IFB 24047 Addendum 2.pdf

SOLICITATION 24047, ADDENDUM #2 PAGE 1 OF 4

City of Fairfax, VA

Office of Procurement Services 10455 Armstrong Street

Fairfax, VA 22030

Date:

Addendum # 2

Reference: IFB 24047

Title: Pest Control Services

Due Date/Time:

This addendum is issued to make the following changes, corrections, clarifications, and additions to the invitation for bid document. The information in this addendum modifies and changes the original invitation for bid and takes precedence over the original document.

The following are answers to questions submitted by prospective Offerors:

Q1. Is pricing from a previous vendor who performed these services available?

A1. Yes, below is the current pricing on the contract.

LOCATION

CURRENT MONTHLY

PRICE

City Hall $104.25

Sisson House $27.43

Green Acres $32.92

Old Town Hall $38.41 Ratcliffe-Allison House $32.92

Police HQs $43.89

Bienheim Int Ctr $27.43

Museum & Visitor Ctr $38.41

Fire Station 33 $38.41

Sherwood Ctr $38.41

Property Yard $175.59

Fire Station 3 $38.41

Grandma's Cottage $27.43

SOLICITATION 24047, ADDENDUM #2 PAGE 2 OF 4

Q2. I see that four (4) locations call for bi-annual termite treatments. Is it treatment or inspection?

Termiticides have a residual of anywhere from 8-15 years, so why the need to treat bi-annually?

Could you please elaborate?

A2. All 4 locations shall have an annual chemical treatment and a quarterly (total of 4) inspection.

Q3. This section states: 3-C ---- Contractor shall provide services for all building once per month, with the exception of Termite treatment which will be performed for all buildings once every 6 months.

All services are to be scheduled with the City’s Public Works department. However, the pricing schedule does not reflect treatment for Termites for all buildings. Will this be addressed for those only stated or will the pricing schedule be updated to reflect what is in 3-C for all buildings?

A3. Section 3.C is replaced in its entirety with the following:

The Contractor shall provide services for all buildings once per month, with the exception of

Termite treatment (inspection?) which will be performed only for the specific buildings indicated in the pricing schedule once every 6 months. All Services are to be scheduled with the City’s Public Works department.

Q4. Who is your current Pest Control Provider?

A4. Professional Pest Solutions

Q5. Can you supply a copy of the last bid tabulation sheet from the previous bid?

A5. Yes

Q6. What was the total amount paid for pest control in the last 12 months?

A6. About $12,000.00

Q7. Did you require any Bed Bug treatments in the last 23 months and if so, what was the total paid?

A7. No

Q8. Did you require any Termite treatments in the last 12 months and if so, what was the total paid?

A8. No infestation and treated once a year

Q9. How many exterior rodent bait stations are currently at each property?

A9. On an “as needed" basis

Q10. Who owns the exterior rodent stations, or will they need to be replaced by the new vendor?

A10. N/A

Q11. Approximately how many call back service requests do you have per month?

A11. Variable

Q12. How many hours is the technician on site per month?

A12. All locations are serviced on the same day, number of hours for that service is unknown.

SOLICITATION 24047, ADDENDUM #2 PAGE 3 OF 4

Q13. Per the bid documentation, the contractor must provide a signed service report at the completion of each visit. Can this be submitted electronically?

A13. Yes

Q14. How would we come up with pricing?

A14. Use the information provided in the bid documents.

Q15. Does this contract require a set-aside or a any sort of special requirement certificate requirements for companies to go after this bid?

A15. No

Q16. If we subcontract this contract, would that company need any special requirements to provide services such as certifications or any specific set aside?

A16. Subcontractors must provide certifications

Q17. There seems to be a discrepancy in the contract term dates mentioned (from February 1, 2024, or date of award, to January 31, 2024). Could you please clarify the correct term?

A17. The correct term is February 1, 2024, to January 31, 2025.

Q18. Could you elaborate on the criteria used for evaluating the bids? Is it solely based on the total bid price, or are there other factors considered?

A18. Total Price

Q19. Could you provide more details on the criteria used to determine the frequency of termite treatment every 6 months?

A19. See answer 2

Q20. How does the City define "high impact" customer/employee areas in the context of pest control?

A20. Heavy traffic areas

Q21. Can you specify the required licenses for providing pest control services in this solicitation?

A21. See solicitation

ACKNOWLEDGMENT OF RECEIPT:

OFFEROR NAME: __________________________________________________________________

AUTHORIZED SIGNATURE: __________________________________________________________

SOLICITATION 24047, ADDENDUM #2 PAGE 4 OF 4

NAME AND TITLE: __________________________________________________________________

NOTE: This Addendum is acknowledged and considered a part of the subject solicitation. A signed copy of this addendum must be included in the response. Failure to do so may result in rejection of the bid or proposal.

Patricia Innocenti, CPPO Procurement Director / Purchasing Agent