STATE OF NORTH CAROLINA

Isothermal Community College

Invitation for Bid #: 2526-02

Library Furniture and Installation Services

Renovation Project No. 10370

Date Issued: March 2, 2026

Bid Opening Date: April 2, 2026

At 2:00 PM, ET

Direct all inquiries concerning this IFB to:

Heather Maples

Purchaser/Equipment Coordinator Email:

hmaples@isothermal.edu

Phone: 828-395-1451 hmaples Cross-Out

Ver. 11/2025

STATE OF NORTH CAROLINA

Invitation for Bid #

2526-02

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so shall be sufficient cause to reject your bid.

Vendor Name

Vendor eVP #

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn

Electronic responses ONLY will be accepted for this solicitation.

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EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

this bid is submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE: DATE: E-MAIL:

STATE OF NORTH CAROLINA

Division of Isothermal Community College

Refer ALL Inquiries regarding this IFB to:

Heather Maples – hmaples@isothermal.edu

Invitation for Bids # 2526-02

Bids will be publicly opened: April 2, 2026 @ 2:00

Using Agency: Isothermal Community College Commodity No. and Description:

561210 (Library Furnishings) Requisition No.: n/a

Bid Number: 2526-02 Vendor: ____________________________________

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FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated on the attached certification, by ______________________________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (120) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.

Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

(Authorized Representative of Isothermal Community College)

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1.0 PURPOSE AND BACKGROUND

1.1 CONTRACT TERM

2.0 GENERAL INFORMATION

2.1 INVITATION FOR BID DOCUMENT

2.2 E-PROCUREMENT FEE

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS

2.4 IFB SCHEDULE

2.6 BID QUESTIONS

2.7 BID SUBMITTAL

2.8 BID CONTENTS

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS

3.1 METHOD OF AWARD

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

3.3 BID EVALUATION PROCESS

3.4 PERFORMANCE OUTSIDE THE UNITED STATES

3.5 INTERPRETATION OF TERMS AND PHRASES

4.0 REQUIREMENTS

4.1 PRICING

4.3 PRODUCT IDENTIFICATION

4.4 TRANSPORTATION AND IDENTIFICATION

4.5 DELIVERY AND INSTALLATION

4.6 AUTHORIZED RESELLER

4.7 WARRANTY

4.9 SAMPLES

4.10 HUB PARTICIPATION

4.11 REFERENCES

4.12 VENDOR’S REPRESENTATIONS

4.13 FINANCIAL STABILITY

4.14 AGENCY INSURANCE REQUIREMENTS MODIFICATION

4.16 SUBCONTRACTORS

4.17 SECRETARY OF STATE REGISTRATION

5.0 PRODUCT SPECIFICATIONS

SPECIFICATIONS

5.2 CERTIFICATION AND SAFETY LABELS

5.3 DEVIATIONS

6.0 CONTRACT ADMINISTRATION

6.1 CONTRACT MANAGER AND CUSTOMER SERVICE

6.3 CONTINUOUS IMPROVEMENT

6.4 ACCEPTANCE OF WORK

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6.6 INVOICES

6.7 DISPUTE RESOLUTION

6.8 PRODUCT RECALL

6.10 CONTRACT CHANGES

7.0 ATTACHMENTS

ATTACHMENT A: PRICING

ATTACHMENT B: INSTRUCTIONS TO VENDORS

ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION

ATTACHMENT E: CUSTOMER REFERENCE FORM

ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING

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1.0 PURPOSE AND BACKGROUND

Isothermal Community College is soliciting bids from qualified vendors to furnish, deliver, and install new library furniture as part of the College’s Library Renovation Project. The renovation supports the modernization of the campus library to better serve students, faculty, staff, and community users by creating flexible, functional, and technology-ready learning environments.

The requested goods include study tables, seating, lounge furniture, collaborative furnishings, and related items necessary to equip designated library areas in accordance with the solicitation specifications and plans. The new furnishings will support individual study, group collaboration, instructional activities, and informal gathering spaces, aligning with the College’s mission to provide accessible, high-quality educational resources and student support services.

This Invitation for Bids (IFB) seeks a qualified vendor capable of providing complete turnkey procurement, delivery, and installation services to ensure the furniture is properly coordinated, assembled, and installed for immediate use upon project completion.

Isothermal Community College (ICC) is a public, two-year community college located in Spindale, North Carolina. Established in 1964, ICC serves the residents of Rutherford and Polk counties, offering a variety of academic programs, workforce development opportunities, and community services. The College is committed to providing affordable and accessible education to a diverse student body, with programs in liberal arts, health sciences, business, technology, and more. ICC is dedicated to fostering student success, lifelong learning, and economic development in the region.

The intent of this solicitation is to award an agency contract.

The College reserves the right to select or reject any and all responses as a result of this Invitation for Bid. The College is not liable for any costs incurred by any person or firm responding to this Invitation for Bid.

To comply with Governor Cooper’s Executive Order 80 (October 2018), North Carolina’s Commitment to Address Climate Change and Transition to a Clean Energy Economy, the contract resulting from this solicitation intends to provide sustainability features in accordance with industry standards.

1.1 CONTRACT TERM

The Contract shall become effective upon final execution by both parties (the “Effective Date”) and shall remain in effect through completion and final acceptance of all goods and services required under the Scope of Work for the Library

Renovation Project, unless terminated earlier in accordance with the terms of the Contract.

This is a project-based contract. The Contract shall expire automatically upon the College’s written acceptance of all required goods, installation services, closeout documentation, and completion of any punch list items.

No renewal terms shall apply.

The College reserves the right to extend the Contract period, if necessary, solely for the purpose of completing installation, resolving punch list items, or addressing warranty-related corrections associated with the original Scope of Work.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

2.0 GENERAL INFORMATION

2.1 INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are incorporated herein by reference.

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2.2 E-PROCUREMENT FEE

ATTENTION: The E-Procurement fee may apply to this solicitation. See paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and Conditions.

General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued in connection with this IFB.

If Vendors have questions, issues, or exceptions regarding any component within this IFB, those must be submitted as questions in accordance with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the questions asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-answer period, prior to contact award.

Other than through this process or negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or consider any additional or modified terms and conditions submitted with Vendor’s bid. This applies to any language appearing in or attached to the document as part of the Vendor’s bid that purports to vary any terms and conditions or Vendors’ instructions herein or to render the bid non-binding or subject to further negotiation. Vendor’s bid shall constitute a firm offer that shall be held open for the period required herein (“Validity Period” above).

The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations and incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor’s bid as nonresponsive.

2.4 IFB SCHEDULE

The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.

Event Responsibility Date and Time

Issue IFB College March 2, 2026

Hold Pre-Bid Conference/Site Visit College N/A

Deadline to Submit Written Questions Vendor March 17, 2026 @ 2:00 PM, ET

Provide Responses to Questions College March 19, 2026

Deadline to Submit Bids Vendor April 2, 2026

Contract Award College TBD

Contract Effective Date College TBD

2.6 BID QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the “Submit Written

Questions” date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.

Written questions shall be e-mailed to hmaples@isothermal.edu by the date and time specified above. Vendors will enter “IFB

# 2526-02: Questions” as the subject for the email. Question submittals will include a reference to the applicable IFB section and be submitted in a format shown below:

@ 2:00 PM, ET

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Reference Vendor Question

IFB Section, Page Number Vendor question …?

Questions received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding.

Vendors shall rely only on written material contained in an Addendum to this IFB.

2.7 BID SUBMITTAL

IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the risk of late submission due to unintended or unanticipated delay. It is the Vendor’s sole responsibility to ensure its bid has been received as described in this IFB by the specified time and date of opening. The date and time of receipt will be marked on each bid when received. Any bid or portion thereof received after the bid submission deadline will be rejected.

All proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP). Additional information can be found at the eVP updates for Vendors link: https://eprocurement.nc.gov/news-events/evp-updates-vendors.

Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor’s bid(s).

Vendors are strongly encouraged to allow sufficient time to upload bids.

Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding on this IFB periodically check the State’s eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall be deemed to have read and understood all information in this IFB and all Addenda thereto.

2.8 BID CONTENTS

Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized signature where requested. Failure to provide all required items, or Vendor’s submission of incomplete items, may result in the

State rejecting Vendor’s bid, in the State’s sole discretion

Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:

a) Cover Letter, which must contain all of the following; (i) a statement that confirms that the Vendor has read the IFB in its entirety, including all links, and all Addenda released in conjunction with the IFB; (ii) a statement that the Vendor agrees to perform in accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor’s agreement to comply with all instructions, terms and conditions, and attachments.

b) Title Page: Include the company name, address, phone number and authorized representative along with the Bid

Number.

c) Completed and signed version of EXECUTION PAGES, along with the body of the IFB.

d) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.

e) Vendor’s Response [Indicate relative section references as a guide to responding to sections requiring additional responses outside of the solicitation document. If not required, delete.]

f) Completed version of ATTACHMENT A: PRICING

g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION

h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM

i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

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k) Completed and signed version of ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING, if applicable

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

Relevant definitions for this IFB are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors referenced below which are incorporated herein by this reference.

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS

3.1 METHOD OF AWARD

North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State’s best interest.

All responsive bids will be reviewed, and award(s) will be based on the responsive bid(s) offering the lowest price that meets the specifications to include any required verifications set out herein, such as but not limited to past performance, references, and financial documents.

While the intent of this IFB is to award a Contract(s) to a single Vendor for all line items, the State reserves the right to make separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel this IFB in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.

If a Vendor selected for award is determined by the State to be a non-resident of North Carolina, all responsive bids will be reviewed to determine if any of them were submitted by a North Carolina resident Vendor who requested an opportunity to match the price of the winning bid, pursuant to Executive Order #50 and G.S. 143-59 (for more information, please refer to

ATTACHMENT H: VENDOR REQUEST FOR EXECUTIVE ORDER #50 PRICE MATCHING. If such bid(s) are identified, the State will then determine whether any such bid falls within the price-match range, and, if so, make a Contract award in accordance with the process that implements G.S. 143-59 and Executive Order #50.

The State reserves the right to waive any minor informality or technicality in bids received.

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

While this IFB is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging in conversations intended to influence the outcome of the evaluation. See Paragraph 29 of the Instructions To

Vendors entitled COMMUNICATIONS BY VENDORS.

Each Vendor submitting a bid to this IFB, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates, is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other government agency office or body (including the procurement lead named above, any department secretary, agency head, members of the General Assembly and Governor’s office); or private entity, if the communication refers to the content of Vendor’s bid or qualifications, the content of another Vendor’s proposal, another Vendor’s qualifications or ability to perform a resulting contract, and/or the transmittal of any other communication of information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.

Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor’s proposal may be disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency for this IFB, or inquiries directed to the procurement lead named in this IFB regarding requirements of the IFB (prior to proposal submission) or the status of the award (after submission) are excepted from this provision.

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3.3 BID EVALUATION PROCESS

Only responsive submissions will be evaluated.

The State will conduct an evaluation of responsive Bids, as follows:

Bids will be received according to the method stated in the Bid Submittal section above.

All bids must be received by the issuing agency not later than the date and time specified in the IFB SCHEDULE Section above, unless modified by Addendum. Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the State reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the State.

At the date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum, the bids from each responding Vendor will be opened publicly and all offers (except those that have been previously withdrawn, or voided bids) will be tabulated. The tabulation shall be made public at the time it is created. When negotiations after receipt of bids are authorized pursuant to G.S. 143-49 and 01 NCAC 05B.0503, only the names of offerors and the Goods and Services offered shall be tabulated at the time of opening. If negotiation is anticipated, cost and price shall become available for public inspection at the time of the award. Interested parties are cautioned that these costs and their components are subject to further evaluation for completeness and correctness and therefore may not be an exact indicator of a Vendor’s pricing position.

At their option, the evaluators may request oral presentations or discussions with any or all Vendors for clarification or to amplify the materials presented in any part of the bid. Vendors are cautioned, however, that the evaluators are not required to request presentations or other clarification—and often do not. Therefore, all bids should be complete and reflect the most favorable terms available from the Vendor. Prices bid cannot be altered or modified as part of a clarification.

Bids will generally be evaluated, based on completeness, content, cost and responsibility of the Vendor to supply the requested Goods and Services. Specific evaluation criteria are listed in Section 3.1 METHOD OF AWARD.

Upon completion of the evaluation process, the State will make Award(s) based on the evaluation and post the award(s) to the State’s eVP website under the IFB number for this solicitation. Award of a Contract to one Vendor does not mean that the other bids lacked merit, but that, all factors considered, the selected bid was deemed most advantageous and represented the best value to the State.

The State reserves the right to negotiate with one or more Vendors, or to reject all original offers and negotiate with one or more sources of supply that may be capable of satisfying the requirement, and in either case to require Vendor to submit a

Best and Final Offer (BAFO) based on discussions and negotiations with the State.

3.4 PERFORMANCE OUTSIDE THE UNITED STATES

Vendor shall complete ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR. In addition to any other evaluation criteria identified in this IFB, the State may also consider, for purposes of evaluating proposed or actual contract performance outside of the United States, how that performance may affect the following factors to ensure that any award will be in the best interest of the State:

a) Total cost to the State

b) Level of quality provided by the Vendor

c) Process and performance capability across multiple jurisdictions

d) Protection of the State’s information and intellectual property

e) Availability of pertinent skills

f) Ability to understand the State’s business requirements and internal operational culture

g) Particular risk factors such as the security of the State’s information technology

h) Relations with citizens and employees

i) Contract enforcement jurisdictional issues

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3.5 INTERPRETATION OF TERMS AND PHRASES

This IFB serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought by the State; and

(2) to provide (together with other specified documents) the terms of the Contract resulting from this procurement. The use of phrases such as “shall,” “must,” and “requirements” are intended to create enforceable contract conditions. In determining whether bids should be evaluated or rejected, the State will take into consideration the degree to which Vendors have proposed or failed to propose solutions that will satisfy the State’s needs as described in the IFB. Except as specifically stated in the IFB, no one requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any single requirement may result in the State exercising its discretion to reject a bid in its entirety.

4.0 REQUIREMENTS

This Section lists the requirements related to this IFB. By submitting a bid, the Vendor agrees to meet all stated requirements in this Section, as well as any other specifications, requirements, and terms and conditions stated in this IFB. If a Vendor is unclear about a requirement or specification, or believes a change in a requirement would allow for the State to receive a better bid, the Vendor is encouraged to submit these items in the form of a question during the question and answer period in accordance with the Bid Questions Section above.

The successful bidder be fully responsible for all labor, supervision, materials, tools, equipment, transportation, warehousing, coordination, and incidentals necessary to procure, receive, deliver, assemble, and install all specified furniture and accessories.

A. Conformance of Specifications

All proposed products shall strictly conform to the specifications contained within this solicitation.

Model numbers must match written descriptions and required performance criteria.

Where a manufacturer and model are specified, it is to establish a standard of quality, design intent, and performance.

Proposed substitutions must be equal to or superior in quality, construction, materials, dimensions, finish options, warranty, and performance.

Any proposed substitution must be clearly identified in the “Manufacturer Bidding (If Different)” column on the

Price Sheet and must also be detailed on a formal Exception Sheet submitted with the bid.

Bidders proposing substitutions must submit complete product data, specifications, finish information, warranty documentation, and any other information necessary for the College to evaluate equivalency.

Failure to provide sufficient documentation may result in the substitution being deemed non-responsive.

The College reserves sole discretion in determining equivalency and acceptability of proposed substitutions.

Vendor is responsible for verifying model numbers, descriptions, dimensions, and finishes prior to procurement.

B. Familiarization & Field Verification

The bidder shall:

Visit the project site and familiarize themselves with existing conditions.

Verify all field measurements where dimensions are critical prior to ordering materials.

Coordinate with the Owner’s designated representative regarding scheduling and access.

No additional compensation will be permitted due to failure to verify site conditions.

C. Procurement

The bidder shall:

Order all items in strict accordance with specified manufacturers, finishes, and quantities.

Ensure compliance with all manufacturer warranty requirements.

Confirm lead times and coordinate phased deliveries if required.

D. Receiving, Warehousing, Delivery & Installation

In accordance with the specifications, the bidder shall:

1) Receiving & Warehousing

Receive and inspect all shipments.

Provide secure warehousing until scheduled installation.

Replace damaged or defective products at no cost to the Owner.

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2) Delivery Requirements

Deliver only between 8:00 AM – 5:00 PM Monday-Thursday and 8:00 AM – 12:00 PM on Friday.

Provide minimum 48-hour written notice prior to delivery.

Provide trained installation crew at time of delivery.

Tailgate deliveries will not be accepted.

Owner will not unload trucks.

3) Installation

Furnish uniformed, trained, and certified installation crews.

Maintain furniture plans on-site during installation.

Install strictly per furniture layout drawings (IF101).

Clearly tag all items by room number and item number.

Protect floors, walls, and adjacent construction.

Restore any damaged finishes to match existing conditions.

If installation deviates from the approved layout, the bidder shall correct all work at no additional cost.

E. Quality Standards

All furniture shall be:

New and unused.

Free of defects affecting appearance or performance.

Not refurbished or factory seconds.

Compliant with specified upholstery, finish, and performance standards.

Where applicable:

o Upholstered products must meet specified flammability requirements.

o Written proof of flame resistance must be provided.

F. Warranty

The Dealer shall guarantee all items against defects in materials and workmanship for the manufacturer’s warranty period, but not less than one (1) year from final payment.

Installation workmanship shall be warrantied for a minimum of one (1) year.

G. Closeout Requirements

Upon Completion, the Bidder shall provide:

Manufacturer maintenance and care instructions in binder format.

Warranty documentation.

Final punch list completion.

Confirmation that all specified quantities have been installed per plan.

H. Changes in Work

No changes, substitutions, or extra work shall be performed without written authorization from the Owner.

4.1 PRICING

Bid price shall include the total price for each item, including shipping, delivery, handling, administrative and other similar fees.

Assembly and set-up at the State’s location shall be shown as an additional line price for each applicable item. Complete ATTACHMENT A: PRICING FORM and include in Vendor’s response.

4.2 PRODUCT IDENTIFICATION

MAKE AND MODEL

Manufacturer’s name and model/catalog numbers used in this IFB are for the sole purpose of identification and to establish general quality level desired. Such references are not intended to be restrictive and comparable products of other manufacturers will be considered. However, Vendors are cautioned that any deviation from the specifications of the identified item are required to be pointed out in its bid. Vendor shall include with its bid sufficient documentary evidence to

Ver: 11/2025 12 demonstrate the qualitative, functional, operational, organizational, and conformational equivalence of the bid item to the identified item.

4.4 TRANSPORTATION AND IDENTIFICATION

The Vendor shall deliver Free-On-Board (FOB) Destination to any requested location within the State of North Carolina with all transportation costs and fees included in the total bid price.

When an order is placed using a purchase order, the purchase order number shall be shown on all packages and shipping manifests to ensure proper identification and payment of invoices. If an order is placed without using a purchase order, such as via phone, the Buyer’s name shall be shown on all packages. A complete packing list shall accompany each shipment. Vendors shall not ship any products until they have received an order.

4.5 DELIVERY AND INSTALLATION

Delivery shall not be considered to have occurred until installation has been completed. Upon completion of the installation, the Vendor shall remove and properly dispose of all waste and debris from the installation site. The Vendor shall be responsible for leaving the installation area clean and ready to use.

4.6 AUTHORIZED RESELLER

The Vendor shall be authorized by the manufacturer to distribute or resell the products and/or maintenance offered in this IFB.

The Vendor shall provide a signed statement from the manufacturer confirming authorization with its bid response. Failure to provide this statement shall constitute sufficient grounds for rejection of Vendor’s offer, at the discretion of the State.

Vendor is the: Manufacturer Dealer Reseller Distributor

Authorized: Yes No Attached Manufacturer’s Authority: Yes No

4.7 WARRANTY

Vendor warrants that all equipment furnished under this IFB will be newly manufactured, of good material and workmanship.

The warranty will apply from date equipment is put into operation for a minimum period of twelve (12) months or the length of the manufacturer’s warranty, whichever is longer. Such warranty shall cover the cost of all defective parts replacement, labor, freight, and technicians’ travel at no additional cost to the State, or as specified by the Procurement Entity herein. To the extent not superseded by the terms of this paragraph, manufacturer’s warranty terms shall apply. Vendor’s warranty shall be at least the level of coverage provided for its comparable customers.

The report of a problem does not presuppose that every call must result in an “on-site” visit for service/repair. The Vendor and/or service sub-contractor shall utilize best efforts to resolve problems in a timely fashion by using acceptable servicing methods to include, but not limited to, verbal problem analysis and remote diagnosis. The warranty requirement does not impose any additional duty on the State to make other than normal and good faith problem resolution efforts or expenditures of time. Vendor shall be responsible for compliance with warranty terms by any third-party service provider. Vendor shall provide contact information for warranty service provider, below.

Vendor is authorized by manufacturer to repair equipment offered during the warranty period? YES NO

Will the Vendor provide warranty service? YES NO, a manufacturer-authorized third party will perform warranty service.

Contact information for warranty service provider:

Company Name: _______________________________________________

Company Address: _____________________________________________

Contact Person (name): _________________________________________

Contact Person (phone number): __________________________________

Ver: 11/2025 13

Contact Person (email): _________________________________________

4.9 SAMPLES

SAMPLES

Samples are not required prior to bid opening date; however, samples may be required at a later time. If so requested, Vendor agrees to furnish samples of items offered at no expense to the State. Samples must be received within 30 consecutive calendar days after request is made by the State. Failure to comply with this requirement shall be a sufficient basis for rejection of the bid without further consideration.

4.10 HUB PARTICIPATION

Pursuant to North Carolina General Statute G.S. 143-48, it is State policy to encourage and promote the use of small, minority, physically handicapped, and women contractors in purchasing Goods and Services. As such, this IFB will serve to identify those

Vendors that are minority owned or have a strategic plan to support the State’s Historically Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Vendor shall complete

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION.

4.11 REFERENCES

Vendors shall provide at least three (3) references, using ATTACHMENT E: CUSTOMER REFERENCE FORM, for which your company has supplied the exact model of equipment offered. References shall not be from the same company or from the soliciting State entity. In addition, Vendor shall provide references for and identify other government contracts it has received, for which your company has supplied the same or similar model of equipment offered. The State may contact these users to determine quality level of the offered equipment; as well as but not limited to user satisfaction with Vendor performance.

Information obtained may be considered in the evaluation of the bid.

4.12 VENDOR’S REPRESENTATIONS

If the bid results in an award, Vendor agrees that it will not enter any agreement with a third party that may abridge any rights of the State under the Contract. If any Services, deliverables, functions, or responsibilities not specifically described in this solicitation are required for Vendor’s proper performance, provision and delivery of the Service and deliverables under a resulting Contract, or are an inherent part of or necessary sub-task included within such service, they will be deemed to be implied by and included within the scope of the contract to the same extent and in the same manner as if specifically described in the Contract. Unless otherwise expressly provided herein, Vendor will furnish all of its own necessary management, supervision, labor, facilities, furniture, computer and telecommunications equipment, software, supplies and materials necessary for the Vendor to provide and deliver the Services and/or other Deliverables.

4.13 FINANCIAL STABILITY

As a condition of contract award, the Vendor must certify that it has the financial capacity to perform and to continue to perform its obligations under the Contract; that Vendor has no constructive or actual knowledge of an actual or potential legal proceeding being brought against Vendor that could materially adversely affect performance of this Contract; and that entering into this Contract is not prohibited by any contract, or order by any court of competent jurisdiction

Each Vendor shall certify it is financially stable by completing the ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION.

The State is requiring this certification to minimize potential performance issues from contracting with a Vendor that is financially unstable. This Certification shall be deemed continuing, and from the date of the Certification to the expiration of the Contract, the Vendor shall notify the State within thirty (30) days of any occurrence or condition that materially alters the truth of any statement made in this Certification.

4.14 AGENCY INSURANCE REQUIREMENTS MODIFICATION

[Important: The insurance requirements set forth in the North Carolina General Terms and Conditions, Insurance paragraph, are minimal requirements. Risk assessment should be conducted based on the non-exclusive factors listed below AND

Ver: 11/2025 14

DOCUMENTED IN THE OFFICIAL AGENCY FILE using the P&C provided form. Increased insurance requirements should be set forth below. Add any specialized insurance coverage the Agency desires that are specifically relevant to the Goods or Services procured. (e.g., cyber insurance, Errors and Omissions, etc.)]

1. Potential for damage to State property or property of a third party,

2. Potential for bodily injury to State employees or third parties,

3. Whether Vendor will transport State property, clients, or employees,

4. Use of a vehicle to accomplish the work or to travel to or from State locations,

5. Anticipated physical contacts of the Vendor with the State,

6. Anticipated number and activity of Vendor personnel within the State, and

7. Any other unique considerations that could result in harm, bodily injury, or property damage.

A. Default Insurance Coverage from the General Terms and Conditions applicable to this Solicitation:

☒ Contract value in excess of the Small Purchase threshold, but up to $1,000,000.00

4.15 SUBCONTRACTORS

No portion of the work shall be subcontracted without prior written consent of the State. In the event that the Vendor desires to subcontract some part of the work specified herein, the Vendor shall furnish with their bid the names, qualifications, and experience of their proposed subcontractors. The Vendor shall, however, remain solely and fully liable and responsible for the work done by its subcontractor(s) and shall assure compliance with all the requirements and specifications of the contract.

4.16 SECRETARY OF STATE REGISTRATION

Prior to entering into a contract with the State, the awarded Vendor(s) must complete registration with the NC Secretary of State. Upon notification of award, the selected Vendor(s) must furnish evidence of filing within 10 business days. Failure to provide this documentation may result in the disqualification of the Vendor(s) bid from further consideration for the award.

A contract award under the above-referenced solicitation, and the resulting purchase orders, will produce repeated orders and transactions in North Carolina and will constitute “transacting business” in the State, which requires a certificate of authority from the North Carolina Secretary of State as provided in G.S. §55-15-01 (corporations) or §57D-7-01 (LLCs). Please go to: https://www.sosnc.gov/ to register.

Vendor has registered with the North Carolina Secretary of State: Yes☐ No ☐

4.18. SUSTAINIBILITY EFFORTS

According to G.S. 143-58.2, it is the policy of this State to encourage and promote the purchase of products with recycled content and to purchase items that are reusable, refillable, repairable, more durable, and less toxic to the extent that the purchase or use is practicable and cost effective. The bid must describe how environmental requirements relate to clear labeling of the environmental/sustainability attributes (e.g. environmental certifications, total and post-consumer recycled content, etc.) of products in the proposed product catalogs, demonstrating the ability to run usage reports that include information about each product’s environmental/sustainability attributes, packaging and recycling of spent products.

Ver: 11/2025 15

5.0 PRODUCT SPECIFICATIONS

SPECIFICATIONS

DATE

1/8/2025

LOCATION

Spindale, NC

PROJ.NO.

100% Procurement Package 10370

1 BluDot

2 Falcon

3 Sit-On-It

4 Grand Rapids Chair

5 RT London 1642 Broadway NW Grand Rapids, MI 49504 717.884.2203 POC: Linda Lagnemma E: liagnemma@rtlondon.com Tel: 717.884.2203

MANUFACTURER SOURCE LIST

PROJECT

Isothermal Community College Library

PHASE

301 College Street Suite 300 Asheville, NC 28801

810 West Hwy 25/70 Newport, TN 37821 Tel: (828) 461-0461 POC: Todd Norris E: Todd@RepsSoutheast.com

6415 Katella Ave Cypress, CA 90630

(888) 274-8664 POC: Kim Luther - Michael F Luther & Associates 2638 Willard Dairy Road, Suite 110 High Point, NC 27265 E: kim@michaelfluther.com Tel: 336.885.1496

1321 Tyler Street NE, Minneapolis, MN 55413 844.425.8368 POC: Trade + Contract Dept.

E: trade@bludot.com

1250 84th St SW, Byron Center, Grand Rapids, MI, 49315

(616) 774-0561 POC: Angela Cashion E: angelea@bcsalesgroup.com Tel: 336.202.8998

LOCATION

Spindale, NC

PROJ.NO.

100% Procurement Package 10370

MANUFACTURER SOURCE LIST

PROJECT

Isothermal Community College Library

PHASE

301 College Street Suite 300 Asheville, NC 28801

6 OFS

7 Leland

8 MooreCo

9 Spec

10 Davis

5695 Eagle Drive SE Grand Rapids, MI 49512 269.382.1111 POC: Stephanie Chandonnet E: schandonnet@lelandfurniture.com Tel: 616.975.9260

1204 East Sixth Street Huntingburg, IN 47542 704-906-7625 POC: John Skipper E: john@jackfetnerassociates.com Tel: 704-906-7625

Corporate + Manufacturing:

2885 Lorraine Ave Temple, TX 76501 TN Manufacturing:

1307 Davis St Morristown, TN 37814

6415 Katella Ave Cypress, CA 90630

(888) 274-8664 POC: Kim Luther - Michael F Luther & Associates 2638 Willard Dairy Road, Suite 110 High Point, NC 27265

2400 College Drive, PO Box 2065 High Point, NC 27261 (336)889-2009 POC: Haley Bryant - Scott Miller & Associates 2400 College Drive, PO Box 2065 High Point, NC 27261 E: haleyb.sma@gmail.com Tel: 704.600.5282

LOCATION

Spindale, NC

PROJ.NO.

100% Procurement Package 10370

MANUFACTURER SOURCE LIST

PROJECT

Isothermal Community College Library

PHASE

301 College Street Suite 300 Asheville, NC 28801

11 Furniture Lab

12 High Tower

13 KI

1330 Bellevue Street Green Bay, WI 54302 800.424.2432 POC: Sydney Milton E: sydney.milton@ki.com Tel: 920.468.2781

Headquarters:

103 West Weaver Street Carrboro, NC 27510 919-913-0275 POC: Karen Eberling High Point, NC 27261 E: karen@furniturelab.com Tel: 919-913-0275

211 Fraley Road High Point, NC 27263 816.286.1051 POC: Deb Hines E: debhines@dhaofthecarolinas.com Tel: 704.905.4601

DATE PROJ.NO. ITEM NO.

1/8/2025 10370 A1

LOCATION

Spindale, NC

* Disclaimer: Vendor is responsible for ensuring model number matches written description and information included with this specification.

Contact Project Interior Designer regarding any discrepancies prior to procurement and fabrication.

N/A

QUANTITY:

SPECIAL INSTRUCTIONS:

Writeable Surface

Base

FURNITURE AND ACCESSORIES

PROCUREMENT LIST

ITEM NAME / DESCRIPTION MANUFACTURER

Corporate + Manufacturing:

2885 Lorraine Ave Temple, TX 76501 TN Manufacturing:

1307 Davis St Morristown, TN 37814 419.989.1269 POC: Amanda Hoomes E: ahoomes@moorecoinc.com Tel: 404.275.4305

CONTRACT INFO.

PROJECT TITLE

Isothermal Community College Library Renovation

Model #: 59080 Size: 30"W X 72"H X 22"D

Description:

MooreCoMobile Markerboard Series: Inklud Mobile Markerboard

Double sided porcelain steel magnetic surface; Steel frame with powder coat finish; 60mm locking casters; Magnetic marker cup;

Provide set of (4) dry erase markers, microfiber cloth, (8) rare earth magnets; PP Plus glass fiber ganging clip; Limited lifetime warranty; Made in the USA.

NC STATE

5610A

PHOTO (Photo is representative. See description.) UPHOLSTERY

LOCATION OF ITEM (QUANTITIES OTHER THAN 1 ARE INDICATED) FINISH

122 (2) Writeable Surface: Standard gloss

Base: "Platinum"

1/8/2025 10370 A2

LOCATION

Spindale, NC

MooreCo

SPECIAL INSTRUCTIONS:

N/A

FURNITURE AND ACCESSORIES

PROCUREMENT LIST

ITEM NAME / DESCRIPTION MANUFACTURER

Corporate + Manufacturing:

2885 Lorraine Ave Temple, TX 76501 TN Manufacturing:

1307 Davis St Morristown, TN 37814 419.989.1269 POC: Amanda Hoomes E: ahoomes@moorecoinc.com Tel: 404.275.4305

CONTRACT INFO.

PROJECT TITLE

Isothermal Community College Library Renovation

Model #: 83910 Size: 94.49"W X 47.24"H

NC STATE

0.15" thick, tempered glass marker board backed with 20 gauge steel;

Mounting: two concealed, 16 gauge aluminum Z bars that engage with two punched clips on backside of marker board; Included accessories:

11.75"W x 3.9"D tempered glass accessory tray with cantilever mount and four rare earth magnets; Limited lifetime warranty; Made in the

USA.

Wall Mounted Markerboard Series: Insight Magnetic Glass Board

* Disclaimer: Vendor is responsible for ensuring model number matches written description and information included with this specification.

Contact Project Interior Designer regarding any discrepancies prior to procurement and fabrication.

LOCATION OF ITEM (QUANTITIES OTHER THAN 1 ARE INDICATED) FINISH

112, 113, 117 (2), 122, 125, 126, 127 Writeable Surface: Low Iron White

PHOTO (Photo is representative. See description.) UPHOLSTERY

QUANTITY:

Mounting height as indicated in Drawings.

5610A

Description:

Writeable Surface

1/8/2025 10370 A3

LOCATION

Spindale, NC

Wall Mounted Markerboard MooreCo

FURNITURE AND ACCESSORIES

PROCUREMENT LIST

PROJECT TITLE

Isothermal Community College Library Renovation

ITEM NAME / DESCRIPTION MANUFACTURER

SPECIAL INSTRUCTIONS:

Mounting height as indicated in Drawings.

Series: Insight Magnetic Glass Board Corporate + Manufacturing:

2885 Lorraine Ave Temple, TX 76501 TN Manufacturing:

1307 Davis St Morristown, TN 37814 419.989.1269 POC: Amanda Hoomes E: ahoomes@moorecoinc.com Tel: 404.275.4305

Model #: 83909 Size: 70.90"W X 47.24"H

Description:

CONTRACT INFO.

NC STATE

5610A

0.15" thick, tempered glass marker board backed with 20 gauge steel;

Mounting: two concealed, 16 gauge aluminum Z bars that engage with two punched clips on backside of marker board; Included accessories:

11.75"W x 3.9"D tempered glass accessory tray with cantilever mount and four rare earth magnets; Limited lifetime warranty; Made in the

USA.

LOCATION OF ITEM (QUANTITIES OTHER THAN 1 ARE INDICATED) FINISH

121 Writeable Surface: Low Iron White

* Disclaimer: Vendor is responsible for ensuring model number matches written description and information included with this specification.

Contact Project Interior Designer regarding any discrepancies prior to procurement and fabrication.

PHOTO (Photo is representative. See description.) UPHOLSTERY

Writeable Surface:

N/A

QUANTITY:

1/8/2025 10370 A4

LOCATION

Spindale, NC

Tack-and-heal layers for pins and thumbtacks; Single-piece construction with a Hexacore honeycomb center for rigidity with less weight;…