IFB 306852501_Addendum 1.pdf

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY

PROCUREMENT DEPARTMENT

ADDENDUM NO. 1

DATE: January 29, 2025 TO: All Offerors FROM: Ted Alt, Buyer Specialist TOTAL PAGE(S): 1 page (not including attachments) SOLICITATION TITLE: Owens Hall Chick-fil-A Renovations

SOLICITATION NUMBER: 306852501

I. CLARIFICATIONS AND ADDITIONAL INFORMATION

1. The agenda shared at the optional Pre-bid conference, conducted on Wednesday, January

22, 2025, is attached here for reference as Exhibit A.

2. The “Sign-in sheet” for the optional Pre-bid conference is attached here for reference as Exhibit B.

3. An updated Bid Form is attached here for reference as Exhibit C. Please use this version when submitting your bid.

4. A second addendum will be issued to answer additional inquiries received.

II. REQUESTS FOR INFORMATION

None

Exhibit A Pre-Bid Agenda

The Architects 3675 Millstone Ridge Road 540-641-1902 Alliance Blacksburg, VA 24060 Inc. shane@architectsalliance.net

January 22, 2025

AGENDA for PRE-BID CONFERENCE

TO: All Interested Parties FROM: Shane Larkin, The Architects Alliance Inc.

PROJECT: Owens Hall Chick-fil-A Renovations

Virginia Polytechnic Institute & State University VT Work Order #: 25-688542

IFB #: 306852501

DATE: January 22, 2025 TIME: 10:00 a.m.

LOCATION: Owens Hall, Suite 41/Conference Room 33 & Owens Hall (Tour) ATTEND'G: Sign-in sheet listing all attendees will be distributed with Addendum One.

NOTES for MEETING:

1. A sign-in sheet was distributed [To be distributed with Addendum One].

2. Ted Alt noted the following:

- This is an optional Pre-Bid Conference.

- At least one Addendum will be issued, including the sign-in sheet.

Addenda will be posted on the VT Portal and eVA.

- Bid Due Date is February 14, 2025, at 2:00 p.m. as stated in the Notice of Invitation for Bids.

- Questions should be submitted to Ted via email, by 2:00 p.m. on Friday, January 24. Email address for questions is: thealt13@vt.edu.

- Be sure to date the bid form, and include the State Bid Bond form.

- Virginia Tech has a 50% target for utilization of SWAM subcontractors.

Bidders should fill in their proposed percentage of SWAM participation on the Bid Form.

3. Shane Larkin noted the following:

4. Notes of the Pre-Bid Conference will be posted, but these notes are not part of the Contract Documents. Any significant items that come up in the Pre-Bid Conference will be included in the Addendum.

5. No Additive Bid Items or Unit Prices are included in the bid.

6. The survey regarding asbestos-containing and lead-containing materials is included in the Invitation for Bids. No asbestos-containing or lead-containing materials were found. Any asbestos-containing materials, if discovered, will be abated under a separate contract with the Owner.

[Contractor is responsible for protections from exposures to lead, as noted on the T1 Drawing.] Asbestos abatement work is not included in this contract, but the Contractor must use extreme caution to avoid disturbing any asbestos-containing materials which might be encountered.

7. Shane Larkin described the project scope:

- Demolition of the existing construction in the current Chick-fil-A, including suspended acoustical ceilings and gyp. Board bulkheads, and multiple metal stud and gyp. board partitions and a portion of the existing interior concrete masonry walls.

- Demolition of the existing casework.

- Removal of the existing kitchen equipment. Some of the existing equipment will be turned over to Owner for Surplus and some stored in Owens Hall for reinstallation by the Contractor toward the completion of the project.

- One existing kitchen exhaust hood is being replaced in a new location and a second exhaust hood is being relocated

- Complete new partitions, plumbing system, electrical lighting, kitchen equipment utility connections, doors, casework, and finishes.

- Finishes include suspended acoustical ceilings and gyp. board bulkheads.

Ceramic tile floors, and wall finishes including painted gyp. board., ceramic tile, stainless steel and FRP wall panels.

- The majority of the kitchen equipment is being provided by Owner and will be installed by the general contractor.

8. The project schedule includes access to the site on May 19, and Final Completion date of October 1, as specified on the Bid Form. Meeting this schedule is crucial, so that the dining venue can be operational as early as possible during the Fall Semester. Substantial Completion means that all fire safety and code-compliance work must be complete, tested & approved by the UBO, so that all spaces can be safely and beneficially occupied.

Potential “long lead” items (such as exhaust hood, and ceramic tile) must be ordered as soon as possible. Shop Drawings need to be processed as soon as possible.

9. Contractor could be held liable for actual damages if the schedule is not met, in accordance with the General Conditions.

10. Anyone wishing to visit the building should contact Ted Alt.

Unauthorized visits to the building are not permitted.

11. Mason Montgomery noted the following:

- Contractors must coordinate parking and purchase permits in accordance with VT Parking Services requirements.

- Contractor must construct temporary metal stud and gyp. board barrier around the work area,

- Contractor can either use one pre-approved toilet room within Owens Hall or provide a temporary toilet at an exterior location to be approved by Mason. Cleanliness and supplies for the toilet facilities are the contractor’s responsibility.

- Contractor can place a dumpster adjacent to the building at a location to be approved by Mason.

- The Contractor should comply with Tree Protection Zones for existing trees outside the building.

- Owens Hall will be receiving a new roof this Summer. Contractor will need to coordinate schedule with roofing work. VT maintenance personnel may be performing routine maintenance work in the building.

The meeting was opened for questions:

A tour of the work areas was conducted:

End of Prebid Conference Notes

Exhibit B Pre-Bid Sign-in Sheet

Exhibit C Updated Bid Form

Standard Bid Form Format Page 1 of 4

BID FORM

(DGS Rev. 07/22) (VT Rev. 2/24)

DATE:

PROJECT: Owens Hall Chick-fil-A Renovations Blacksburg, VA

IFB #: 306852501

To: Virginia Polytechnic Institute and State University North End Center, Suite 2100

300 Turner Street, NW Blacksburg, VA 24061

In compliance with and subject to your Invitation for Bids and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this project, in accordance with the Plans and Specifications dated November 20, 2024, and the Addenda noted below, as prepared by The Architects Alliance Inc. for the consideration of the following amount:

BASE BID (including the following parts but excluding work in Additive Bid Items):

TOTAL BASE BID AMOUNT IS:

_______________________________________________________ DOLLARS ($ )

Contract award will be based on the TOTAL BASE BID AMOUNT shown above (including any properly submitted bid modifications) plus as many Additive Bid Items taken in sequence as the Owner in its discretion decides to award.

The bidder has relied upon the following public historical climatological records:

NOAA for Blacksburg, VA

Code of Virginia, § 2.2-4376.2 shall be applicable to the Work of the Contract.

The undersigned understands that time is of the essence and agrees that the date for Substantial Completion of the entire project shall be on or before September 1, 2025, based on a Notice authorizing Work to proceed on or before May 19, 2025, and Final Completion shall be achieved within 30 consecutive calendar days after the date of Substantial Completion as determined by the A/E.

Standard Bid Form Format Page 2 of 4

Acknowledgment is made of receipt of the following Addenda:

If notice of acceptance of this bid is given to the undersigned within 30 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form (Commonwealth of Virginia Contract Between Owner and Contractor, Form CO-9) within 10 days after the contract has been presented to him for signature. The required payment and performance bonds, on the forms prescribed, shall be delivered to the Owner along with the signed Contract.

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and shall not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens, or knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986.

DISQUALIFICATION OF CONTRACTORS: By signing this bid or proposal, the undersigned certifies that this Bidder or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same. We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s).

DISQUALIFICATION FOR WAGE THEFT: By signing this bid or proposal, the undersigned certifies that this Bidder or their proposed subcontractor(s), or any officer, director, partner or owner thereof is not currently in litigation, under investigation, or criminal indictment for wage theft on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government.

The apparent low bidder shall submit, within two (2) business days of the bid opening, a complete subcontracting plan listing all tiered subcontractors on the DGS-30-360 form, which can be downloaded from: https://dgs.virginia.gov/search/documents-and-forms/. In addition, Bidder shall identify all subcontractors that are Small, Women Owned and Minority Owned firms.

Agency Small Business Participation Goal: % 50

Contractor’s Proposed Small Business Participation: % ___________ (required)

Either the undersigned or one of the following individuals, if any, is authorized to modify this bid prior to the deadline for receipt of bids by writing the modification and signing his name on the face of the bid, on the envelope in which it is enclosed, on a separate document, or on a document which is telefaxed to the Owner:

https://dgs.virginia.gov/search/documents-and-forms/

Standard Bid Form Format Page 3 of 4

I certify that the firm name given below is the true and complete name of the bidder and that the bidder is legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all Work included in the scope of the Contract.

Virginia License No.: ______________ Bidder: ______________________________

(Name of Firm)

Contractor Class: ________________ By:___________________________________ (Signature)

By:____________________________________ (Print Name)

Email: _________________________________ (Print Email Address)

Specialty: _______________________ Valid until: ______________________

FEIN/SSN: _____________________ Title: _______________________________

If General Partnership (List Partners' Names)

Business Address:

Telephone # ________________________

FAX # _______________________________

If Corporation, affix Corporate Seal & list State of Incorporation

State: _____________________________

(Affix Seal)

Standard Bid Form Format Page 4 of 4

Virginia State Corporation Commission ID No.: _______________; or

If Contractor is a foreign business entity not required to be authorized to transact business in the Commonwealth under Titles 13.1 or 50 of the Code of Virginia, or as otherwise required by law, please provide an explanation as to why such entity is not required to be so authorized: ____________________