IFB 33-5061 Off Spec Fuels Tinker AFB OK.pdf

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

74 WASHINGTON AVENUE NORTH

BATTLE CREEK, MICHIGAN 49037-3092

INVITATION FOR BID (IFB)

SOLICITATION OF OFFERS FOR SALE OF

OFF SPEC MIXED FUEL

IFB 33-5061

SEALED BID

Term Sale

Start Price

5% of OPIS MARKET SPOT PRICE

Pricing Method

OPIS Group 3 Ultra Low Sulfur Diesel Prompt Average USD cts/gal

(Product Code O100JWU)

At

Tinker Air Force Base, OK

Offer Closing Date/Time: 01/14/2026, 1:00 p.m., EST

Inspection Period Begins: 12/18/2025, 9:00 a.m., EST

Sales Contracting Officer: Jay Armstrong

EMAIL: jay.armstrong@dla.mil

Sales Point of Contact (SPOC): Larry Kinley

EMAIL: larry.kinley@dla.mil

DEFENSE LOGISTICS AGENCY (DLA) DISPOSITION SERVICES

74 Washington Ave. North Battle Creek, Michigan 49037-3092

A INTRODUCTION

A.1 Base Access Requirements:

A.2 Useful Websites:

A.3 Item Description:

OFF-SPEC JET AVIATION FUEL: UN1863 FUEL, AVIATION, TURBINE ENGINE; 3; III

A.4 IFB Item Number Details:

A.5 Packing:

A.6 Removal:

A.7 Inspection:

A.8 Loading:

B TERMS AND CONDITIONS OF SALE

B.1 FAR Provision 52.204-24:

B.2 FAR Provision 52.204-25:

C SALE BY REFERENCE (SBR)

C.1 SBR Part 1:

C.2 SBR Part 2:

C.3 SBR Part 3:

C.4 SBR Part 4:

C.5 SBR Part 5:

C.6 SBR Part 6:

C.7 SBR Part 7:

C.8 SBR Part 8:

C.9 SBR Part 9:

C.10 SBR Part 10:

D BID EVALUATION AND CONTRACT AWARD

D.1 Bidding Process:

D.2 Identification of Sales Purchaser:

D.3 How to Bid:

D.4 Pre-Payment Deposit

D.5 Where to Submit Bid:

D.6 A Responsive Bid:

D.7 When to Send Bid:

D.8 How to Modify/Cancel Bid:

D.9 Bid Acceptance Period:

D.10 Bid Evaluation:

D.11 Ineligible Bidder:

D.12 Pre-Award Survey:

D.12.1 Pre-Award Survey May Include but Is Not Limited to The Following:

D.12.2 Environmental Responsibility Determination (ERD):

D.12.3 Alternate or Additional Destination:

D.13 Necessary Licenses, Permits and Certifications Shall Be Reviewed

D.14 Contract Award:

D.15 Start of Work Meeting:

E PARTIES TO THE CONTRACT

E.1 Purchaser Information:

E.2 Transfer and Hypothecation:

E.3 Contract of Sale

E.4 Authority of Sales Contracting Officer (SCO):

E.5 Authority of Sales Point of Contact (SPOC):

F CONTRACT FINANCIAL RETENTION & INSURANCE AND BOND REQUIREMENTS

F.1 Deposit:

F.2 Insurance and Bond Contract Requirements:

G CONTRACT PERFORMANCE

G.1 Performance Period:

G.2 Regulatory Compliance:

G.3 Environmental and Safety Notice:

G.4 Right to Appeal

G.5 Records:

H. DISTRIBUTIONS/PAYMENTS

H.1 The Billing Cycle:

H.2 Types of Acceptable Payments:

H.3 Consequences of Late or Short Payments:

H.4 Payment Confirmation:

I PRODUCT POOL, MATERIAL REFERRALS, TITLE TRANSFER, RETURNS AND MATERIAL

BREACH

I.1 Material Referral:

I.2 Classified Material:

I.3 Material Potentially Presenting an Explosive Hazard (MPPEH):

I.4 Radioactive Property:

I.5 Hazardous Property

I.6 Foreign Attachment

I.7 Standard Form (SF) 364 Report of Discrepancy (ROD):

I.8 Title Transfer:

I.9 Notice of Default:

I.10 Response to Notice:

I.11 Termination:

J PURCHASER RESPONSIBILITIES

J.1 Local Laws:

J.2 Training:

J.3 Spills

J.4 Treatment of Hazardous Waste (Including Solidification):

J.5 Mark, Label, and Placard:

J.6 Tax or Penalty

J.7 Letter of Authorization (LOA):

J.8 Purchaser Awareness of The Agency’s Environmental Management System (EMS):

J.9 Purchaser Shall Not be allowed to Sell Material at Agency Locations:

J.10 Purchaser’s Use of Subcontractors:

J.11 Disposition and Use of Property:

K GOVERNMENT FURNISHED EQUIPMENT (GFE) & PURCHASER OWNED EQUIPMENT

K.1 Material Handling Equipment (MHE):

K.2 Requirement for Purchaser to use Purchaser owned MHE:

L CONTRACT COMPLIANCE, AUDITS AND REVIEWS

L.1 Compliance with Applicable Laws and Regulations:

L.2 Licenses and Permits

L.3 Duties of Care and Loyalty:

L.4 Prohibited Activities:

L.5 Purchaser’s Cooperation Is Investigations/Audits/Compliance Reviews:

L.6 Purchaser’s Responsibility for Independent Audit at Government’s Request:

L.7 Purchaser Record Retention:

L.8 Records Maintenance:

L.9 Inspection of Records and Workplace by Government:

L.10 Purpose and Content of Compliance Audits, Reviews and Further Reviews:

L.11 Methods and Procedures for Compliance Reviews:

L.12 Further Reviews:

L.13 Compliance Notification:

L.14 Costs of Oversight:

L.15 Notice of Audit Adjustment:

L.16 Procedures for Adjudication of Audit Adjustments:

L.17 Remedies for Audit Adjustments:

L.18 Contracts with Third Parties:

M. DISPUTES AND CLAIMS

M.1 Disputes:

M.2 Alternative Dispute Resolution (ADR):

N. MISCELLANEOUS PROVISIONS

N.1 Binding Effect:

N.2 Notices:

N.3 Severability:

N.4 Headings:

N.5 Survival:

N.6 Waiver

N.7 Force Majeure:

N.8 Use of the Agency Name and Public Communications:

N.9 Tense And Gender:

N.10 Entire Agreement and Modification:

N.11 Computation of Time:

N.12 Electronic Communication:

N.13 No Reimbursements:

N.14 Government Liability

O GOVERNMENT REQUIRED REPORTS

O.1 Government Use of Purchaser Reported Information:

P ADDITIONAL CONTRACT ADVISEMENTS

P.1 Public Law Pertaining to Location Operations:

P.2 Public Law Pertaining to Material:

P.3 Resource Conservation and Recovery Act (RCRA) Notice:

P.4 Pollution Prevention and Right-to-Know Information Definitions (As used in this clause):

P.5 Agency Remedies for Breach by Purchaser:

Q. Special Advisements for Hazardous Material

Q.1 Advisements:

R DEFINITIONS

A INTRODUCTION

Defense Logistics Agency (DLA) Disposition Services Oklahoma City is offering a three (3) year term Public Sales contract for the sale of off-spec mixed fuel at Tinker Air Force Base, OK through this Invitation for Bid (IFB). The Government intends to tender fuels that are not considered solid waste per 40 CFR 261.2(c)(2)(ii)).

A.1 Base Access Requirements:

All locations where property is located may have strict rules that may prohibit access to some individuals. To access our facilities, an Apparent High Bidder (AHB) or their agent shall be required to obtain base access through the host installation. The local location will be able to provide information on how to obtain base access. Purchaser is solely responsible for determining installation access requirements and complying accordingly. If necessary, the SCO can confirm that Purchaser is performing requirements under this IFB and the resulting contract.

Applicant must show vehicle registration, proof of current vehicle insurance and identification that meets the requirements of the REAL ID ACT of 2005 in order to register for enrollment in the Defense Biometric Identification System (DBIDS).

A.2 Useful Websites:

DLA Disposition Services: https://www.dla.mil/DispositionServices.aspx DLA Auction Site: https://www.sales.dla.mil/dlab2b/init.do System for Award Management: https://sam.gov/ Bureau of Industry and Security: https://www.bis.doc.gov/ U.S. Department of the Treasury: https://home.treasury.gov/ Consolidated Screening List Search Engine: https://legacy.export.gov/csl-search

The following is for reference only and does not indicate endorsement of the information provided.

Commercial Scale Locator: https://catscale.com/cat-scale-locator/

A.3 Item Description:

OFF-SPEC MIXED FUEL: UN1268, Petroleum Products, N.O.S., 3, PG III, (ERG: 128), comprising a mix of JP4, JP5, MOGAS, and some hydraulic oil

Table 1:

State Site Item Material Bid Qty

(GAL)

Min Qty

(GAL)

Max QTY

(GAL)

OK Tinker AFB 10 Off Spec Mixed Fuel

75,000 37,500 112,500

Note: The Government guarantees only to tender the minimum quantity specified in Table 1.

A.4 IFB Item Number Details:

The fuels listed in this IFB are being sold for energy recovery only, in accordance with the RCRA exemption found at 40 CFR 261.2(c)(2)(ii). The fuel will only be sold to purchasers that can demonstrate the ability to comply with all local, state, and federal laws governing the use of off-specification fuels for energy recovery.

The off spec mixed fuel being advertised for sale in this IFB may/will have contamination that may include water and/or fuel oils from aircraft maintenance. Upon request from the Purchaser, the Generator will provide a profile for each tank prior to the tank contents being removed to ensure the fuel can be sold for energy recovery. The tank profile may reference generator knowledge or analysis. The Purchaser may, at their own expense, obtain a small sample for lab analysis/test.

All potential Bidders are advised to read all terms and conditions of this IFB prior to submitting their bids to ensure they have a complete and full understanding of all requirements under this contract for sale. The Purchaser is cautioned that some requirements for information are required before the start of work on this contract. The Purchaser agrees to provide all services necessary for contract performance in accordance with all federal, state, local laws, and regulations and in accordance with the terms of this contract. This also applies to subcontractor(s).

40 U.S.C. Chapter 5 relates to Public Sale of U.S. Government Personal Property and falls under the purview of General Services Administration (GSA) authority under 41 CFR 102-38 and covers U.S. Government personal property located in the United States, the U.S. Virgin Islands, American Samoa, Guam, Puerto Rico, the Northern Mariana Islands, the Federated States of Micronesia, the Marshall Islands, and Palau. This IFB is not governed by the federal Acquisition Regulation (FAR).

This IFB is for a firm fixed price Public Sales contract where the bid price is expressed in U.S. dollars/cents per advertised unit of issue. DLA Disposition Services (hereinafter “Agency” or “Government”) expects the Purchaser to perform all requirements under this contract at the bid price provided by the Purchaser.

Intent to export this fuel outside of the U.S. for reclamation is not authorized under this sale. Potential high bidders listing destinations in their Statement of Intent (SOI) that are outside of the U.S. will not be considered responsive bidders and their bids will be rejected.

A.5 Packing:

Fuel is stored in one 20,000 gal above ground tank.

A.6 Removal:

Monday-Friday 8:00AM – 2:00PM Local Time Oklahoma City, OK. Excluding federally recognized holidays. The SPOC will notify the Purchaser of required removal by email.

The Purchaser must respond and provide a scheduled removal date within five (5) business days of the email notification from the DLA Disposition Services SPOC. Purchaser must act in good faith to have requested property removed within scheduled removal date agreed upon in initial email from DLA Disposition Services SPOC. If agreed upon dates must change, prior approval must be granted by SCO prior to rescheduling. Agreed upon removal times will not exceed 14 business days.

The date and time stamp in the Government’s email to the Purchaser for notifying the Purchaser of the removal or the Government’s date and time stamp of an email received from the Purchaser objecting to a removal will be the sole documentation utilized to determine adherence with notification requirements within this contract.

Note: The purchaser will ensure the SPOC receives a copy of the shipping paperwork at time of removal to validate the shipping destination is the authorized destination listed in the purchaser’s SOI.

A.7 Inspection:

Monday-Friday 8:00AM – 1:00PM Local Time Oklahoma City, OK. Excluding federally recognized holidays. Inspection is by appointment only, 72 hr. notice required.

Inspection POC(s):

Larry Kinley; larry.kinley@dla.mil Rebecca Billings-Chargualaf; rebecca.billingschargualaf@dla.mil

A.8 Loading:

Fuel can be measured to determine the amount being received using the stick method or via scale to determine weight.

The procedures for determining stick measurements are as follows:

Upon arrival, the Purchaser’s conveyance is verified empty, the material is loaded onto the conveyance IAW the terms and conditions of the IFB. If the conveyance has any material already loaded upon arrival the DLA and Purchaser representatives will measure the amount of material present using the stick measurement prior to loading any material.

Upon completion of loading, the stick measurement is used to determine the amount of gallons loaded. The appropriate table is utilized based on the size of the conveyance to determine the amount of gallons based on the “wet” line of the measuring stick. The amount is then recorded on the DLA Form 1367 and signed by the DLA and Purchaser’s representative. If the conveyance had any material prior to loading DLA material, the initial amount will be subtracted from the final amount to determine the quantity issued.

The procedures for weighing are as follows:

Weighing will be completed and documented on DLA Form 1367 under the direction and supervision of the United States Government (USG) using one of the following methods to provide weight tickets:

USG owned certified scales located on USG installation. Purchaser’s conveyance will be weighed empty upon entrance of the military installation and weighed with a full load upon exiting the military installation.

In the event a Certified Government Scale is unserviceable, the nearest Certified Scale shall be used at Purchaser’s expense.

All weighing will be observed by both parties, recorded on a DLA Form 1367 (filled out by USG personnel) and signed by both parties prior to release. Weight tickets will accompany the DLA Form 1367. The weights obtained and annotated will be used in the billing process.

Weight conversion is used to determine gallons at a rate of 7.5 pounds per gallon. To determine this amount: Weigh truck empty, load truck, weigh truck full, subtract empty weight from full weight, divide the result by 7.5 which equals gallons issued. For illustrative purposes, upon arrival, the purchaser’s removal vehicle initial weight is 6,000 pounds. The product purchased under this IFB is removed from the government conveyance to the Purchaser’s vehicle. The Purchaser’s vehicle is then weighed again, and its weight is now 6,500 pounds. 6,500 pounds (weight after product delivered to purchaser’s vehicle) minus 6,000 pounds (initial weight of Purchaser’s vehicle), then the Purchaser received 500 pounds of product under this IFB. 500 pounds divided by 7.5 pounds equals 66.66 gallons the Purchaser received. The billing section, H.1, of this IFB outlines how the monthly bill is calculated.

Purchaser must provide all equipment needed to evacuate the fuel from the tank.

The Purchaser is responsible to bring materials to safely pump product from tanks to tanker trucks.

Bulk liquid removals will be allowed only if the Purchaser has a spill contingency plan and performs operations in a safe manner (e.g., grounding). The Government reserves the right to stop operations if environmental or safety concerns arise.

Fuel located at:

IWTP, Tinker AFB, OK 73145

DLA Disposition Services Oklahoma City, OK:

Primary Sales Point of Contact (SPOC): Larry Kinley; 385-591-0651; larry.kinley@dla.mil Alternate Sales Point of Contact (SPOC): Rebecca Billings-Chargualaf; 405-855-7063;

Rebecca.BillingsChargualaf@dla.mil

Scale located at:

Bldg. 810, Tinker AFB, OK

B TERMS AND CONDITIONS OF SALE

Certain contents and provisions of this IFB, including Appendices, Attachments and Schedules, are described in general. Any historical data provided in support of this IFB was derived using existing sources and is presented for general reference only.

B.1 FAR Provision 52.204-24:

FAR Provision 52.204-24 is applicable.

PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

Full clause text included in attachment. The provision at FAR 52.204-24 requires an offeror to represent, on an Offer-by-offer basis, whether it will or will not provide any “covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. “The Representation that must be signed will be sent at the same time the SOI is sent to AHB as part of the pre-award process.

Full clause text included in attachment.

B.2 FAR Provision 52.204-25:

FAR Provision 52.204-25 is applicable.

FAR Provision 52.204-25 titled, “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment” is incorporated by reference from the federal Acquisition Regulation.

https://www.acquisition.gov/far/52.204-25

Full clause text included in attachment.

C SALE BY REFERENCE (SBR)

The following general information, instructions and special conditions of sales contained in DLA Disposition Services pamphlet entitled the “Sale by Reference Instructions, Terms and Conditions Applicable to Department of Defense (DoD) Personal Property Offered for Sale by DLA Disposition Services”, published July 2012, are hereby incorporated by reference and become a part of this IFB and any contract resulting from acceptance of a bid submitted pursuant to this IFB as fully as though such instructions, terms and conditions had been specifically set forth herein:

The Terms and Conditions of this IFB supersede the Sales by Reference wherever conflicted.

Note: The following SBR Parts have been amended to: DRMS Form 1427 has been redesignated as DLA Form 2541.

- Part 1, Paragraph 4

- Part 2, Paragraph 29

- Part 7, Article U

C.1 SBR Part 1:

General Information and Instructions: All conditions apply except: 2, 5, 8, 11, 12, 13.

C.2 SBR Part 2:

Sale of Government Property General Sale Terms and Conditions: All conditions apply except: 4, 7, 12, 30.

Paragraph 33. DISPUTES is changed to read “Any contract awarded as a result of this sale is subject to the Contract Disputes Act 1978 (41 U.S.C. 7101-7109)”

C.3 SBR Part 3:

Sale of Government Property Special Sealed Bid Conditions: Does not apply.

C.4 SBR Part 4:

Sale of Government Property Special Sealed Term Conditions: All articles apply except: 1, 5

C.5 SBR Part 5:

Additional Special Circumstance Conditions - Miscellaneous: All articles apply except: A, G.

C.6 SBR Part 6:

Additional Special Circumstance Conditions - Demilitarization and Mutilation: Does not apply.

C.7 SBR Part 7:

Additional Special Circumstance Conditions - Hazardous and Dangerous Property: All articles apply except: A, B, D, F, G, H, I, J, K, L, M, N, O, P, Q, T, V, W, X.

C.8 SBR Part 8:

Additional Special Circumstance Conditions - Foreign Excess Personal Property: Does not apply.

C.9 SBR Part 9:

Special Spot Bid Conditions of Sale of Government Property: Does not apply.

C.10 SBR Part 10:

Sale of Government Property Special Auction Conditions: Does not apply.

D BID EVALUATION AND CONTRACT AWARD

D.1 Bidding Process:

The Purchaser’s bid shall consist of an amount per unit of issue specified in U.S. currency. Prospective bidders should be aware of certain risk factors that could affect a bidder’s assessment of this contract and the calculations supporting the resulting bid. Under no circumstances is the Agency or the Government responsible for any assumptions, planning factors, or decisions the Purchaser made related to determining their high bid. This is a firm fixed price contract where the bid price is expressed in U.S. currency specified by the bidder, per unit of issue.

The Government expects the Purchaser to perform all the requirements under this contract at the bid price submitted by the Purchaser. At no time shall the Government pay the Purchaser to take material offered. There shall be no reimbursement to the Purchaser under this contract except for the limited circumstances related to reimbursement of actual expenses incurred for return of property directed by the Government. The Government is not responsible for any indirect, inconsequential, or completeness (through assumption of sales value, act, or omission of factors) of expenses related to performance under this contract. The measure of the Government’s liability, in any case where liability of the Government to the Purchaser has been established, shall not exceed refund of such portion of the purchase price as the Government may have received.

ARTICLE BID PRICE DETERMINATION (TERM SALES TIED TO OPIS)

The initial bid percentage the Purchaser submits in accordance with this IFB will remain fixed throughout this 3-year term contract. The price paid each month may fluctuate based on market conditions. The initial bid percentage will be multiplied by the advertised price per gallon listed in the OPIS Group 3 Ultra Low Sulfur Diesel Prompt Average USD cts/gal (Product Code O100JWU) that is published on the 1st weekday in the same month that removals occur. Accordingly, the Purchaser is advised that the price per gallon could increase, decrease, or stay the same for each purchaser’s bill.

For illustrative purposes: The Purchaser’s initial bid percentage is 50% of 206.125 cts/gallon based on the 01 Dec 2025 price listed in the OPIS Group 3 Ultra Low Sulfur Diesel Prompt Average, this means during the month of Nov all removals will be billed at 103.062 cts/gallon, rounded to the nearest whole number expressed in USD, which equates to $1.03 USD per gallon. On 02 Jan 2026 however OPIS Group 3 Ultra Low Sulfur Diesel Prompt Average price increases and is published at 234.489 cts/gallon, then the purchaser will be billed 117.245 cts/gallon, which equates to $1.17 USD per gallon for each removal during the month of December. This example shows that the purchaser’s bid percentage does not change, but the market price per gallon may fluctuate each month.

NOTE: OPIS issues corrections to its published prices on a regular basis. If there is correction to a referenced price on the OPIS website for OPIS Group 3 Ultra Low Sulfur Diesel Prompt Average USD cts/gal (Product Code O100JWU) the market price at which the purchaser paid for the item will not be modified or corrected.

If an update price is not cited in OPIS Group 3 Ultra Low Sulfur Diesel Prompt Average (Product Code O100JWU) on the 1st weekday of the same month when a removal occurs, then the next updated price of the same month will apply.

The awardee and not Disposition Services assumes the risk of corrections to the OPIS Group 3 Ultra Low Sulfur Diesel Prompt Average that occurred in the previous month.

In the event that a zero-market value index price per gallon, a negative market index price per gallon, or no market index price per gallon is published as specified above, the last positive market price quoted in the publication will be used. At no time will the Purchaser be paid under this contract. Price per gallon will never be less than $0.01 per gallon.

Note: SPOT pricing is proprietary and is obtained via a paid subscription through OPIS. DLA Disposition Services cannot provide specific SPOT prices to external entities under the terms and conditions of the subscription. SPOT pricing will reflect in the monthly bill calculation per bid price but not listed separately. It is on the Purchaser to obtain SPOT pricing from OPIS to independently verify bill SPOT price calculations.

D.2 Identification of Sales Purchaser:

Bidders should take care to ensure that their bid submission indicates whether they are submitting the bid as an authorized representative of a legal entity such as a corporation or limited liability company, or in their individual capacity or as owner of a sole proprietorship. The legal entity designated as the bidder on the SF 114 is the entity to whom the contract will be awarded upon receiving an affirmative responsibility assessment. Individuals or companies may use subsidiaries, affiliates or partners in a joint venture as subcontractors with SCO approval as per the contract terms (however such entities may also require an ERD) but may not substitute such entities as a party to the DLA sales contract. AHBs should ensure the SOI and other pre-award documentation identify any subcontractors that will be performing removals or processing materials on its behalf so that the appropriate reviews may be conducted.

D.3 How to Bid:

If Bidders have questions or need assistance, contact the SCO.

The market prices utilized in this IFB are for bidding and billing, as quoted at time of catalog production and are located at (https://www.opisnet.com)

This is going to be a firm fixed price contract where a bidder’s bid must be submitted as a percentage of the Oil Price Information Services (OPIS) OPIS Group 3 Ultra Low Sulfur Diesel Prompt Average USD cts/gal

(Product Code O100JWU) index value dated Dec 01, 2025. The market value on Dec 01, 2025 was 206.125 cts/gallon, equating to $2.06/gallon. The apparent high bidder will be determined as the one providing the highest bid percentage to the market value of $2.06/gallon. For illustrative purposes, Bidder A submits a bid for 50% of the $2.06/gallon market value on Dec 01, 2025. Bidder B submits a bid for 48% of the $2.06 market value on Dec 01, 2025. The apparent high bidder will be Bidder A.

Bidders may use the following documents provided with this IFB to submit a bid: the SF114 and SF114A. Multiply your bid price (unit price bid) by the quantity indicated in the “Bid QTY (GAL)” column from section A.3, Table 1 to calculate your extended bid amount.

For illustrative purposes, the “Bid Qty (GAL)” as listed in section A.3, Table 1 is 150,000 gallons. If the current market value is 100.00 cts/gallon, and bidder A submits a bid for 50% of the market value, then bidder A’s “unit price bid” will be $0.50 per gallon, which will be placed in the “Unit Price Bid” block on form SF 114A. To calculate the “Total Price Bid”, multiply the “Unit Price Bid” by the “Bid Qty (GAL)” quantity in section A.3, Table 1, which for this example would be $0.50 x 150,000 gallons. The “Total Price Bid” would then equal $75,000. The

“Total Price Bid” amount from form SF 114A will also be placed in the “Total Amount” section of form SF 114 (see examples 1 & 2 below).

Note 1: If using the form SF114 to list your “Unit Price Bid” & “Total Price Bid”, please annotate in your bid email what your percentage bid is.

Note 2: Bidders will need to identify the bid percentage, unit price bid, and total price bid.

Do not email bids or call-in bids directly to the SCO. Email bid to: dla.sales@dla.mil

EXAMPLE 1: SF 114A

EXAMPLE 2: SF 114

D.4 Pre-Payment Deposit A pre-payment of 20% of the total price bid for a one (1) year’s annual generation of property will be required. The pre-payment will be calculated as follows: Total Price Bid x 20% divided by three (3).

For illustration purposes, from the example in section D.3, if Bidder A was found to be the AHB, then the pre-payment required would be $5000. This amount was calculated by taking the “Total Price Bid” amount of $75,000 and multiplying it by 20%, which equals $15,000. The $15,000 is then divided by three (3) (performance base period of three (3) years), which equals a pre-payment deposit required from the AHB of $5,000.

D.5 Where to Submit Bid:

DO NOT email bids or call-in bids directly to the SCO.

Bids shall be submitted via email only to: dla.sales@dla.mil (include IFB Number).

Maximum size of each e-mail message shall be three and one-half (3.5) megabytes. You may use multiple e-mail messages for each submission; however, you must annotate the subject lines as described above for each message, and number them in this manner: “Message 1 of 3, 2 of 3, and 3 of 3.” Offers/quotes submitted by E- mail are submitted at the bidder's risk. DLA DISPOSITION SERVICES cannot guarantee the security of the offer/quote if it is submitted via E-mail.

D.6 A Responsive Bid:

Complies with the terms and conditions of the sales offering and satisfies the requirements as to the method and timeliness of the submission. Only responsive bids will be considered for award. A responsive bid submission shall contain at a minimum:

SF114 completed and signed.

SF114A.

Bid Percentage

D.7 When to Send Bid:

Bids must be in the possession of the Agency’s Public Sales Contracting Division by the offer closing date and time specified in this IFB. If the bid is not submitted on time, it shall be considered non-responsive. Late rules are outlined in FAR 52.212-1(f). Pay particular attention to the provisions that relate to the timing of e-mail submissions.

D.8 How to Modify/Cancel Bid:

Submit a new bid in the same manner as the previous bid. Separately, without disclosing bid amounts, notify the SCO of the modification. To cancel a bid, submit a zero (0) bid in the same manner as the original bid. Notify the SCO of the bid cancellation (specify date, time, and method of bid submission). Bidders are responsible for submitting bids, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Modification, revision, or withdrawal of the bid received at the Government office designated in the IFB after the exact time specified for receipt of the IFB is “late” and will not be considered.

D.9 Bid Acceptance Period:

The bid must remain valid 90 calendar days from the bid opening unless otherwise modified or cancelled.

D.10 Bid Evaluation:

A responsible bidder is one that has the necessary organization, experience, financial resources, accounting process, operational controls, technical equipment and facilities, or the ability to obtain them, to perform the requirements of the sales contract, and has no disqualifying factors (i.e., is not suspended, debarred or an ineligible transferee). A responsive bidder is one that has complied with all instructions for properly submitting a bid. A responsible bidder is one that is able to pass the vetting process and is determined through the screening process to be an eligible transferee. Submitting the highest bid price does not convey any special right nor does it imply that the Purchaser shall be the primary removal company or exclusively allowed to remove throughout the term of this contract. The Government reserves the right to reject any bids that are not in the best interest of the Government. The general standards in FAR Part 9 on purchaser responsibility determinations that are applicable to procurement contracts are not directly applicable to sales contracts awarded under 40 U.S. Code § 545 but may be considered by the SCO in evaluating bidder responsibility.

The Government intends to make a single award to a responsible bidder with the highest priced responsive bid, unless a determination is made to reject the bid under 41 CFR § 102-38.205.

For illustrative purposes, Bidder A submits a bid for 50% of the $2.06/gallon OPIS Group 3 Ultra Low Sulfur Diesel Prompt Average USD cts/gal (Product Code O100JWU) market value on Dec 01 2025. Bidder B submits a bid for 48% of the $2.06 market value on Dec 01, 2025. The AHB will be Bidder A.

D.11 Ineligible Bidder:

Bidder will not be eligible for award if they are:

Excluded from federal programs by the General Services Administration as identified in the System for Award Management at https://sam.gov/.

Subject to denial, suspension, debarment, or other sanctions pursuant to export control and related laws, regulations, or orders administered by the DOS, DOC, DHS, or USTD. The DOS, DOC, DHS, and USTD name these entities, individuals, and countries in the federal Register and at the following website: Consolidated Screening List Search Engine (https://legacy.export.gov/csl-search).

D.12 Pre-Award Survey:

The Agency will conduct a Pre-Award survey of only the AHB. The SCO will provide notification that you are the AHB, and SOI DLA Form 2536 will be included in the notification. The SOI must have parts 1-6 completed and signed. The Pre-Award survey may be conducted at the AHB’s facility. The Pre-Award survey may include but is not limited to a review of facilities, equipment, financial capability, quality assurance, safety, environmental responsibility, and transportation capabilities.

The AHB shall cooperate in the Pre-Award process by assisting in arrangements and/or by providing requested information in a timely manner. Be advised that the Pre-Award survey and providing documents to the Government is part of the evaluation to determine responsibility and is not a guarantee of contract award.

To facilitate the Pre-Award Survey, you have 10 business days to:

Complete and return SOI to the SCO.

Complete and return FAR Provision 52.204-24.

D.12.1 Pre-Award Survey May Include but Is Not Limited to The Following:

If required for pre-award, the Purchaser’s facility shall pass an inspection by Agency personnel prior to contact award.

D.12.2 Environmental Responsibility Determination (ERD):

The Environmental Support Branch of Disposition Services will conduct an ERD on sale destinations to verify if the DoD purchased property will be managed in accordance with the IFB, SOI, federal, state, and local regulations. List all downstream facilities receiving Government property to be processed in the SOI. Do not list downstream recipients of processed property. Downstream recipients of Government property which has already been processed need not be listed.

DLA Environmental Support Branch may perform a cursory review of transporters based on the type of material(s) included as a part of the sale. Certain commodities may require special licensing or permitting for transport based on state regulations. The AHB will be responsible for ensuring the transporters meet those regulations.

ERDs may take up to 10 business days to complete. Any findings annotated by the Government during an ERD must be corrected prior to a proposed destination/facility’s use. Purchaser is not authorized to process Government material at a site other than those listed on the SOI.

The Purchaser represents and warrants that the ultimate destination, use, and disposition of the property shall be in accordance with the SOI submitted and approved by the SCO.

D.12.3 Alternate or Additional Destination:

Should Purchaser desire to use an alternate or additional destination at any time during the performance period, Purchaser will provide an updated SOI. Purchaser is not authorized to use a facility that has not been through the ERD process.

D.13 Necessary Licenses, Permits and Certifications Shall Be Reviewed:

Prior to the award of a contract, the SCO or his authorized representative shall determine whether the potential Purchaser has the necessary permits/licenses, experience, organization, and technical qualifications (either through its own facilities or facilities of a subcontractor) to perform the work specified in this contract and is capable of complying with the applicable federal, state, and local laws, ordinances, and regulations.

If at any point the SCO determines the bidder that submitted the apparent high, responsive bid cannot be found responsible, the next highest bidder will be assessed in the same pre-award survey process. This same process of vetting the next highest responsive bidder may continue, at the sole discretion of the SCO, until a responsive bidder is identified and is determined to be responsible.

D.14 Contract Award:

The SCO shall determine if each bid is responsive and responsible prior to award of the contract. The contract shall be awarded to the highest responsive, responsible bid. In the event of termination of the original Purchaser, the SCO may award the contract to the next highest responsive, responsible bidder if bids have not expired, and such award is otherwise determined to be in the Government's best interest.

The Government intends that a single award will be made to a responsible bidder with the highest priced responsive bid per contract line item unless a determination is made to reject the bid under 41 CFR § 102-38.205.

Under 41 CFR § 102-38.205, the Agency reserves the right to accept or reject any or all bids. The Agency may reject any or all bids when such action is advantageous to the Government, or when it is in the public interest to do so.

When you have successfully completed the pre-award assessment as the AHB, you will receive a Statement indicating the amount of payment due. Submit payment within ten business days of the Statement.

When payment is posted and confirmed by the SCO; and all other vetting has been completed, the Post-Award Conference for the Start of Work meeting will be scheduled.

D.15 Start of Work Meeting:

The purpose of the meeting is to ensure the Purchaser fully understands the terms and conditions of this contract.

The Agency shall determine the method, date, time, and location of the start of work meeting. The Purchaser is responsible for any cost incurred by their organization and staff. The Government shall not provide any compensation for costs incurred to attend meetings. At the conclusion of this meeting, the official signed Notice of Award will be sent to the Purchaser and SPOC, and this will constitute the official award of the contract to the AHB.

E PARTIES TO THE CONTRACT

E.1 Purchaser Information:

Within 10 calendar days of the date of contract award, the Purchaser shall provide the Agency the following information: Designation of key persons, to include their full name, title, telephone number, email address and a synopsis of their duties under the contract. Purchaser shall provide the SCO notification of any changes to the above within 10 calendar days of the change.

E.2 Transfer and Hypothecation:

General Prohibition - Except as specifically provided herein or specifically approved by the Agency in writing, the Purchaser shall not directly or indirectly sell, transfer, assign, pledge, offer as collateral or otherwise hypothecate all or any part of its rights or obligations under the contract.

Attempted Transfer - Any attempted transfer in violation of the provisions of this Article shall be invalid and shall constitute a material breach of this contract.

E.3 Contract of Sale:

Relationship of Parties - This contract is an agreement for the sale of the material by the Agency as seller to the Purchaser. Purchaser and the Agency expressly disavow the creation of any other relationship, including without limitation principal-agent, master-servant, employer-employee, general or limited partnership, or joint venture, between the Agency and the Purchaser.

Parties to the Contract: The parties to this contract are the Agency and the Purchaser.

E.4 Authority of Sales Contracting Officer (SCO):

On behalf of the Agency, the SCO has the authority to represent the Agency and to commit the Agency to take such actions as permitted or required and to extend or waive timing requirements or deadlines as may reasonably be required under the performance of this contract. The exclusive representative of the Agency for all purposes under this contract is the SCO, and all notices, demands, requests, consents, approvals, declarations, reports, and other communications to the Agency from the Purchaser shall be deemed invalid unless addressed to the SCO.

Communications from the Purchaser to anyone other than an SCO shall not be deemed received by the Agency.

E.5 Authority of Sales Point of Contact (SPOC):

The SCO designates the SPOC to provide direct oversight of the Purchaser and/or their agents to ensure they meet the terms and conditions of the contract. The SPOC does not have the authority to make binding contractual obligations, such as adding, deleting, or modifying terms and provisions in this IFB. All changes or modifications to contractual provisions in this IFB must be approved in advance by the SCO.

F CONTRACT FINANCIAL RETENTION & INSURANCE AND BOND

REQUIREMENTS

F.1 Deposit:

The Agency shall retain the deposit until the completion of the contract closure period, no later than 120 calendar days after the end of the performance period. The deposit shall be applied to any unpaid billings or to offset any other claim that the Agency may have against the Purchaser. The Agency shall return any available balance of the deposit, without interest, to Purchaser at the completion of the contract closure process.

F.2 Insurance and Bond Contract Requirements:

Purchaser shall obtain the minimum coverage specified unless the Agency approves a variance from such minimum coverage. Purchaser shall obtain and maintain the insurance and bond requirements throughout the performance period.

G CONTRACT PERFORMANCE

G.1 Performance Period:

The performance period of the contract resulting from the IFB shall consist of a 36-month base period, followed by two 12-month option periods that may be exercised at the SCO’s discretion. The total duration of this contract, including the exercise of any options and/or extensions, shall not exceed 66 months.

The contract also contains an available 6- month extension period that may be offered at the SCO’s discretion at the end of each performance period, under the same terms and conditions of the contract. Extensions will not include additional weight. In the event the extension is utilized, the SCO shall advise the Purchaser in writing 30 calendar days prior to the expiration of the current period of performance period. The extension may be utilized in 30-day increments, a combination of 30-day increments, or in its entirety. The entire length of the contract, if all option periods and extension are used, shall not exceed 66 months.

G.2 Extension:

The contract contains an available six (6) month extension period that may be offered at the SCO’s discretion at the end of each performance period, under the same terms and conditions of the contract. Extensions will not include additional weight. In the event the extension is utilized, the SCO shall advise the Purchaser in writing 30 calendar days prior to the expiration of the current period of performance. The extension may be utilized in 30-day increments, a combination of 30-day increments, or in its entirety.

G.3 Regulatory Compliance:

The Purchaser shall assume full responsibility and liability for compliance with all applicable federal, state, local codes and DoD regulations pertaining to the health and safety of personnel and environmental management during the execution and loading operations. All work shall be completed and performed IAW the best practices of the trade and in compliance with all applicable federal, state, local codes and IAW regulations.

G.4 Environmental and Safety Notice:

It is the responsibility of the Purchaser to ensure that the ultimate end use of the property is performed in an environmentally compliant manner. As such, prior to the award of any hazardous item, each high bidder’s premises and/or the intended disposal facility may be subject to an on-site inspection by a Government representative. All Bidders/Purchasers are advised that they must comply with all applicable federal, state, and local laws, ordinances, regulations, etc. with respect to human safety and the environment during the processing, use, or disposal of material purchased from the DoD.

G.5 Right to Appeal:

The Purchaser shall have the right of appeal, under the Disputes clause (see SBR Part 2, paragraph 33 as referenced above), from any determination made by the SCO unless the Purchaser failed to submit the termination settlement proposal or a request for equitable adjustment within the time provided.

The following shall be deducted from any amount due the Purchaser under this clause:

Any claim which the Government has against the Purchaser under this contract; and the agreed price for, or the proceeds of sale of, materials, supplies, or other things acquired by the Purchaser or sold under the provisions of this clause and not recovered by or credited to the Government. If contract is partially terminated, this clause has the same full effect.

G.6 Records:

Unless otherwise provided in this contract or by statute, the Purchaser shall maintain all records and documents relating to the terminated portion of this contract for six (6) years after final settlement. This includes all books and other evidence bearing on the Purchaser’s costs and expenses under this contract. The Purchaser shall make these records and documents available to the Government, at the Purchaser’s office during normal business hours without charge. Records and documents may be digitally scanned for electronic storage at no cost to the Government.

H DISTRIBUTIONS/PAYMENTS

H.1 The Billing Cycle:

Billing Cycle runs on or about the 24th of each month at 11:59 pm EST.

If a removal occurs between the 25th and end of the calendar month, it will appear on the following month’s bill, but at the market price established in the calendar month the removal was performed.

For illustrative purposes, if the market price established on Aug 1, 2025, is $2.29/gallon and a removal was performed on Aug 15, that removal would be billed on Aug 25th, 2025, at $2.29/gallon. Subsequently, if a removal was performed on Aug 28th, that removal would be billed on Sept 25th, 2025, but at the established market price of Aug 1st, $2.29/gallon.

H.2 Types of Acceptable Payments:

All payments, including those for storage charges, liquidated damages and interest shall be in U.S. currency.

Acceptable forms of payment include Electronic Fund Transfer (EFT), Bank Account (ACH), or credit card (Master Card, Visa, Discover Card, and/or American Express).

When using a credit card method of payment, the credit card number, credit card security code (3-or 4-digit code on the back of the card), name as printed on the credit card, and the expiration date shall be provided. The U.S. Treasury limits all credit card transactions to $24,999.99. Transactions greater than $24,999.99 cannot be split into two or more credit card transactions.

Checks or other paper financial instruments such as personal checks, money orders, cashier’s checks, travelers checks, or bank drafts WILL NOT be accepted as a form of payment.

Credit Card and Bank Account (ACH) payments can be made using the website at:

https://www.pay.gov/public/form/start/25176217/

H.3 Consequences of Late or Short Payments:

If full payment is not received within 30 calendar days of the bill, interest will be charged on the unpaid portion at the rate established by the U.S. Treasury from the date of the bill in accordance with Section 3717 Title 31 of the U.S.

Code. After 30 calendar days from the bill date, we will collect from the pre-payment taking offset action against any of your unpaid invoices. If the debt is forwarded to the Debt Management Office, Contract Pay Services, Columbus, Ohio; Purchaser will be assessed an administrative fee of $26 to cover costs specifically associated with the administration and collection of payments over 30 calendar days delinquent.

If full payment is not received within 30 calendar days from the date of the bill, the SCO will send a Cure notice. If the Purchaser fails to cure, the SCO will terminate the contract and apply the escrow balance to any debt owed to DLA. If Debit is greater than the escrow payment, the SCO will transfer the debt to the Debt Management Office for collection and an additional administrative charge of change $50 will be assessed. They will continue the collection process and if unsuccessful, will transfer the delinquent debt to the Department of Treasury for further collection. As a result of this transfer, the following actions may be taken.

The debt will be subject to the Department of Treasury offset from federal payments due (Purchaser or your company, as applicable). A fee for each offset made will be added to the debt as part of the administrative charge. federal payments eligible for offsets include contract payments, federal income tax refunds, and other payments that are not exempt.

The debt may be reported to a credit bureau.

The debt may be referred to a private collection agency. In such an instance, a fee for collections made will be added to the debt as part of the administrative charge.

The debt may be referred to the Department of Justice for litigation. In such case, an administrative cost will be added to the debt.

H.4 Payment Confirmation:

The Government does not provide payment confirmation. Purchaser shall submit proof of payment to the SCO, showing type of payment, amount, and date submitted. The SCO will ensure payment is applied to the Purchaser’s account.

I PRODUCT POOL, MATERIAL REFERRALS, TITLE TRANSFER, RETURNS

AND MATERIAL BREACH

I.1 Material Referral:

The Government has sole discretion to determine when and what material shall be issued to the Purchaser, and the Purchaser has a contractual obligation to purchase and accept all material referred by the Government as specified in the contract. The Purchaser is not required to take hazardous material or material that could pose a risk to national security, environmental or personnel safety or health issue such as mold and asbestos containing materials. The Agency reserves the right to sell material or offer material through alternative sales or contract means for all material not considered part of this contract.

I.2 Classified Material:

Performance of this contract neither requires nor authorizes the Purchaser to handle classified property or documents. Should Purchaser’s employees handle actual or suspected classified property or documents, the Purchaser shall immediately secure the documents or property from both physical loss and compromise and immediately notify the Agency’s Site Lead and the SCO of the discovery. The Purchaser shall submit a SF364 ROD. The Agency will arrange for pick up and removal of such material. Under no circumstances shall the Purchaser release the property or documents to anyone other than designated personnel. If the contents of said documents or property are at a level that requires debriefing, the Purchaser’s personnel shall be made available to the proper Government authorities for this action.

I.3 Material Potentially Presenting an Explosive Hazard (MPPEH):

Performance of this contract does not require nor authorize the Purchaser to handle MPPEH. Despite all best efforts by the Government, should MPPEH be discovered, the Purchaser shall immediately take the necessary action for protection of personnel and property. This shall include the evacuation and security of the immediate area. The Purchaser shall not attempt to handle or move the suspected property until a technically qualified trained Government representative investigates the incident. The Purchaser shall notify the Agency’s Site Lead and the SCO of the discovery immediately and submit a SF364 ROD.