL BE SUBMITTED IN A SEALED PACKAGE WITH THE SOLICITATION NUMBER, INCLUDING THE

DUE DATE AND TIME, ON THE OUTSIDE OF THE PACKAGE. ONLY ONE BID RESPONSE MAY BE SUBMITTED IN EACH

ENVELOPE.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their bid using the following methods unless stated otherwise in the bid documents.

POSTAL MAIL: COURIER (FED EX/UPS/ETC.) OR HAND DELIVER:

Department of Transportation Department of Transportation

Lobby / Receptionist Lobby / Receptionist

Division of Equipment Division of Equipment

P.O. Box 160048 3400 R Street Sacramento, Ca 95816-0048 Sacramento, Ca 95816-0048

BID/IFB #: 6028** BID/IFB #: 6028**

Due Date 02/25/2016 Due Date 02/25/2016 Time: 2:00 PM Time: 2:00 PM

FACSIMILE (FAX)

Faxed bids will be considered non-responsive and such bids will be rejected.

http://www.bidsync.com/

PRICING SHEET

Supplier Name:

6028**

ITEM

NO. QTY UNIT COMMODITY CODE DESCRIPTION UNIT PRICE EXTENSION

EA

EA

150 Gallon, Trailer Mounted, Rubberized Asphalt Crack Sealer in conformance with California Specification #39607-034-153

Delivery Address:

Shop 28

320 South Sierra Way

San Bernardino, CA 92408

Training required at receiving shop

150 Gallon, Trailer Mounted, Rubberized Asphalt Crack Sealer in conformance with California Specification #39607-034-153

Delivery Address:

Shop 34

691 South Tustin Street

Orange, CA 92866

Training required at receiving shop

Proposed Brand: _________________________________________________________

Model: _______________________________________________________

Total Price for all line items: $_____________________________

39607-534-153T

STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION

ITEM NO. UNIT CAB TRANS ENG CAP C.A. F.A. R.A.

39607 U 49HP 150

SPECIFICATION NUMBER: 39607-534-153

SPECIFICATIONS FOR: A 150 GALLON TRAILER MOUNTED RUBBERIZED ASPHALT

CRACK SEALER

PURCHASE ESTIMATE NUMBER: 32-12-6028**

It is the intent of these specifications to describe the minimum requirements for a standard trailer mounted, base unit of between 125 and 150-gallon working capacity asphalt heating kettle with an oil heat exchanger system and a transfer pump to be used to heat material for sealing cracks in pavement. Drawing Number U1-A010-02 shall be included with this specification.

The unit shall be the manufacturer's standard production model(s) and may only be modified to meet these specifications where specifically allowed. The unit may not be modified from its original configuration to meet the basic requirements of this specification. It shall be equipped with all of the manufacturer's standard equipment and accessories which are part of the standard published literature. If optional equipment is identified on the invitation for bid it shall only be supplied and installed where identified on the Individual Line Item.

Only technical changes authorized by the Division of Equipment Specification Engineer in writing will be accepted. Technical changes made by any other Division of Equipment, Caltrans or State employees will not be accepted. Any interpretation of the technical drawings or specifications shall only be provided by the Specification Engineer in writing.

The unit shall comply with Caltrans Equipment Quality Standards for Electrical, Welding, Paint and Coatings as defined at: http://www.dot.ca.gov/hq/eqsc/qualstand.htm.

This specification is broken into 3 sections – Technical Specifications: Standard Equipment, Technical Specifications: Customizable Equipment and Administrative Requirements.

http://www.dot.ca.gov/hq/eqsc http://www.dot.ca.gov/hq/eqsc

TECHNICAL SPECIFICATIONS: STANDARD EQUIPMENT

The following shall be the manufacturer’s standard, or factory optional equipment and may not be modified from published literature, at the time of advertisement, to meet these specifications. Published literature shall be included with the bid.

1) SEALANT TANK:

a) The sealant tank shall be of welded construction of not less than 7 gauge (0.179") steel.

b) The sealant tank shall have a working capacity 125-150 gallons.

c) The sealant tank shall be equipped with a minimum 1½ inch diameter drain plug to facilitate draining and cleaning the tank.

d) The tank shall have suitable insulation to maintain the specified melting capacity of the unit. The insulation shall be covered (protected) with a minimum 22 gauge steel cover.

e) The sealant temperatures shall be indicated on gauges. The gauges shall cover a temperature range of at least 200o F to 400o F. A gauge with a wider range may be provided. There shall be one gauge for the tank temperature and another gauge for the sealant line temperature. The sealant tank temperature gauge shall have a temperature sensor that comes in direct contact with the heated material, or encased in an oil filled sleeve which is in direct contact with the material, and is removable for service. Both temperature gauge heads shall be guarded and shall be visible to the operator from the control panel location.

f) The sealant tank shall be equipped with a hydraulically driven mixing system to effectively mix and agitate the materials. The mixing system shall be capable of continuously mixing.

g) The rated or advertised melting rate of the sealant tank shall be a minimum of 170 gallons per hour.

h) The tank shall be equipped with a minimum of one (1) top opening of not less than 384 square inches; the narrowest side shall not be less than 14 inches long. The loading height of the tank shall not be more than 60 inches from ground level. Lid(s) shall be weather tight and splash proof.

i) The tank opening shall be provided with an anti-splash device (for safety) to protect the operator from splashing hot melting material while loading solid material in the tank (a material door which holds the block and is closed to drop block into tank is acceptable).

2) HEAT TRANSFER OIL HEATING SYSTEM:

a) The sealant tank shall be equipped with a heat transfer oil heating system to maintain the melting rate of a minimum 120 gallons per hour. The heat transfer system supplied shall be suitable for use in low ambient temperature areas without the loss of operational or starting performance.

b) The heat transfer oil heating system shall have a total heat transfer area of a minimum

5000 square inches.

c) The sealant tank heating system shall have a minimum of 4000 square inches of heat transfer area in contact with the heat transfer oil.

d) An expansion tank of adequate size as determined by the manufacturer shall be provided.

e) Heat transfer fluid shall be Chevron Heat Oil, Grade 46, Shell Thermia Oil C or equivalent. It is the responsibility of the supplier to provide a heat transfer system compatible with the specified heat transfer fluid and maintain the minimum melting rate as specified.

3) HEATING UNIT: The unit shall have a heating unit fueled by diesel as specified herein.

The heating unit shall be provided with a minimum of one (1) burner with a minimum of 250,000 BTU/hr heat output.

a) The burner shall be ignited with an electric spark igniter. This igniter shall also have a flame sensor that will detect a lack of burn or ignition and in that event automatically shut down the fuel supply. The burner and igniter controls shall be mounted on the control panel.

b) Thermostatic control of the unit shall be located on the curb side of the trailer or rear of the unit for safety and shall be mounted on the units control panel. Thermostatic control shall be manually adjustable up to 400o F but not over 550 oF. The control panel shall have a burner igniter control.

c) The burner controls shall have safety interlocks which shall automatically shut down the system in the event that one of the following occurs:

i) Heating oil supply shut off between 400oF and 550o F.

ii) Lack of burn, shut off of fuel delivery at the igniter.

iii) Material temperature at operator preset value.

4) OVERNIGHT HEATING ELEMENT(S): The unit shall be equipped with the factory standard 110 volt overnight heating elements.

5) ENGINE: The pump and agitator are to be hydraulically driven by a diesel-fueled engine of sufficient horsepower to simultaneously drive the hydraulic pump, agitator and all optional accessories. The engine shall be in current production, liquid cooled, four-cycle, with highly wear-resistant cylinder(s) (i.e.: cast iron; resilient nickel-silicon plated;

or comparable), and California Air Resources Board (CARB) certified as may be required.

a) The factory standard engine cover shall be supplied.

b) The engine shall be equipped with the manufacturer's standard accessories, including, but not limited to, an electric starting system and muffler with a U. S. Forest Service approved spark arrestor.

c) The factory standard starting battery shall be supplied. A vented battery box with a lockable hinged cover shall be provided.

d) An engine driven charging system of ample capacity to operate any electrical accessories shall be supplied with a charge indicator in the control panel.

e) A heavy-duty dry element air cleaner shall be installed.

f) Low oil pressure and high water temperature shutdown switches shall be provided

(may be provided as part of the engine manufacturers engine control unit).

g) An instrument/control panel shall be provided, convenient to the operator, including, but not limited to, the items specified (may be provided as part of the engine manufacturer’s engine control unit).

i) Key-type start/stop switch (key on, push button start is acceptable). Three sets of keys shall be provided.

ii) Charge indicator.

iii) Hour-meter, (Ref. Hobbs 85006 or comparable)

The control panel may also include controls for the burner, igniter and the sealant temperature gauges, or they can be contained in a separate control panel.

h) Safety guards shall be installed at the engine hydraulic pump coupling/connection, heating element and engine exhaust to protect operators from their respective hazards.

6) FUEL TANK: The burner and engine shall be fueled from factory standard diesel fuel tank.

7) SEALANT PUMP: The sealant pump shall be a positive displacement, hydraulic motor driven with variable speed control or provide sealant flow control through an adjustable sealant pressure valve. The pump shall be of an “on demand” type or equipped with a “pump saver” device or pressure regulating device to regulate pressure to the hose system, such that pressure is not maintained on the wand assembly. The pump shall be capable of reverse cleaning the sealant pressure piping and hose system prior to shutdown.

The sealant pump shall be submerged in the material or heating oil, or oil jacketed.

8) SEALANT PIPING: All piping and material valves shall be heated by enclosure or oil jacket to automatically liquefy material in sealant piping when the hot oil system is heated.

The sealant piping system shall be designed to allow (1) normal operation and pumping from the tank through the pump and discharging through the applicator hose and wand;

(2) full reversing to clean and flush, if required.

9) SEALANT HOSE/ACCESSORIES:

a) A minimum ¾ inch internal diameter, 18 foot long, high-pressure and high-temperature insulated hose with an applicator wand approximately 48" long shall be supplied. The hose shall be continuously heated, either electrically or by re-circulating heat transfer oil in full direct contact with the sealant hose. The hose and heating element shall be protected by a separate hose sheath rated for a minimum of 500 oF. The applicator wand shall have two (2) insulated handles, and a “trigger” to control the flow of material.

b) The sealant hose and applicator wand shall be self-cleaning or designed and constructed such that no clean out procedure shall be required under normal operation.

c) The wand shall be provided with the following four (4) tips:

i) One (1) 4” over banding tip, either circular or rectangular.

ii) Three (3) sealing tips, one each of ¼ inch, 3/8 inch and ½ inch opening.

d) The unit shall have storage rack(s), hooks or other method of storing the applicator hose and wand when not in use.

10) MATERIAL CONVEYOR: The unit shall be equipped with a factory optional material conveyor, either electrically or hydraulically driven, with all controls and additional features required for operation. Material conveyor shall extend forward of the lunette eye to allow loading from the back of the tow vehicle. Conveyor shall deliver blocks of material to the melting tank without further handling, and shall drop the blocks into the tank without any external splashing.

11) AIR COMPRESSOR: The factory standard air compressor shall be installed. There shall be provided in conjunction with the air compressor the factory standard air hose reel, factory standard blowpipe, and a suitable storage rack for the blowpipe.

12) TOOL BOX: The factory standard lockable tool box shall be provided and installed in the factory standard location.

13) ENGINE COVER: The factory standard engine cover shall be provided.

TECHNICAL SPECIFICATIONS: CUSTOMIZABLE EQUIPMENT

The following shall be the manufacturer’s standard, or factory optional equipment but may be modified to meet these specifications.

14) ENGINE AIR CLEANER: The air cleaner shall be equipped with a direct or remote mounted air restriction pop-up type indicator (Ref: Filter minder 3875-325 or comparable).

15) FIRE EXTINGUISHER: A 20 lb class ABC fire extinguisher shall be furnished and installed conveniently near the control panel.

16) WATER JUG: A 5-gallon water jug (Reference: Igloo 451, or equivalent) shall be mounted in a water can bracket (Reference: Igloo 9551, or equivalent) in an easily accessible location on the curb side, or rear of the machine.

17) TRAILER: The unit shall be mounted on a single or double axle trailer equipped with electric brakes, suitable tongue, and an adjustable swing-away type front jack with a sand pad.

a) Axle: The axle(s) shall be torsion or leaf spring type. The GAWR of the axle(s), brakes, wheels, tires etc., shall be of such capacity that they exceed the weight of the unit in a fully loaded condition.

b) Wheels: Wheels shall be hub piloted and compatible with axles supplied. Wheel widths shall be as recommended by The Tire and Rim Association Inc. and tire manufacturer.

Wheels shall meet or exceed their corresponding maximum tire load and inflation ratings. Wheels shall be labeled from the wheel manufacturer to identify maximum load and inflation rating. All wheels shall be same make, model and size

c) Fenders: Tire fenders shall be installed. Fenders shall be capable of supporting a

200 lb load placed on them.

d) Tires: The tires shall be standard size light truck (LT) tubeless, radial type-ply, of adequate size and ply to support the maximum imposed load without exceeding the tire manufacturer's recommended load rating.

The tires shall be from a single manufacturer, the same model, and have the same tread design.

e) Brakes: The trailer shall be equipped with electric actuated brakes of proper capacity to match the Gross Vehicle Weight Rating (GVWR) of the unit; and, a breakaway safety system. The brakes shall be wired through the 7-wire plug as shown on Drawing No. U1-A010-02. The electric brake controller will be provided by the State in the towing vehicle.

The brakes shall be matched to the spindle size and have braking capacity for the selected axle.

The brake system shall include a self-contained, emergency breakaway braking system. The breakaway system shall utilize a VRLA battery of either the gel cell, or Absorbent Glass Mat type battery power source for emergency actuation. A Lithium- Iron Phosphate (LiFePO4) battery may also be used. The breakaway cable shall have a positive latching hook (i.e. – not an ‘S’ hook) of sufficient strength to properly actuate the system in the event of trailer loss.

The battery shall be charged from the auxiliary engine. An isolator shall be installed to prevent back feed to the tow vehicle, and prevent draining of the tow vehicle battery.

f) Supplier shall install a license plate frame with light attached above the trailer frame rear cross-member.

g) The trailer shall be equipped with pressure-type chassis lubrication fittings if applicable.

h) No component of the trailer shall be placed lower than the bottom of the trailer wheels to prevent unnecessary damage in the event of a flat tire.

18) ELECTRICAL EQUIPMENT: Minimum electrical equipment shall comply with all Federal Motor Vehicle Safety Standards (FMVSS) and California Vehicle Code regulations. Not withstanding any Federal or State minimum requirements, each unit shall be equipped with two (2) taillights, two (2) stop lights, and turn (left and right) signals. All marker, clearance, stop, tail and turn signal lights shall be light emitting diode (LED) recessed type, mounted in rubber grommets. The tail, stop, and turn signal lamps may be in combination (Ref. Truck-Lite #44982R (round); #60885 (oval); with ‘hard coated’ lens). Grommets shall match the light used. When required, the side marker, clearance, and ICC lamps shall be 2½-inch LED units (Ref. Truck-Lite #10250R, #10250Y and #10700 grommets). A consolidated LED ICC light bar may be substituted if the available space does not allow for the 2-1/2-inch sealed units (Ref. Truck-Lite 35740R). Retro-reflective tape reflectors (Ref. Petersen Mfg. #B490R and #B490A), shall be used where needed to meet FMVSS requirements for Class A reflectors.

Mounting holes for lights shall be the proper dimension as recommended by the manufacturer of the light. The holes shall be punched, plasma, or saw cut and finished smooth; torch cut holes are unacceptable.

All wiring installed by the supplier shall be the "Unitized" type with weather proof connectors (Ref. Truck-Lite Series 88 harness system and ‘Fit ‘N Forget’ plug assembly, or equivalent; contact Truck-Lite Technical Support at (888) 562-5012). NOTE: no splicing or cutting is acceptable within the wiring looms or at the lights. The main power source cable shall be seven (7) wire, with six (6) wires of twelve (12) gauge and one (1) ground wire of ten (10) gauge. Adequate size gauge of wire to the lights shall be used in accordance with SAE standards for distance from power source and load demand.

The wiring shall be secured to minimize sagging or abrasive movement. Scotch Lock wire-type piercing devices shall not be used.

A seven-wire SAE standard trailer light plug (Ref. Cole-Hersee No. 12311 with cable guard, or equivalent) shall be installed on the trailer cable extending 24 inches beyond the trailer towing eye. The plug supplied must mate with Cole-Hersee No. 12310 or Pollak No. 11-721 socket in use on State trucks. A wiring schematic, Drawing No.

U1-A010-02, for the plug and wire color code is attached. The trailer shall have a storage socket for the plug while the plug is not in use (Ref. Cole-Hersee, "Stor-a-Way" 7 way plug holder or equivalent).

19) SAFETY CHAINS: Two (2) California Vehicle Code compliant safety chains hooks and couplers shall be furnished. The safety chains shall able to reach attachment locations spaced approximately 12” apart, on either side of lunette eye. Do not weld a link of the safety chain to the frame. The other end of the safety chain shall be equipped with a self-latching safety hook.

20) LUBRICATION: Lubrication products used in each unit shall be compatible for top-off and refill with one of the following State contracted lubrication products:

a. SAE 15W-40 motor oil.

b. Dexron-III, Transynd or Mercon automatic transmission fluid.

c. Tractor hydraulic fluid.

d. SAE 50 motor oil.

e. SAE 85W-140 gear lube.

f. NLGI #2 multipurpose grease.

g. DOT 3 brake fluid.

h. Universal Extended Life Coolant (ELC), 50/50 pre-diluted.

NOTE: The coolant change interval shall be a minimum of 5 years or 150,000 miles.

Only extended life coolant shall be used; Standard coolant with a coolant filter is not acceptable.

Synthetic oils needed to maintain extended factory warranties will be used for top off and refill when provided. ANSI and/or SAE equivalents may be used instead of brand specific lubrications. Any other specialty lubrication products may be allowed only with engineering approval prior to purchase order award. Requests must be submitted in writing to the buyer through Bidsync.

For information regarding State contracted lubrication products, contact:

California Department of Transportation Division of Equipment PO Box 160048 Sacramento, CA 95816-0048

ATTN: Lubrication Coordinator listed on the PO contact sheet

21) HYDRAULIC SYSTEM: A hydraulic system shall be installed of sufficient size to simultaneously operate the sealant tank mixing system, sealant pump and any additional hydraulically driven equipment. The hydraulic system pump shall be engine driven.

The factory standard hydraulic tank shall be furnished. The tank shall incorporate a factory standard internal 10 micron hydraulic filter. The filter shall be equipped with a filter condition indicator.

22) HYDRAULIC LINES AND FITTINGS: All hydraulic lines shall be sized as recommended by the manufacturer of the component to which they attach, and shall be adequate for the use intended. All hoses and plumbing shall have a minimum number of bends and shall be free of any kinks. All bends in hoses and tubing shall be not less than the minimum radius as recommended by the hose or tubing manufacturer. Where applicable, plumbing shall be protected from external damage by trailer frame and body.

Any hoses routed around or through areas that may cause abrasion or cuts shall be protected as necessary. All hydraulic components and plumbing shall be mounted and supported to withstand extensive field use.

Any tubing or flexible hose used in the hydraulic system shall be approved for hydraulic use and rated for the maximum working pressure of the system. Large diameter hose shall be used for low pressure return line(s) to the reservoir. The use of black pipe, galvanized pipe or plastic pipe or fittings, etc. shall not be allowed in the hydraulic system, including the low pressure return side.