IFB 41237 Addendum1 .pdf

DATE: June 23, 2025

TO: Interested Firms

FROM: Mark Morris, Procurement Specialist

SUBJECT: Addendum 1 to Invitation for Bid 41237– Lock Tending Services Contract 2025-2028

As a result of questions received from potential respondents, please be advised of the following changes to the subject Request for Proposal:

The time and date for the submittal of responses remains the same: 2:00 p.m., Wednesday, July 2,

1. Question: SFWMD’s and SJRWMD’s current lock tending liability insurance limit requirements are $3,000,000. The new limit required for this contract is $4,000,000. Why has this changed?

We have revised this solicitation’s insurance requirements; the new requirements are attached as Attachment B – Insurance Requirements (revised).

2. Question: Who is liable for accidental injury/drowning and boat damages?

Many variables contribute to this question, and we cannot know the answer to this theoretical question.

3. Question: Marine supplement insurance is required by SFWMD and appears to be necessary for this project. Would the District consider requiring it as part of the solicitation??

At this time, this supplemental insurance is not required for this contract. The Contractor may choose to purchase this insurance, but it is not a requirement for this solicitation.

4. Question: What is the applicable workers comp code??

The appropriate codes should be provided by your insurance agent/broker.

Invitation for Bid # 41237 Addendum #1

Additional changes are as follows:

Contractual Changes – the Contract will be modified to include:

1. Lock Closures: During lock closures, the Contractor shall be paid for utility services required in

Attachment A – Statement of Work (unless the District notes otherwise) and for general liability insurance premiums for the lock locations affected by the closure. For additional costs incurred by the Contractor during lock closures, the Contractor and the District Project Manager shall agree to the monthly costs prior to the closure and the Contractor shall provide adequate support-ing documentation to justify reimbursement.

2. Attachment E, Section I(C), Background Screens and Skills Test, is hereby deleted in its entirety and replaced with the following. Please note that the Exhibit A Attestation below is required to be completed by only the Successful Respondent.

C. Background Checks and Skills Test.

1. In addition to those hiring standards set forth herein, Contractor Employees must successfully complete a fingerprint-based criminal history check below before assignment to perform work contemplated (the “Work”) by the contract between the parties to which this Exhibit is a part (the “Agreement”). The fingerprints must have been taken in a manner as required by the Florida Department of Law Enforcement (“FDLE”) and been submitted to the FDLE for state processing and the Federal Bureau of Investigation for federal processing. Such fingerprint-based background checks shall be performed at least once every five years during the term of the Agreement.

2. Contractor shall use due care in reviewing the background checks of Contractor Employees and determining their appropriateness for assignment to perform the Work. In no event shall any Contractor Employee be assigned to perform Work if convicted of any of the following offenses within the past seven years, regardless of whether adjudication was withheld:

(a) A forcible felony as defined in s. 776.08, Fla. Stat.;

(b) An act of terrorism as defined in s. 775.30, Fla. Stat.;

(c) Planting of a hoax bomb as provided in s. 790.165, Fla. Stat.;

(d) Any violation involving the manufacture, possession, sale, delivery, display, use, or at-tempted or threatened use of a weapon of mass destruction or hoax weapon of mass de-struction as provided in s. 790.166, Fla. Stat.;

(e) Dealing in stolen property; any violation of s. 893.135, Fla. Stat;

(f) Any violation involving the sale, manufacturing, delivery, or possession with intent to sell, manufacture, or deliver a controlled substance; burglary; robbery; any felony viola-tion of s. 812.014, Fla. Stat.;

(g) Any violation of s. 790.07, Fla. Stat.;

(h) Any crime an element of which includes use or possession of a firearm;

(i) Any conviction for any similar offenses under the laws of another jurisdiction; or

(j) Conviction for conspiracy to commit any of the listed offenses.

3. For each Contractor Employee assigned to perform Work, Contractor shall provide District’s

Project Manager with a signed Background Check Attestation (Exhibit A to this Exhibit E) to confirm Contractor’s compliance with the background check requirements of the Agree-ment.

4. To facilitate the District’s ability to audit background screenings, inspect locations, and en-sure contract compliance, all Work-related documents, including background checks, shall be maintained at a location that is within 150 miles of the District’s headquarters (4049 Reid Street, Palatka, FL 32177) during the term of the Agreement.

5. When required and necessary to complete the essential functions of the Work and as re-quested by the District, Contractor shall, at Contractor’s expense, assist in conducting skills tests.

Also, for your reference, the Non-Mandatory Pre-Bid Attendee list is attached.

Please acknowledge receipt of this Addendum on the Bid Form in your submittal.

NOTE: A revised solicitation document is provided with this addendum and incorporates all changes issued to date.

If you have any questions regarding this addendum, contact Mark Morris at (386) 329-4264 or via email at rmmorris@sjrwmd.com.

mailto:rmmorris@sjrwmd.com

EXHIBIT A — BACKGROUND CHECK ATTESTATION

Contractor Name: ________________ (“Contractor”)

This form must be completed and submitted to the St. Johns River Water Management District (“Dis-trict”) for each employee Contractor assigns to perform work contemplated in the Agreement between the parties, District Agreement Number 41237 (the “Agreement”). The form must be received by the District prior to the commencement of work by the employee listed below.

I acknowledge that Agreement between Contractor and District has specific requirements pertaining to background checks of Contractor’s employees prior to their assignment to perform the work contem-plated in the Agreement.

This signed attestation is provided to the District to document Contractor’s compliance with those Agreement requirements.

On behalf of Contractor, I hereby certify, assure, and affirm that:

1. A background check that conforms to all requirements of the Agreement was performed for the employee listed below.

2. The results of the background check for the employee listed below meet the requirements set forth in the Agreement.

Employee Name: ___________________________________________________________

Background Check Date: __________________________________________________________

This attestation is made for the benefit of, and reliance by, the District.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

CONTRACTOR:

By:

Printed Name: _______________________________________________________________________

Title: ______________________________________________________________________________

Signature: __________________________________________________________________________

Date: ____________________________

ATTACHMENT B — INSURANCE REQUIREMENTS

Contractor shall acquire and maintain until completion of the Work the insurance coverage listed below, which constitutes primary coverage. Contractor shall not commence the Work until the District receives and approves Certificates of Insurance documenting required coverage. Contractor’s General Liability policy shall include Endorsement CG 20 10 04 13, or equivalent, naming the St. Johns River Water Management District (the “District”) as Additional Insured. All required policies shall include:

(1) endorsement that waives any right of subrogation (Endorsement CG 24 04 05 09, or equivalent) against the District for any policy of insurance provided under this requirement or under any state or federal worker’s compensation or employer’s liability act; (2) endorsement to give the District no less than 30 days’ notice in the event of cancellation or material change. Certificates of Insurance must be accompanied by copies of the requested endorsements.

Any deductibles or self-insured retentions above $100,000 must be declared to and approved by the District. Approval will not be unreasonably withheld. Contractor is responsible for any deductible or self-insured retention. Insurance must be placed with insurers having an A.M. Best rating of A-V or greater.

District receipt of insurance certificates providing less than the required coverage does not waive these insurance requirements.

(a) Workers’ Compensation Insurance. Workers’ compensation and employer’s liability coverage, including maritime workers’ compensation, if applicable, in not less than the minimum limits required by Florida law. If Contractor claims an exemption from workers’ compensation coverage, Contractor must provide a copy of the Certificate of Exemption from the Florida Division of Workers’ Compensation for all officers or members of an LLC claiming exemption who will be participating in the Work. In addition, Contractor must provide a completed District “Affidavit (Non-Construction)” for non-construction contracts.

(b) General Liability. Commercial General Liability Insurance on an “Occurrence Basis,” with limits of liability for each occurrence of not less than $1,000,000 for personal injury, bodily injury, and property damage, with a(n) project aggregate of $2,000,000. Coverage shall include:

(1) contractual liability, (2) products and completed operations, (3) independent contractors, and

(4) property in the care, control, or custody of Contractor. Extensions shall be added or exclusions deleted to provide the necessary coverage.

(c) Automobile Liability. $500,000 combined single limit.

(d) Umbrella Policy. Minimum limits of $1,000,000 per occurrence.

EXHIBIT A — BACKGROUND CHECK ATTESTATION