IFB 444 - Addendum 1.pdf

15521 Midlothian Turnpike, Suite 305, Midlothian, VA 23113 | 804-378-7440

Environmental Consultants & Contractors

ADDENDUM NUMBER 1 - JUNE 3, 2026

IFB #444 – ISWRC – SEDIMENT BASIN REHABILITATION

CHARLOTTESVILLE, VIRGINIA

Prospective Bidders are hereby advised of the following inclusions to the bid information for the subject Project:

• A site visit has been scheduled for prospective bidders on Tuesday June 9, 2026 at 10am. Bidders are instructed to enter the Ivy Solid Waste and Recycling Center at the main entrance, check in at the scale house, take the main road to the north side of the site, and park near the Bailing Facility.

• The Pre-Bid Sign in sheet has been included as an attachment to Addendum No. 1.

• The Pre-Bid Meeting Notes have been included as an attachment to Addendum No. 1.

This Addendum No. 1 must be identified as received on Bid Form RA-1c.

Name Company Email Phone Number Nathan Dudley Ridgetop Excavating LLC Ridgetopex@gmail.com Justin Ranieri Harnden Group LLC jranieri@harndengroup.com 484-944-3951 Michael Sarna Brute LLC Msarna@bruteservices.com 845-506-6225 Emory Townsend Morgan Contracting Inc. Estimating@morgan1.com 865-249-8640 Jacob Beasley J+M Infrastructure jacobbeasley@jandminfrastructure.com 434-941-0092 Matt Shobe Faulconer Construction mshobe@faulconerconstruction.com 434-906-9556 Tyler Sides Finish Line Construction t.sides@flcva.com Ian Brock Brock Construction Inc Ian@brockconstruction.site 434-391-3800 Shoib Ahmadi Virginia Prime Builder shoib@vaprimebuilder.com 571-762-9916

ISWRC - Sediment Basin Rehabilitation - Pre-bid Meeting Contact Information

15521 Midlothian Turnpike, Suite 305, Midlothian, VA 23113 | 804-378-7440

Environmental Consulting & Contracting

IFB #444 – ISWRC – Sediment Basin Rehabilitation Pre-Bid Meeting Notes June 2, 2026, 10:00am

INTRODUCTION

• Ryan Mahon – SCS Representative

• Phil McKalips – RSWA

• David White – RSWA

BIDDING

• Bids are Due by June 25th at 3 pm. Will be opened at the Rivanna Admin Building

• Bid requirements are listed in Instructions to Bidders, Bid forms RA-1c and RA-1d

• Electronic Data – Bidders may be provided AutoCAD drawings upon request o Signed SCS Electronic File Transfer Agreement must be filled out, and will be provided upon request

• Questions related to the project and bidding requirements are due by June 18th o Any bid questions that require clarification or change to the documents will be provided in an addendum

• Bid opening is June 25th, evaluation of the low bidder for responsiveness, notice of award, 10-days after notice of award the bidder is required to provide fully executed contract, notice to proceed will be provided after the contract is signed starting the 60-day clock to substantial completion.

• The intention of the Owner is to begin work promptly, bids are good for 60 days and the contract and required bonds are expected to be executed within 60 days, more likely quicker

CONTRACT

• Schedule of Work – Substantial Completion date will be 60-days after the date listed on the Notice to proceed.

o Contractor shall provide a schedule of work leading to substantial completion date

• Contract Bonds RA-2a and RA-2b, details of the Bond requirements of the bond are listed in the General Conditions.

o If there are questions or concerns about the bonds and the general conditions, please provide those in writing promptly to be addressed by the Owner an engineer

• Liquidated Damages will be $1,000 per day each day after the 60-day substantial completion date or after the 30-day completion date.

• Rain/weather days are discussed in the general conditions section 6, time for completion.

o Section 6c provides a table of anticipated adverse weather days, which should be accounted for in the schedule of work

• CQC requirements are listed in technical specifications. Contractors are responsible for tacking changes to the work, submittals for all materials shall be provided to the Owner and Engineer for approval prior to installation. Lab testing and field testing is required for soil and compaction detailed in the specs

• Contractor responsible for using survey data to accurately complete the work. Contractor will also be responsible for submitting as-built grades to the Owner and Engineer as part of completion of the project

SUMMARY OF WORK

• The project is to rehab the existing sediment basin on the north side of the ISWRC site. The basin area will have to be excavated to grade and the concrete riser and barrel structures will be installed. Grading of inlet and outlet channels and stabilization. Stabilizing disturbed area and finalizing road.

• At this time the only permitting assumed is the Land Disturbance Permit, SCS is providing the E&S and SWM plan. The contractor will be responsible for the Land Disturbance permit fees and will be the Responsible land disturber

• Enter the site from the main entrance. Begin by clearing and grading the road through the project site. Clearing and grading the channels, set up E&S controls as you go. Install the riser and barrel and compact the berm, finalize grading of the basin, stabilize the road, channels and bare slopes. Establishment of grass will not be required for substantial completion, but will be a requirement for final completion

SITE SPECIFICS DISCUSSED

• No site utilities are available o Contractor must provide sanitary facilities and drinking water

• Existing infrastructure must be maintained

• Site hours: 7:30 am – 4:00 pm (Monday – Saturday) o Work should only be completed Monday – Friday o No work should be conducted on the weekends, no activity after hours

• Site is locked and gated, but the security of project materials is contractor responsibility

• Chemicals, oils, etc. must be maintained and kept

• Existing monitoring wells and features must be protected o If features are disturbed contractors will be responsible to notify site, and replace the feature

SITE VISITS

• Site visit planned: June 9, 10:00 AM

• Any site visit must be coordinated with David White o Phone: 434 906 6053 o Email: dwhite@rivanna.org