City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5191 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#1 IFB 25/26-04 FT. MELLON PARK IMPROVEMENTS

DATE: November 10, 2025

TO: All Bidders/Proposers

FROM: Frank Mascola, Purchasing Coordinator

City of Sanford Purchasing Division

SUBJECT: IFB 25/26-04 Ft. Mellon Park Improvements | ADDENDUM #1

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does change the solicitation due date. The solicitation due date is hereby changed from Tuesday, November 25, 2025, at 2:00 PM Local Time to Tuesday, December 2, 2025, at 2:00 PM Local Time. The Question-and-Answer deadline and changed from Tuesday, November 18, 2025, at 2:00 PM local time to Tuesday, November 25, 2025, at 2:00 PM local time.

II. QUESTIONS AND ANSWERS (Q&A)

The City has received the following question(s) concerning the solicitation:

Q1. The specified completion time (90 days for substantial completion) seems short for this scope of work. Would the City consider increasing the allowed completion time?

A1. The city will extend the time to 180 days for substantial completion.

Q2. The quantity of sheet piling required may not be readily available at the time the project is awarded.

In addition, it will take time for the sheets to be coated. It`s not a sure thing that procurement, coating, and delivery will be possible with enough contract time left to finish the remaining work around the wall (concrete cap, landscaping, ...) within the contract time. Would the City consider, in addition to extending the contract time, consider issuing one notice to proceed for pile procurement and a second for piling work to begin?

A2. The city will extend the time to 180 days for substantial completion with an additional 30 days for full completion, bringing the total to 210 days.

Q3. What is the estimated or set budget for this project?

A3. N/A

Q4. Are Criminal Background Checks a requirement on this project?

A4. Yes, it is required.

Q5. Old Tyme Construction, Inc (spec’d for panels and decorative aluminum grillwork) is no longer mailto:purchasing@sanfordfl.gov

300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5191 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#1 IFB 25/26-04 FT. MELLON PARK IMPROVEMENTS

in business. What are suitable alternates for these products?

A5. In lieu of Old Tyme Construction, you could use any local manufacturer within the tri-county area of Orange, Seminole Volusia counties.

III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS

1. Q/A and Bid Opening Dates have been updated please read above for new dates.

2. Forms 00432, 00438, 00440, 00442, 00450, 00452, 00456, 00460,00470,00618,00820 included with addendum.

IV. SIGN-IN SHEET

N/A

V. ATTACHMENTS

11 forms included 00432, 00438, 00440, 00442, 00450, 00452, 00456, 00460, 00470, 00618, 00820.

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of Addendum #1 to IFB 25/26-04 Ft. Mellon Park Improvements.

Name of Firm/Company Contact Email

Street Address City, State, Zip Code

Telephone Number Fax Number

Authorized Person Printed Name Authorized Person Title

Authorized Person Signature Date of Signature mailto:purchasing@sanfordfl.gov

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

December 2, 2025

TITLE: FT. MELLONVILLE PARK IMPROVEMENTS

SECTION 00432

NON-COLLUSION AFFIDAVIT

The undersigned, by signing this document hereby certifies that the company named below hereby is or does:

1. States that the entity named below and the individual signing this document has submitted the attached bid or proposal:

2. He is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal;

3. Said bid or proposal is genuine and is not a collusive or sham bid or proposal;

4. Neither the said bidder or proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, proposer, firm or person to submit a collusive or sham bid or proposal in connection with the Contract for which the attached bid or proposal has been submitted or to refrain from bidding or proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, proposer, firm or person to fix the price or prices in the attached bid or proposal or of any other bidder of proposer, or to fix any overhead, profit or cost element of the bid or proposal price or the bid or proposal price of any other bidder or proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Sanford or any person interested in the proposed Contract.

5. The price or prices quoted in the attached bid or proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or proposer or any of its agents, representatives, owners, employees, or parties in interest, including the individual signing this document.

Bidder

Signature of Authorized Representative (Affiant) Date

Printed or Typed Name and Title of Authorized Representative (Affiant)

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

STATE OF FLORIDA

COUNTY OF __________________

I HEREBY CERTIFY that on this day, before me, an officer duly authorized to administer oaths and take acknowledgments, personally appeared ________________________ { } who is personally known to me or { } who produced ________________________ as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me, by ______________________________________________ by means of { } physical presence or { } online notarization on the _____ day of _____________, 2025, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct.

WITNESS my hand and official seal in the County and State last aforesaid this____day of ________________, 2025.

(Notary Public in and for the County and State Aforementioned)

SEAL My commission expires:

END OF SECTION

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

SECTION 00438

COMPLIANCE WITH THE PUBLIC RECORDS LAW AFFIDAVIT

I. If and when the City of Sanford transmits records to the Contractor/Vendor which are exempt from public disclosure, the Contractor/Vendor shall execute an “Acknowledgement of Receipt of Exempt Public Records and Agreement to Safeguard” which will be provided with the exempt records. A sample form is attached for the bidder/proposer’s information.

II. Upon award recommendation or 30 days after opening, it is understood that all submittals shall become "public records" and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes, and Section 24(a), Article 1 of the Constitution of the State of Florida, and other controlling law (collectively the “Public Records Laws”). If the City of Sanford (City) rejects all replies submitted in response to a competitive solicitation and provides notice of its intent to reissue the solicitation, the replies remain exempt from disclosure until the City provides a notice of intent to award or withdraws the reissued solicitation. If no award is made, responses are not exempt for longer than 12 months after the initial notice rejecting all responses.

Proposers/Bidders must invoke the exemptions to disclosure provided by law as applicable to the response to the solicitation, must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a proposal authorizes release of your firm’s credit data to the City.

If a Proposer/Bidder submits information exempt from public disclosure, the Proposer/Bidder must specifically and in detail identify with specificity which pages/paragraphs of their bid/proposal package are exempt from the Public Records Laws, identifying the specific exemption under the Public Records Laws that applies to each. The protected information must be submitted to the City in a separate envelope marked accordingly.

By submitting a response to this solicitation, the Proposer/Bidder agrees to defend, indemnify and hold the City harmless in the event the City litigates the public records status of the Proposer’s/Bidder’s documents this provision including the obligation to pay the full legal costs of the City including, but not limited to, attorney’s fees, court costs, and any and all other charges, regardless of what level of trial or appeal.

00438-1

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

Proposer/Bidder

COUNTY OF __________________

I HEREBY CERTIFY that on this day, before me, an officer duly authorized to administer oaths and take acknowledgments, personally appeared ________________________ { } who is personally known to me or { } who produced ________________________ as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me, by ______________________________________________ by means of { } physical presence or { } online notarization on the _____ day of _____________, 2025, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct.

WITNESS my hand and official seal in the County and State last aforesaid this____day of ________________, 2025.

00438-2

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

SECTION 00440

BIDDER QUALIFICATION AFFIDAVIT

State the true, exact, correct and complete name of the company, partnership, corporation, trade or fictitious name under which the Bidder does business and the address of the place of business.

Name of Bidder

Address of Bidder Phone No. of Bidder Bidder E-Mail Address

Bidder’s Contractor's License No(s).

(As issued by the Florida Dept. Of Business and Professional Regulation Construction Industry Licensing Board)

The Bidder is (check one of the following):

( ) An Individual ( ) A Partnership ( ) A Corporation

Principal Office Address:

1. If Bidder is a corporation, answer the following:

Date of Incorporation: __________

State of Incorporation:

President’s Name:

Vice President’s Name:

2. If Bidder is an individual or a partnership, answer the following:

Date of Organization:

Name, Address and Ownership Units of all Partners:

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

State whether general or limited partnership: _______

3. If Bidder is other than an individual, corporation or partnership, describe the organization and give the name and address of principals:

4. If Bidder is operation under a fictitious name, submit evidence of compliance with the Florida

Fictitious Name Statute. Information attached: ___Yes ___N/A

5. How many years has the Bidder been in business as a Contractor under its present name?

6. Under what other former names has the Bidder operated?

7. How many years’ experience in construction work has the Bidder had as a Prime Contractor?

8. Please refer to and complete Attachment “C” – References.

9. Has the Bidder ever failed to complete any work awarded to it? If so, state when, where and why (attach additional sheets as necessary).

10. Has any officer or partner of your organization ever been an officer or partner of some other organization that failed to complete a construction contract? If so, state name of individual, name of other organization, and reason therefore (attach additional sheets as necessary).

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

11. State the names, addresses and the type of business of all firms that are partially or wholly owned by the Bidder (attach additional sheets as necessary):

12. What is the Bidder’s bonding capacity?

13. What amount of the Bidder’s bonding capacity has been used as of the date of this bid?

14. State the name of the Surety Company which will be providing the Performance and Payment

Bond, and name and address of the Agent:

15. Has the Bidder been in disputes or litigations in the last five (5) years over construction projects which are completed or still pending for completion? If so, describe the nature of the disputes or litigations and state the Owner's Name, Address, Telephone, and amount of disputes or litigations (attach additional sheets as necessary).

The Bidder acknowledges and understands that the information contained in response to this qualifications form shall be relied upon by the City in awarding the contract and such information is warranted by Bidder to be true. The discovery of any omission or misstatement that materially affects the Bidder’s qualifications to perform under the contract shall cause the City to reject the bid or proposal, and if after the award to cancel and terminate the award and/or contract.

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

I HEREBY CERTIFY that on this day, before me, an officer duly authorized to administer oaths and take acknowledgments, personally appeared ________________________ { } who is personally known to me or { } who produced ________________________ as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me, by ______________________________________________ by means of { } physical presence or { } online notarization on the _____ day of _____________, 2025, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct.

WITNESS my hand and official seal in the County and State last aforesaid this____day of ________________, 2025.

PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE

Failure to submit this form may be grounds for disqualification of your submittal

SECTION 00442

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

RECEIPT OF EXEMPT PUBLIC RECORDS AND AGREEMENT TO SAFEGUARD

The below named is the recipient of certain documents and by signing this document agrees and acknowledges that, in accordance with the provisions of Chapter 119, Florida Statutes, and Section 24(a), Article 1 of the Constitution of the State of Florida, and other controlling law (collectively the “Public Records Laws”), any and all documents such as, by way of example only and not as a limitation, building plans, blueprints, schematic drawings and diagrams, regardless of the status of the documents (draft, preliminary or final) which depict the internal layout and structural elements of a proposed or existing public building, arena, stadium, water treatment facility, wastewater treatment facility, or other structure owned or operated by the City of Sanford (City) that have been provided to the recipient by the City are exempt from the Public Records Laws.

The recipient hereby acknowledges its obligation to maintain the exempt status of this information and agrees to fully maintain, in every respect, the exempt status of the documents and protect and safeguard the documents from public dissemination. The recipient recognizes that the purpose of this exemption is to protect the City, its citizens and the general public from acts of terrorism.

The statement of the recipient made herein includes binding representations with regard to the following persons and entities, without limitation: all subcontractors (potential or contracted) of recipient, all employees, agents, officers and any other persons associated with recipient.

The recipient shall ensure that all said persons and entities are advised of and agree to protect the exempt nature of the above referenced documents and to safeguard same prior to permitting any of the above said persons or entities to have access to the referenced documents. The recipient may use the referenced documents to make bids upon an exempt City project in coordination with such persons and entities, provided recipient ensures that the exempt status and control of the documents is protected.

The following list of examples of the specific documents, provided to the recipient as documented below, which are exempt from the Statutes indicated and as provided above:

1.

2.

3.

4.

AGREED IN EVERY RESPECT WITHOUT QUALIFICATION:

00442-1

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

Recipient:

Signature Date

Printed or Typed Name and Title

Representing:

Name of Company

Company Address Phone No.

00442-2

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

SECTION 00450

CERTIFICATION OF NON-SEGREGATED FACILITIES FORM

The Bidder certifies that no segregated facilities are maintained and will not be maintained during the execution of this contract at any of its establishments.

The Bidder further certifies that none of its employees are permitted to perform their services at any location under the Bidder's control during the life of this contract where segregated facilities are maintained.

The Bidder certifies further that it will not maintain or provide for its employees any segregated facilities at any of its establishments, and that he will not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained.

As used in this certification, the term "segregated facilities" means any waiting rooms, work area, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, creed, color or national origin, because of habit, local custom, or otherwise.

The Bidder agrees that (except where it has obtained identical certification from proposed subcontractors for specific time periods) it will obtain identical certifications from proposed subcontractors prior to the award of subcontract exceeding $10,000 and that it will retain such certifications in its files.

Signature of Authorized Representative Date

Printed or Typed Name and Title of Authorized Representative

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

SECTION 00452

DISPUTES DISCLOSURE FORM

Answer the following questions by answering "YES" or "NO". If you answer "YES", please explain in the space provided, please add a page(s) if additional space is needed.

1. Has your firm, or any of its officers, received a reprimand of any nature or been suspended by the

Department of Professional Regulation or any other regulatory agency or professional association within the last five (5) years? (Y/N)

2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? (Y/N)

3. Has your firm had filed against it or filed any requests for equitable adjustment, contract claims or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? (Y/N) Note: If yes, the explanation must state the nature of the request for equitable adjustment, contract claim or litigation, a brief description of the case, the outcome or status of suit and the monetary amounts or extended contract time involved.

I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of the project identified.

Firm

Signature of Authorized Representative Date

Printed or Typed Name and Title of Authorized Representative

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

SECTION 00456

UNAUTHORIZED (ILLEGAL) ALIEN WORKERS AFFIDAVIT

The City of Sanford will not intentionally award publicly-funded contracts to any Contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e) Section 274A (e) of the Immigration and Nationally Act (INA). The City of Sanford shall consider the employment by the Contractor of unauthorized aliens, a violation of Section 274A (e) of the INA. Such violation by the Contractor of the employment provisions contained in Section 274A (e) of the INA shall be grounds for immediate termination of this Agreement by the City of Sanford.

The Affiant identified below deposes and states that:

1. The below identified Contractor does not and will not during the performance of any contract resulting from the solicitation identified below employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.

2. Upon request of the City, it will provide copies of Immigration Form I-9 for each person associated with the above-named company who has been or is present at the designated jobsite associated with any work or project resulting from this solicitation.

Contractor

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

I HEREBY CERTIFY that on this day, before me, an officer duly authorized to administer oaths and take acknowledgments, personally appeared ________________________ { } who is personally known to me or { } who produced ________________________ as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me, by ______________________________________________ by means of { } physical presence or { } online notarization on the _____ day of _____________, 2025, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct.

________________, 2025.

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

SECTION 460

Americans With Disabilities Act Affidavit

By executing this Certification, the undersigned CONTRACTOR certifies that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the City of Sanford (CITY).

The CONTRACTOR will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The CONTRACTOR agrees to comply with the rules, regulations and relevant orders issued pursuant to the Americans with Disabilities Act (AFA), 42 USC s. 12101 et seq. It is understood that in no event shall the CITY be held liable for the actions or omissions of the CONTRACTOR or any other party or parties to the Agreement for failure to comply with the ADA. The CONTRACTOR agrees to hold harmless and indemnify the CITY, its agents, officers or employees from any and all claims, demands, debts, liabilities or causes of action of every kind or character, whether in law or equity, resulting from the CONTRACTOR’s acts or omissions in connection with the ADA.

Contractor

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021 Solicitation Number:

IFB 25/26-04

INVITATION FOR BID (IFB)

ONE (1) TIME PURCHASE

Due Date:

COUNTY OF ____________

I HEREBY CERTIFY that on this day, before me, an officer duly authorized to administer oaths and take acknowledgments, personally appeared ________________________________________ { } who is personally known to me or { } who produced _____________________________________ as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me, by by means of { } physical presence or { } online notarization on the _____ day of _____________, 2025, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct.

___________________, 2025.

9/11/2025 CRIMINAL HISTORY PROCEDURES

INSTRUCTION ON CRIMINAL BACKGROUND CHECK

COMPLIANCE REQUIREMENTS FOR INDEPENDENT CONTRACTORS APPLICABLE

TO CRIMINAL HISTORY EVALUATION REQUIRED BY THE CITY OF SANFORD.

Reference: A. City Ordinance No. 4019 B. Resolution No. 2059 C. 166.0442 Fl Statutes

Contractors who have access to City owned and/or operated facilities designated by the City to be critical to security of public safety shall comply with the following security measures:

1. Contractors and each of their employees shall, as and when required by the City, wear an identification badge, which provides the name of the employee and the Contractor.

2. Contractors shall provide within forty-eight (48) hours of the City’s request, a list of employees and subcontractors who will have access to City sites and/or facilities, their working days, times and assignments. Additionally, the City reserves the right to require the inclusion of individual addresses, social security numbers and driver’s license numbers including State of issuance for employees and subcontractors identified above.

3. The Contractor shall cause each employee and subcontractor deemed by the City to be functioning in a position critical to the security and/or public safety of the City to comply with procedures outlined below by submitting their information to Florida Department of Law Enforcement for state criminal history evaluation.

A. Florida Department of Law Enforcement (FDLE) discontinued Florida Criminal History Information Request via mail has moved to electronic.

Step 1: Follow the link which will take you to the Florida Department of Law Enforcement Criminal History Record website

i. www.fdle.state.fl.us/Criminal-History-Record-Check

Step 2: There are three selections: Instant Search, Certified /Non Certified Search, and ORI Search.

ii. Select ORI Search then Select ORI Based Florida Criminal History search

iii. The ORI search requires a valid customer ORI number in order to conduct a search.

Note: FDLE cannot provide the customer ORI number to conduct the search. If an established customer ORI number is needed for the search, it must be obtained from that agency or entity.

Step 3: Enter the City’s ORI number

i. FL759053Z (no hyphens or dashes)

Step 4: Select the City of Sanford – click continue

Step 5: You will then be required to enter the appropriate information for each employee you anticipate working on city property. Please be sure to follow the directions closely, the asterisk (*) symbol is a requirement.

i. Name

ii. DOB

iii. SSN

iv. Sex

v. Race

vi. Etc… click continue http://www.fdle.state.fl.us/Criminal-History-Record-Check

Once you have enter the required information, press ADD to complete adding the employee into the entry system.

Step 6: Once all of the employees/entries have been completed and entered properly, you will hit continue.

Step 7: The Final step is the payment for each employee. FDLE requires a $24 payment fee. You must confirm the mailing address as follow:

CITY OF SANFORD

300 N. Park Avenue Sanford, FL 32771-1244

Once you select the GO payment, you will then pay for the employee’s criminal background check and each entry will be checked through the State of Florida Department of Law Enforcement (FDLE). The result will be mailed to the City of Sanford.

B. The ORI number directs the report to be returned to the City of Sanford. The

Contractor shall not request the report to be returned to the Contractor. Only a report(s) sent directly to the City of Sanford by the FDLE will be accepted as valid.

If a Contractor or Contractor’s employee refuses to authorize the release of their address, social security number, licenses and/or to participate in the criminal history record checks when required by the City, they shall not be allowed to work or continue to work in or on such critical position(s) or project(s). Reports which reflect incidents in an individual’s background will be addressed and resolved on a case-by-case basis.

C. In the event the Contractor can show employees of the Contractor or Subcontractor have undergone criminal background checks on other City of Sanford projects within the last 12 months, then a new Level I criminal background check will not be required.

D. The criminal background check request shall be submitted to FDLE within fourteen (14) calendar days of the Notice to Proceed. In the event employees of the Contractor and Subcontractor do not qualify to Work on the Project due to:

i. Failure to have the required criminal background check reports submitted to the

City by the FDLE; or

ii. Unsatisfactory background check reports on employees; then those employees will be disqualified by the City, and those disqualified employees will not be allowed to Work on the Project. Disqualification of employees to work on the Project is a non-excusable delay to the Contract for which the City will not grant a Contract Time extension.

( SIGNATURE ON FOLLOWING PAGE )

COUNTY OF __________________

I HEREBY CERTIFY that on this day, before me, an officer duly authorized to administer oaths and take acknowledgments, personally appeared ________________________ { } who is personally known to me or { } who produced ________________________ as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me, by ______________________________________________ by means of { } physical presence or { } online notarization on the _____ day of _____________, 2025, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct.

WITNESS my hand and official seal in the County and State last aforesaid this ____ day of ________________, 2025.

(Notary Public in and for the County and State Aforementioned)

Contracts and Construction Projects -

NO UNUSUAL

HAZARDS

(Under $25,000)

Contracts and Construction Projects -

NO UNUSUAL

HAZARDS

($25,000 to $99,999)

Contracts and Construction Projects -

NO UNUSUAL

HAZARDS

($100,000 to $500,000)

Contracts and Construction Projects (Over $500.000 and/or

UNUSUAL HAZARDS)

Professional Services (Construction Services, Architects

/ Engineers / Consultants, Professional Consultants, IT/Computer Systems Related)

(ANY SIZE)

COMMERCIAL GENERAL LIABILITY

General Aggregate $500,000 $1,000,000 $2,000,000 $3,000,000 $1,000,000 Products & Completed Operations Aggregate $500,000 $1,000,000 $2,000,000 $3,000,000 $1,000,000 Personal and Advertising Injury $500,000 $1,000,000 $1,000,000 $2,000,000 $1,000,000 Each Occurrence $500,000 $1,000,000 $1,000,000 $2,000,000 $1,000,000 Project Specific Aggregate (Per Job/Per Location) $2,000,000 $2,000,000 Sexual Harassment, abuse and molestation If applicable If applicable If applicable If applicable If applicable

GARAGE KEEPERS (when required) Aggregate THE CITY WILL ANALYZE ON A CASE-BY-CASE BASIS.

GARAGE LIABILITY (when required) Aggregate THE CITY WILL ANALYZE ON A CASE-BY-CASE BASIS.

Combined Single Limit $500,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000

If vehicles on site If vehicles on site

A. Workers Compensation Statutory* Statutory* Statutory* Statutory* Statutory* B. Employers' Liability

Employer's Liability/Accident $500,000 $500,000 $500,000 $1,000,000 $500,000 Disease Policy Limit $500,000 $500,000 $500,000 $1,000,000 $500,000

Including Fire, Wind & Flood as applicable 100% Completed Value 100% Completed Value

Bodily Injury & Property Damage $1,000,000 (if applicable) $1,000,000 (if applicable)

Policy Aggregate $500,000 (if applicable) $1,000,000 (if applicable) $1,000,000 (if applicable) $1,000,000 (if applicable) $1,000,000 Bodily Injury & Property Damage $500,000 (if applicable) $1,000,000 (if applicable) $1,000,000 (if applicable) $1,000,000 (if applicable) $1,000,000

Data Breach, Media Content, Privacy Liability, Network

$5,000,000 $5,000,000 $5,000,000

INSURANCE CARRIER FINANCIAL

STABILITY (AM BEST RATING)

DEFINITIONS

COMMERCIAL GENERAL LIABILITY

AUTOMOBILE LIABILITY

WORKERS' COMPENSATION AND

EMPLOYERS' LIABILITY

BUILDER'S RISK

POLLUTION LIABILITY

PROFESSIONAL LIABILITY / ERRORS &

OMMISSIONS LIABILITY

CYBER / PRIVACY LIABILITY

Edition: Mar 17, 2025

Designed to cover consumers of technology services or products.

Protects employer's exposures arising out of injuries sustained by employees.

Designed to cover property in the course of construction.

Designed to cover contamination of an environment by substances regarded as pollutants.

Protects the insured against liability claims arising out of damages caused by errors, ommissions, or failure to perform a service.

Protects the insured against liability claims for bodily injury and property damage due to negligence.

Protects the insured against financial loss because of legal liability for automobile-related injuries or property damage to others caused by an insured auto.

CYBER / PRIVACY LIABILITY

All Insurance carrier(s) must have a minimum financial rating of A-, VII or better. Financial Ratings can be verified at: www.ambest.com

NOTES OF IMPORTANCE

The City of Sanford must be named as Additional Insured on all policies EXCEPT workers' compensation and professional liability policies.

If Professional Liability is written on a Claims Made basis, coverage must be provided for not less than three(3) years after project completion.

* Statutory Workers Compensation may not be wavied.

Follow form umbrella or excess liability policies can supplement the underlying general and auto liability to satisfy the coverage limits required.

The above limits are minimum standards and this document is to be utilized as a guide only. Each Scope of Work and estimated cost should be reviewed to determine appropriate limits and/or exceptions. ANY CHANGES TO THE COVERAGE REQUIREMENTS DETAILED IN THIS DOCUMENT SHALL BE APPROVED BY CITY OF SANFORD CITY MANAGER OR ASSISTANT CITY MANAGER.

BUILDER'S RISK

POLLUTION LIABILITY

PROFESSIONAL LIABILITY / ERRORS AND OMMISSIONS LIABILITY

WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY

INSURANCE REQUIREMENTS MATRIX

MINIMUM INSURANCE LIMITS BY TYPE OF PROJECT / AGREEMENTS / EXPOSURE

AUTOMOBILE LIABILITY

http://www.ambest.com/ http://www.ambest.com/ http://www.ambest.com/ http://www.ambest.com/ http://www.ambest.com/ http://www.ambest.com/ http://www.ambest.com/ http://www.ambest.com/

SANFORD

It is noted that Professional Liability, builder's risk, garage keepers and garage liability is not required unless applicable conditions exist. If clarification is needed the CONTRACTOR must request clarification from the City of Sanford Purchasing Office.

Vendor, Contractor, bidder shall provide, to the City of Sanford "City," prior to commencing any work, a Certificate of Insurance which verifies coverage in compliance with the requirements. Any work initiated without completion of this requirement shall be unauthorized and the City will not be responsible.

The City reserves the right, as conditions warrant, to modify or increase insurance requirements as may be determined by the project, conditions and exposure.

> Certification Terms and Conditions

It is noted that the City has a contractual relationship with the named vendor, contractor or provider (collectively referred hereinafter as Contractor) applicable to a purchase order, work order, contract or other form of commitment by the City of Sanford, whether in writing or not and has no such contractual relationship with the Contractor's insurance carrier. Therefore, the onus is on the Contractor to insure that they have the insurance coverage specified by the City to meet all contractual obligations and expectations of the City. Further, as the Contractor's insurance coverage is a matter between the vendor and its insurance carrier, the City will turn to the Contractor for relief as a result of any damages or alleged damages for which the Contractor is responsible to indemnify and hold the City harmless. It is understood that the Contractor may satisfy relief to the City for such damages either directly or through its insurance coverage; exclusions by the insurance carrier notwithstanding, the City will expect relief from the Contractor.

a. The insurance limits required and otherwise referenced are minimum limits acceptable to the City. In addition, all contractor policies shall be considered primary to City coverage and shall not contain co-insurance provisions.

b. All policies, except for professional liability policies and workers compensation policies, shall name the City of Sanford as Additional Insured.

c. Professional Liability Coverage, when applicable, will be defined on a case by case basis.

d. Umbrella Policy / Excess Liability Policy: If applicable, any such policy must provide minimally “follow form” or broader coverage in excess of the underlying general and auto liability coverage.

e. Inthe event that the insurance coverage expires prior to the completion of the project, a renewal certificate shall be issued 30 days prior to the expiration date.

f. All limits are per occurrence and must include Bodily Injury and Property Damage.

g. All policies must be written on occurrence form, not on claims made form, except for Professional Liability.

h. Self-Insured retentions shall not be allowed on any liability coverage.

Section 00618 Insurance Requirements - City of Sanford, Florida

-) SANFORD

i. In the notification of cancellation: The City of Sanford shall be endorsed onto the policy as a cancellation notice recipient. Should any of the above-described policies of Sanford in accordance with the policy provisions.

j. Allinsurers must have an A.M. rating of at least A-VII.

k. It is the responsibility of the Prime CONTRACTOR to ensure that all sub-contractors retained by the Prime CONTRACTOR shall provide coverage as defined here in before and after and are the responsibility of said Prime CONTRACTOR in all respects.

|. Any changes to the coverage requirements indicated above shall be approved by the City of Sanford, City Manager or Assistant City Manager.

m. Address of "Certificate Holder" is City of Sanford; 300 N. Park Avenue;

Sanford, Florida 32771.

n. All certificates of insurance, notices etc. must be provided to the above address.

o. Inthe description of the certificate of insurance inlcude the solicitation number and proiect name.

Signature of Affiant Date

Typed or Printed Name of Affiant Title Name of Company

STATE OF FLORIDA

COUNTY OF

I HEREBY CERTIFY that on this day, before me, an officer duly authorized to administer oaths and take acknowledgments, personally appeared

Qwho is personally known to me or { } who produced as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me, by by means of { } physical presence or { } online notarization on the __—_ day of

, 202_, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying thats/he has read the foregoing and that the statements and allegations contained herein are true and correct.

WITNESS my hand and official seal in the County and State last aforesaid this___ day of ,202_.

(Notary Public in and for the County and State Aforementioned)

SEAL My commission expires:

The City reserves the unilateral right to modify the Insurance requirements set forth at any time during the process of sol/citation or subsequent thereto.

or failure to submit this form may be grounds for disqualification of your submittal Revised 12/22/2022

3 of 3 Section 00618 Insurance Requirements - City of Sanford, Florida

00820-1

SECTION 00820

PRIME CONTRACTOR CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

Lower Tier Covered Transactions

(1) The prospective lower tier participant is certified by the local government, by submission of this document, that neither the prospective nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in the transaction by any Federal Department or Agency.

(2) Have not within a three-year period preceding this certification been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal , State or local) transaction or contract under a public transaction; violation or Federal or State anti-trust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

(3) Have not within a three-year period preceding this certification had one or more public transaction (Federal, State or local) terminated for cause or default.

(4) The local Government hereby certifies they have search the Excluded Party System List (EPSL) at https://www.epls.gov/epls/search.do to verify the named contractor is not on the (EPSL).

Printed Name of Authorized Representative Local Government (City/Town)

Signature of Authorized Representative Title

Name of Contractor Date

____IFB 25/26-04_____________________ Ft. Mellon Park Improvements Project Number Project Name https://www.epls.gov/epls/search.do