IFB 444 - ISWRC Sediment Basin Rehab Bid Package.pdf

Ivy Solid Waste & Recycling Center (ISWRC)

– Sediment Basin Rehabilitation Rivanna Solid Waste Authority 695 Moores Creek Lane Charlottesville, VA 22902

IFB#444 - Bid Package

02225205.01 | May 19, 2026

15521 Midlothian Turnpike, Suite 305

Midlothian, VA 23113 804-378-7440 www.scsengineers.com May 19, 2026

ISWRC – Sediment Basin Rehabilitation Table of Contents i

Table of Contents

Bid Documents

RA-1 Invitation For Bid RA-1a Instruction to Bidders RA-1c Bid Form RA-1d Standard Bid Bond

Contract Documents RA-1e Post Bid Modification RA-1f Intent of Award RA-1g Post Bid Informality RA-2 Notice of Award RA-2a Performance Bond – Construction Contracts RA-2b Payment Bond – Labor and Material RA-2c Workers Compensation Certificate RA-3 Contract Between Owner and Contractor RA-4 Notice to Proceed RA-5 Schedule of Values and Certificate of Payment RA-5a Affidavit of Payment RA-5b Consent of Surety

Construction Documents RA-6 Change Order RA-6a Work Directive RA-6b Field Order RA-7 Certificate of Substantial Completion by Contractor RA-7a Engineer Certificate of Substantial Completion RA-8 Certificate of Completion by Contractor RA-8a Certificate of Completion by Engineer

Technical Specifications

01100 Summary of Work 01200 Measurement and Payment 01450 Construction Quality Control 01720 Project Record Documents 01730 Surveying 02110 Clearing, Grubbing, and Stripping 02150 Erosion and Sediment Control 02200 Earthwork 02203 Aggregates 02221 Trenching Backfilling and Compacting 02480 Seeding 15100 Storm Drainage Structures http://www.scsengineers.com/ www.scsengineers.com May 19, 2026

Table of Contents ii

CONSTRUCTION DRAWINGS

Sheet 0 Cover Sheet 1 General Notes and ESC Notes Sheet 2 Existing Conditions Sheet 3 Pre-Development Conditions Sheet 4 Erosion and Sediment Control Plan Sheet 5 ESC Calcs and Details Sheet 6 ESC Calcs and Details 2 Sheet 7 Post-Development Design Sheet 8 Final Grading Sheet 9 Basin Details and Profile http://www.scsengineers.com/

Form RA-1: Invitation for Bid 9/27/2024

INVITATION FOR BIDS

(Construction Form RA-1)

Owner:

Rivanna Solid Waste Authority Charlottesville, VA

Design Engineer:

SCS Engineers 15521 Midlothian Tpke, Midlothian, VA 23113

Location:

Sediment Basin Rehabilitation Ivy Solid Waste and Recycling Center (ISWRC) Charlottesville, Virginia

IFB NO: 444

Due Dates for Bids: Bids will be received and opened on June 25, 2026 at 3 pm at the Rivanna Administration Building, 695 Moores Creek Lane, Charlottesville, VA 22902-9016, or submitted by 3 pm for those submitting electronic bids via eVA’s electronic bidding system.

Description: The Rivanna Solid Waste Authority (RSWA) is soliciting bids to complete rehabilitation tasks, as detailed in the Bid Documents, for the existing sediment basin on the north side of the Ivy Solid Waste and Recycling Center (ISWRC) property.

Bid Documents may be found via eVA. https://eva.virginia.gov/ Contact rmahon@scsengineers.com with additional questions. All correspondence should include dwhite@rivanna.org

All bids received must follow the bid instructions and bid forms listed herein to be eligible for award.

Pre-Bid Meeting: June 2, 2026 at 10am An online pre-bid meeting will be held at the listed date and time. Information for joining the meeting is listed below. A site visit will be scheduled for perspective bidders after the pre-bid meeting, the date to be determined.

Join: https://teams.microsoft.com/meet/239215717590377?p=7XpB5pz7ZCn8wzFPrW Meeting

ID: 239 215 717 590 377

Passcode: tg38Bs6J

DATE: May 19, 2026 https://eva.virginia.gov/ mailto:rmahon@scsengineers.com mailto:dwhite@rivanna.org https://teams.microsoft.com/meet/239215717590377?p=7XpB5pz7ZCn8wzFPrW

RA-1a

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INSTRUCTIONS TO BIDDERS

(Construction Form RA-1a)

The Invitation For Bids (“IFB”) consists of these Instructions To Bidders, the Bid Form, the General Conditions of the Construction Contract, the Supplemental General Conditions (if any), the Special Conditions (if any), the Forms to be used, and the Scope of Work as described by the Plans and Specifications, other documents listed in the Specifications, and any addenda which may be issued, all of which request qualified bidders to submit competitive prices or bids for providing the described work of the Contract.

As used herein, the terms “bidder” and “Contractor” both shall refer to the Person submitting a bid.

1. CONDITIONS AT SITE OR STRUCTURE: Bidders shall visit the Site and shall be responsible for ascertaining pertinent local conditions such as location, accessibility, general character of the Site, structure or building, and the character and extent of existing conditions, improvements or work within or adjacent to the Site. No Claims shall be submitted as a result of Bidder’s failure to have done so, but shall be deemed waived and will not be considered by the Owner. See Section 7 of the General Conditions entitled "Conditions at Site."

2. EXPLANATIONS TO BIDDERS: No oral explanation in regard to the meaning of drawings and specifications will be made and no oral instructions will be given before the award of the Contract. The Owner shall not be responsible for any conclusions, assumptions or interpretations made by bidders during the preparation of bids that are contrary to the Drawings and Specifications and their clear intent. Discrepancies, conflicts, errors, omissions or doubts as to the meaning of the Contract Documents shall be communicated in writing to the ENGINEER for interpretation. Bidders must so act to assure that questions reach the ENGINEER prior to June 18, 2026 to allow a sufficient time for an addendum to reach all bidders before the submission of their bids.. Any interpretation made will be in the form of an addendum which will be forwarded to all bidders, and its receipt shall be acknowledged by the bidder on Bid Forms. If such discrepancies, conflicts, errors, omissions or doubts are reasonably apparent or should have been reasonably apparent to the bidder, and the bidder failed to submit questions to the ENGINEER in the time and manner required herein and the Contract is awarded to the bidder, then any claims shall be deemed waived and the bidder shall not be entitled to additional compensation or time, or entitled to sue the Owner based on such discrepancies, conflicts, errors, omissions, or doubts.

3. TIME FOR COMPLETION:

(a) "Time for Completion" shall be designated by the Owner on the Invitation for Bids or other prebid documents and shall mean the number of consecutive calendar days following the issuance of the Notice to Proceed which the Contractor has to

11/27/2023 Rev 8/15/24 substantially complete all Work required by the Contract. In some instances, the Time for Completion may be stated in the form of a Contract Completion Date based on a stipulated date of Notice to Proceed.

Unless otherwise specified, the Contractor shall achieve Final Completion within thirty (30) calendar days after the date of Substantial Completion.

(b) When the Notice to Proceed is issued, it will state a Contract Completion Date, which has been set by the Owner based on date of the Notice to Proceed and the Time for Completion.

(c) The Contractor, in preparing and submitting its bid, is required to take into consideration adverse weather conditions specified in General Conditions Section 6.

4. PREPARATION AND SUBMISSION OF BIDS:

(a) Bids shall be submitted on the forms furnished, or copies thereof, and shall be signed in ink. Erasures or other changes in a bid must be explained or noted over the signature of the bidder. Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the proposal, or irregularities of any kind, may be rejected by the Owner, in its sole discretion, as being incomplete or nonresponsive.

(b) Each bid must give the complete legal name and full business address of the bidder and be signed by the bidder, or the bidder's authorized representative. Bids by partnerships must be signed in the partnership name by one of the general partners of the partnership or an authorized representative, followed by the designation/title of the person signing, and a list of the partners. Bids by joint ventures must be signed in the joint venture name by one of the joint venturers or an authorized representative of one of the joint venturers, followed by the designation/title of the person signing, and a list of the joint venturers. Bids by corporations must be signed with the legal name of the corporation followed by the name of the state in which it is incorporated and by the signature and title of the person authorized to bind it in this matter. The name of each person signing shall be typed or printed below the signature. A signature on a bid by a person who identifies their title as "President," "Secretary," "Agent" or other designation without disclosing the principal firm, shall be held to be the bid of the individual signing. When requested by the Owner, satisfactory evidence of the authority of the officer signing on behalf of the corporation shall be furnished. Trade or fictitious names may be referenced by using "t/a _ _ _ ," but bids shall be in the legal name of the person or entity submitting the bid.

(c) Bids with the bid guarantee shall be enclosed in a sealed envelope which shall be marked and addressed as indicated by the advertisement. NOTE: For bidders

11/27/2023 Rev 8/15/24 submitting electronic bids via eVA’s electronic bidding system, security for bid bonds must be submitted to the on premises address noted within the specific IFB by the bid due date. If a Contract is for one hundred twenty thousand dollars ($120,000) or more, or if the total value of all construction, removal, repair or improvements undertaken by the bidder within any twelve-month period is seven hundred fifty thousand dollars ($750,000) or more, the bidder is required under Code of Virginia §§ 54.1-1100, et seq., to be licensed in Virginia as a "Class A Contractor." If a Contract is for ten thousand dollars ($10,000) or more, but less than one hundred twenty thousand dollars ($120,000), or if the total value of all construction, removal, repair or improvements undertaken by the bidder within any twelve-month period is one hundred fifty thousand dollars ($150,000) or more, but less than seven hundred fifty thousand dollars ($750,000), the bidder is required to be licensed in Virginia as a "Class B Contractor." The bidder shall place on the outside of the envelope containing the bid and shall place in the bid over its signature whichever of the following notations is appropriate and insert its Contractor license/registration number:

Licensed Class A Virginia Contractor No.

or Licensed Class B Virginia Contractor No.

If the bidder is not properly licensed in Virginia at the time the bid is submitted, or if the bidder fails to provide this information on its bid or on the envelope containing the bid and fails to promptly provide said Contractor license number to the Owner in writing when requested to do so before the opening of bids, the bidder shall be deemed to be in violation of Code of Virginia § 54.1-1115 and its bid will not be considered.

(d) The bidder must place its Employer Identification Number (SSN or FEIN) in the space provided on the Bid Form.

(e) Every bidder organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership must be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia, as amended, or as otherwise required by law. Any bidder organized or authorized to transact business in the Commonwealth pursuant to Title

13.1 or Title 50 must include in its bid the identification number issued to it by the State Corporation Commission. Any bidder that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder is not required to be so authorized. A bidder required to be authorized to transact business in Virginia that fails to provide the required information shall not receive an award unless a waiver of this requirement

11/27/2023 Rev 8/15/24 and of any administrative policies and procedures established to implement Code of Virginia § 2.2-4311.2 is granted by the chief executive of the Owner.

If awarded the Contract, the bidder shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the Contract. Doing so shall be deemed to be a violation of Code of Virginia § 2.2-4311.2 and the bidder understands and agrees that the Owner may void the Contract if the bidder fails to comply with this provision.

(f) Code of Virginia, § 2.2-4376.2 shall be applicable to the Work of the Contract.

5. BID GUARANTEE:

(a) Any bid (including the Total Base Bid plus all Additive Bid Items) which exceeds five hundred thousand dollars ($500,000) shall be accompanied by a Standard Bid Bond, Form RA-1d, payable to the Owner as obligee in an amount equal to five percent (5%) of the amount of the bid (the “Bid Bond”).

NOTE: For bidders submitting electronic bids via eVA’s electronic bidding system, security for bid bonds must be submitted to the on-premises address noted within the specific IFB if they do not qualify for the following: The Owner agrees to accept a Bid Bond on which the Surety has utilized electronic signatures and/or electronic notarization if the electronic notarization meets the requirements of Virginia Code §§ 47.1-6.1, -7, and -12, and the Commonwealth of Virginia State Corporation Commission Bureau of Insurance and the Bid Bond contains any SURETY BOND SEAL ADDENDUM established by the Commonwealth of Virginia State Corporation Commission Bureau of Insurance.

The Bid Bond must be issued by a surety company which is legally authorized by the Virginia State Corporation Commission to do surety business in the Commonwealth of Virginia. Such Bid Bond shall guarantee the following: that the bidder will not withdraw its bid during the sixty (60) day period following the date of the opening of bids; that if the bid is accepted, the bidder will enter into the Contract with the Owner described in the IFB; that the bidder can and will submit a properly executed and authorized Standard Performance Bond and Standard Labor and Material Payment Bond on the forms included in the IFB. If the bidder withdraws its bid within the sixty (60) day period following bid opening, fails to enter into the Contract, or fails to provide the required Standard Performance Bond and Standard Labor and Material Payment Bond within ten (10) days after the bidder’s receipt of notice of acceptance of its bid, the bidder and the bidder’s surety shall be jointly and severally be liable to the Owner for the difference between the amount specified in the bidder’s bid and such larger amount for which the Owner may contract with another party to perform the work covered by said bid, up to the amount of the bid guarantee of 5% of the bidder’s total bid amount, as the damage to the Owner resulting from the bidder’s default. See Code of Virginia §2.2-4336.

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(b) Code of Virginia § 2.2-4338 contains provisions allowing for alternative forms of bid security in lieu of a Bid Bond. A bidder’s use of an alternative form of Security as listed in Code of Virginia § 2.2-4338.B must be approved by the Owner prior to the bidder’s submission of its bid on the Bid Receipt date and time to be accepted in lieu of a Bid Bond.

(c) The Bid Bond or other alternative bid security will be returned to all but the three lowest bidders after the formal opening of bids. The remaining Bid Bonds or bid security will be returned to the bidders after the Owner and the accepted bidder have executed the Contract and the required Standard Performance Bond and the Standard Labor and Material Payment Bond for the Contract have been received and approved by the Owner.

(d) If the Contract and required bonds have not been executed by the accepted bidder within sixty (60) days after the date of the opening of the bids, then the Bid Bond or other bid security of any bidder will be returned upon a bidder’s request, provided the bidder has not been notified of the acceptance of its bid prior to the date of such request.

6. WITHDRAWAL OR MODIFICATION OF BIDS: Bids may be withdrawn or modified by written or telefaxed notice received at the designated location from bidders prior to the deadline fixed for bid receipt, or the bidder shall give notice in writing of his claim of right to withdraw his bid within two business days after the conclusion of the bid opening procedure and shall submit original work papers with such notice. E-mail withdrawals and modifications are not acceptable. The withdrawal or modification may be made by the person who signed the bid or by an individual(s) who is authorized by the bidder on the face of the bid. Written modifications may be made on the bid form itself, on the envelope in which the bid is enclosed, or on a separate document. Written modifications, whether the original is delivered or telefaxed, must be signed by the person making the modification or withdrawal. The modification must state specifically what is to be modified and by what amount or it must state the item to be modified and what the corrected amount should be.

7. RECEIPT OF BIDS:

(a) Bids will be received at or before the date and time stated within the bid documents by one of two different methods:

Mail/Hand Delivery: On premises at the address nlisted on the IFB and the time (local) and date listed on the IFB.

or

Electronic: Invitation for Bids will be posted to the eVA site where potential vendors may submit electronically their bids to the Authority through the eVA site*.

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*-Prospective bidders who use the eVA site must register through that site. This site is managed by the Commonwealth of Virginia, Department of Purchase and Supply (New Supplier Registration Guide). Rivanna Water & Sewer Authority does not maintain this site or have any input or control over the registration process. Once the bid due date and time has been reached, the Authority will first read the bids that were properly received on premises. Second, the Authority will then open the electronic bids and read them aloud.

(b) It is the responsibility of the bidder to assure that its bid and any bid modifications are delivered to the place designated for receipt of bids by the date and hour (deadline) set for receipt of bids. Therefore, it is the bidder’s responsibility to take into account all factors which may impact on its bid deliverer / courier’s ability to deliver the bid and to implement whatever actions are necessary to have the bid delivered to the proper bid receipt location prior to the bid receipt deadline. No bids or bid modifications submitted or offered after the date and hour designated for receipt of bids will be accepted or considered.

(c) The Bid Officer is the Owner's representative designated to receive bids at the time and place noted in the IFB and to open the bids received at the appointed time.

(d) The official time used for the receipt of responses is determined by reference to the clock designated by the Bid Officer. The Bid Officer shall determine when the Bid Receipt Deadline has arrived and shall announce that the Deadline has arrived and that no further bids or bid modifications will be accepted. All bids and bid modifications in the possession of the Bid Officer and their assistants at the time the announcement is completed are deemed to be timely, whether or not the bid envelope has been physically date/time stamped or otherwise marked by the time the Bid Officer makes the deadline announcement.

(e) In the event the bid receipt occurs during a period of suspended Rivanna business operations, the receipt and opening will be delayed one business day.

8. OPENING OF BIDS:

(a) Bids will be opened at the time and place stated in the IFB or as modified by subsequent Addenda, and their contents publicly announced. The Bid Officer shall decide when the specified time for bid opening has arrived. No responsibility will be attached to any officer or agent for the premature opening of a bid not properly addressed and identified.

(b) The provisions of Code of Virginia § 2.2-4342, as amended, shall be applicable to the inspections of bids received.

(c) In the event the bid opening date occurs during a period of suspended Rivanna business operations, the opening will be delayed until the next business day at the same time.

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9. ERRORS IN BIDS: A bidder may withdraw its bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn.

In accordance with Code of Virginia § 2.2-4330(B)(2), to withdraw its bid the bidder must submit to the Owner its original work papers, documents and materials used in the preparation of the bid within two (2) business days after the opening of bids. Such work papers must be submitted in an envelope or package separate and apart from the envelope containing the bid and marked clearly as to the contents and shall be delivered to the Owner by the bidder in person or by registered mail. The bids shall be opened at the time designated in the IFB, as amended by addendum. Once the bids have been opened, the bidder shall have two (2) business days after the opening of bids within which to claim in writing any mistake as defined herein and withdraw its bid. The Contract shall not be awarded by the Owner until such two-day period has elapsed. Such mistake shall be proved only from the original work papers, documents and materials delivered to the Owner. This procedure in Code of Virginia § 2.2-4330(B)(2) shall not apply to when the entire bid is required to be submitted on a unit price basis.

Failure of a bidder to submit its original work papers, documents and materials used in the preparation of its bid shall constitute a waiver by that bidder of its right to withdraw its bid due to a mistake. No bid may be withdrawn under this section when the result would be the awarding of the Contract on another bid of the same bidder or of another bidder in which the ownership of the withdrawing bidder is more than five (5%) percent.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the Contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted. The person or firm to whom the Contract was awarded and the withdrawing bidder are jointly liable to the Owner in an amount equal to any compensation paid to or for the benefit of the withdrawing bidder without such approval.

If the apparent low bid is withdrawn under authority of this section, the lowest remaining bid shall be deemed to be the low bid on the project.

10. REJECTION OF BIDS: The Owner reserves the right to cancel the IFB, to reject any and all bids at its sole discretion when such rejection is in the interest of the Owner, or to reject the bid of any bidder who is determined to be not responsive or not responsible. See Code of Virginia § 2.2-4319.

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11. DETERMINATION OF RESPONSIBILITY

Each bidder shall be prepared, if so requested by the Owner, to present evidence of its experience, qualifications and financial ability to carry out the terms of the Contract.

Prior to award of the Contract, an evaluation will be made to determine if the low bidder has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability which will assure good faith performance, and who has been prequalified, if required. Factors to be evaluated include, but are not limited to:

(a) sufficient financial ability to perform the contract as evidenced by the bidder's ability to obtain payment and performance bonds from an acceptable surety;

(b) appropriate experience to perform the Work described in the bid documents;

(c) any judgments entered against the bidder, or any officers, directors, partners or owners for breach of a contract for construction;

(d) any substantial noncompliance with the terms and conditions of prior construction contracts with a public body without good cause where the substantial noncompliance is documented; or

(e) a conviction of the bidder or any officer, director, partner, project manager, procurement manager, chief financial officer, or owner in the last five years of a crime relating to governmental or nongovernmental construction or contracting;

and/or

(f) any current debarment of the contractor, any officer, director or owner, from bidding or contracting by any public body of any state, any state agency, or any agency of the federal government.

The Owner reserves the right to disqualify or refuse to accept the bid of any bidder who has been convicted, or entered a plea of guilty or nolo contendere, in any federal or state court to any charge involving any unlawful, corrupt or collusive practice involving a public contract whether federal, state, or local, or who has been determined in any judicial proceeding to have violated any antitrust, bid-rigging or collusive practice statute in connection with any public contract, or against whom such formal criminal prosecution or other judicial proceeding has been initiated.

A bidder who, despite being the apparent low bidder, is determined not to be a responsible bidder shall be notified in writing in conformance with the procedures in Code of Virginia § 2.2-4359.

12. AWARD OF CONTRACT

(a) Basis for Contract Award: The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any, provided its bid is reasonable and it is in the best interest of the Owner to accept it and subject to the Owner's right to reject any and all bids and to waive informality in the bids and in the bidding. The Bid Form may contain a multi-part Base Bid and may contain Additive Bid Items.

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Determination of the lowest responsible bidder, if any, will be based on the Total Base Bid Amount entered on the Bid Form including any properly submitted bid modifications plus as many Additive Bid Items taken in sequence as the Owner in its discretion chooses to Award in the best interest of the Owner. Where the sum of the values entered in the multiple parts do not agree with the Total Base Bid amount, the written Total Base Bid Amount entered on the bid form including any properly submitted bid modifications shall take precedence over the numerical Total Base Bid Amount.

In the event that the Total Base Bid from the lowest responsible bidder exceeds available funds, the Owner may negotiate the Total Base Bid amount with the apparent low bidder to obtain a Contract Price within available funds, pursuant to Code § 2.2-4318 and Section 12(c) herein.

(b) Informalities: The Owner reserves the right to waive any informality in the bids when such waiver is in the interest of the Owner.

(c) Negotiation With Lowest Responsible Bidder: If award of the Contract to the lowest responsive and responsible bidder is precluded because of limitations on available funds, under the provisions of Code § 2.2-4318 the Owner reserves the right to negotiate the Total Base Bid amount with the lowest responsive, responsible bidder to obtain a Contract Price within the available funds. This may involve changes in either the features or scope of the work included in the Base Bid. Such negotiations with the apparent low bidder may include reducing the quantity, quality, or other cost saving mechanisms involving items in the Total Base Bid.

Negotiations for Additive Bid Items are excluded. The Owner shall notify the lowest responsive and responsible bidder that such a situation exists and the Owner and bidder shall then conduct their negotiations in person, by mail, by telephone or by any means they find convenient. If an acceptable Contract can be negotiated, any changes to the IFB documents agreed upon in the negotiations shall be summarized in a "Post Bid Modification" and included in the Contract. If an acceptable Contract cannot be negotiated, the Owner shall terminate negotiations and reject all bids.

(d) Notice of Intent to Award or Notice of Award: The “Notice of Intent to Award” or the “Notice of Award” will be posted at the Owner’s standard location for posting notices such as the Owner’s Website. Any bidder who desires to protest the award or decision to award a contract shall submit the protest in writing to the public body no later than ten days after the posting of the Notice of Award or Notice of Intent to Award, whichever comes first. See Code of Virginia § 2.2-4360.

13. CONTRACT SECURITY: For contracts which exceed five hundred thousand dollars ($500,000), the Standard Performance Bond (RA-2a) and the Standard Labor and Material Payment Bond (RA-2b) shall be required, as specified in the IFB. For construction contracts up to $500,000, where Bid Bond requirements are waived, prospective contractors may be prequalified in accordance with Code of Virginia § 2.2-4317. See General Conditions and Code of Virginia § 2.2-4337 and § 2.2-4338. The Owner reserves

11/27/2023 Rev 8/15/24 the right to require such bonds for contracts up to five hundred thousand dollars ($500,000).

If the Owner so elects, the requirement shall be set forth in the IFB.

14. CERTIFICATION: The bidder, by its signature on the Bid Form, certifies that neither its organization nor any of its officers, directors, partners or owners is currently barred from bidding on contracts by any public body or agency of another state, or any agency of the federal government. See "Disqualification of Contractors" in the Bid Form.

15. ETHICS IN PUBLIC CONTRACTING: The provisions, requirements and prohibitions as contained in Code of Virginia §2.2-4367 et seq., pertaining to bidders, offerors, contractors, and subcontractors are applicable to this project.

16. BUILDING PERMITS: The Virginia Uniform Statewide Building Code shall apply to the Work and shall be administered by the Building Official. The Building Permit will be obtained and paid for by the Contractor. All other permits, local license fees, business fees, taxes, or similar assessments imposed by the appropriate political subdivision shall be obtained and paid for by the Contractor. See Section 25 of the General Conditions for utility connection fees and services.

17. BID DOCUMENTS: Bid Documents are the property of the Owner and a deposit in an amount as stated in the Invitation for Bids is required for each paper set or for each set provided on removable electronic media as a guarantee of the safe return of the documents within ten (10) days of bid opening. This deposit will be refunded in full on not more than two paper sets or sets provided on removable electronic media to each bidder who submits a Contract bid and who returns the documents in good condition. Refund will be made on paper sets and sets provided on removable electronic media to non-bidders and Subcontractors in the amount of half of the deposit when the sets are returned in good condition within 10 days. A deposit is not required for downloading of electronic construction documents through an FTP site. A non-refundable shipping charge may be required for paper sets or sets provided on removable electronic media if stated in the Notice or the IFB.

18. GENERAL CONDITIONS: The General Conditions are incorporated in the bid documents. If a copy of the General Conditions is not included in the bid documents, the bidder may obtain a copy of the current edition of the General Conditions at no cost by written request to the ENGINEER and/or the Owner.

19. PREBID CONFERENCE: See the IFB for requirements for a prebid conference and whether such conference is mandatory or optional.

20. INSPECTION OF BID DOCUMENTS: Copies of the IFB documents including Plans and Specifications and the General Conditions will be available for inspection at the locations listed in the Notice of the IFB.

21. DRUG-FREE WORKPLACE REQUIRED: Bidders are reminded that Code of Virginia § 2.2-4312 requires that the during the performance of the Contract resulting from this

11/27/2023 Rev 8/15/24 solicitation, the Contractor agrees to: (i) provide a drug-free workplace for the Contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every Subcontract or purchase order of over $10,000, so that the provisions will be binding upon each Subcontractor or vendor.

For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific Contract awarded to a Contractor in accordance with this solicitation, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

RA-1c Bid Form RWSA 9/27/2024

Rivanna Solid WasteAuthority

BID FORM

(Construction Form RA-1c)

DATE: May 19, 2026

PROJECT TITLE: ISWRC -Sediment Basin Rehabilitation

TO: Rivanna Solid Waste Authority 695 Moores Creek Lane Charlottesville, VA 22902

In compliance with and subject to the Invitation for Bids and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this project, in accordance with the Plans and Specifications dated May 19, 2026 , and the Addenda noted below, as prepared by SCS Engineers for the consideration of the following amount:

BASE BID :

PART A.

Lump sum price for construction of all work, in accordance with the Plans and Specifications:

PART A = Dollars ($ ).

Line items for the Lump Sum Price will be utilized in Construction form RA-5 as the basis for progress payments through the project.

RA-1c RWSA Bid Form

The undersigned understands that time is of the essence and agrees that the time for Substantial Completion of the entire project shall be 60 consecutive calendar days from the date of commencement of the Work as specified in the Notice to Proceed, and Final Completion shall be achieved within 30 consecutive calendar days after the date of Substantial Completion as determined by the ENGINEER.

Liquidated damages of $1,000 per calendar day shall be paid to the Owner for Work remaining to be completed beyond the Time for Completion.

Acknowledgment is made of receipt of the following Addenda: ______________________

If notice of acceptance of this bid is given to the undersigned within 60 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form (Rivanna Authorities’ Contract Between Owner and Contractor, Form (RA-3)) within 10 days after the contract has been presented to him for signature. The required payment and performance bonds, on the forms prescribed, shall be delivered to the owner along with the signed Contract.

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and will not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens.

DISQUALIFICATION OF CONTRACTORS: By signing this bid or proposal, the undersigned certifies that this Bidder or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same. We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s).

CERTIFICATION OF NO COLLUSION: The undersigned does hereby certify in connection with the procurement and bid to which this Certification of No Collusion is incorporated that:

This bid is not the result of, or affected by, any act of collusion with another person engaged in the same line of business or commerce; nor is this bid the result of, or affected by, any act of fraud punishable under Article 1.1 of Chapter 12 of Title 18.1 of the Code of Virginia, 1950, as amended (18.2-498.1 et seq.).

RA-1c RWSA Bid Form

The undersigned declares that they are fully authorized to sign the proposal on behalf of the firm listed and to all conditions and provisions thereof. The firm name given below is the true and complete name of the bidder and the bidder is legally qualified and licensed by the Commonwealth of Virginia, Department of Commerce, State Board for Contractors, to perform all Work included in the scope of the Contract.

Virginia License No. Bidder ____________________ (Name of Firm)

Contractor Class By (Signature)

Valid Until (Typed Name)

FEIN/SSN: Title __________________________

If Partnership (List Partner’s Names)

If Corporation, affix Corporate Seal & list State of Incorporation

State:

(Affix Seal)

Business Address:

Telephone No. _________________

Fax No._______________________

Form RA-1d: Standard Bid Bond 10/16/2025

RIVANNA SOLID WASTE AUTHORITY

RIVANNA WATER & SEWER AUTHORITY

434.977.2970 434.293.8858 www.rivanna.org

695 Moores Creek Lane Charlottesville, Virginia 22902-9016

STANDARD BID BOND

FOR CONSTRUCTION CONTRACTS

(Form RA-1d)

KNOW ALL MEN BY THESE PRESENT:

That ______________________________________________, the Contractor (“Principal”) whose principal place of business is located at ________________________________________and _______________________________________________________(“Surety”) whose address for delivery of ‘Notices’ is located at are held and firmly bound unto the Rivanna Solid Waste Authority, the Owner (“Obligee”) in the amount of five percent (5%) of the Amount (Total Base Bid plus all Additive Bid Items) Bid by Principal, for the payment whereof, Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for _____________________________________

NOW, THEREFORE, the conditions of this obligation are as follows. This Bid Bond shall guarantee that the Principal will not withdraw his bid during the period of sixty (60) calendar days following the opening of bids; that if his bid is accepted, Principal will enter into a formal contract with the Owner in accordance with the Contract Between Owner and Contractor, Form (RA-3) included as a part of the Invitation for Bids (IFB Documents); that Principal will submit a properly executed and authorized Standard Performance Bond and Standard Labor and Material Payment Bond on the forms included in the IFB documents; and that in the event of the withdrawal of said bid within said period, or failure to enter into said contract and give said bonds within ten (10) days after Principal has received notice of acceptance of his bid, Principal and Surety shall be jointly and severally liable to the Owner for the difference between the amount specified in said bid and such larger amount for which the Owner may contract with another party to perform the work covered by said bid, up to the amount of the bid guarantee. This amount represents the damage to the Owner of account of the default of the bidder in any particular thereof.

RIVANNA WATER & SEWER AUTHORITY

434.977.2970 434.293.8858 www.rivanna.org

695 Moores Creek Lane Charlottesville, Virginia 22902-9016

The Surety represents to the Principal and to the Obligee that it is legally authorized to do business in the Commonwealth of Virginia.

Signed and sealed this day of , .

CONTRACTOR/PRINCIPAL

BY:

(Please sign)

(Please print name)

TITLE: ___________________________________________________

ADDRESS: ___________________________________________________

WITNESS: ___________________________________________________

SURETY ___________________________________________________

ADDRESS OF SURETY’S HOME OFFICE:

BOND NO: .

BY:

Surety or Attorney-in-Fact

(Typed Name)

(Title)

RIVANNA WATER & SEWER AUTHORITY

434.977.2970 434.293.8858 www.rivanna.org

695 Moores Creek Lane Charlottesville, Virginia 22902-9016

AFFIDAVIT AND ACKNOWLEDGEMENT OF ATTORNEY-IN-FACT

COMMONWEALTH / STATE OF CITY/COUNTY of ______________________________________ I, the undersigned notary public, do certify that , whose name is signed to the foregoing bid bond in the amount of five percent (5%) of the Total Bid Amount and dated and which names the Rivanna Solid Waste Authority, as Obligee, personally appeared before me today in the above jurisdiction and made oath that he/she is the attorney-in-fact of , a corporation which is the Surety in the foregoing bond, that he/she is duly authorized to execute on the above Surety’s behalf the foregoing bond pursuant to the Power of Attorney noted above and attached hereto, and on behalf of the surety, he/she acknowledged the foregoing bond before me as the above Surety’s act and deed.

She/he has further certified that her/his Power of Attorney has not been revoked. [Complete if Power is recorded: Clerk’s Office: __________ ;

Deed Book/Page No. or Instrument No.: ________________________ ]

Given under my hand this day of ,20 .

Notary Public (SEAL)

My name (printed) is: ___________________________ My registration number is: _______________________ My commission expires: _________________________

Form RA-1e: Post Bid Modification 9/27/2024

RIVANNA WATER & SEWER AUTHORITY

434.977.2970 434.293.8858 www.rivanna.org

695 Moores Creek Lane Charlottesville, Virginia 22902-9016

POST BID MODIFCATION

(Construction Form RA-1e)

DATE: ________________________________________

PROJECT TITLE: ISWRC – Sediment Basin Rehabilitation

PROCUREMENT NUMBER: 444

OWNER: Rivanna Solid Waste Authority

CONTRACTOR:____________________________________________________________

As allowed by Section 12(c) of the Instructions to Bidders and by § 2.2-4318, Code of Virginia, negotiations were conducted with the lowest responsive and responsible bidder, __________________________, hereinafter called the Contractor. The following clarifications, amendments, deletions, revisions, substitutions, and/or modifications to the Contract Documents were made along with corresponding adjustments in the Contractor’s bid amount for furnishing all labor and materials and performing all work necessary for construction of this project in accordance with the modified contract documents:

Item Amount

CONTRACTOR OWNER

By: By: .

(Signature in ink) (Date) (Signature in ink) (Date)

Name: Name: ___________________________ Title: Title: ____________________________

END OF POST BID MODIFICATION

Form RA-1f: Intent to Award 9/27/2024

RIVANNA WATER & SEWER AUTHORITY

434.977.2970 434.293.8858 www.rivanna.org

Charlottesville, Virginia 22902-9016

NOTICE OF INTENT TO AWARD

A CONSTRUCTION CONTRACT

( Form RA- 1f )

Date:____________________________________________________

Project: ISWRC – Sediment Basin Rehabilitation

IFB No. 444

It is the intent of the the Rivanna Solid Waste Authority to award a contract to:

Contractor: ______________________________________________

Contract Amount Totaling: $________________________________

Executive Director or Purchasing Agent

Form RA-1g: Post Bid Informality 9/27/2024

RIVANNA WATER & SEWER AUTHORITY

434.977.2970 434.293.8858 www.rivanna.org

695 Moores Creek Lane Charlottesville, Virginia 22902-9016

POST BID INFORMALITY

(Construction Form RA-1g)

DATE: ________________________________________

PROJECT TITLE: ISWRC – Sediment Basin Rehabilitation

PROCUREMENT NUMBER:________________________________________________

OWNER:__________________________________________________________________

CONTRACTOR:____________________________________________________________

As allowed by Section 12(b) of the Instructions to Bidders, the following informality(ies) was corrected or waived with the lowest responsive and responsible bidder.

Item/Amount Explanation

1.

OWNER

By: ___________________________________ . (Signature in ink) (Date)

Name: ________________________________ Title: _______

END OF POST BID INFORMALITY

Form RA-2: Notice of Award 9/27/2024

RIVANNA WATER & SEWER AUTHORITY

434.977.2970 434.293.8858 www.rivanna.org

695 Moores Creek Lane Charlottesville, Virginia 22902-9016

Notice of Award (Construction Form RA-2)

TO: ___________________________ DATE: _______________

Re: Rivanna Solid Waste Authority PROJECT TITLE: ISWRC – Sediment Basin Rehabilitation

IFB NO: 444

Your Bid dated , 20 for the above Project has been considered and you are the apparent successful bidder. You are hereby notified that you have been awarded a contract for the referenced project subject to the provisions stated below.

The Contract Price of your contract is _________________________________________________________ Dollars ($ ______ ).

Three (3) copies each of the proposed Contract Between Owner and Contractor (RA-3) accompany this Notice of Award.

You must comply with the following conditions precedent within ten days of the date of this Notice of Award, that is by , 20 .

1. You must deliver to the Owner three (3) fully executed counterparts of the Contract Between Owner and Contractor (RA-3).

2. You must deliver with the executed Contract, the Standard Performance Bond (RA-2a) and the Standard Labor and Material Payment Bond (RA-2b) as specified in the General Conditions, Section 8.

Failure to comply with these conditions within the time specified will entitle Owner to consider your bid abandoned, to annul this Notice of Award and to declare your Bid Security forfeited.

After you comply with those conditions, and upon approval of the Contract Bonds by the Owner, the Owner will return to you one fully signed counterpart of the Contract.

(Owner)

By ______________________________ (Authorized Signature)

(Typed Name & Title)

Form RA-2a: Performance Bond 10/16/2025

RIVANNA WATER & SEWER AUTHORITY

434.977.2970 434.293.8858 www.rivanna.org

695 Moores Creek Lane Charlottesville, Virginia 22902-9016

STANDARD PERFORMANCE BOND

FOR CONSTRUCTION CONTRACTS

(Form RA-2a)

KNOW ALL MEN BY THESE PRESENT: That , the Contractor (“Principal”) whose primary place of business is located at _________________ ___________________________________________________________________________ and _____________________________________________________________ (“Surety”) are held and firmly bound unto the Rivanna Solid Waste Authority, the Owner (“Obligee”) in the amount of Dollars ($ ), for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has by written agreement dated , entered into a contract with Obligee for project _______________________________________- __________________ which contract (the “Contract”) is by reference expressly made a part hereof;

NOW THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if the Principal shall promptly and faithfully perform said Contract in strict conformity with the plans, specifications and conditions of the Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect.

Provided, that any alterations which may be made in the terms of the Contract, or in the Work to be done under it, or the giving by the Obligee of any extension of the time for the performance of the Contract, or any other alterations, extensions or forbearance on the part of either or both of the Obligee or the Principal to the other shall not in any way release the Principal and the Surety, or either of them, their heirs, executors, administrators, successors or assigns from their liability hereunder, notice to the Surety of any such alterations, extension, or forbearance being hereby waived.

No action shall be brought on this bond unless brought within five years after: (a) completion of the Contract and all Work thereunder, including expiration of all warranties and guarantees, or (b) discovery of the defect or breach of warranty or guarantee if the action be for such.

RIVANNA WATER & SEWER AUTHORITY

434.977.2970 434.293.8858 www.rivanna.org

695 Moores Creek Lane Charlottesville, Virginia 22902-9016

The Surety represents to the Principal and to the Obligee that it is legally authorized to do business in the Commonwealth of Virginia.

Signed and sealed this day of , .

CONTRACTOR/PRINCIPAL

BY:

(Please sign)

(Please print name)

TITLE:…