IFB_6000001968_-_Pre-Employment_Psychological_Screenings.pdf

Invitation for Bid Bid No. 6000001968

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS

AND REHABILITATION

INVITATION FOR BID

BID NO, 600001968

Date: February 9,2016

The California Department of Corrections and Rehabilitation (COCR), Office of Peace Officer Selection (OPOS), hereafter referred to as the State, is inviting responses to this Invitation For Bid (IFB) entitled Pre~Emp!oyment Psychological Screenings.

In accordance with the California Government Code and Americans with Disabilities Act, this IFB is available in a text-only format on a compact disc as a disability-related reasonable accommodation.

To discuss how to receive a copy of this IFB in the specified format or to request a different format, please contact the person identified below.

This IFB package contains the following documents (except as otherwise indicated). Please note that you must comply with the requirements contained in all of these documents.

• Notice to Prospective Bidders

• Bidder Acknowledgment/Certification (OBS 300)

• Bid Submittal Checklist

• Sample Standard Agreement (STD 213)

• Scope of Work (Exhibit A)

• Budget Details and Payment Provisions (Exhibit 8)

• Rate Sheet (Exhibit B-1) Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit 8-1. Bidders should include a compact disc of the completed Excel version on the Rate Sheet along with the printed version when submitting their bid.

• General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/GTC-610.doc .

If you do not have Internet access, you may request a hard copy of Exhibit C by contacting the contract analyst fisted below.

• Special Terms and Conditions (Exhibit D)

• Additional Provisions (Exhibit E)

• Prison Rape Elimination Policy (Exhibit F)

• CDCR Map of Regions (Exhibit G)

• CDCR Template Report Format (Attachment 1)

• CDCR Template Report Format with Outline (Attachment 2)

• CDCR Template Sample Screening Report (Attachment 3)

• Standard Contractor Certification Clauses (CCG) This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc.

You MUST submit an original signed copy with your bid package. If you do not have Internet access, you may request a hard copy of the eee by contacting the contract analyst listed below.

• Payee Data Record (STD 204)

• Non-Small Business Preference Request and Subcontractor Acknowledgement

(OBS 555)

• Darfur Contracting Act (OBS 1500)

• Iran Contracting Act (OBS 1502)

• Sample Certificate of Insurance

• Bidder Declaration (GSPO-05-105)

• DVBE Declarations (STD 843)

• DVBE Bid Incentive Request and Acknowledgement (OBS 554)

NOTE: If your bid exceeds $15,000, failure to submit the completed DVBE worksheets with your bid proposal will result in automatic rejection of your bid.

It is the opinion of the State that this IFB is complete and without need of explanation. However, if any documents are missing, or if you have any questions regarding this IFB, immediately contact the person identified below.

Arlene Carson

(916) 255-6578 arlene.carson@cdcr.ca.gov California Relay Service 1~800~735-2929

Notice to Prospective Bidders

THE STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

NOTICE TO PROSPECTIVE BIDDERS

Pre~Employment Psychological Screenings

Bid No. 6000001968

I. PROJECTED TIMETABLE

Bid No. 6000001968

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders

Letters of Inquiry

Submission of Bid

Public Bid Opening

Anticipated Date for Commencement of Services

Termination of Agreement

February 9, 2016

February 24, 2016

March 23, 2016 @ 2:00 p. m.

March 24, 2016 @ 10:00 a.m.

July 1,2016

June 30, 2018

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below and in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

The Contractor must demonstrate that all proposed interviewing doctors meet or exceed the minimum qualifications and licensing requirements as stated below.

All information submitted must be verifiable (Le., applications, resumes, certificates, memorandums, reports, or notarized documents). Not meeting the minimum requirements will be grounds for disqualification. The services provided under the terms of this Agreement constitute a professional practice.

The Contractors and Subcontractors must be in compliance with the following minimum requirements:

1. All interviewing doctors must be either a psychologist, licensed by the California Board of Psychology, who has at least the equivalent of five (5) full-Ume years of experience in the diagnosis and treatment of emotional and mental disorders, including the equivalent of three (3) full-time years accrued post-doctorate; or be a physician and surgeon who hotds a valid California license to practice medicine, has successfully completed a postgraduate medical residency education program in psychiatry accredited by the Accreditation Council for Graduate Medical Education, and has at least the equivalent of five (5) full-time years of experience in

Notice to Prospective Bidders Bid No. 6000001968 the diagnosis and treatment of emotional and mental disorders, including the equivalent of three (3) fullwtime years accrued after completion of the psychiatric residency program.

2. Shall have no current or pending charges or complaints and is not currently under or pending investigation before the respective Licensing Board. Further, the COCR reserves the right to disqualify any interviewing doctor having a history of past legal charges or ethical complaints filed with any licensing authority or professional society. The COCR will have final authority in determining whether such prior charges or complaints are significant in protecting the interests of the State.

3. Shall have a minimum of one (1) year of post doctorial experience in interpreting objective psychological assessment profiles of adults (especially, the MMPI-2 and 16PF).

4. Shall provide "proof of completion" of the California Commission Peace Officer Selection and Training, Independent SelfwStudy Program.

5. Shall be in compliance with any current POST education and training requirements developed for the conduct of pre~employment psychological screening of peace officers.

6. Shall provide documentation of at least three (3) years of post doctorial experience in the application of clinical assessment procedures and report writing with adult populations.

7. The below criteria is not mandatory at time of bid submittal but identifies desirable qualifications for interviewing doctors:

One (1) year of assessment experience with law enforcement/correctional job appHcants; .Q! one (1) year of employment/contract work as a psychologist in a COCR correctional facility or another law enforcement agency.

II. PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceab!e.

(b) This section shall apply to any contract executed on or after July 1, 2012.

III. BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder's responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFE is modified prior to the final bid submission date, the State will issue an addendum to aH bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1). Bidder shall set forth rates in clear, legible fjgures in the spaces provided in Exhibit 8-1. Failure to provide the required rates shaH be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are COCR's estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item Total (e.g., Hourly Rate x Hours Worked;:; Item Total), the Unit Price shall prevail. However, jf the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shaH be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the Agreement documents resulting from this bid are prepared.

All required documents listed in the Bid Submittal Checklist must be included within the sealed bid package. No bid will be considered unless it is submitted with the COCR Bidder AcknowledgemenUCertification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, an original, signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to COCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed in ink by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

IV. BID SUBMITTAL

Sealed bids must be received no later than the time and date specified in the Projected Timetable (Section I of these instructions) at the designated address stated below.

MAIL DELIVERY,

HAND DELIVERY, or

OVERNIGHT MAIL:

California Department of Corrections and Rehabilitation Office of Business Services, Contracts Management Branch Attention: Arlene Carson 9838 Old Placerville Road, Suile B-2 Sacramento, CA 95827

Any bid received at the above address after the Submission of Bid date and time specified in the Projected Timetable, Section I, will NOT be considered. It is the State's policy to make every effort to ensure that all bids have been received and properly time stamped; however, bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of their bid by contacting the person identified in the cover letter of this IFB prior to the Public Bid Opening.

Bids that are not properly marked may be disregarded. All completed bids and required documents shaH be packaged and submitted in a sealed envelope to the address specified in the section entitled "Bid Submission Requirements." The sealed envelope must be clearly marked "BID FOR Pre-Employment Psychological Screenings - BID NO. 6000001968 Attention: Arlene Carson - DO NOT OPEN." Failure to do so may result in the premature opening of, or failure to open, your bid.

In submitting a bid, the bidder accepts the terms and conditions expressed herein.

Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

A bid may be withdrawn from consideration by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

V. LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the lFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the lFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be submitted in writing to allow COCR time to research and prepare a response. Submit your letter of inquiry by February 24, 2016 directly to Arlene Carson, Contracts Management Branch, by any of the following:

Mail: 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

FAX: (916) 255-6187

E-mail: arlene.carson@cdcr.ca.gov

Inquiries received after this date will only be addressed at COCR's discretion.

VI. PUBLIC BID OPENING

If you are planning to attend the public bid opening, you must notify the contact person listed in the cover letter of this IFB three (3) working days before the bid opening date specified in Section 1 - Projected Timetable. If you and/or your representative require reasonable accommodation to participate in the Public Bid Opening, you must contact the contract analyst identified in this package and identify what reasonable accommodation(s) is required for you to participate.

At the time of the public bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compllance with DVBE Mandatory participation requirements, if applicable.

VII, NONRESPONSIBLE BIDDER

If a previous Agreement with a prospective bidder was terminated for cause, the State reserves the right to hold a responsibility hearing before awarding the Agreement to determine if the bidder is responsible. The bid may be rejected if the State deems, at the conclusion of the responsibility hearing, that the bidder is not responsible.

VIII. BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), COCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be offici any witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State's waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

The State intends to award one or more Agreements to the lowest responsible bidder(s).

This determination will be based on what is in the best interests of the State.

Bidders may submit bids for any and all site locations. If a bidder is the lowest bidder for more than one site location, all of the site locations awarded to that bidder will be incorporated into one Agreement.

The State reserves the right to award multiple Agreements for backup purposes. When services are needed, the "primary" Contractor, defined as the lowest responsible bidder, wi!! be contacted first. IF and ONLY IF, the primary Contractor is unable to provide services, the "secondary" Contractor, defined as the second lowest responsible bidder, will be contacted. This process will be repeated based on the number of Agreements awarded and will take place each time the institution contacts the Contractor to provide services.

The State intends to award as many Agreements as are necessary for backup purposes.

Each Agreement will have a separate Agreement number and include all of the information contained in the bid document for the institutions awarded to that Contractor.

Contractors with multiple Agreements on subsequent bids for the same service(s) at the same site 10cation(s) shall be obligated to provide service(s) at the rate(s) specified in the Contractor's primary Agreement (Le., the Agreement first bid) until all obligations under that Agreement (e.g., number of hours) are satisfied before the rate(s} in any subsequent Agreement(s) can be used. The only exception to this provision occurs when the rate(s) in a subsequent Agreement is lower than those of the primary Agreement; the state then has the sale right to detennine which rate(s) will be applied.

IX. PROTEST AWARD

Information regarding the protest of an award may be found WNw.ols.dgs.ca.gov/Contract+ManuaI/Chapters4through6.htm, under Contract Award Protests.

by going to Chapter 6:

A protest to this bid must adhere to Public Contract Code (PC C) Section 10345.

The envelope containing the written protest must clearly state: "Protest Concerning IFB Number 6000001968 for the California Department of Corrections and Rehabilitation". Protests MUST be filed with:

ORIGINAL COpy

HAND OR MAIL DEliVERY HAND OR MAIL DEliVERY Department of General Services Department of Corrections and Rehabilitation Office of Legal Services Office of Business Services Attn: Protest Coordinator Contracts Management Branch 707 Third Street, ih Floor 9838 Old Placerville Road. Suite B·2 West Sacramento, CA 95605 Sacramento, CA 95827

X. AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required.

Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which wi!! be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, B, B-1, D, E, F, G and Attachments 1,2 and 3.

This Agreement will not include a hard copy of the General Terms and Conditions for Private Contractors (Exhibit C), which is incorporated into the Agreement by reference only on the STD 213. Also not provided is a hard copy of the Contractor Certification Clauses (GCC). Exhibit C and the CCC may be downloaded from the Internet at www.ols.dgs.ca.gov/standard+language and printed for your files. An original, signed copy of all pages of the CCC must be submitted to CDCR. Failure to submit a signed cee may result in rejection of your bid.

After award, two (2) original Standard Agreements will be forwarded to the Contractor for signature. Upon receipt, the Contractor must sign each Agreement with an original signature and return all Agreements with any required documentation in accordance with the time frame specified In the transmittal letter. In the event the State has not received the signed Agreements and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority COCR. The State has no leg a! obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the California Victim Compensation and Government Claims Board. When the Agreement is fully approved, a copy will be forwarded to you.

XI. EXTENSION OF TERM

This Agreement may be amended to extend the term, if it is determined to be in the best interest of the State. Upon Signing the amendment, Contractor hereby agrees to provide services for the extended period at the rates specified in the original Agreement.

XII. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This lFB is exempt from the OVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBe business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that wi!! be used in the performance of this Agreement.

XIII. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

COCR is committed to meeting and exceeding the 3 percent goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code 999. The OVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DV8E incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DV8E incentive, the business must

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form

(OBS 554) and submit with bid proposal.

2. Have a compleled DVBE application on file wilh DGS. OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the DGS OSDS by lelephone at (916) 375-4940 or access the DGS OSDS Internet website at http://www.pd.dgs.ca.gov/dvbe/default.htm Award Based on Low Price The incentive shall be equal to a bidder's DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0-1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1 %) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five (5%) percent will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

XIV. SMALL BUSINESS PREFERENCE PROGRAM

Current law encourages state departments to first consider a Small Business (SIB) Enterprise / Microbusiness (M/B) Enterprise for contracting opportunities. COeR is committed to supporting Small/Micro Business participation in state contracting and seeks to use certified Small/Micro Businesses whenever possible.

A SmalilMicro BUsiness enterprise is defined as a business certified by the Department of General Services (oGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OS OS) in Which:

1. The principal office is located in California

2. The officers are domicHed in California

3. The business is independently owned and operated

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiHates, has 100 or fewer employees and averaged annual gross receipts of $14,000,000 or less over the previous three years, or

(2) The business is a manufacturer with 100 or fewer employees

b. For Micro Business, either:

(1) The business, together with any affiliates, has 25 or fewer employees and averaged annual gross receipts of $3,500,000 or less over the previous three years, or

(2) The business is a manufacturer with 25 or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise.

The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1696, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the OGS, asos, by 5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process infonnation, contact the asos by telephone at (916) 375-4940 or access the as OS Internet website at \tIIWw.pd. dgs. ca. gov/smbuslgelcer1ified. htm.

XV. NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more S8/MB enterprises. This preference is considered only if the tentative low bidder is not a certified S8/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the OGS asos as a S8/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS 555) with their bid proposal.

XVI. NONPROFIT VETERAN SERVICE AGENCY (NVSAI SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran ServIce Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro BUSiness preference to NVSAs, no bid will be reduced by more than $50,000. The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Smali/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3)

XVII. IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

COCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified OVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05- 105, the Contractor shall notify the Office of Business Services (08S), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or OVBE status.

coeR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Smali/Micro business or OVBE that may meet the certification requirements specified herein to become certified through the OGS, OSOS. Please provide those subcontractor(s)/consultant(s) the OS OS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the COeR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Smali/Micro business and large business participation by COCR.

If you are a certified OVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the OVBE incentive and cause incorrect reporting of DVBE participation by COCR.

XVIII. BIDDER PROVIDING FACILlTY(lES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(jes) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (08S 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder's facility(ies) as listed in the COCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

Enclosures

Bidder Acknowledgement/Certification (OBS 300) Bid Number 6000001968 California Department of Corrections and Rehabilitation (COeR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, an Terms and Conditions, Disabled Veteran Business Enterprise (OVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit 8-1, Rate Sheet Exhibit 8-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit 8-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this !FB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX"

CITY. STATE AND ZIP CODE. CITY. STATE AND ZIP CODE·

TELEPHONE NUMBER· FAX NUMBER:

FEDERAL 10 or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS I 1 Individual/Sole Proprietor I I Estate or Trust [ I Partnership [ ] Corporation (State in which incorporated ) I ) Other;

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the ~e propo,erlbldder to the requirement, of thl' bid document Thl, certification I, made under the law, of the State of

DATE

Biddina Preferences Claimed {Check onlv the oreferences claimed Preferences: Certification Number/Expiration Date Ll DGS certified Small Business [j DGS certified Micro Business o Non-Small Business SUbcontrac~~~ Preference (committing use of 25'% or more of DGS certified Small/Micro Business Subcontractors include the aBS 555 Ll DGS certified Disabled Veteran Business Enterorise [j DVBE Incentive reauested bv bidder (include the cori1Pieted aBS 554 with bid o NVSA oreference fe uest Check all that bidder is aoolvina for: OTACPA o LAMBRA o EZA Attach all aoolicable forms

Bidder Providing Facility{ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder's fadlitvries) listed below into the Exhibit A Scooe of Work.

Street Address, City, State, Zip Code

I Street Address, City, State, Zip Code

BID SUBMITTAL CHECKLIST

PRE-EMPLOYMENT PSYCHOLOGICAL SCREENING SERVICES

IFB No. 6000001968

Use this checklist to ensure that the documents identified below are included in your company's bid package. Place a check mark or "X" next to each document being submitted to the State.

Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid submittal will consist of ALL documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder AcknowledgemenUCertification (OBS 300). Failure to comply may cause delays in the award or result in the reiection of your bid.

__ Bid Submittal Checklist (this checklist)

__ Bidder Acknowledgement/Certification (OBS 300)

__ Rate Sheet (Exhibit B-1)

Copy of Contractor Certification Clauses (GeG) -- The eee can be found on the Internet at http://www.ols.dgs.ca.gov/standard+language.

The first page must be signed and submitted prior to the award of the contract, but is not required if the bidder has submitted this form to the awarding agency within the last three (3) years.

__ Original Payee Data Record (STD 204)

Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

__ DarfUr Contracting Act (OBS 1500)

__ iran Contracting Act (OBS 1502)

__ Copy of a valid California city or county bUsiness license (if applicable) or, if a corporation located within the State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

__ Copy of a valid California Psychology License for each psychologist that wi!! be providing services under this Agreement.

__ Copy of resume and documentation/proof of eligibility requirements as listed in the Scope of Work, Item J, Minimum Qualifications and Licensing Requirements - 1 through 6, for each individual that wit! be providing services under this Agreement.

__ GSPD-05-105 Bidder Declaration

__ SrD 843 DVBE Declarations

__ DVBE Bid Incentive Request and Acknowledgement (OBS 554)

In addition to the above, the Contractor shall furnish the documents identified below at time of award.

__ Prison Rape Elimination Policy - Volunteer/Contractor Information Sheet {Exhibit F}

__ Copy of Certificate of Insurance (Medical Professional and Commercial General)

__ Copy of Workers Compensation Insurance

__ Proof of one (1) year of assessment experience with law enforcement/correctional job applicants Q! (1) year of employment/contract work as a psychologist in a COeR correctional facility or other law enforcement agency.

STATE OF CALIFORNIA

STANDARD AGREEMENT

STO 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered Into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

California Department of Corrections and Rehabilitation

CONTRACTOR'S NAME

2. The term of this Agreement is:

July 1,2017

3. The maximum amount $ of this AQreement is:

through June 30, 2018

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A - Scope of Work Exhibit B - Budget Detail and Payment Provisions Exhibit B~1 - Rate Sheet Exhibit C* ~ General Terms and Conditions Exhibit 0 - Special Terms and Conditions Exhibit E - Business Associates Agreement (HIPAA) Exhibit F - Prison Rape Elimination Policy Exhibit G - CDCR Map of Regions Attachment 1 - Template Report Format Attachment 2 - Template Report Format with Outline Attachment 3 - Template Sample Screening Report

9 pages 2 pages 8 pages

GTC 610

18 pages 15 pages

2 pages 1 page 3 pages 7 pages 7 pages

Items shown with an Asterisk rJ, ate hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at http://wVlW.dgs.ca.govlols!ResourcesiStandardContractLanguage.aspx

IN WITNESS WHEREOF this Agreement has been executed by the parties hereto , .

C TOR California Department of General

CONTRACTOR'S NAME (if other lhart an Individual. slale whether a corporation. partnership. elc.)

Services Use Only

BY (Authortzed Signature) I DATE SIGNED(f)o lI"iiJpe)

EO

PRINTED NAME AND TlTLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

California Department of Corrections and Rehabilitation BY (Authorized Signature) ! DATE SIGNED(Do no/ type)

EO

PRINTED NAME AND TITLE OF PERSON SIGNING o Exempt per:

Terri Gibson ManaQer Headauarters Contract Unit 3

ADDRESS

9838 Old Placerville Road, Suite 8~2, Sacramento, CA 95827

TBB

Scope of Work

Bid Number 6000001968 Exhibit A

PRE-EMPLOYMENT PSYCHOLOGICAL SCREENINGS

A. INTRODUCTION AND DESCRIPTION OF SERVICES

The California Department of Corrections and Rehabilitation (COeR), Office of Peace Officer Selection (OPOS), Psychological Screening Program (PSP) provides preMemployment psychological screening of aU applicants for the Department's positions designated as peace officers. Pursuant to the requirements of Govemment Code section 1031(f), Penal Code section 13601(a), California Code of Regulations Sections 599.971 through 599.979, and Peace Officer Standards and Training (POST) Commission Regulations §1955, psychological screening is intended to identify those individuals, who because of maladaptive personality trait(s) Of mental or emotional condition{s), are not suitable to perform peace officer duties in a safe and effective manner.

The PSP is composed of a core staff of psychologists who make suitability decisions after reviewing aU screening data and information for each applicant. One component of the psychological screening process involves a psychological interview with each peace officer applicant by a qualified doctor, who submits a detailed report of their findings to the PSP.

These psychological interviews, located in four main geographic regions of the State, are conducted by psychologists or psychiatrists under contract. AI! psychologists or psychiatrists conducting psychological interviews shall herein be referred to as "interviewing doctors."

B. CONTRACTOR'S RESPONSIBILITES

The Contractor(s) shall ensure that only qualified interviewing doctors perform psychological interviews for peace officer applicants. This evaluation will include, but may not be limited to, the following elements:

1. Review of psychological test, questionnaires, relevant psychological and medical history records, previous psychological reports, and background investigation information must be completed at least two business days prior to the scheduled interview date. The documents to be reviewed by the interviewing doctor shall be provided by the PSP. If any issues, such as missing material are discovered with the documents, it will be the interviewing doctor's obligation to immediately notify the PSP Manager. Any issues must be resolved at least one day prior to conducting the face-to-face psychological interview.

2. Conduct semi structured psychological interviews. The interviewing doctor shall verify each applicant's identity by asking the applicant to provide one of the following types of valid photo identification: a driver's license, military 10, government 10 or passport, prior to the interview. AI! evaluation interviews shall be scheduled no less than 75 minutes apart and are required to last a minimum of 45 minutes. The interview times for six (6) evaluations in one day are: 9:00 am, 10:15 am, 11:30 am, 12:45 pm, 2:00 pm, and 3:15

pm. Any request to deviate from these interview times must be pre-approved by the PSP Chief Psychologist and the Assistant Chief, Peace Officer ApPOintment Section.

3. At the PSP's discretion, cases may be referred for a "clarifying interview" to obtain additional information to determine the applicant's suitability. The interviewing doctor will be provided with written direction from a PSP psychologist regarding what additional

Scope of Work

Bid Number 6000001968 Exhibit A information must be obtained in the interview and included in the report. A clarifying interview shaH be conducted at the same cost of the original psychological interview. At the discretion of the PSP Chief Psychologist, a clarifying interview may be assigned to another Contractor or interviewing doctor.

4. Psychological decisions are valid for one (1) year. Peace officer applicants, who have not been hired within the one (1) year timeframe, will be required to undergo an updated psychological evaluation. The cost of the updated psychological interview shall be conducted at the same rate of the original psychological interview cost.

5. Prior to performing any interview, all interviewing doctors are required to attend two (2) days of training/orientation provided by the PSP. In the event of a change to the psychological screening tests, additional training will be required by the COCR. Time and travel expenses for these training sessions are not reimbursable by the COCR.

6. All interviewing doctors are required to tour a COCR institution and the Richard A. McGee Correctional Center in Galt, California within two (2) months after the initiation of the contract, or within two (2) months of commencing work for the Contractor. Travel expenses are not reimbursable by the COCR. The PSP Chief Psychologist reserves the right to waive this requirement for interviewing doctors with prior COCR experience, or suspend the requirement up to 60 days to meet COCR workload needs.

7. The PSP will provide written guidelines that outline important procedural requirements of PSP operations and professional expectations. It is the responsibility of each interviewing doctor to be thoroughly familiar with these guidelines, as they will constitute the standards by which the professional work of the doctors shall be evaluated. Failure to follow the requirements outlined in these guidelines may result in the termination of services and/or nonpayment.

8. All interviewing doctors are expected to demonstrate the following:

a) A comprehensive understanding of psychopathology, personality traits and psychological factors that can affect peace officer work performance.

b) A comprehensive understanding of the psychological tests used in the screening process, as well as the clinical significance of test results.

c) Excellent interpersonal and interviewing skills.

d) Professional behavior at all times.

e) Arrive on time for all interviews.

f) Knowledge of PSP systems and ability to respond to PSP needs requests within forty-eight (48) hours.

g) Cogent, well-reasoned, fully substantiated, and profeSSionally written Pre

Employment Psychological Screening reports. (See Attachments 1, 2 and 3, Sample Screening Reports)

9. Upon request from COeR, the Contractor shall provide the below. COCR reserves the right to request additional information to validate information submitted by the Contractor or Subcontractor.

Scope of Work

Bid Number 6000001968 Exhibit A

a) A listing of all interviewing doctors with their demographic and contact information.

b) Documentation of each interviewing doctor's licensure, resume, and training certificates.

c) Documentation and/or certification that provides historical evidence that each interviewing doctor has previously completed law enforcement psychological evaluations.

d) Proof of Professional Liability Insurance for each interviewing doctor.

10. For logistical purposes (scheduling, transmission of data and records, etc.), each interviewing doctor shall maintain the following communication media:

a) Voice telephone service (with voice mail or answering service).

b) Cellular telephone for immediate contact.

c) Scanning capability.

d) Broadband Internet and e~mail service that is checked daily.

Due to the confidential and sensitive nature of the information and data involved in psychological screenings, all media must be secure to ensure appropriate professional confidentiality of transmitted material (e.g. WatchDox web based system). Each interviewing doctor providing services, whether Contractor or Subcontractor, will be required to electronically receive/transmit reports using the COeR encrypted email system. Prior to contract award, the Contractor(s) must ensure and provide proof that they and their interviewing doctors and Subcontractors (if applicable) can provide the appropriate level of security and encryption required for receiving and exporting confidential data to the PSP, and meet or exceed the requirements as outlined in Section M, Authorization of Provider.

C. GEOGRAPHIC SERVICE REGIONS

With the exception of Site 1, Upper Northern (See Exhibit G, CDCR Map of Regions), psychological evaluation interviews shall take place in the following locations:

• Site 1 - Upper Northern - Consists of 14 counties within the region. Interviews may be conducted at interviewing doctors' offices within the county where the applicant resides.

• Site 2 - Northern Selection Center 9838 Old Placerville Road, Suite B Sacramento, CA 95827

• Site 3 - Central Selection Center 2510 S. East Avenue, Suite 360 Fresno, CA 93706

• Site 4 - Southern Selection Center 9055 Haven Avenue, Suite 100 Rancho Cucamonga, CA 91730

Scope of Work

Bid Number 6000001968 Exhibit A

D. SERVICE LOCATIONS AND GENERAL SUPPORT SERVICES

With the exception of Site 1 - Upper Northern, interviews shall be conducted at COeR Testing Centers in Sacramento, Fresno, and Rancho Cucamonga. In the event of a location change, the Contractor will work in collaboration with the COeR to ensure minimal disruption of psychological services.

Scheduling interviews will be based on the availability of each site location. At the discretion of the PSP Chief Psychologist, he/she can authorize psychological interviews to be conducted at doctors' offices for any region.

1) For screenings that occur at a COeR interview location:

a} The COeR will provide rooms, furnishings, and reception services.

b) Interviews will be scheduled and applicants will be notified of their appointment time and location by PSP staff.

c) Interviewing doctors shall provide all other supplies and services required for the performance of duties under the contract. Any and all travel, method of transportation, lodging and related expenses associated with performing interviews at COCR facilities will be the responsibility of the Contractor and will not be reimbursed by the COCR

2) For interviews conducted at Contractors' private professional offices:

a) Interview services shall be performed at a site that is readily identifiable as a business/professional setting. Private homes, including residential apartment units or offices attached to residences, ARE NOT acceptable substitutes for a "private professional office."

b) Contractors shall provide aU rooms, equipment, furnishings, supplies and support services required for performance of duties under the contract(s) and ensure compliance of the required liability insurance.

c) The PSP will refer, schedule, and provide all notifications for applicant interviews.

E. ESTIMATED NUMBER OF EXAMINATIONS FOR EACH SITE

Location

Site 1 - Upper Northern Site 2 - Northern Selection Center Site 3 - Central Selection Center Site 4 - Southern Selection Center

Monthly

Annually

All quantities are estimates only and cannot be guaranteed by the COCR. Actual numbers may vary depending on staffing needs.

F. INTERVIEW WORKLOAD LIMITS

To maintain the highest level of professional service, except in circumstances pre·approved by the PSP, no more than six (6) interviews per day or twelve (12) interviews per week will be authorized for any single interviewing doctor. The PSP reserves the right to restrict any

Page 4 019

Scope of Work

Bid Number 6000001968 Exhibit A interviewing doctors' workload for any reason. If the interviewing doctor is also performing psychological interviews for the California Department of Human Resources (CaIHR) or other State law enforcement agencies, the number of interviews being performed need to be incorporated in the above limiting numbers. It is the Contractor's responsibility to inform the COeR of any interviewing doctors performing psychological interviews for CalHR or other State law enforcement agencies. Any deviation from the above must be pre·approved by the PSP Chief Psychologist.

G. REQUEST FOR SERVICES

When services are required, the primary Contractor will be contacted first by the PSP contract liaison or designee. If the primary Contractor is unable to provide services, the secondary Contractor will be contacted, followed by the tertiary Contractor.