IFB 41237_lock tending REVISED version.pdf

IFB 41237

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THE GOVERNING BOARD OF THE

ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

LOCK TENDING SERVICES CONTRACT 2025-2028

INVITATION FOR BID 41237

The Governing Board of the St. Johns River Water Management District (the “District”) requests that interested parties respond to the solicitation below by 2:00 p.m., July 2 2025. Further information is available through DemandStar at demandstar.com, Vendor Registry at vendorregistry.com, state of Florida’s MyFloridaMarketPlace at myfloridamarketplace.com, and Central Bidding at centralbidding.com, or the District’s website at sjrwmd.com. Solicitation packages may be obtained from the above-referenced solicitation advertising portals or the District by contacting Mark Morris, Procurement Specialist, at 386-359-4264 or rmmorris@sjrwmd.com. Responses will be opened at the Procurement Conference Room, Administration Building, Palatka Headquarters, 4049 Reid Street, Palatka, Florida 32177.

The District is responsible for the safe operation and maintenance of three waterway navigation locks and dams located within the Ocklawaha River Basin. The locks and dams are in operation the entire year, unless conditions require temporary closure for safety reasons. The three locks are located at:

• Apopka Lock & Dam, 16400 County Rd. 48, Mount Dora, FL., 34705.

• Burrell Lock & Dam, 10499 Lock Rd. Leesburg, FL., 32757.

• Moss Bluff Lock & Dam (“Moss Bluff”), 16255 SE 96th Lane Rd., Ocklawaha, FL 32179

The locks provide for vessel passage along the Apopka-Beauclair Canal, Haynes Creek and the Ocklawaha River, respectively, and are controlled by upstream and downstream miter gates and slide gates. The lock chambers’ approximate measurements are Apopka - 15 feet wide by 67 feet long;

Burrell – 28 feet wide by 74 feet long; and Moss Bluff - 30 feet wide by 154 feet long and all locks provide a minimum estimated depth of six feet. They are operated seven days per week during the hours specified in this Statement of Work.

The initial term for the awarded contract will expire on September 30, 2028. The estimated budget for the initial term of the project is $975,000. (October 1, 2025 – September 30, 2028). The awarded contract will include one, 24-month renewal term (October 1, 2028 – September 30, 2030). The estimated budget for the renewal term is not yet available.

Americans With Disabilities Act (ADA) The District does not discriminate on the basis of disability in its services, programs, or activities. Special accommodations for disabilities may be requested through Mark Morris, Associate Procurement Specialist, or by calling (800) 955-8771 (TTY), at least five business days before the date needed.

A Non-Mandatory Pre-Bid Conference (on-site) is scheduled for June 17, 2025, at 11:00 AM, at:

Moss Bluff Lock 16255 SE 96th Lane Rd, Ocklawaha, FL 32179

The purpose of the pre-bid conference is to discuss the requirements of this solicitation. Participation is not required.

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RESPONSE CHECKLIST

This Response Checklist is provided for convenience of Respondent and shall not be relied upon in lieu of the instructions or requirements of this solicitation. To ensure that the Response is complete, please review the following items to confirm that they have been addressed and are included in the Response. Do not return this checklist with your Response.

Has Respondent met the Bid Opening deadline established in the solicitation?

Does the electronic file contain all required documentation to meet the requirements stated in the solicitation documents?

Is Respondent in good standing with the Florida Secretary of State (corporations and partnerships)?

Has Respondent prepared, organized, signed and notarized and completed the Bid Response correctly?

Tab 1 — Organization and Price Forms

� Bid Form � Cost Schedule � List of proposed Subcontractors � Certificate as to Entity’s Authority to do Business in Florida � Affidavit as to Non-collusion and Certification of Material Conformance with

Specifications � Drug-Free Workplace Form (not required unless there is a tie bid)

Tab 2 — Minimum Qualifications The following completed forms and documentation must be saved under Tab 2: Minimum Qualifications:

� Qualification – General Form � Qualification – Similar Project/ Contract Form � Qualification – Client Reference Form � Proof of Business Registration in Florida

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TABLE OF CONTENTS

INSTRUCTIONS TO RESPONDENTS .................................................................................................. - 4 -

1. DEFINITIONS ................................................................................................................................... - 4 -

2. CONTRACT ADMINISTRATION ................................................................................................... - 4 -

3. WHERE TO SUBMIT BID ................................................................................................................ - 4 -

4. PREPARATION AND ORGANIZATION OF BID DOCUMENTS ................................................ - 5 -

5. OPENING OF BIDS .......................................................................................................................... - 6 -

6. INQUIRIES AND ADDENDA .......................................................................................................... - 6 -

7. BUDGET ESTIMATE ....................................................................................................................... - 9 -

8. MINIMUM QUALIFICATIONS………………………………………………………………….. - 7 -

9. SUBCONTRACTS ............................................................................................................................... - 8 -

10. SIGNATURE AND CERTIFICATION REQUIREMENTS ............................................................. - 8 -

11. DISQUALIFICATION OF RESPONDENTS ................................................................................... - 8 -

12. REJECTION OF BID ......................................................................................................................... - 9 -

13. WITHDRAWAL OF BIDS ................................................................................................................ - 9 -

14. AWARDING THE AGREEMENT .................................................................................................... - 9 -

15. EXECUTION OF AGREEMENT .................................................................................................... - 10 -

16. EXAMINATION OF AGREEMENT DOCUMENTS AND WORK AREA .................................. - 10 -

17. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING ......................................................................... - 10 -

18. FLORIDA SALES TAX .................................................................................................................. - 11 -

19. PUBLIC ENTITY CRIMES; DISCRIMINATORY VENDORS .................................................... - 11 -

20. USE BY OTHER FLORIDA GOVERNMENTAL ENTITIES ....................................................... - 11 -

21. NOTICES AND SERVICES THEREOF ......................................................................................... - 11 -

22. PROTEST PROCEDURES .............................................................................................................. - 12 -

BID FORM ......................................................................................................................................... - 13 -

COST SCHEDULE………………………………………………………………………………….- 14 -

PROPOSED SUBCONTRACTORS .................................................................................................. - 15 - CERTIFICATE AS TO ENTITY’S AUTHORITY TO DO BUSINESS IN FLORIDA ................... - 16 -

AFFIDAVIT AS TO NON-COLLUSION AND CERTIFICATION OF MATERIAL……………. - 17 -

DRUG-FREE WORKPLACE FORM ................................................................................................ - 18 - QUALIFICATIONS — GENERAL .................................................................................................. - 20 - QUALIFICATIONS — SIMILAR PROJECT / CONTRACT .......................................................... - 21 -

QUALIFICATIONS — CLIENT REFERENCES…………………………………………………. - 22 -

NO RESPONSE FORM ..................................................................................................................... - 22 -

AGREEMENT ................................................................................................................................... - 23 - ATTACHMENT A — STATEMENT OF WORK ............................................................................ - 43 -

APPENDIX A – LOCK OPERATORS MANUAL………………………………………….. - 52 -

APPENDIX B – STAFF GUAGE READING INSTRUCTIONS…………………………… - 80 -

APPENDIX C – FORMS AND REPORTS………………………………………………….. - 84 -

APPENDIX D – LOCK TENDER RESIDENCE AGREEMENT……………………………- 93 -

ATTACHMENT B — INSURANCE REQUIREMENTS………………………………………….- 97 -

ATTACHMENT C — DISTRICT’S SUPPLEMENTAL INSTRUCTIONS (sample)…………….- 98-

ATTACHMENT D — COMMON CARRIER OR CONTRACTED CARRIER ATTESTATION..- 99 -

ATTACHMENT E – CONTRACTOR EMPLOYEES STANDARDS OF BEHAVIOR…………..- 100 -

ATTACHMENT F – CONTRACTOR EMPLOYEE ACKNOWLEDGMENT FORM……………- 103 -

EXHIBIT 1 – EXCERPTS OF DISTRICT ADMINISTRATIVE DIRECTIVE 510, EMPLOYEE

COMPLIANCE………………………………………………………………………………………- 105 -

EXHIBIT 2 – DISTRICT ADMINISTRATIVE DIRECTIVE 610,

INFORMATION TECHNOLOGY…………………………………………………………………..- 111 -

ATTACHMENT G - HUMAN TRAFFICKING ATTESTATION…………………………………... - 116 -

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INSTRUCTIONS TO RESPONDENTS

1. DEFINITIONS

The definitions of capitalized terms used in this solicitation that are not otherwise defined herein can be found in the District’s standard contract document (the “Agreement”) that is at the end of these instructions.

2. CONTRACT ADMINISTRATION

All inquiries related to this solicitation may only be directed to the Associate Procurement Specialist:

Mark Morris, Associate Procurement Specialist Phone: 386-329-4264 Email: RMMorris@sjrwmd.com

Between the release of this solicitation and the posting of the notice of intended decision, Respondents to this solicitation or persons acting on their behalf may not contact any employee or officer of the District concerning any aspect of this solicitation, except the procurement employee listed above. Violation of this provision is grounds for rejecting a response.

3. WHERE TO SUBMIT BID

Respondent must submit its Bid in electronic format (no paper copies) either by:

(1) uploading to Demandstar portal directly at www.demandstar OR to Central Bidding portal directly at www.centralbidding.com (NOT BOTH); or

(2) delivering all files on a single pin/thumb/jump drive either by mail or hand-delivery in a sealed envelope labeled as follows:

SEALED BID – DO NOT OPEN

Respondent’s Name: ______________________ Invitation for Bid: 41237 Opening Time: 2:00 p.m.

Opening Date: July 2, 2025

Mark Morris Assoc. Procurement Specialist St. Johns River Water Management District 4049 Reid Street Palatka FL 32177

DO NOT SUBMIT YOUR BID BY EMAIL — THIS WILL RESULT IN THE BID BEING

REJECTED AS NONRESPONSIVE.

http://www.demandstar/ http://www.centralbidding.com/

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4. PREPARATION AND ORGANIZATION OF BID DOCUMENTS

a. Respondent must submit its Bid in an electronic format as directed in paragraph 3, above, or the Bid may be deemed as non-responsive.

b. Respondents must submit the original bid package in the form and manner specified herein. All blank spaces on the bid documents must be typewritten or legibly printed in ink. In the event you decline to submit a bid, the District would appreciate submittal of the “No Response Form” provided at the end of the “FORMS” section to describe the reason for not submitting a bid.

c. Unless directed otherwise, all information required by the solicitation, including the forms and questionnaires listed below, must be completed (typed or handwritten) and included in the submission in electronic format (forms must be completed and converted/scanned to PDF format (Adobe).

d. The file naming conventions for the solicitation must clearly identify specific information, such as the solicitation number and the respondent’s name (Example: IFB 12345, ABC Company).

e. Please do not password protect files saved to a pin/thumb/jump drive. The District recommends that Respondents confirm their Submittal will open correctly on a non-company owned computer. Any electronic submittal received by the District that does not open on a District-owned computer is subject to rejection as a defective response.

f. Respondent must adhere to the following organized structure for its bid package:

TAB 1: ORGANIZATION AND PRICE FORMS

(1) Bid Form

(2) Cost Schedule

(3) List of proposed Subcontractors

(4) Certificate as to Entity’s Authority to do Business in Florida

(5) Affidavit as to Non-collusion and Certification of Material Conformance with

Specifications

(6) Drug-Free Workplace Form (not required unless there is a tie bid)

TAB 2: MINIMUM QUALIFICATIONS

(1) Qualification – General Form

(2) Qualification –Similar Project / Contract Form

(3) Qualification – Client Reference Form

(4) Proof of Business Registration in Florida

All of the forms and questionnaires in the Invitation for Bids package are available upon request in Microsoft® Word to aid the Respondent in submitting its Bid.

A RESPONDENT’S BID MAY BE REJECTED AS NON-RESPONSIVE FOR (1) FAILING

TO COMPLETE ALL FORMS AND QUESTIONNAIRES; (2) FAILING TO PROVIDE ALL

REQUIRED MATERIALS; OR (3) OTHERWISE FAILING TO COMPLY WITH

INSTRUCTIONS FOR PREPARATION AND ORGANIZATION OF BID.

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5. OPENING OF BIDS

Respondents or their authorized agents are invited to attend the opening of the Bids at the following time and place:

2:00 p.m., July 2, 2025 St. Johns River Water Management District Headquarters 4049 Reid Street, Palatka, Florida 32177-2571

The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed Bids from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of bids, proposals, submittals, or final replies, whichever is earlier. This exemption is not waived by the public opening of the Bids.

Unless otherwise exempt, Respondent’s Bid is a public record subject to disclosure upon expiration of the above exemption period. If any information submitted with the Bid is a trade secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its Bid and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a Bid for excessive or unwarranted assertion of trade secret confidentiality and return the Bid to Respondent.

6. INQUIRIES AND ADDENDA

District staff are not authorized to orally interpret the meaning of the specifications or other Agreement documents, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the District, the interpretation or correction must be given by the Procurement Specialist and must be in writing. The Procurement Specialist may orally explain the District’s procedures and assist Respondents in referring to any applicable provision in the Invitation for Bids documents, but the Respondent is ultimately responsible for submitting the Bid in the appropriate form and in accordance with written procedures.

Every request for a written interpretation or correction must be received at least nine days prior to opening of Bids in order to be considered. Requests must be submitted by email to RMMorris@sjrwmd.com. Interpretations, corrections, and supplemental instructions will be communicated by written addenda to this solicitation posted by the solicitation advertising portals identified on Page 1 to all prospective Respondents (at the respective addresses furnished for such purposes) no later than five days before the opening of Bids.

Submission of a Bid constitutes acknowledgment of receipt of all addenda. Bids will be construed as though all addenda had been received. Failure of the Respondent to receive any addenda does not relieve Respondent from any and all obligations under the Bid, as submitted. All addenda become part of the Agreement.

7. BUDGET ESTIMATE

The estimated budget for the Work for the initial term is $975,000.00 (October 1, 2025 – September 30, 2028) and will include one, 24-month renewal term (October 1, 2028 – September 30, 2030). This amount is an estimate only and does not limit the District in awarding the Agreement. Respondents are cautioned to not make any assumptions from the budget estimate about the total funds available for the Work. The District retains the right to adjust the estimate in awarding the Agreement. The District also reserves the right to reject all Bids if subsequent negotiations with qualified Respondents result in costs over the estimated budget amount. In addition, the District reserves the right to increase, decrease, or delete any class, item, or part of the Work in order to reduce costs for any reason. The District may discuss alternatives for reducing the cost of the Work with Respondents and make such modifications as it determines to be in its best interest.

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8. MINIMUM QUALIFICATIONS

Respondent must use the “Qualification” forms (General, Similar Projects, and Client References) provided in these documents to document the minimum qualifications listed below and provide these under Tab 2, except as noted below. Failure to include these forms with the Bid may be considered non-responsive.

a. Contract Experience (must use District-provided Qualification – General form; submit under Tab

2). Respondent (or a combination of the firm, individual, or project manager assigned to the work) must have no less than three years of experience on projects of a similar nature (management and operations of water control structures, locks and dams).

b. Similar Project / Contract (must use District-provided Qualification – Similar Project / Contract form; submit under Tab 2). Respondent (or a combination of the firm, individual, or project manager assigned to the work) must have successfully completed at least one project/contract of a similar nature (management and operations of water control structures, locks and dams,), with a value of at least $100,000, within the eight years immediately preceding July 2, 2025.

c. Client References (must use District-provided Qualification - Client Reference form; submit under Tab2). Respondent must provide at least two client references who can verify Respondent’s qualifications and past performance record based on a project / contract completed within the past eight years immediately preceding July 2, 2025.

d. Business Registration (Respondent-provided documentation; submit under Tab 2). Respondent must submit evidence of Respondent's active registration with the State of Florida Division of Corporations qualification to do business in Florida.

Irrespective of the minimum qualifications stated above, the District may make such investigations as it deems necessary to determine the ability of the Respondent to perform the Work. The District reserves the right to reject any Bid if the evidence submitted by such Respondent and/or the District’s independent investigation of such Respondent fails to satisfy the District that such Respondent is properly qualified to carry out the obligations of the Agreement and complete the Work in a manner acceptable to the District within the time period specified.

Disqualification for Prior Performance. Respondent may be disqualified if Respondent has failed or is failing to adequately perform on any contract with the District (regardless of whether or not such performance failure has been cured), including without limitation: (1) a material breach thereof; (2) a failure to complete work in a timely manner or within the contract price when such failure is attributable to the actions or inactions of Respondent or Respondent's subcontractors or suppliers, which may or may not result in the District issuing a cure notice; (3) substandard quality of work, which may or may not result in a violation of a law, regulation, or building code; (4) any failure to cooperate with the District during performance of the contract; or (5) evidence of financial instability or irresponsibility, as may be indicated through notice of non-payment of claims or liens filed against Respondent's bond or the District by Respondent's subcontractors or suppliers. Refer to Paragraph 12 for additional information pertaining to disqualification of respondents.

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9. SUBCONTRACTS

Respondent must submit with its Bid a list of all known subcontractors who (1) will participate in more than ten percent (10%) of the Work; or (2) holds a license that Respondent intends to utilize to obtain a permit to perform the Work, on the attached “Proposed Subcontractors” form. Use of subcontractors on this project is subject to the limitation on subcontractors described in Paragraph 8 – Minimum Qualifications. Acceptance of the Bid does not constitute approval of the subcontractors identified with the Bid.

10. SIGNATURE AND CERTIFICATION REQUIREMENTS

In the form “Certificate as to Entity’s Authority to do Business in Florida” an individual submitting a Bid must sign his/her name therein and state his/her address and the name and address of every other person interested in the Bid as principal.

If a firm or partnership submits the Bid, state the name and address of each member of the firm or partnership in the form “Certificate as to Entity’s Authority to do Business in Florida.”

If a corporation submits the Bid, an authorized officer or agent must sign the form “Certificate as to Entity’s Authority to do Business in Florida,” subscribing the name of the corporation with his or her own name and affixing the corporate seal if said seal is used by the corporation. Such officer or agent must also provide the name of the state under which the corporation is chartered, and the names and business addresses of the President, Secretary, and Treasurer. Corporations chartered in states other than Florida must submit evidence of registration with the Florida Secretary of State for doing business in the State of Florida.

In the form “Certificate as to Entity’s Authority to do Business in Florida,” Respondent must certify that all persons or entities having an interest as principal in the Bid or in substantial performance of the Work have been identified in the Bid forms.

11. DISQUALIFICATION OF RESPONDENTS

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the Bid:

a. Contacting a District employee or officer other than the procurement employee named in this solicitation about any aspect of this solicitation before the notice of intended decision is posted;

b. Submission of more than one Bid for the same subject matter by an individual, firm, partnership, or corporation under the same or different names;

c. Evidence of collusion among Respondents;

d. Submission of materially false information with the Bid;

e. Information gained through checking of references or other sources which indicates that Respondent may not successfully perform the Work;

f. Respondent is failing to adequately perform on any existing contract with the District;

g. Respondent has failed to adequately perform or defaulted on a previous contract with the District;

h. The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified;

i. Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

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12. REJECTION OF BID

Bids must be delivered to the specified location and received before the Bid opening in order to be considered. Untimely Bids will be returned to the Respondent unopened. Bids will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, or other material irregularities. The District may consider incomplete any Bid not prepared and submitted in accordance with the provisions specified herein and reserves the right to waive any minor deviations or irregularities in an otherwise valid Bid.

The District reserves the right to reject any and all Bids and cancel this solicitation when it determines, in its sole judgment and discretion, that it is not in its best interest to award the agreement.

13. WITHDRAWAL OF BIDS

Respondent may withdraw its Bid if it submits such a written request to the District prior to the designated date and hour of opening of Bids. Respondent may be permitted to withdraw its Bid no later than 72 hours after the Bid opening for good cause, as determined by the District in its sole judgment and discretion.

14. AWARDING THE AGREEMENT

a. The Successful Respondent (defined below) is expected to sign the District’s form of standard contract (the “Agreement”) found herein.

b. The Agreement will be awarded to the lowest responsive, responsible Respondent, being the Respondent with the lowest Total Bid Cost who demonstrates, in accordance with the requirements listed in the minimum qualifications of the bid documents, a verifiable history of the skill, ability, integrity, and reliability necessary for the faithful performance of the Agreement (the “Successful Respondent”). The Agreement may be modified based on the District’s acceptance of any alternatives listed in the bid that the District deems in its best interest.

c. Section 286.0113, Fla. Stat., exempts from being open to the public, any portion of a meeting at which: (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation; (3) a Respondent answers questions as part of a competitive solicitation; or (4) negotiation strategies are discussed.

Also, recordings of, and any records presented at, the exempt meeting are exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision or until 30 days after opening the bids, proposals, submittals, or final replies, whichever occurs earlier. A complete recording shall be made of any portion of an exempt meeting. No portion of the exempt meeting may be held off the record.

d. Pursuant to §286.0113 Fla. Stat., if the District rejects all bids and concurrently provides notice of its intent to reissue the competitive solicitation, any recordings or records presented at any exempt meeting relating to the solicitation shall remain exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all bids.

e. If two or more bids are equal in all respects, the Agreement will be awarded as follows: (1) to the Respondent that certifies compliance with §287.087, Fla. Stat., via the Drug-Free Workplace Form;

(2) to a Respondent university in the State University System pursuant to §373.63, Fla. Stat.; (3) to a Respondent whose bid contains commodities manufactured, grown, or produced within the State of Florida pursuant to §287.082 Fla. Stat.; or (4) by lot.

f. The District reserves the right to award the Agreement to the next lowest available bidder in the event the Successful Respondent fails to enter into the Agreement, or the Agreement with said Respondent is terminated within 90 days of the effective date.

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g. All Respondents will be notified of the District's intent to award or decision to award the Agreement.

For the purpose of filing a bid protest under §120.57(3), Fla. Stat., the time period will commence as provided in “NOTICES AND SERVICES THEREOF.”

15. EXECUTION OF AGREEMENT

Submittal of a Bid binds the Successful Respondent to perform the Work upon acceptance of the Bid and execution of the Agreement by the District.

Unless all Bids are rejected, a contract substantially in the form included in these documents will be provided to the Successful Respondent, who must execute and return the Agreement to the District within ten days of the date of receipt, along with the following:

a. A completed Internal Revenue Service Form W-9 (do not submit with response to this solicitation);

b. Satisfactory evidence of all required insurance coverage;

c. Proof satisfactory to the District of the authority of the person or persons executing the Agreement on behalf of Respondent; and

d. All other information and documentation required by the Agreement.

The District will not execute the Agreement until the above documents have been executed and delivered to the District. The Agreement will not be binding until executed by the District. A copy of the fully executed Agreement will be delivered to the Successful Respondent. The District reserves the right to cancel award of the Agreement without liability at any time before the Agreement has been fully executed by all parties and delivered to the Successful Respondent.

Failure upon the part of the Successful Respondent to execute the Agreement or timely submit the required evidence of insurance coverage, or any other matter required by the Agreement, will be just cause, if the District so elects, for the recommended award to be annulled.

16. EXAMINATION OF AGREEMENT DOCUMENTS AND WORK AREA

Respondent is solely responsible for being fully informed of the conditions under which the Work is to be performed in relation to existing conditions. Respondent is responsible for carefully examining the general area of the Work, the requirements of the drawings and other contract documents related to the Work, the time in which the Work must be completed, and any other details of the Work. Respondent must satisfy itself from its own personal knowledge and experience or professional advice as to the character of the Work, the conditions and materials to be encountered, the character, quality, and quantities of the Work, and any other conditions affecting the Work, including surrounding land.

Failure to satisfy the obligations of this paragraph will not relieve a Successful Respondent of its obligation to furnish all material, equipment, and labor necessary to perform the Agreement and to complete the Work for the consideration set forth in its Bid. Any such failure will not be sufficient cause to submit a claim for additional compensation.

No verbal agreement or conversation with any District officer, agent, or employee, either before or after the execution of the Agreement, will affect or modify any of its terms.

17. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING

Notice is hereby provided that pursuant to §287.05701, Fla. Stat., the District (1) will not request documentation of or consider a Respondent’s social, political, or ideological interests when determining

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18. FLORIDA SALES TAX

The District is exempt from payment of State of Florida sales tax pursuant to §212.08(6), Fla. Stat. Any tangible personal property that is the subject of this Invitation for Bids is intended to remain tangible personal property and not become part of a public work owned by the District.

19. INELIGIBILITY OF RESPONDENT

In accordance with §287.133, §287.134, and §287.135, Fla. Stat., a person or affiliate who has been (a) placed on the Scrutinized Companies (sec. 287.135, Fla. Stat.), Discriminatory (sec. 287.134, Fla. Stat.), or Convicted (sec. 287.133, Fla. Stat.) lists, (b) engaged in a Boycott of Israel (sec. 287.135, Fla. Stat.), or (c) engaged in business operations in Cuba or Syria (sec. 287.135, Fla. Stat.) has limitations on its eligibility to participate in the solicitation process with a public entity, including, but not limited to, being ineligible to submit a bid, proposal, or reply on a contract to provide any goods or services, or for the construction or repair of a public building or public work, or for leases of real property to a public entity. Further, said person or affiliate may not be awarded or perform work as a consultant, contractor, supplier, or subconsultant under a contract with any public entity; and may not transact business with any public entity for a period of time as set forth in the respective statutes.

20. USE BY OTHER FLORIDA GOVERNMENTAL ENTITIES

Respondent may provide services to other State of Florida governmental entities pursuant to the terms and conditions of the Agreement. These governmental entities include other water management districts, state of Florida agencies (including members of the state university system and community college system), counties, school boards, municipalities, special districts, and other local public agencies or authorities. References to the St. Johns River Water Management District in the Agreement will be replaced with the purchasing entity and the District will not be a party to any other governmental entity’s agreement to purchase. Nor will the District be responsible for payment for any goods or services delivered or performed for any other governmental entity that utilizes Respondent pursuant to this paragraph.

21. NOTICES AND SERVICES THEREOF

The District will publish notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation on the solicitation advertising portals identified on Page 1 and may also be accessed through the District’s web site at sjrwmd.com. In addition, the District will post notices of intended agency decisions at the District’s headquarters, 4049 Reid Street, Palatka, Florida, Administration Building, Procurement Bulletin Board, on the date the publication is posted on Onvia DemandStar.

Notices will be posted for a minimum of 72 hours. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, commences at the time notices are posted.

As a courtesy to Respondents, the District may send copies of the notices of intended agency decisions via email to Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

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22. PROTEST PROCEDURES

Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by the terms, conditions, or specifications contained in a solicitation, including addenda, must file a Notice of Protest within 72 hours after its posting.

Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by a District decision or intended decision to award a contract, or to reject all bids, proposals, or qualifications, must file a written Notice of Protest within 72 hours after posting of the decision or intended decision.

Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.004, Fla. Admin. Code, the protester must also file with the District Clerk a Formal Written Protest within ten days after the date the Notice of Protest is filed with the District. The Formal Written Protest must state with particularity the facts and law upon which the protest is based. Pursuant to §287.042(2)(c), Fla. Stat., any person who files an action protesting the decision or intended decision must post with the District Clerk at the time of filing the formal written protest a bond, cashier’s check, or money order made payable to the St. Johns River Water Management District in an amount equal to one percent (1%) of the District’s estimated contract amount.

No additional time will be added for mailing. All filings must comply with Rule 28-106.104, Fla. Admin.

Code, and must be addressed to and received by the District Clerk at the District Headquarters in Palatka, Florida within the prescribed time periods. The District will not accept as filed any electronically transmitted facsimile pleadings, petitions, Notice of Protest, or other documents.

The District’s acceptance of pleadings, petitions, Notice of Protest, Formal Written Protest, or other documents filed by email is subject to certain conditions set forth in the District’s Statement of Agency Organization and Operation (issued pursuant to Rule 28-101.001, Florida Administrative Code), which is available for viewing at sjrwmd.com. These conditions include, but are not limited to, the document being in the form of a PDF or TIFF file and being capable of being stored and printed by the District.

Failure to file a protest within the time prescribed in §120.57(3), Fla. Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

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BID FORM

Include this form in the response (TAB 1)

RESPONDENT:

The undersigned, as Respondent, hereby declares and certifies that the only person(s) or entities interested in this bid as principal(s), or as persons or entities who are not principal(s) of the Respondent but are substantially involved in performance of the Work, is or are named in the Certificate of Entity’s Authority to do Business in Florida, and that no person other than therein mentioned has any interest in this Bid or in the Agreement to be entered into; that this Bid is made without connection with any other person, company, or parties making a bid;

and that this Bid is in all respects fair and in good faith without collusion or fraud.

Respondent represents to the District that, except as may be disclosed in an addendum hereto, no officer, employee, or agent of the District has any interest, either directly or indirectly, in the business of Respondent to be conducted under the Agreement, and that no such person shall have any such interest at any time during the term of the Agreement, should it be awarded to Respondent.

Respondent further declares that it has examined the Agreement and informed itself fully in regard to all conditions pertaining to this solicitation; it has examined the specifications for the Work and any other Agreement documents relative thereto; it has read all of the addenda furnished prior to the bid opening, as acknowledged below; and has otherwise satisfied itself that it is fully informed relative to the Work to be performed.

Respondent agrees that if its Bid is accepted, Respondent shall contract with the District in the form of the attached Agreement and shall furnish everything necessary to complete the Work in accordance with the time for completion specified in the Agreement and shall furnish the required evidence of the specified insurance.

Acknowledgment is hereby made of the following addenda (identified by number) received:

Addendum No. Date Addendum No. Date

Respondent (firm name) Date

Address

Email address

Signature Telephone number

Typed name and title

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COST SCHEDULE

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Bid to be opened at 2:00 p.m., July 2, 2025

To: ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

In accordance with the advertisement requesting bids for the Lock Tending Services 2025-2028, subject to the terms and conditions of the Agreement, the undersigned proposes to perform the Work for the costs contained in the following schedule (fill in all blanks). The Agreement will be awarded to the lowest responsive and responsible Respondent for the Total Cost (also known as the “Total Bid Cost”). Respondent should not have any expectation or promise as to the quantities listed below but rather will be prepared to complete all Work for the entire project for the Total Bid Cost. Respondent’s Total Bid Cost in the schedule below must be fixed and guaranteed for the term of the Agreement, regardless of the actual quantities of Work required by the District.

Respondents are reminded to refer to “PREPARATION AND ORGANIZATION OF BID DOCUMENTS” for information to be included with the bid package.

Lock Location Monthly Cost Total Cost

(36-MONTH PERIOD)*

Apopka $ $

Burrell $ $

Moss Bluff $ $

Total Bid Cost (cumulative of all three Locks for 36 months*)

*Agreement initial term is approximately 36 months

VERIFICATION

UNDER PENALTIES OF PERJURY, I HEREBY DECLARE, as Respondent’s authorized officer or representative, that I have fully read the Respondent’s Bid, of which this Cost Schedule is a part, all facts stated in the Bid are true, I understand all terms and conditions as set forth therein, and upon award of such Bid, Respondent shall fully comply with such terms and conditions.

Signature Telephone number

Typed name and title

Respondent (firm name) Date

Address

E-mail address

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PROPOSED SUBCONTRACTORS

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Respondent must submit with its Bid a list of all known subcontractors who will participate in more than ten percent of the Work. If none, so indicate. Acceptance of the Bid does not constitute approval of the subcontractors identified with the Bid. Attach additional sheets if necessary.

1. Name and address of subcontractor:

Description of work:

Estimated value of work:

2. Name and address of subcontractor:

3. Name and address of subcontractor:

4. Name and address of subcontractor:

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CERTIFICATE AS TO ENTITY’S AUTHORITY TO DO BUSINESS IN FLORIDA

Include this form in the response (TAB 1)

Respondent, the below entity is incorporated/organized/formed under the laws of the State of ____________________________; is authorized by law to respond to this Invitation for Bids and perform all work and furnish materials and equipment required under the Agreement; and is authorized to do business in the State of Florida. (NOTE, this form requires a physical signature)

Entity name:

Address:

Registration No.:

Registered Agent:

By:

(Official title) (Affix corporate seal, if utilized by Respondent)

Attest:

(Secretary)

The full names and business or residence addresses of persons or firms interested in the foregoing bid as principals or officers of Respondent are as follows (specifically include the President, Secretary, and Treasurer or Manager and Member, and state the title held by all other individuals listed):

Identify any parent, subsidiary, or sister corporations involving the same or substantially the same officers and directors that will or may be involved in performance of the Work, and provide the same information requested above on a photocopy of this form.

Attach a copy of Respondent’s active registration with the State of Florida Division of Corporations proving Respondent’s authority to do business in the State of Florida or attach a copy of the application for same that has been accepted by the State of Florida.

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AFFIDAVIT AS TO NON-COLLUSION AND CERTIFICATION OF

MATERIAL CONFORMANCE WITH SPECIFICATIONS

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STATE OF

COUNTY OF

I, the undersigned, being first duly sworn, depose and say that:

1. I am the owner or duly authorized officer, representative, or agent of:

the Respondent that has submitted the attached bid.

2. The attached bid is genuine. It is not a collusive or sham bid.

3. I am fully informed respecting the preparation and contents of, and knowledgeable of all pertinent circumstances respecting the attached bid.

4. Neither Respondent nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham bid in connection with the Agreement for which the attached bid has been submitted, or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by agreement, collusion, communication, or conference with any other Respondent, firm, or person to fix the price or prices in the attached bid of any other Respondent , or to fix any overhead, profit, or cost element of the bid prices or the bid price of any other Respondent, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against the District or any other person interested in the proposed Agreement.

5. The price(s) quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Respondent or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

6. No official or other officer or employee of the District, whose salary or compensation is payable in whole or in part by the District, is directly or indirectly interested in this bid, or in the supplies, materials, equipment, work, or labor to which it relates, or in any of the profits therefrom.

7. Any materials and equipment proposed to be supplied in fulfillment of the Agreement to be awarded conform in all respects to the specifications thereof. Further, the proposed materials and equipment will perform the intended function in a manner acceptable and suitable for the intended purposes of the District.

Signature:

Title:

Subscribed and sworn to before me by means of ☐physical presence or ☐online notarization, this _______ day of _______________, 20 ___.

Notary Public, state of _________________ at Large My commission expires:

(SEAL) Notary Public Signature ☐ Personally known OR ☐ Produced identification, Type of Identification Produced: _________________

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DRUG-FREE WORKPLACE FORM

This form required only in the event of a tie response - Include this form in the response (TAB 1)

The Respondent, (business name) , in accordance with §287.087, Fla. Stat., hereby certifies that Respondent does the following:

1. Informs employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations

2. Publishes a statement notifying employees that

a. the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against its employees for violations of such prohibition.

b. as a condition of working on the contractual services that are the subject of this solicitation, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893, Fla. Stat., or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five days after such conviction.

3. Gives each employee engaged in providing the contractual services that are the subject of this solicitation a copy of the statement specified in Paragraph 2, above.

4. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program (if such is available in the employee’s community) by any employee convicted of a violation listed in subparagraph 2.b., above.

5. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of §287.087, Fla. Stat.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

By:

Title:

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QUALIFICATIONS — GENERAL

Include this form in the response (TAB 2)

As part of the bid, Respondent shall complete the following so that the District can determine Respondent’s ability, experience, and equipment for performing the Work.

Name of Respondent:

Year company was organized/formed:

Number of years Respondent has been engaged in business under the present firm or trade name:

Total number of years Respondent (or a combination of the firm, individual, or project manager assigned to the work) has experience on projects of a similar nature (management and operations of water control structures, locks and dams), as described in the INSTRUCTIONS TO RESPONDENTS (must be at least three years):

Has Respondent previously been engaged in the same or similar business under another firm or trade name?

If so, please describe each such instance.

Has Respondent ever been adjudicated bankrupt, initiated bankruptcy, or been the subject of bankruptcy proceedings on behalf of the current entity submitting this bid or a prior entity that Respondent substantially operated or controlled? If yes, please describe the nature and result of those proceedings and the entity involved.

Describe the background/experience of the person or persons who will be primarily responsible for directing the Work that will be performed pursuant to this bid. This inquiry is intended to encompass the project manager and/or superintendent who will be engaged on a daily basis in directing performance of the Work.

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QUALIFICATIONS — SIMILAR PROJECT / CONTRACT

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Respondent (or a combination of the firm, individual, or project manager assigned to the work) must have successfully completed at least one project / contract of a similar nature (management and operations of water control structures, locks and dams) with a value of at least $100,000, within the eight years immediately preceding July 2, 2025.

Completed Project 1:

Agency/company…