IFB 26-138-09 Antigo Boiler Replacement.PDF

INVITATION FOR BID

IFB # 26-138-09

Antigo Boiler Replacement

Date Issued Date Due

Tuesday, September 2, 2025 Thursday, September 11, 2025, 2:00 p.m., CDT

Issued By:

Northcentral Technical College Financial Services Department 1000 West Campus Drive Wausau, WI 54401

Table of Contents

GENERAL CONDITIONS AND INSTRUCTIONS TO CONTRACTORS/VENDORS:

1) DEFINITION

2) REQUIREMENTS FOR SIGNING AND SUBMITTING BIDS

3) IFB TIMELINE

4) BID DUE DATE

5) BID SUBMISSION & DELIVERY

6) OPENING OF BIDS

7) QUESTIONS

8) CONTACT WITH NTC

9) ALTERNATE BIDS

10) EQUIVALENT DETERMINATION

11) DEVIATIONS AND EXCEPTIONS

12) TRADE NAME

13) BONDS

14) WITHDRAWALS OF BIDS

15) ACCEPTANCE/REJECTION

16) LEVEL OF COMPETING BIDS RECEIVED

17) LIABILITY

18) INVOICING

19) PAYMENT AND DELIVERY TERMS

20) TAX EXEMPTION STATUS

21) SELECTION CRITERIA AND AWARD PROCESS

22) BEST AND FINAL OFFER (BAFO)

23) ADDENDA

24) QUALIFIED VENDOR CERTIFICATION FORM

25) ASSIGNMENT OR SUBCONTRACT

26) NON-COLLUSION POLICY

27) PUBLIC INSPECTION OF BIDS

28) PROPRIETARY INFORMATION

29) INTELLECTUAL PROPERTY

30) RIGHT TO NEGOTIATE CONTRACT TERMS

31) RIGHT TO CANCEL

32) APPLICABLE LAW

33) PROBATIONARY PERIOD

34) WARRANTY

35) CONTRACT TERMINATION

36) APPEALS PROCESS

37) INSURANCE REQUIREMENTS

38) VENDOR GUIDELINES

39) PUBLICATION

40) PUBLICITY RELEASES

41) AFFIRMATIVE ACTION POLICY

42) AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE

43) COOPERATIVE PURCHASING

44) COMPLIANCE NOTICE

INTRODUCTION AND PURPOSE

SPECIFICATIONS AND REQUIREMENTS

FORM A - BID SUBMISSION SIGNATURE PAGE

FORM B - PROPOSED COSTS

FORM C - QUALIFIED VENDOR CERTIFICATION

FORM D - REQUIRED REFERENCE INFORMATION

FORM E - COOPERATIVE PURCHASING AGREEMENT

APPENDIX A

Invitation for Bid (IFB) - NTC 26-138-09 – Antigo Boiler Replacement

GENERAL CONDITIONS AND INSTRUCTIONS TO CONTRACTORS/VENDORS:

1) DEFINITION

The term “NTC” as used throughout shall mean Northcentral Technical College District. The term “Contractor” or “Vendor” shall refer to the individual or company responding to this bid.

2) REQUIREMENTS FOR SIGNING AND SUBMITTING BIDS

Bids must be signed by a person authorized to commit the Vendor to all requirements, prices and conditions set forth.

3) IFB TIMELINE

IFB advertised and released on Demand Star ............................................................... Tuesday, September 2, 2025

Optional Equipment Walk-Through .......................... 9:00 a.m., CDT, by request only on Friday, September 5, 2025

Deadline for any questions to be received ................................................. 12:00 p.m., Monday, September 8, 2025

Deadline for addenda issuance ..................................................................................... Tuesday, September 9, 2025

Bids due ............................................................................................ 2:00 p.m., CDT, Thursday, September 11, 2025

Anticipated Intent to Award date ................................................................................. Week of September 15, 2025

Anticipated Award date ................................................................................................ Week of September 15, 2025

4) BID DUE DATE

For a bid to be considered, it must be received by 2:00 p.m., CDT, Thursday, September 11, 2025. For fairness reasons, submission times will be strictly enforced, to the minute. NTC will reject bids received after the specified due date and time.

5) BID SUBMISSION & DELIVERY

This IFB will be handled as an electronic bid (e-bid), therefore the only delivery option is to upload the bid to DemandStar. Please visit our website https://www.ntc.edu/quotes-bids-bids for e-bid submission instructions.

Email e-bidding@ntc.edu with any questions about this process.

When submitting a bid, Vendors must include the following items:

• Form A: Bid Submission Signature Page

• Form B: Proposed Costs

• Form C: Qualified Vendor Certification

• Form D: Required Reference Information

• Form E: Cooperative Purchasing Agreement

• Form W-9: Taxpayer Identification Number & Certification (download separately via DemandStar)

• Bid Bond

Literature/samples/official quote may accompany the bid.

NTC is not responsible for issues with the upload process.

https://www.ntc.edu/quotes-bids-proposals mailto:e-bidding@ntc.edu

6) OPENING OF BIDS

A virtual public bid opening will take place at 2:15 p.m., CDT, on Thursday, September 11, 2025. The link for the virtual meeting, via Zoom, is:

Join Zoom Meeting https://ntc.zoom.us/j/86448163647?pwd=Wlll4wn2Bmgbrc6hH59PbE4JZIbvbK.1

Meeting ID: 864 4816 3647 Passcode: 193448 One tap mobile +13126266799,,86448163647# US (Chicago)

7) QUESTIONS

Any questions regarding the IFB should be directed to NTC’s Purchasing Department. Questions pertaining to this IFB must be in writing only and emailed to ebidding@ntc.edu no later than 12:00 p.m., Tuesday, September 8, 2025. The email subject line must state: “IFB 26-138-09, QUESTIONS, and your company name.”

Responses to questions and any clarifications will be sent to all Vendors holding a copy of the IFB as addenda to the original IFB.

Please do not contact anyone else at NTC with questions pertaining to this IFB, as discussion with individual Vendors is prohibited during the IFB process.

8) CONTACT WITH NTC

During the time period from the issue date of this IFB until NTC has notified all Vendors of its decision, all contact with any other NTC or Wisconsin Technical College System employee concerning this IFB is prohibited, except as authorized by the NTC purchasing department. Failure to adhere to this provision may be cause for disqualification of a supplier’s submission.

9) ALTERNATE BIDS

Specifications contained in this IFB are intended to define the level of quality and performance and not to restrict competition. Suppliers offering alternates shall submit an itemized comparison to the IFB specifications, documenting differences. Unless indicated otherwise, suppliers may offer more than one alternative. Where certain brands or part numbers are specified, it is for illustration or to establish a standard for features and construction. Unless indicated otherwise, equivalents are acceptable and allowed, and suppliers are encouraged to offer varying brands of equivalent items and supplies for NTC’s consideration.

10) EQUIVALENT DETERMINATION

Because some designs of equipment or services vary among different Vendors, NTC may accept bids on products or services with minor deviations to the written specifications. Generally, a minor deviation is defined as a deviation which: (A) Does not materially affect the ability of the product or services to achieve or accomplish a necessary function or task in the manner required by the specifications; (B) does not compromise the safety of the use thereof; and, (C) does not produce higher installation or future costs to NTC in any of a multiplicity of ways. NTC specifically reserves the right to make the final judgment concerning what is or is not a minor deviation and to award to the Vendor(s) whose bid(s) best suits NTC’s needs.

11) DEVIATIONS AND EXCEPTIONS

Deviations and exceptions from terms, conditions, or specifications shall be described fully, on the Vendor's letterhead, signed, and attached to the bid form.

https://ntc.zoom.us/j/86448163647?pwd=Wlll4wn2Bmgbrc6hH59PbE4JZIbvbK.1 mailto:ebidding@ntc.edu

12) TRADE NAME

A trade name followed by the phrase "or equal" is used to indicate style and quality desired. "Or equal" shall be interpreted to indicate the type, function, design, efficiency, and quality desired. "Or equal" shall not be construed in such a manner as to exclude the Vendor’s products or services of comparable quality, design, and efficiency. NTC shall make the final decision as to equality or relative merit.

13) BONDS

When requested within the specification or scope of services, a bid bond, certified check, cashier’s check, or money order for 5% of the bid must accompany all bids to be considered. When requested, a performance bond in the amount of 100% of the awarded bid must be furnished by the successful Vendor within ten (10) days of receipt of the purchase order.

14) WITHDRAWALS OF BIDS

Prior to the designated IFB due date and time, any Vendor may withdraw his or her bid submission. After the designated IFB due date and time, no bid shall be withdrawn for a period of sixty (60) days.

15) ACCEPTANCE/REJECTION

Compliance with all bid specifications and conditions is required. NTC reserves the right to accept or reject any or all bids or parts of bids for any reason, to waive any irregularities or to make the award in such manner as may be deemed by NTC to be right and proper and in the best interest of NTC. NTC’s award determination shall be final.

16) LEVEL OF COMPETING BIDS RECEIVED

NTC reserves the right to reject all bids received and to reissue the IFB if an adequate level of competition was not obtained, or if specifications/terms did not allow for a sufficient level of competing bids, or if desired specifications, features, or standards were not acceptable.

17) LIABILITY

NTC is not liable for any costs incurred in responding to any bids. All bids become the property of NTC and are considered public records (not confidential).

18) INVOICING

All invoices provided for work performed must reference the IFB #26-138-09, and any subsequent associated PO # issued, and be submitted within thirty (30) days of work completion for payment.

19) PAYMENT AND DELIVERY TERMS

NTC payment terms are Net 30 days from invoice date and is subject to items/services being received and/or installed conforming to purchase order specifications and accepted industry standards for quality and performance. Early discount payment terms are acceptable.

Proposed products must be delivered F.O.B. destination, freight prepaid and added. F.O.B. destination is defined as “Free On-Board Destination,” meaning NTC will take delivery of products shipped by the Vendor after the products arrive at NTC’s receiving dock in Wausau, Wisconsin. The Vendor must pay all freight charges and the Vendor owns the products while in transit.

20) TAX EXEMPTION STATUS

NTC is exempt from state sales and federal excise taxes pursuant to Wisconsin Statutes, Section 77.54(9a). Taxes should be excluded in bids to NTC. NTC’s tax exempt number is 008-1020421634-10.

21) SELECTION CRITERIA AND AWARD PROCESS

This is a price-based Invitation for Bid and award will be made based on cost.

If two or more Vendors submit identical bids, NTC will make the award to the Vendor of its choice and such decisions will be final. NTC reserves the right to award to more than one Vendor. In the case of a multiple vendor award, NTC may solicit quotes for projects, utilizing the contractor with the lowest total cost, able to meet schedule requirements. NTC reserves the right not to make any awards pursuant to this IFB. A Vendor may not appeal the subjective judgment or scoring by NTC evaluators, unless the Vendor can show violations of a specific statute or administrative code. NTC will notify Vendor(s) of award(s), if any, as soon as possible after the bid due date.

22) BEST AND FINAL OFFER (BAFO)

The BAFO step represents an optional step in the IFB selection process and is not part of the subsequent contract negotiation. NTC, at its sole discretion, may request a BAFO submission from those Vendor(s) most likely to be awarded a contract in order to further clarify items such as IFB deliverables, contract language, or costs. Evaluation of the BAFOs will be based on the evaluation criteria set forth in the IFB. After evaluation of the final BAFO submissions, the Evaluation Committee will recommend an award to the Vendor(s) who conform to the IFB and is most advantageous to NTC, provided mandatory IFB requirements are satisfied.

Because the BAFO step is optional, Vendors should submit their best bid in their original submission.

23) ADDENDA

All addenda issued by NTC shall become a part of the specifications. Vendors should address addenda requirements in the bid, and such addenda detail will be made part of the contract.

24) QUALIFIED VENDOR CERTIFICATION FORM

Only bids from QUALIFIED VENDORS shall be considered. This IFB includes a “Qualified Vendor Certification Statement” that must be fully completed.

25) ASSIGNMENT OR SUBCONTRACT

NTC or Vendor shall not assign a right or interest, nor delegate or subcontract any obligation owed, without the written consent of the other party.

26) NON-COLLUSION POLICY

The Vendor represents that:

- It has not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restrain of free competition in connection with this bid leading to the foregoing contract or in connection with the contract;

- The bid leading to this contract has been independently arrived at without collusion with any other competitor or potential competitor;

- The bid leading to this contract has not been knowingly disclosed prior to the opening of this bid or any other competitor; and

- No attempt has been made to induce any other person or company to submit, or not to submit, a bid that may have led to this contract.

27) PUBLIC INSPECTION OF BIDS

To maintain the integrity of the competitive bid process, bids will only be made available to the NTC Evaluation Committee until a contract has been awarded.

28) PROPRIETARY INFORMATION

If the Vendor requires non-disclosure of proprietary information, the Vendor must identify such proprietary information at the time of bid submission. NTC will abide by a Vendor’s non-disclosure requests to the extent that such requests do not conflict with the State of Wisconsin Statutes pertaining to public records. Failure to identify proprietary information shall mean that all information in the bid shall be deemed non-proprietary and shall be made available upon request to the public.

29) INTELLECTUAL PROPERTY

NTC shall own the copyright for any intellectual property and versions thereof, and all works based upon, derived from, or incorporating works thereof, created solely as a result of an awarded contract. NTC, as the holder of these intellectual property rights, shall possess the right to reproduce the intellectual property for distribution.

30) RIGHT TO NEGOTIATE CONTRACT TERMS

NTC reserves the right to negotiate contract terms, including the award amount, prior to entering into any contracts. NTC may negotiate the inclusion of all or part of the products or services to be provided into the final contract. If contract negotiations cannot be concluded successfully with the highest scoring Vendor, NTC may negotiate a contract with the next highest scoring Vendor.

31) RIGHT TO CANCEL

NTC reserves the right to cancel any resulting purchase order or contract for failure of the Vendor to comply with the terms, conditions, and specifications of this IFB.

32) APPLICABLE LAW

The resulting contract shall be governed by the laws of the State of Wisconsin. NTC and the Vendor shall at all times comply with applicable federal and state laws, and local laws, ordinances, and regulations.

33) PROBATIONARY PERIOD

When applicable, a six (6) month probationary period will apply to the contract award. If during the probationary period, NTC provides written notice of issues with performance or requests for improvement or correction, such documentation may serve as the basis for NTC to decide to discontinue services with the Vendor. Written notice from NTC of the cancellation of services will occur no later than six (6) months from effective date of the contract. The Vendor agrees to continue to provide uninterrupted services to NTC for a minimum of 30 days (or longer if mutually agreed upon) from the date of cancellation notice from NTC. If NTC cancels services during the six (6) month probationary period, NTC has the option to award the contract to another IFB respondent or to reissue a separate IFB entirely.

34) WARRANTY

All labor, parts, materials, and supplies used in the performance of this contract must be of good quality, new and unused, unless the owner (NTC) requires, or permits otherwise, and, at a minimum, include a two (2) year warranty or the manufacturer’s standard warranty on items and/or parts purchased for use under this Contract, whichever is greater. A minimum one (1) year craftsmanship warranty and labor is also required.

WARRANTY WILL NOT COMMENCE UNTIL AFTER PRODUCT AND INSTALLATION SERVICES HAVE BEEN

INSPECTED AND ACCEPTED BY NORTHCENTRAL TECHNICAL COLLEGE.

Acceptance is defined as acceptance by the College after its authorized agent has found the deliverables to be in compliance with the specifications. Acceptance will be determined within five days after completion of installation.

35) CONTRACT TERMINATION

NTC may terminate a contract at will without cause or for neglect. NTC may deem the Vendor as negligent for such items as (but not limited to) insufficient insurance coverage, failure to meet standards, unsatisfactory quality of service, failure to maintain adequate personnel, any substantial change in ownership of the Vendor, or failure to otherwise comply with any of the terms of this contract. NTC shall provide to the Vendor a minimum of ten (10) calendar days written notice of any instance of contract neglect. After such written notice, Vendor has ten (10) calendar days to cease contract neglect; thereafter NTC may terminate the contract by giving sixty (60) day notice, in writing by certified mail, of its intention to cancel the contract due to neglect. Assuming the Vendor and NTC mutually agree to all available contract renewals as outlined above, the contract will expire at the end of seven (7) years without any additional written notification to the Vendor from the NTC.

36) APPEALS PROCESS

Appeals regarding the purchasing decision shall be in writing to the Vice President of Business & Technology, Northcentral Technical College, 1000 West Campus Drive, Wausau, WI 54401, or emailed to finance@ntc.edu, who shall then conduct an investigation and offer a ruling on whether the procurement followed NTC procedures and is in the best interest of the NTC. The appeal for NTC must be received by the Vice President of Business & Technology within seven (7) days of the date of the Intent to Award letter. Any appeal requests must state a reason of alleged violation.

37) INSURANCE REQUIREMENTS

The Vendor shall at its sole expense, procure and maintain in force throughout the performance of the contract, with duly qualified insurance carriers acceptable to NTC, adequate insurance to protect all parties from claims arising under workers' compensation and other employee acts, claims for damages because of bodily injury, including death, and from claims for damages to property which may arise out of or result from the Vendor's operations under the contract. The Vendor shall provide NTC with an original policy or Certificate of Insurance. Vendor shall obtain an insurance policy that provides a ten (10) calendar day prior written notification to NTC by the insurance carrier of any cancellation termination or restrictive amendment regarding the insurance. The Vendor shall provide thirty (30) calendar days prior to written notification to NTC of any alteration or change contemplated in any of the insurance policies. The Vendor shall enforce the same insurance requirements for any and all of its agents.

See Appendix A for DMI General Insurance Requirements.

38) VENDOR GUIDELINES

NTC is committed to providing the safest possible environment for all members of the campus community.

NTC permits access to campus facilities for the purpose of construction, renovation, maintenance, and operation of NTC facilities. Successful Vendors shall adhere to the following guidelines:

https://www.ntc.edu/quotes-bids-bids

39) PUBLICATION

This IFB and all related documents, including bid response forms, addendums, the intent to award and official final award notice, will be officially published on DemandStar. This is an online IFB solicitation service that NTC utilizes. We are unable to guarantee that notices will be sent out to individual plan holders.

If you are not a member, please register with DemandStar www.demandstar.com and check the website to be mailto:finance@ntc.edu https://www.ntc.edu/sites/default/files/2018-07/northcentral%20technical-college%20contractor%20Guidelines.pdf http://www.demandstar.com/ certain you have received all updates regarding this IFB. Registration instructions can be found at https://www.ntc.edu/quotes-bids-bids, under Notification of Bidding Opportunities.

40) PUBLICITY RELEASES

Vendor shall procure advance permission from NTC prior to any reference to award of this contract in commercial advertising that states or implies NTC’s preference or endorsement of such products or services.

NTC may, at its discretion, withhold such permission.

41) AFFIRMATIVE ACTION POLICY

The Vendor shall comply with the NTC Affirmative Action Policy as stated below:

Northcentral Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. The following person has been designated to handle inquiries regarding the NTC’s nondiscrimination polices:

Equal Opportunity Officer, Northcentral Technical College, 1000 W. Campus Dr., Wausau, WI 54401, 715.803.1057.

42) AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE

Vendor acknowledges and warrants that their programs and services are currently in compliance, and during the term of this Agreement shall remain in compliance, with all applicable Federal disability laws and regulations, including without limitation the accessibility requirements of Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and its implementing regulations set forth at Title 36, Code of Federal Regulations, Part 1194.

43) COOPERATIVE PURCHASING

Wisconsin statutes establish authority to allow Wisconsin municipalities to participate in cooperative purchasing when the Vendors agree to extend their terms to them. Participating in the service gives Vendor’s opportunities for additional sales without additional bidding. Municipalities use this service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (Wisconsin Statutes, Section 16.70(8)). A cooperative purchasing agreement is attached. If you choose to extend pricing to other Wisconsin municipalities, please fill out the agreement and include it with your bid.

44) COMPLIANCE NOTICE

Northcentral Technical College (NTC) maintains fair and impartial relations with employees, applicants for employment, and students without regard to race, color, creed, national origin, religion, sex, disability, age, political affiliation, marital status, sexual orientation, ancestry, membership in the national guard, state defense force, or any reserve component of the military forces of the United States and of this state, or the use or non-use of lawful products off the employer’s premises during non-working hours.

Further, you are advised that as a proposer, subcontractor, vendor or lessee of NTC, you may be subject to Executive Order 11246, as amended, Section 503 of the Rehabilitation Act, as amended. If covered, acceptance of this contract or purchase order shall constitute your agreement that you will not discriminate against any employee or applicant for the above-mentioned protected classifications in regard to any position for which qualified and that you will comply with other specific requirements of these laws. In the event of noncompliance with the nondiscrimination clause, this purchase order or contract may be canceled, terminated, or suspended in whole or in part, and you may be declared ineligible for further contracts or purchase orders.

INTRODUCTION AND PURPOSE

Northcentral Technical College (NTC), located in northcentral Wisconsin, is one of the sixteen (16) districts of the Wisconsin Technical College System (WTCS) in the State of Wisconsin. NTC is proud to represent a ten (10) county district that encompasses all of, or portions of, Marathon, Lincoln, Taylor, Price, Langlade, Menominee, Clark, Portage, Shawano and Waupaca counties. NTC’s central campus is located in Wausau, with convenient regional campuses in Antigo, Medford, Phillips, Spencer and Wittenberg. NTC also has Centers of Excellence in Agriculture, Public Safety, and Wood Technology. Vendors can find additional information about NTC at https://www.ntc.edu.

NTC is seeking bids from qualified Contractors to include removal, procurement of materials, delivery and installation of a new Aerco KC1000 boiler in this scope of work.

A non-mandatory site visit is scheduled for, September 5, 2025, at 9:00 am we are asking those interested to please email ebidding@ntc.edu. The email subject line must state: “IFB 25-138-09, Walk-Through, and your company name.”

SPECIFICATIONS AND REQUIREMENTS

All bids must be equivalent to, or exceed, the specifications given. Alternate or “equivalent” items, if offered, must be identified as alternates.

Equipment: Aerco KC1000

-Hot Water Boiler

• Full replacement of existing boiler. Must be natural gas, condensing, have a turndown of at least 10:1 and a maximum fire of 1,00MBH

• Replacement of associated and necessary gas, and hot water piping.

• Replacement of existing butterfly valve and triple duty valve with including a butterfly valve after triple duty valve.

• Alterations to BAS system to include integration of new boiler.

• Bids should include full startup at completion of installation.

• Include hot water piping insulation for associated piping

• If using a new vent to include any roofing or flashing associated with the vent termination.

*Controls need to be compatible with Alerton BAS*

Alternate:

• Replacement of circulation pump with new B&G or Taco pump.

http://www.ntc.edu/pdf/PresSearchMap.pdf http://www.ntc.edu/pdf/PresSearchMap.pdf https://www.ntc.edu/ mailto:ebidding@ntc.edu

FORM A - BID SUBMISSION SIGNATURE PAGE

SUBMISSION CHECKLIST:

Form A - Bid Submission Signature Page Form B – Proposed Costs Form C - Qualified Vendor Certification Form D – Required Reference Information Form E - Cooperative Purchasing Agreement Bid Bond

W-9 Form

1. Specification Exceptions

If the services/equipment cannot be provided as specified in this IFB, please explain the exceptions below. If no explanation is given, it is agreed upon that the services/goods will be provided as specified.

2. Addendum(s)

List Addendum Numbers you have received (if applicable) __, __, __

3. Other information pertinent to this bid:

By signing this bid form, you agree to all terms and conditions as set forth in this IFB package and further acknowledge that the bid may not be withdrawn for sixty (60) days after the closing time for receipt of bids. The bid form must be completely filled out. NTC reserves the right to reject any bid due to incompleteness or lack of response.

This bid form must be signed by a company official who has the full authority to legally bind the prime Vendor to the proposed obligations and to make and execute agreements with NTC. This bid will become part of the purchase contract and is administered under the laws of the State of Wisconsin.

The signer of the bid form must also declare that the bid offer is made without collusion or fraud and that the bid represents no conflict with the Code of Ethics requirements of the NTC Board of Trustees.

NTC may make certain requests for special services that lie outside the scope of the basic specification. The cost of such extra work will be agreed upon at the time of the request.

Attach your bid documents to this form in the format and quantity described Bid Format and Content, and completely fill out the information below as indicated (print or type all information except signature).

Company Name Contact Name

Title/Position Signature

Date E-mail Address

Telephone Fax

FORM B - PROPOSED COSTS

- Items listed below must be given based on the specifications supplied. Please include an itemized quote.

- NTC is tax exempt; please do not include taxes in your pricing.

- A voluntary alternate, or any other rates, may be noted in the comments section, but will not be used for evaluation purposes.

Description

Aerco KC1000 Replacement

Comments:

Base Bid:

Removal and/or Demolition of Existing Boiler: $

Alternate or Other Costs

Complete Cost of Aerco KC1000 replacement with alternate $

Describe the warranty for the item.

How much lead time is needed (in weeks) after receipt of purchase order?

What is the expected Completion Date?

If pricing is based on an existing contract, list contract name and number:

Does your company accept payment by credit card (NTC Pcard/Visa)? Yes No Comments:

I acknowledge Northcentral Technical College’s standard payment terms of Net30 from invoice date. Yes No

FORM C - QUALIFIED VENDOR CERTIFICATION

In submitting this bid, I certify that I am a “Qualified Vendor” for providing the goods and/or services outlined in this IFB.

This certification as a “Qualified Vendor” attests to the following (check the box next to each item if you agree/concur):

Our Company has been in business for at least 5 years (if not, so specify). years.

Our Company is an authorized agency for any and all goods and/or services provided.

Our Company maintains a permanent place of business.

Our Company is licensed to do business in the United States.

Our Company is authorized to sell in the State of Wisconsin.

Our Company is not presently on any ineligible list maintained by the Department of Administration, or by any other State or the Federal Government, for noncompliance with equal employment opportunities and affirmative action requirements.

Our Company is not presently on a debarment list maintained by the Department of Industry, Labor, and Human Relations for noncompliance with wage rate requirements.

Our Company is a DBE (Disadvantaged Business Enterprise) or MBE (Minority Business Enterprise) Vendor.

FORM D - REQUIRED REFERENCE INFORMATION

(Provide contact information below for three (3) previous sales of similar size and scope)

Company Name: _______________

City/State: _______________

Contact Name: _______________

Title/Position: _______________

Telephone: _______________

Describe Similar Products/Services Provided: _______________

Contact Name: _______________

Title/Position: _______________

Contact Name: _______________

Title/Position: _______________

FORM E - COOPERATIVE PURCHASING AGREEMENT

Wisconsin statutes establish authority to allow Wisconsin municipalities to participate in cooperative purchasing when the Vendors agree to extend their terms to them. Participating in the service gives Vendor’s opportunities for additional sales without additional bidding. Municipalities use the service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (s. 16.70(8), Wis. Stats.).

Interested municipalities will contact the Vendor directly to place orders and are responsible for receipt, acceptance and inspection of goods directly from the Vendor, and making payment directly to the Vendor. Northcentral Technical College, in serving as the lead agency initiating this cooperative purchasing program on behalf of other Wisconsin Technical Colleges, is not party to any disputes arising from purchases made by other colleges, and is not liable for delivery or payment purchases made by other colleges.

A Vendor's Election to Extend Prices to a Cooperative Purchasing Program can be used as a Factor in the Award Decision of this Project.

I Agree to make the products or services of this bid/bid, as priced, for the period from _ _ to _ _ available to:

Wisconsin Municipalities (check all that apply):

Wisconsin Technical Colleges

University of Wisconsin System

Wisconsin K – 12 Schools

Wisconsin Municipalities (Non-Educational) – please specify __ ____________________________________

Within a certain region/section of the state – please specify _ ______________________________________

Any other conditions noted below:

I Do Not Agree to make the products/services of this bid/bid available to Wisconsin Municipalities.

Signature Date (mm/dd/yyyy)

Name (Type or Print)

Title

Email:

Company

Tel:

Fax:

Address (Street)

City

State

ZIP + 4

Commodity/Service:

Antigo Boiler Replacement

Request for Bid/Bid Number

26-138-09

APPENDIX A

DMI GENERAL INSURANCE REQUIREMENTS

Certificate of Insurance The successful Vendor(s) must provide a certificate of insurance to NTC prior to the issuance of the purchase order and commencement of the contract.

Additional Insured Requirement Name Northcentral Technical College as an additional insured.

Coverage Amounts Required

Commercial General Liability Coverage

• $1,000,000 per occurrence

• $3,000,000 aggregate

Comprehensive Automobile Coverage

• $1,000,000 combined single limit

Worker’s Compensation and Employers Liability

• Must carry coverage for Statutory Worker’s Compensation and Employers Liability limit of:

- $100,000 Each Accident

- $500,000 Disease Policy Limit

- $100,000 Disease - Each Employee

• Must include coverage for occupational disease, sickness, and death

• Must include Broad Form All States Endorsement/other states endorsement

Additional Requirements – Vendor must include the following coverage:

• Premises and Operations Liability

• Explosion, Collapse and Underground Coverage

• Broad Form Blanket Contractual

• Personal Injury (Group A, B, C) and delete Employment exclusion

• Product and Completed Operations (1) electronic copy of the bid Coverage

• Broad Form Property Damage including Completed Operations

• Independent Contractors Coverage (Owners and Contractors protective)

• Commercial cyber liability insurance with limits not less than $5 million per occurrence – if applicable

Commercial Cyber Liability Insurance Protection of Sensitive Data The selected Vendor shall obtain at its own expense and evidence via Certificate(s) of Insurance the following insurance requirements before communication of any awarded work and throughout the duration of the Agreement:

• Errors and Omissions (E&O), Technology Products E&O: minimum of $5 million limit and in the annual aggregate, inclusive of defense costs

• Network Security / Privacy Liability; including o Computer or network systems attacks o Denial or loss of service o Introduction, implantation, or spread of malicious software code o Unauthorized Access and Use of computer systems o Privacy liability o Breach response coverage

Liability coverages should have a minimum of $5 million limit and in the annual aggregate

Breach response sub-limits of at least 50% of the liability limit

• Crime Insurance: Vendor, at its sole cost and expense, shall obtain and maintain in full force and effect, Third Party Crime/Employee Dishonesty Insurance in an amount not less than $1,000,000. The insurance shall name NTCs as a loss payee.

If policy or policies are written on a claims-made basis, coverage must be in place for a period of at least 12 months after the completion or termination of the Agreement. “INSURED” and subsidiaries must be named as an additional insured under E&O, Technology E&O / Technology Products E&O, and Network Security / Privacy Liability coverage sections.

Further, an appropriate endorsement deleting the Insured vs. Insured exclusion must be evidenced, so as not to impede a claim by “INSURED” and subsidiaries for a wrongful act of selected Vendor. All insurance carrier(s) must carry an A.M.

Best rating of at least A-, Class VIII.

NTC requires 30-day written notice of cancellation, non-renewal or material change in the insurance coverage.