April 9, 2026

RE: IFB #26-04

Housing Authority of the City of Camden

2021 Watson Street, 2nd Floor

Camden, NJ 08105

As Needed Plumbing Maintenance & Repair Services

To Whom It May Concern:

Sealed bids will be received by the Housing Authority of the City of Camden (HACC) from qualified firms to complete As Needed Plumbing Maintenance & Repair Services. Sealed bids will be received within the Housing Agency Marketplace eProcurement website no later than 10:30

A.M. prevailing time on Thursday, May 7, 2026.

We appreciate your interest in this project and look forward to your participation.

Sincerely, Jahmeelah Winfrey

Purchasing Agent

HOUSING AUTHORITY OF THE CITY OF CAMDEN

2021 Watson Street, 2nd Floor

INVITATION FOR BID # 26-04

Bid Specifications

General Requirements

For:

As Needed Plumbing Maintenance & Repair

Services

The Housing Authority of the City of Camden

Invitation for Bid (IFB)# 26-04 for

As Needed Plumbing Maintenance & Repair Services

AGENCY CONTACT PERSON: Jahmeelah Winfrey, Purchasing Agent

Telephone: (856)968-2700

E-mail: jwinfrey@camdenhousing.org

TDD/TTY: (856)831-4686

HOW TO OBTAIN THE RFP DOCUMENTS ON

THE EPROCUREMENT MARKETPLACE

1. Access ha.internationaleprocurement.com (no “www”).

2. Click on the “Login” button in the upper left side.

3. Follow the listed directions.

4. If you have any problems in accessing or registering on the eProcurement Marketplace, please call customer support at (866)526-9266.

PRE-BID CONFERENCE N/A

QUESTION SUBMITTAL DEADLINE Thursday, April 23, 2026, 11:30 AM (Questions shall be submitted within the eProcurement Marketplace)

HOW TO FULLY RESPOND TO THIS RFP

BY SUBMITTING A BID SUBMITTAL

1. The Bid will be available for review and download on eProcurement Marketplace.

2. As directed on page 11, section 28 of the Bid document, pricing shall be entered where provided within the eProcurement Marketplace.

BID SUBMITAL RETURN & DEADLINE As directed on page 11, section 28 of the Bid document, the full Bid document shall be uploaded where provided within the eProcurement Marketplace no later than Thursday, May 7, 2026, by 10:30 AM. Opening of RFP 26-04 As Needed Plumbing Maintenance & Repair Services | Meeting- Join | Microsoft Teams Meeting ID: 265 486 809 363 89 Passcode: va6Yh6Gh

Bids will not be received after the time specified for the opening of the Bids. Bids received after the hour appointed will be deemed invalid and returned unopened to the respondent.

Bids will be held in confidence and not released in any manner until after a contract is awarded or any other action is taken by the HACC Board of Commissioners.

The right to reject any and all Bids or to accept the bid or any item of any bid deemed most advantageous to the Housing Authority and to award contracts accordingly is reserved to the authority of the Board of the HACC.

NOTE: All respondents must comply with P.L. 1975, C127 signed into law June 23, 1975 and P.L. 1977, c33 signed into law March 7, 1977 which laws are a part of the specifications in their entirety.

NOTE: Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and

N.J.A.C. 17:27-1 et seq.

NOTE: FAILURE TO SUBMIT A BID GUARANTEE AND CONSENT OF SURETY, IF

APPLICABLE, WITH THE BID SHALL RESULT IN REJECTION OF THE BID.

mailto:jwinfrey@camdenhousing.org https://teams.microsoft.com/meet/26548680936389?p=KMao6gN7Ubx9WMlok0 https://teams.microsoft.com/meet/26548680936389?p=KMao6gN7Ubx9WMlok0 https://teams.microsoft.com/meet/26548680936389?p=KMao6gN7Ubx9WMlok0

RFP FOR: As Needed Plumbing Maintenance & Repair Services

REQUIRED BID DOCUMENTS SUBMISSION CHECKLIST

CONTRACTOR’S NAME:

Failure to submit the following documents is a mandatory cause for the bid to be rejected (N.J.S.A 40A:11-

23.2)

Required

By Owner

Submission Requirement Submitted with

Bid (Bidder’s

Initials) n/a Bond Guarantee deposit- in the form of a proposal bond (original only), a certified check or cashier’s check n/a Consent of Surety as to a Performance, Labor or Materials Payment and Maintenance Bond (if applicable)

* Stockholder Disclosure Certification

* Affidavit of Equal Opportunity Compliance (EOC)

* Exhibit A, Mandatory Equal Employment Opportunity

* Form of Non-Collusion Affidavit (properly notarized).

* Respondent’s Affidavit

* Statement of Compliance

* Appendix A, Americans with Disabilities Act of 1990

* Business Registration Certificate, Revised Contract Language for BRC

Compliance

* Affirmative Action Compliance (Respondent must submit an NJ

Affirmative Action Certificate, a Federal Affirmative Action Plan Approval Letter or AA302)

* Affirmative Action Questionnaire

* Chapter 271 Political Contribution Disclosure Form submitted

* References submitted on Vendor Questionnaire/Certification

* Russia-Belarus Activities & Iran Investment Activities

* HUD Section 3 Business Certification Form

* Proposal Form

* Fee Proposal (Pricing Page) signed. (List all exceptions on the fee proposal page under “Exceptions”.)

* W9

* Evidence of all specified insurance, as required.

* HUD forms: 5369, A, C, 2554, and 2992

* Notice of Intent to Subcontract

* Subcontractor Utilization Form (if applicable)

* Copy of Public Works Certificate or Proof of Registration (Required)

* New Jersey State Plumbing Licenses

All of the items checked off are included in the proposal submitted and I have received the addenda, if any were issued, indicated by my initials along with the completion of enclosed form.

Signature of Respondents (REQUIRED)

SUBMISSION INSTRUCTIONS, TERMS AND CONDITIONS

1. PREPARATION OF BIDS

Respondents are expected to examine the drawings, specifications, and all instructions. Failure to do so shall in no way relieve the Respondent from any obligation in respect to the Proposal.

Each Respondent shall sign the Proposal and print or type his name on the Proposal summary page, pricing page and any other page where an entry is made. Bids shall be signed by proper authorities in ink. Bids must include full business address, legal trading name and the authorized signature, which binds the organization in this matter.

Bids which offer supplies or services other than those specified will not be considered and will be marked as non-compliant, unless authorized by the Request for Proposal. Bids which offer supplies or services where specifications are exceeded will be accepted. Respondents shall not make additional stipulations in his Request for Proposal that restrict the HACC in any way.

When not otherwise specified, Respondent must definitely state time of proposed delivery or completion of contract pursuant to N.J.S.A. 40A:11-1 et seq. Time, if stated as a number of days, will include Saturday, Sunday and holidays.

2. BID GUARANTEE AND BONDING REQUIREMENTS (N.J.S.A. 40A:11-21)

Please note: The name, address, and phone number of the Bond Underwriter as well as the Bond

Number shall be included with all bonds submitted to the HACC.

A. Bid Guarantee REQUIRED _X_ NOT REQUIRED

When required, each bid shall be accompanied by a bid bond, cashiers or certified check for ten per cent (10%) of the amount of the total contract, but not in excess of $20,000. This guarantee shall be made payable to the Housing Authority of the City of Camden, NJ. Such deposit shall be forfeited upon refusal of a bidder to execute a contract; otherwise, checks shall be returned when the contract is executed and the performance bond (if required) is filed with the Housing Authority of the City of

Camden, NJ.

The bid security checks for unsuccessful bidders, if requested, will be returned as soon after the bid opening as possible but in no event later than (10) days after the bid opening.

Please note: Uncertified business checks, personal checks or money orders are not acceptable.

All bid bonds submitted, must be signed and witnessed with original signatures. The HACC will not accept facsimile or rubber stamp signatures on the bid bond. Failure to sign the bid bond by either the Surety or Principal shall be deemed cause for disqualification of the bid. The Attorney-in-Fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the Power of Attorney. The name, address and phone number of the Bond Underwriter as well as the

Bond Number shall be included with all bonds submitted to the HACC.

The HACC will only accept bid bonds from companies that are licensed and qualified to do business in the State of New Jersey. Such a list (Approved Surety Companies) may be available upon request to the State of New Jersey, Department of Banking and Insurance, P.O. Box 325, Trenton, New Jersey

08625.

The HACC will not accept a bid with multiple bid numbers listed on the bid bond.

Failure to submit or sign a bid guarantee by either the Surety or Principal, and/or failure to submit the properly executed bid bond with the bid package shall be deemed cause for disqualification and rejection of bid.

B. Certificate (Consent) of Surety REQUIRED _X_ NOT REQUIRED

When required, each bidder shall submit with its bid, a certificate from a surety company stating that the surety company will provide the contractor with a performance bond in an amount equal to the amount of the contract (N.J.S.A. 40A:11-22). Such surety company must be licensed and qualified to do business in the State of New Jersey. The certificate (consent) of Surety, together with a power of attorney, must be submitted with the bid. Failure to submit or sign the Certificate (Consent) of

Surety by either the Surety or Principal, and/or failure to submit the properly executed Certificate

(Consent) of Surety with the bid package shall be deemed cause for disqualification and rejection of bid.

C. Performance Bond REQUIRED _X_ NOT REQUIRED

When required, the successful bidder shall furnish a Performance, Payment and Completion Bond in a sum of at least one hundred percent (100%) of the total amount payable by the terms of this Contract. Such written guarantee shall be made payable to the Housing Authority of the City of Camden, NJ and shall be in the form required by Statute.

Such bond shall further carry a stipulation that no advance, premature, excessive or delayed payments by the

City shall in any way affect the obligation of the Surety on its bond.

Such bond shall further stipulate that no payments made to the Contractor, nor partial or entire use of occupancy of the work by the HACC shall be an acceptance of any work or materials not in accordance with this Contract and the Surety shall be equally bound to the same extent as the Contractor.

It is expressly stipulated that the Surety for the Contractor on the project shall be obligated to make periodic inquiries of the HACC at reasonable times, to determine whether its Principal has performed or was performing the Contract in accordance with all of its terms and conditions, particularly in relation to the progress payments scheduled under said Contract with the HACC.

In the event the Contractor defaults or fails to perform or finish the work prescribed under the Contract for any reason whatsoever, it shall become the unqualified obligation of the Surety for the defaulting contractor to complete the Contract in accordance with its terms following receipt of notice from the owner of such default.

The Contractor shall execute a formal contract with the HACC in the form required and in such number of counterparts as the HACC may request. Such Performance, Payment and Completion Bond shall be furnished and such Contracts shall be executed and delivered by the contractor within ten (10) days after the receipt by the contractor of notice accepting his bid by the HACC.

The Housing Authority of the City of Camden, NJ will only accept performance bonds from surety companies that are licensed and qualified to do business in the State of New Jersey.

BID PRICE GUARANTEE – Ninety (90) Days from Award of Contract

When the Housing Authority of the City of Camden, NJ requests bid prices for supplies, materials and equipment, the contractor(s) shall agree to guarantee the bid price(s) for a period of ninety (90) days from the date of the award of contract. Contractor(s) may extend the bid price guarantee through written permission to the Housing Authority of the City of Camden, NJ.

3. EXPLANATIONS TO RESPONDENTS

Any explanation desired by a Respondent regarding the meaning or interpretation of the Request for

Proposal, drawings, specifications etc. must be requested in writing and received by the

Purchasing Department the time frame established with this solicitation prior to the Request for proposal closing date and time so a reply can be issued to all Respondents. Oral explanations or instructions, given before award of the contract will not be binding.

4. SUBMISSION OF BIDS

Bids and modifications thereof shall be enclosed in a sealed envelope addressed to the office specified in the Request for Proposal with the name and address of the Respondent, date of opening and the

Request for Proposal number on the face of the envelope. The HACC assumes no responsibility for the Bids not received on time at the location stipulated in the Solicitation advertisement.

Any Bid may be withdrawn prior to the date/time of the closing or authorized postponement thereof.

Any Proposal received after the closing date/time will not be considered.

5. REJECTION OF BIDS

The HACC reserves the right to reject any and all Bids in accordance to any and all Federal, State, and HUD rules and regulations. The right to reject any and all Bids or to accept the bids or any item of any bid deemed most advantageous to the Housing Authority and to award contracts accordingly is reserved to the authority of the Board of the HACC.

6. INSURANCE REQUIREMENTS

Prior to the start of any work; the successful respondent shall furnish a Certificate of Insurance to the owner showing the following minimum insurance requirements in forms and with insurance companies acceptable to the owner. Further, it is agreed that the policy shall be endorsed to provide

30 days written notice of cancellation or non-renewal to the owner prior to cancellation, termination, or material alternations of said insurance.

7. PREVAILING WAGE ACT/DAVIS BACON WAGE RATE REQUIREMENTS (Where

Applicable)

Pursuant to HUD Handbook No. 7460.8 REV 2, successful Respondents on projects for “public work” shall adhere to all requirements of the Davis Bacon or HUD-Determined Wage Rates.

Certified payrolls shall be submitted with all request for payments for work done under this contract.

All workers shall be paid not less than the Davis Bacon or HUD-Determined Wage Rates, whichever is applicable. In the event that a worker is found to have been paid less than the Davis

Bacon or HUD-Determined wage rates, the HACC has the right to terminate the contractor’s or subcontractor’s right to proceed with work, and to prosecute the work to completion. The contractor and his sureties shall be liable to the HACC for any excess costs occasioned thereby.

Prior to final payment, contractors and subcontractors must certify to the HACC the amount of payroll outstanding as a result of the work herein undertaken. Said amount shall be set aside by the

HACC from the application for final payment until final unpaid wages are satisfied.

8. AWARD OF CONTRACT

The contract shall be awarded, if at all, to the lowest responsible bidder as determined by the Housing

Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to reject any or all bids pursuant to N.J.S.A. 40A:11-13.2, and to waive any informalities and to take such alternates that the HACC feels are in the best interests of the HACC. The HACC may at its option accept the lowest bid on each item and split awards among the various bidders who submit the lowest responsible bids. Pursuant to N.J.S.A. 40A:11-24, the Housing Authority of the City of

Camden, NJ shall award the contract or reject all bids within sixty (60) days, noting the exception highlighted in the law.

Any resulting contract shall be subject to the availability and appropriation of sufficient funds.

A written award letter/purchase order mailed or otherwise furnished to the successful Vendors within the time for acceptance specified in the BID shall be deemed to result in a binding contract without further action by either party. Said contract shall include all terms and conditions set forth in these specifications, drawings, advertisement, addenda, or any other document issued by the HACC in relation to this Invitation for BID.

The contract shall be signed by all parties within the time limit set forth in the specifications, which shall not exceed 21 days of the notice of award excepting Saturday, Sunday, and holidays; given the

HACC of has received all necessary bonding, insurance, and certification information requested of the Vendors. If the contract has not been signed and returned by the Vendors within the 21 days specified, the HACC may cancel the award and award to the next lowest Vendors.

9. INDEMNITY

The successful Respondent will indemnify and hold harmless the HACC from all claims, suits or actions and damages or costs of every name and description to which the HACC may be subjected to or put by reason of injury to the person or property of another, or the property of the HACC, resulting from the negligence, carelessness or accident on the part of the Respondent, his servants or subcontractors, in the delivery of materials and supplies, or in the performance of the work under this agreement. Said Respondent will list the HACC as “Additional Insured”.

10. FURNISHED PROPERTY (Where Applicable)

No materials, labor or facilities will be furnished by the HACC unless otherwise specified on the

Proposal invitation.

11. DELIVERY (Where Applicable)

Bids are to include all costs of material and/or supplies delivered prepaid FOB destination to designated HACC locations. All claims and adjustments are to be made between vendor and transportation carrier. The Housing Authority of the City of Camden, NJ recognizes two (2) types of delivery:

Inside Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building.

Spotted Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building.

Transportation carrier personnel are responsible to then uncrate, setup, assemble items to determine good working order and remove all debris to the satisfaction of the Housing Authority of the City of Camden, NJ.

Contractors are cautioned to provide adequate personnel to deliver goods as none will be provided by the City. If a specialized person is needed to setup, assemble or erect item, such assembly shall be completed within five (5) business days of the actual delivery date. Failure to assemble, setup, or erect items within the stated time may result in a $100.00 per day assessment against the bidder for each day items are not assembled, setup or erected. The Housing Authority of the City of Camden, NJ will not be responsible for any extra delivery costs. All bid prices for materials, goods, and supplies shall include all shipping, freight, delivery and handling costs.

Specific delivery instructions are provided in the General Specifications.

Please note! All packages, boxes, cartons etc., when delivered, must be plainly marked on the outside as to contents, and the Housing Authority of the City of Camden, NJ’s purchase order number must be clearly printed on the packages, boxes, cartons, etc.

Delivery Guarantee

The contractor agrees to deliver the item(s) so listed in the bid specifications within the prescribed number of days also outlined in the bid specifications (if so noted). Failure to deliver the designated items within the prescribed period shall cause the Housing Authority of the City of Camden, NJ to deduct penalties as per the schedule listed in the general specifications.

The contractor shall deliver items Monday through Friday 9:00 a.m. through 2:00 p.m.

12. TERMINATION

Either party may terminate this agreement for reasons approved by the HACC upon 10 days written notice to the other party. The HACC shall only be responsible for payment up to the effective date of termination. Upon termination of the contract, the HACC may complete any unfinished work and place a claim for the cost of said work against the contractor’s performance bond. The HACC reserves the right to stop work at any time during the contract for good cause.

13. CANCELLATION

The HACC has the right to cancel any purchase order or if, after sixty (60) days from the date of the purchase order, the goods or services have not been delivered. The cancellation will occur unless the vendor can show cause as to why the order should not be canceled. For Services see “Specifications

Specific To.”

14. SELLER’S INVOICES

Invoices shall be prepared and submitted to HACC’s Accounts Payable email:

accountspayable@camdenhousing.org Invoices shall contain the following information: purchase order number, item numbers, description of supplies or services, quantities, unit prices and extended totals. An affidavit form is also required and will be a part of the purchase order.

15. “RIGHT TO KNOW” LAW Ref. N.J.A.C. 8:59-5.1

All items which contain chemicals must comply with the New Jersey Right to Know statute.

Information and labels are required with every item and every delivery. If MSD sheets and labels are not received, the order will not be accepted.

16. AVAILABILITY OF FUNDS

The HACC is subject to N.J.S.A. 40A:11-1 et seq. which states that this contract shall be subject to the availability and appropriation of sufficient funds annually.

17. PURCHASING FROM STATE CONTRACT Ref. N.J.S.A. 40A:11-1 et seq.

The HACC reserves the right to purchase, during the term of any contract to be awarded, any of the specified materials and/or services through the New Jersey State Cooperative Purchasing Agreement

(State Contract) if it is in the HACC’s interest to do so. The HACC also reserves the right to reject all

Bids and use State Contract instead of making award.

mailto:accountspayable@camdenhousing.org

18. AFFIRMATIVE ACTION Ref. N.J.A.C. 17:27

The contractor shall comply with all provisions of the Affirmative Action Law, P.L.1975, C. 127

(N.J.A.C. 17:27.) Contractor will be required to submit an Initial Project Manning Report, Form

AA201, provided by the Affirmative Action office and completed by the contractor in accordance to

Article 4 of the Regulations promulgated by the Treasurer pursuant to P.L. 1975, c. 127. Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. The contractor shall be required to provide a copy of the Affirmative Action Form or Certificate regardless of the amount of the contract.

19. TRANSFER OR ASSIGNMENT

After award, the contract may not be subcontracted, transferred, or assigned by the contractor in whole or in part without the prior written consent of the HACC.

20. DOCUMENT RETENTION

As per N.J.A.C. 17:44-2.2 Authority to audit or review contract records, relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14. Winning Respondents shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State

Comptroller upon request.

21. FEDERAL, STATE, AND LOCAL LAWS

All work shall be completed in accordance with all federal, state, and local laws, ordinances and regulations.

22. TIME OF COMMENCEMENT/COMPLETION

The contractor will be required to commence work on the project no later than 10 days after issuance of a HACC Purchase Order. The purchase order authorizing commencement of work will be issued after all bonds, affirmative action documentation, insurance certificates, and contracts requested by the HACC have been received.

When requested, the contractor shall complete all contracts and provide all bonding, insurance, and affirmative action evidence within 10 days of request by the HACC.

The contractor will be required to establish the hours of work as required to properly staff the project, maintain progress, and complete the work within the agreed upon time, with no change or additional cost to the HACC. If for some reason the work is not completed by the specified date, the contractor shall work after normal hours and shall provide adequate staff to complete the project. In no case will the work after hours or increase in staff be cause for the HACC to become liable for any additional costs.

Supply and equipment orders shall be delivered in the time stipulated in the “Specifications Specific

To” section.

23. PAYMENT/BILLING DATE

Payment will only occur when the HACC has received the services and products requested in this specification. All required documentation must be received by HACC Accounts Payable or his/her designee on or before the bill date. Billing information provided on the billing date shall include but not be limited to the following:

1. Properly signed Declaration and Certification of requested payment on a form provided by the HACC.

2. A copy of monthly affirmative action reports.

3. Any other documentation required by the HACC.

24. CONTRACT

Award of this Request for Proposal will be made by the HACC. The terms and conditions of this specification and the Bid advertisement shall be part of the authorizing purchase order. Respondents shall not make additional stipulations in his Bid that restrict the HACC in any way.

25. WORK SITE: (HACC - Area Wide)

26. DISPUTE RESOLUTION/PROPOSAL PROTEST

As per N.J.S.A. 40A:11-1 et seq., Any prospective respondent who wishes to challenge a proposal specification shall file such challenges in writing with the purchasing agent no less than three business days prior to the opening of bids. Challenges filed after that time shall be considered void and having no impact on the HACC or the award of a contract. If said challenger is not satisfied with the determination of the Attorney, the challenger shall file a written request to be heard before a meeting of the HACC. Notice must be filed within three (3) business days of the HACC Attorney’s reply.

27. BIDS

Bids must be signed in ink by the Respondent. All Bids must be typewritten or written in ink. Any

Bid showing any erasure or alteration must be initialed by the Respondent in ink.

28 ENTRY OF PROPOSED FEES (PRICING ITEMS)

The proposed fees shall be submitted by the bidder and received by the Agency where provided on the eProcurement Marketplace only.

Unless otherwise stated, the proposed fees are all-inclusive of all related costs that the successful bidder will incur to provide the noted services, including, but not limited to: employee wages and benefits; clerical support; overhead; profit; licensing; insurance; materials; supplies; tools;

equipment; long distance telephone calls; travel expenses; document copying not specifically otherwise agreed to by the Agency; etc.

Vendor shall upload your bid to the Housing Agency Marketplace eProcurement site.

29. DISCRIMINATION

There shall be no discrimination against an employee engaged in the work required to produce the commodities covered by any contract resulting from this Proposal, or against any applicant to such employment because of race, creed, color, national origin or ancestry. This provision shall include, but not be limited to the following: employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor shall insert a similar provision in all subcontracts for service to be covered by any contract resulting from this Proposal.

30. DISCREPANCIES

In evaluating Bids, discrepancies between words and figures shall be resolved in favor of words.

Discrepancies between unit prices and the total price extension shall be resolved in favor of the unit price and the extension adjusted accordingly. Discrepancies between the indicated sum of any column of figures and the correct sum thereof shall be resolved in favor of the correct sum.

31. AMERICAN GOODS AND PRODUCTS TO BE USED WHERE POSSIBLE.

Only manufactured and farm products of the United States, wherever available, shall be used in connection with this contract pursuant to N.J.S.A. 40A:11-1 et seq.

32. BUSINESS REGISTRATION OF PUBLIC CONTRACTOR

Contractor needs to include proof of business registration at the time it submits a proposal or proposal in response to a Request for Proposal. For all other transactions, proof of business registration must be submitted before the issuance of a purchase order or contracting document.

Contractor shall provide written notice to his subcontractor and suppliers of the responsibility to submit proof of business registration to the contractor. The requirement of proof of business registration extends down through the levels (tiers) of the project.

Before final payment on the contract is made by HACC, the contractor shall submit an accurate list and proof of business registration of each subcontractor or supplier used in fulfillment of the contract, or shall attest that no subcontractors were used.

For the term of the contract, the contractor and each of its affiliates and a subcontractor and each of its affiliates N.J.S.A.52:32-44 shall collect and remit to the director, New Jersey Division of Taxation, the Use tax due pursuant to the Sales and Use Tax Act on all sales tangible persona property delivered into this State, regardless of whether the tangible personal property is intended for a contract with a contracting agency.

A business organization that fails to provide a copy of a business registration as required pursuant to section 1 of P.L. 2001, c134 (c.52:32-44etal.) or subsection e. or f. of section 92 of P.L.1977, c.110

(c.5:12-92), or that provides false business registration information under the requirements of either of those sections, shall be liable for a penalty of $25.00 for each day of violation, not to exceed

$50,000.00 for each business registration copy not properly provided under a contract with a contract agency.

33. POLITICAL CONTRIBUTION DISCLOSURE

Contractor shall submit the C.271Political Contribution Disclosure form required pursuant to

N.J.S.A. 19:44A-20.26. This disclosure must include all reportable political contributions (more than

$300 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit.

34. DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

Pursuant to Public Law 2012, c. 25, any person or entity that submits a proposal or proposal or otherwise proposes to enter into or renew a contract must complete the certification to attest, under penalty or perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of this law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. (This document must be submitted by contractor and subcontractors)

35. OPEN PUBLIC RECORDS ACT (OPRA)

All responses submitted to this bid package are subject to the provisions of the Open Public Records

Act (OPRA) (N.J.S.A. 47:1A-1 et seq.). The Open Public Records Act ensures that government records, including those related to procurement processes, are accessible to the public, allowing for transparency and accountability.

By submitting a response to this bid package, the respondent acknowledges and agrees that any information provided may be subject to public disclosure under OPRA, including but not limited to, documents, communications, and materials submitted in response to the bid.

Respondents are required to clearly identify any information within their response that they consider to be proprietary and exempt from public disclosure under OPRA. However, the Housing Authority of the City of Camden does not guarantee confidentiality or exemption from disclosure for any information marked as proprietary.

The Housing Authority shall not be liable for any disclosures made pursuant to OPRA, including disclosures of information marked as proprietary by the respondent.

The Housing Authority reserves the right to disclose information related to the bid process as required by OPRA and other applicable laws and regulations.

INVITATION FOR BIDS

#26-04

As Needed Plumbing Maintenance & Repair

Services

Scope of Service

Scope of Work

The Housing Authority of the City of Camden “HACC” along with its instrumentality Watson Street

Management Development and Corporation (WSMDC) are accepting bids from qualified contractors to provide As Needed Plumbing Maintenance & Repair Services at various site locations located in the city of Camden. The awardee shall be in compliance with all applicable New Jersey state and federal laws, regulations, policies and procedures. The successful contractor shall be responsible for all equipment, and labor required to perform the services requested.

Services to be performed include the furnishing of all labor, materials, tools, equipment, supplies, services, tasks and incidental and customary work necessary to competently perform on-call plumbing maintenance and repair work at various HACC site locations. Mileage and travel time must be factored into the proposal; the HACC will not reimburse the contractor for additional fees for travel/mileage.

The HACC does not guarantee a specific dollar amount associated with the contract resulting from this solicitation.

This is a Federally funded project under the US Department of Housing and Urban Development

(HUD) thus your quotes shall be at the Davis Bacon Plumber Wage rates published on the date of the legal notice and made as part of solicitation. The contract requirements will be in compliance with

Federal and State contract law.

General Information:

• Statement of Purpose: The Housing Authority of the City of Camden and its affiliated entities

(HACC and WSMDC) are seeking proposals from qualified independent Contractors for "On

Call" and As-Needed Plumbing Maintenance and Repair Services on an "as-needed" basis as specified herein.

• Any Vendor responding to this Invitation to Bid acknowledges that their bid submission is an offer for services and not a right to be awarded a contract. The HACC will review all bids, considering other factors than just cost to determine the best value in making the decision for award.

• The HACC reserves all rights to award all, some, or none of the work related to this Bid and to waive any informality in the Bid process if deemed in the best interest of the authority.

• The Bidder agrees that all prices indicated herein shall be considered fair and final and that no additional fees, surcharges, taxes or other increases shall be added to the charges for the services provided during the contract period.

• The Bidder agrees to provide all services as specified to the Housing Authority of the City of

Camden and shall permit the Authority to deduct from any invoice submitted for payment such amounts, specified herein as penalties, for failure to provide the required services.

• The Bidder agrees that the services to be provided under this agreement must be authorized by the Executive Director or his authorized representative and presented to the Bidder in writing.

• Pursuant to the terms herein, the Bidder agrees to provide to the Housing Authority of the

City of Camden complete written invoices for all services provided to the Authority on a monthly basis, no later than the tenth (10th) of each month. Please specify on invoices what trade performed the work so the authority can be able to properly compare hourly rates if needed.

• All services provided under the terms of this contract shall be subject to the availability of duly authorized funds appropriated for such purposes. The total cost of all services provided under the terms of this contract shall not exceed the original contract price unless the Housing

Authority of the City of Camden exercises its right to increase the amount of said contract by an amount deemed necessary in the event additional services are required.

Scope of Work:

Contractor will provide full-service, on-call Plumbing Maintenance and Repair Services and administer the duties and responsibilities set forth below but not limited to:

• The Contractor is responsible to familiarize themself with the site and point out any potential problems before starting the job

• The Contractor is responsible for calling all plumbing inspections.

• The Contractor shall supply and install all access panels including to water line shut-offs.

• The Contractor shall repair or furnish and install all sanitary (soil, waste and vent) piping as needed and per applicable building codes and municipal ordinances.

• The Contractor shall repair all sewer lines and systems collapse, breaks and leaks.

• The Contractor shall repair or furnish and install all water supply piping as required.

• The Contractor shall perform pipe cleaning and jetting as required.

• The Contractor shall perform back flow inspection, testing and minor repair as instructed by

HACC representative.

• The Contractor shall perform pressure testing and video inspections with associated recording as required.

• The Contractor shall repair all pipe bursts on major plumbing lines.

• The Contractor shall leave work areas free of all dirt, litter, lubricants, or other materials utilized to perform plumbing maintenance.

• The Contractor shall erect barricades, warning signs, and any other devices to prevent unauthorized access by the public, residents and/or unauthorized HACC and WSMDC staff to work areas.

• The Contractor shall respond to all requests for repairs or unscheduled emergency repairs as required, 24 hours per day, 365 days per year, including holidays. All costs for labor and materials for these calls shall be included in the proposal. Response time by the Contractor shall be within four (4) hours of all requests.

• The successful bidder will be responsible for providing labor, supervision, materials, equipment, transportation, service and the shop facilities necessary to perform high quality work. Contractor will also be responsible for discarding all used materials.

Hours:

Scheduled maintenance and repairs shall typically occur during normal business hours excluding emergencies. Normal business hours are from 8:00 a.m. to 4:30 p.m.

Service Availability:

The contractor shall have trouble-call service available twenty-four hours a day, seven days a week basis with a response time not to exceed the following:

EMERGENCIES ......................................Two (2) hour response time.

NON-EMERGENCIES……………… four (4) hour response time to respond shall start when the

HACC and WSMDC calls the problem into Contractor’s designated emergency phone number.

Additionally, the contractor shall provide the ability to respond immediately to situations involving the health and safety of employees and/or the public and the comfort and operational capability of any public meeting space. Routine repairs, service requests or other non-urgent tasks shall be completed by journey level staff within one (1) working day from the date of request by authority

Representative.

Billable Work:

The Contractor shall not bill for unnecessary repairs, for repairs that were not completed satisfactorily, for repairs that did not fix an identified problem, or for facility visits that are made by staff unqualified to complete needed repairs.

Damages:

The Contractor will be responsible for all damages to the facility or contents caused by Contractor, their staff or subcontractors during the performance of their duties.

Staffing, Workmanship and Quality Level:

The Contractor shall provide a staffing level to perform on-call plumbing maintenance and repair services at designated site locations in a thorough and professional manner, so that the HACC and

WSMDC is provided with reliable and high quality plumbing maintenance at all times. The

Contractor shall possess and maintain a Plumbing license by the State of New Jersey Contractors

Licensing Board through the term of the contract. All personnel performing work under this Contract shall possess and maintain a State of New Jersey journeyman certification and be directly employed and supervised by the Contractor. Any assigned apprentice shall work directly under the supervision of a qualified journeyman. The Contractor shall provide management and technical supervision through competent supervisors as required. The Contractor shall be responsible for the skills, methods and actions of all employees, subcontractors and for all work done.

Property Names and Site Locations:

Name of Property Address

John F. Kennedy Tower 2021 Watson Street

Ablett Village 307 Ablett Village

McGuire Gardens (HCV Office) 114 Boyd Street

Mickle Tower 200 Martin Luther King Boulevard

Westfield Tower 3199 Westfield Avenue

Baldwin’s Run Community Building 404 Dudley Street

Success Learning Center 150 Boyd Street

Name of Property Address

Baldwin’s Run Phase I * Various Addresses

Baldwin’s Run Phase II *Various Addresses

Baldwin’s Run Senior 3195 Westfield Avenue

Chelton Terrace Phase I *Various Addresses

Chelton Terrace Phase II *Various Addresses

Chelton Terrace Community Building 721 Chelton Avenue

* Services may be requested for various scattered site properties owned and managed by

WSMDC.

The Contractor shall hold pricing for the length of contract term. The HACC and WSMDC have the right to add and/or remove site locations within 60 day written notification provided to the contractor.

Parts and Materials:

The Contractor shall furnish all parts and materials necessary for properly maintaining and repairing plumbing systems in City buildings. Mark-up on parts and materials may not exceed 10% of

Contractor’s cost. Invoices must identify the work performed, cost of labor, parts/materials used, parts/materials cost, and parts/materials mark-up cost.

Qualifications:

1. Must be licensed by all applicable entities governing these services in the State of New Jersey.

2. Must have a minimum of three (5) years’ experience in plumbing services.

3. Should have good communication skills.

4. Must be an approvable by the U.S. Department of Housing and Urban Development to provide these services.

Additional Services: It is possible that during the term of the ensuing contract the HACC and

WSMDC may have a need for additional services from the contractor that have not been detailed herein or within the ensuing contract. Such work shall be calculated through mutual negotiation, using the information submitted by the contractor, including the proposed fees submitted by the contractor.

General Terms and Conditions: The contractor understands that the WSMDC is an instrumentality of the HACC. As such, while WSMDC properties are included in this procurement, a separate contract will be executed for WSMDC properties, and it should be billed separately from HACC’s properties.

Submission Requirements:

Please upload one original bid packet in blue ink through the Housing Agency Marketplace eProcurement website.

CONTRACT PERIOD

The contract shall be for a term of one (1) year contract with possible four one-year extensions;

renewed annually.

COORDINATION OF ACTIVITIES

All activities for this contract will be coordinated through the offices of

Melody Johnson-Williams

Executive Director 856.968.2700 mwilliams@camdenhousing.org mailto:mwilliams@camdenhousing.org

FEE SCHEDULE – PAYMENT

The Contractor shall be paid a monthly rate for the requested services. Contractors invoices shall be emailed to the HACC accounts payable specialist: accountspayable@camdenhousing.org

All invoices submitted for payment shall include the following information:

• Purchase Order Number

• Date

• Start and completion time.

• Line item number with cost describing services rendered.

• Site name and unit address.

• Name of HACC representative who requested service.

HACC shall review and process invoices for payment pursuant to the solicitation. HACC net term is

30 days.

AWARD OF CONTRACT

Award of Contract, Rejection of Bid(s)

The contract shall be awarded, if at all, to the lowest responsible bidder as determined by the Housing

Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to reject any or all bids pursuant to N.J.S.A. 40A:11-13.2, and to waive any informalities and to take such alternates that the HACC feels are in the best interests of the HACC. The HACC may at its option accept the lowest bid on each item and split awards among the various bidders who submit the lowest responsible bids. Pursuant to N.J.S.A. 40A:11-24, the Housing Authority of the City of

Camden, NJ shall award the contract or reject all bids within sixty (60) days, noting the exception highlighted in the law.

Return of Contracts and Related Contract Documents--When required

Upon notification of award of contract by the Housing Authority of the City of Camden, NJ, the contractor shall sign and execute a formal contract agreement between the Housing Authority of the

City of Camden, NJ and the contractor.

Purchase Order—considered to be a contract.

If a formal contract is not required by the Housing Authority of the City of Camden, NJ, an approved and signed Housing Authority of the City of Camden, NJ Purchase Order will constitute as a contractual agreement. When a formal contract is required, the contractor shall sign and execute said contracts and return the contracts with other required documents to the Purchasing Office.

Failure to execute the contract and return said contract and related documents within the prescribed time may be cause for a delay in payment for services rendered or products received or the annulment of award by the Housing Authority of the City of Camden, NJ with the bid security becoming property of the Housing Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to accept the bid of the next lowest responsible bidder, in such a case.

Term of Contract

The contractor, to whom the contract is awarded, will be required to do and perform the work/services and to provide and furnish the materials in connection therewith in accordance with the plans and specifications on or before the date listed in the Technical Specifications.

mailto:accountspayable@camdenhousing.org

Purchase Order Required; Notice to Proceed

No contractor or vendor shall proceed with any project, provide any service, or deliver any goods until he is in receipt of an approved purchase order authorizing work to begin or goods to be delivered.

DEBARMENT, SUSPENSION, OR DISQUALIFICATION

The Housing Authority of the City of Camden, NJ will not enter into a contract for work with any person, company or firm that is on the State Department of Labor and Workforce Development;

Prevailing Wage Debarment List, or the State of New Jersey Consolidated Debarment Report

(www.state.nj.us/treasury/debarred).

All bidders are required to submit a sworn statement indicating whether or not the bidder is, at the time of the bid, included on the State Department of Labor and Workforce Development; Prevailing Wage Debarment List or the State of New Jersey Consolidated Debarment Report, or the Federal Debarred Vendor List--Excluded

Parties List System—System for Award Management—SAM.gov

DELIVERY

FOB Destination, Freight Prepaid - The contractor, to whom the contract is awarded, retains title and control of goods and selects the carrier and is responsible for the risk of transportation; title passes to the Housing

Authority of the City of Camden, NJ upon delivery and ownership by the HACC; the successful bidder pays and bears the costs of all freight and delivery charges listed below. The Housing Authority of the City of

Camden, NJ recognizes two (2) types of delivery:

A. Inside Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building.

B. Spotted Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building. Transportation carrier personnel are responsible to then uncrate, setup, assemble items to determine good working order and remove all debris to the satisfaction of the Housing Authority of the City of Camden, NJ.

Contractors are cautioned to provide adequate personnel to deliver goods as none will be provided by the

City. If a specialized person is needed to setup, assemble or erect item, such assembly shall be completed within five (5) business days of the actual delivery date. Failure to assemble, setup, or erect items within the stated time may result in a $100.00 per day assessment against the bidder for each day items are not assembled, setup or erected.

The Housing Authority of the City of Camden, NJ will not be responsible for any extra delivery costs. All bid prices for materials, goods, and supplies shall include all shipping, freight, delivery and handling costs.

Specific delivery instructions are provided in the General Specifications.

Please note! All packages, boxes, cartons etc., when delivered, must be plainly marked on the outside as to contents, and the Housing Authority of the City of Camden, NJ’s purchase order number must be clearly printed on the packages, boxes, cartons, etc.

http://www.state.nj.us/treasury/deb…