IFB_5000_ACA1012REBID_ADD_1_v1.pdf
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- Attached to
- Rental of Portable Toilets and Showers
- Solicitation number
- IFB 5000 ACA1012REBID
- Issued by
- Texas
About this file
This Solicitation Addendum No. 1, dated October 27, 2026, modifies IFB 5000 ACA1012REBID issued by the City of Austin Financial Services – Central Procurement for rental, delivery, maintenance, and service of portable toilets and shower facilities. The City of Austin requires portable toilet services across approximately 27 sites, averaging 2 units per site with some locations housing 4–12 units, requiring service 2–3 times weekly. Service needs vary between year-round installations and seasonal deployments for holiday weekends and special events. Estimated annual quantities include ten standard and thirty ADA-compliant yearly unit rentals, approximately 1,057 monthly unit rentals, approximately 210 weekly unit rentals, approximately 150 daily unit rentals, approximately 32 weekly portable shower rentals, and approximately 330 miscellaneous service events. The solicitation closing date is November 3, 2026 at 2:00 p.m. Central Time, with questions having been due October 22, 2026 at 3:00 p.m. CT. No pre-bid conference or mandatory site visit was scheduled. The contract commences upon execution and continues until all obligations are performed, with the City retaining the right to extend at its sole discretion.
The addendum clarifies that subcontractor experience qualifies toward experience requirements, that replacing restroom and shower trailers will not have separate line items despite bidder requests, and that tank service specifications require ADA units with approximately 90-gallon capacity (±5 gallons) and standard units with 60-gallon capacity (±5 gallons). The City declined to adopt Consumer Price Index (CPI-U) adjustments in lieu of the specified Producer Price Index (PPI) and rejected fixed annual percentage increases, maintaining the existing price adjustment methodology. All pricing must be all-inclusive with no separate charges for administrative costs, overhead, shipping, fuel surcharges, mileage, or stop fees. The contract is funded in whole or in part by FEMA financial assistance with applicable federal compliance requirements. Local-business discounts of 5% apply to bids up to $500,000 and 3% for bids between $500,000 and $50 million; a 2–1% small-business discount is available if the prime contractor includes certified small business subcontractors. All contractor employees directly assigned to the contract must receive a minimum living wage of $22.05 per hour, with annual compliance verification required. Price adjustments on the contract anniversary cannot exceed 25% per line item or the percentage change in the Bureau of Labor Statistics index for truck transportation. Bidders must acknowledge receipt of this addendum by returning one signed copy with their response prior to the solicitation closing date, with failure to do so potentially constituting grounds for rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_5000_ACA1012REBID_PAC2_v1.pdf | ||
| IFB_5000_ACA1012REBID_ATT_v1.pdf | ||
| IFB_5000_ACA1012REBID_BID_DOC_v1.pdf | ||
| IFB_5000_ACA1012REBID_PAC1_v1.pdf | ||
| IFB_5000_ACA1012REBID_0600_v1.xlsx | XLSX spreadsheet |
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Text version
SOLICITATION ADDENDUM
AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT
Revised 10/01/2024
Solicitation: IFB 5000 ACA1012REBID Addendum No: 1 Date: 10/27/2026
This addendum is to incorporate the following changes to the above referenced solicitation:
1.0 Questions:
Q1 Question: Is the sub-contractor experience qualify for the experience needed to fulfill this requirement?
Q1 Answer: Sub-Contractor’s experience can qualify for the experience needed.
Q2 Question: For section 6.2 on the price sheet- Replacing Trailer, can the City please clarify whether this line item applies to restroom trailers, shower trailers, or both? If it applies to both, would the City consider establishing separate pricing line items for restroom trailers and shower trailers?
Q2 Answer: This would apply to both. The City will not be separating the line items.
Q3 Question: For section 6.3 on the price sheet- Tank Service: Can the City please specify the tank capacity associated with this line item? Additionally, would the City consider providing further specifications or establishing a maximum tank capacity to ensure consistent and accurate pricing among bidders?
Q3 Answer: Dependent on type of portable toilet, ADA units should have a capacity of approximately 90 gallons +/- 5 gallons, Standard units should be 60 gallons +/- 5 gallons.
Q4 Question: Would the City consider allowing annual price adjustments based on the Consumer Price Index (CPI-U), specifically CUUR0000SEHG02, in lieu of the currently specified Producer Price Index (PPI), WPU0671040101?
Q4 Answer: The City will not consider annual price adjustments based on the Consumer Price Index (CPI- U), specifically CUUR0000SEHG02
Q5 Question: Would the City consider permitting a fixed annual percentage increase in place of an index-based adjustment? If so, what maximum annual escalation percentage would the City be willing to accept?
Q5 Answer: The City will not consider a fixed annual percentage increase.
Q6 Question: Can you please provide us with a number of locations with units on site and the number of units at each location? How frequently do these units require servicing?
Q6 Answer: Currently we have approximately 27 sites, averaging 2 per site and roughly 6 sites have 4-6 units. There are 4 sites that exceed 8-12 units. The frequency of services for these sites would typically be 2-3 times a week. Some departments may require usage for planned training events, that will be communicated to the awarded vendor.
Q7 Question: What is the length of time that the units are expected to be on site and if any are seasonal only?
SOLICITATION ADDENDUM
AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT
Revised 10/01/2024
Q7 Answer: The length of time varies. The City has some site that require portable toilets year-round, others are supplemental for holiday weekends and are removed shortly afterwards.
2.0 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
ACKNOWLEDGED BY:
Offeror Name Offeror Authorized Signature Date
RETURN ONE COPY OF THIS ADDENDUM WITH YOUR RESPONSE PRIOR TO THE SOLICITATION CLOSING
DATE. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION OF YOUR OFFER.
Solicitation: IFB 5000 ACA1012REBID Addendum No: 1 Date: 10/27/2026
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