IFB 443882620_Addendum_1.pdf

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY

PROCUREMENT DEPARTMENT

ADDENDUM NO. 1

DATE: 3/30/2026

TO: All Offerors FROM: Deirdre Curry, Contracting Officer TOTAL PAGE(S): 1 page (not including attachments) SOLICITATION TITLE: Torgersen Hall Roofing Replacement

SOLICITATION NUMBER: 443882620

I. CLARIFICATIONS AND ADDITIONAL INFORMATION1.

1. The sign-in sheet from the Mandatory Pre-Bid Meeting held on Friday, March 20, 2026, is attached as Exhibit A for reference.

2. An agenda from the Pre-Bid Meeting is attached as Exhibit B for reference.

3. A site visit has been requested. The visit is scheduled for Thursday, April 2, 2026 at 1:00 AM. The visit is open to any potential offerors who attended the mandatory pre-bid meeting on Friday, March 20, 2026. The site visit will begin at the following address:

Torgersen Hall Loading Dock 620 Drillfield Dr Blacksburg, VA 24060

II. REQUESTS FOR INFORMATION

NONE

All other aspects of this solicitation remain the same.

Exhibit A Pre-Bid Sign-In Sheet

Exhibit B Pre-Bid Agenda

PRE-BID MEETING

230 Sterrett Drive, Blacksburg, VA 24061

Project Name: Torgersen Hall Roof project Work Order #: 23-589463

VTR Project Manager: Mackenzie Mabe Meeting Date: 3/20/26

Architect: WJE Meeting Time: 10:00am

VT Building #: 0174 Meeting Location: Torgersen Hall Loading Dock

1. PROJECT OVERVIEW

1. Scope of Work. The project’s scope can generally be summarized as follows:

a. Roof Replacement

b. Removal of stone Ballast and delivering to VT Landfill.

c. Removal of Hokie stone and through wall flashing will be install in different wall section.

d. New pre finished wall panels will be installed in accordance to the drawings.

2. Key Dates.

a. Pre-bid RFI due date: 3/25/26 @ 2pm

b. Bid due date: 4/15/26 @2pm

3. Documents. The Contractor will receive permitted drawings and UBO issued permits electronically at the Preconstruction meeting. A set of permitted drawings, permits and project revisions/RFIs, submittal are to be kept in a project binder on-site at all times.

4. Work Hours. All work is to be performed between the hours of 7am – 5pm. Off Hours/Weekend work is allowed, but must be coordinated in advance with the VTR Project Manager.

5. Parking. Parking passes are the responsibility of the contractors. Parking on the Blacksburg campus is extremely limited. Contractor personnel are to park in designated areas only. Park on paved or gravel areas only, do not park in the grass. Blocking accessible routes/sidewalks/ramps is not acceptable at any time;

violators will be towed without warning.

6. Utilities Shutdowns. Coordinate with VTR Project Manager for utility shutdowns. Please allow 1 week notice for local shutdown and 1 month notice if a full building shutdown is required. Failure to give proper notification to Virginia Tech can result in delay of your shutdown and will be the responsibility of the contractor to make up any time lost due to the postponement.

7. Dumpster(s)/Connex(s). If parking spaces are used for placement of dumpster/connex, parking services will charge per day/per space or per month/per space, which will be the contractor’s responsibility to pay for. Contractor to check with Parking Services for rates.

8. Road/Sidewalk Closures. Contractor to provide at least 2 weeks’ notice for single lane closures and 1 month for full road closure.

9. N&IS. NI&S provides demo and wiring of data. Coordination between contractor and NI&S for this scope of work. Please allow 2 weeks notice for coordination with NI&S prior to demo or installation of new devices.

10. Key Shop. The Key Shop operating hours are 6:00 am to 4:30 pm. Please limit the number of keys checked out for each job. The GC should check out the keys for its subcontractors to share. All contractors must provide a name for the person(s) that will be checking out keys to be added to the key shop list. All Keys must be returned at the end of each shift. Key pick up for off hours/weekend work must coordinated thru the VTR project manager.

11. Restrooms. Contractor will provide portable toilet outside of the building (location TBD by VTR Project Manager).

2. SAFETY

1. Personal Protective Equipment (PPE).

a. Job site safety is the contractor’s responsibility.

b. Proper hand protection, hard-soled shoes, hard hats and safety glasses will be required for all workers on the project. Signage shall be posted at the jobsite notifying all personnel of PPE requirements (per VT EHS standards).

2. Virginia Tech Environmental Health & Safety (EHS)

a. Any work that can create a spark, welding or an open flame requires a Hot Work Permit program and shared with the VT Project Manager. Hot work program should be kept onsite at all times.

b. Safety Data Sheets (SDSs) for any hazardous chemicals will need to be submitted to Robin McCall- Miller and copied to the VTR Project Manager. In addition, the SDS sheets must be available on-site at all times throughout the duration of the project.

c. Visit the link below for EHS standards for construction on the Virginia Tech campus http://www.ehss.vt.edu/programs/contractor_safety.php

d. All contractor personnel are to wear an item that identifies the worker as an employee of the Contractor.

e. Daily Reports. Each General Contractor is to submit a Daily Report for every project. The Daily Report is to include the name of EVERY individual working that day and where they were working. “Where they are working” includes the floor of the building.

f. Any Other Project Specific Hazards – Roof, confined space, etc.

g. In the event of a health and safety concern adhere to state, local, university and CDC guidelines at all times.

3. ADMINISTRATION

1. VTR Project Manager. Below is the contact information for the VTR Project Manager.

Name Desk Phone Mobile Phone E-mail Address

Mackenzie Mabe 540-240-6059 mmack94@vt.edu

2. Submittals http://www.ehss.vt.edu/programs/contractor_safety.php

a. Submittals are to be as specified in the Project Manual, as specified in notes on the Drawings or if not listed coordinated with the VTR Project Manager after award/prior to construction.

b. All submittals are to be sent to the VTR Project Manager, who will review and forward them on to the project’s Architect/Engineer; reviewed submittals will be returned by the Architect/Engineer to the VTR Project Manager, who will review and forward them to the Contractor.

3. Requests for Information (RFIs)

a. Any questions/clarifications that arise during construction should be submitted in writing as an official

RFI to the VTR Project Manager, who will coordinate with the client and Project Architect/Engineer, as required. E-mails will not suffice, although an RFI form can be e-mailed. Answered RFIs will be transmitted to the Contractor through the VTR Project Manager.

b. Issues may be verbally discussed with the VTR Project Manager prior to submission, but doing so will not negate the requirement of a written submission.

c. Answered/Approved RFI’s are to be kept on-site for reference during UBO inspections.

4. Change Orders

a. No additional work is to be performed without receipt of a fully executed VT (Change Order) Purchase

Order.

b. Any proposed changes should be submitted to the VTR Project Manager.

c. All change orders must be submitted using a GCI, SCI, SSI Form or DGS-30-092 CO-11 form (for IFB projects only).

5. Invoices

a. Invoices should be submitted electronically to the VTR Project Manager.

b. Retainage will be released at the end of the project after all as-builts and close-out documents have been submitted and approved.

c. The VTR PM will review, approve or reject the invoice in 48 hours from receipt. The invoice will be processed and release payment within 30 days.

d. Include an updated schedule with each submitted invoice.

6. Conflicts. The Contractor shall contact the VTR Project Manager should any conflicts arise during the project. The VTR Project Manager will engage the necessary resources to resolve such conflicts.

4. SCHEDULE

Proposed NTP Construction Start Date Substantial Completion Date Final Completion Date

When PO is issued to Contractor

6/1/26 10/30/26 11/30/26

5. INSPECTION(S)

1. The Contractor will be responsible for notifying the VTR Project Manager when an inspection needs to be scheduled. Please allow 48-72 hours to schedule inspections. The VTR Project Manager will coordinate with the UBO office to arrange for the required inspections.

6. ROUNDTABLE