IFB_24-25-23_Groveview_Pump_Station_Improvements_-_Project_Manual.pdf

PROJECT MANUAL

Groveview Pump Station Improvements

IFB 24/25-23

Bid Document

Prepared By

500 West Fulton Street

Sanford, Florida 32771

Phone: 407.322.6841

CPH Job No. S06222

Groveview Pump Station Improvements CERTIFICATIONS PAGE

00005-1

SECTION 00005

CERTIFICATIONS PAGE

This Project Manual is certified as follows:

Civil Engineer

Divisions 1-3

CPH, LLC

500 West Fulton Street Sanford, Florida 32771 Ph. 407-322-6841 Certificate of Authorization No. 3215

Rocco R. Nasso II, P.E. 64727

Date

Electrical Engineer

Divisions 13 and 16

CPH, LLC

500 West Fulton Street Sanford, Florida 32771 Ph. 407-322-6841 Certificate of Authorization No. 3215

Gregory D. Taylor, P.E. 77811

Date

The appendices to this Project Manual may contain information prepared by other professionals, bearing the name, address, and logo of the professional. CPH, LLC is not responsible for items prepared by other professionals, and these items are not covered under the above registered professionals’ signature and seal.

END OF SECTION

Groveview Pump Station Improvements PROJECT MANUAL INDEX

00010-1

PROJECT MANUAL INDEX

Groveview Pump Station Improvements

Bidding Requirements, Contract Forms, and Conditions of the Contract

00001 Project Manual Cover Page 00005 Certifications Page 00010 Project Manual Index 00015 List of Drawings 00100 Invitation for Bids 00200 Instructions to Bidder 00320 Geotechnical Data 00410 Proposal (Bid Form) 00420 Bid Bond Form 00430 Trench Safety Statement Form 00432 Non Collusion Affidavit 00434 Conflict of Interest Affidavit 00436 Florida Statutes on Public Entity Crimes Affidavit 00438 Compliance With the Public Records Law Affidavit 00440 Bidder Information and Affidavit 00450 Certification Of Non-Segregated Facilities Form 00452 Disputes Disclosure Form 00454 Drug Free Workplace Form 00455 Certification Regarding Non-Scrutinized Companies 00456 Unauthorized (Illegal) Alien Workers Affidavit 00458 E-Verify Compliance Affidavit 00460 Americans With Disabilities Act Affidavit 00462 Equal Employment Opportunity Certification 00463 Certification Regarding Debarment 00464 Byrd Anti-Lobbying Certification 00465 Schedule of Proposed Subcontractors 00466 Financial Information Form 00510 Notice of Award Form 00520 Agreement Form 00525 Criminal Background Check Requirements and Affidavit 00530 Notice to Proceed Form 00605 Performance Bond Form 00610 Payment Bond Form 00615 Material and Workmanship Bond Form 00617 Consent of Surety to Final Payment 00620 Insurance Requirements 00622 City of Sanford Insurance Requirements and Affidavit 00625 Application for Payment 00626 Certificate of Substantial Completion 00627 Certificate of Final Completion 00640 Contractor’s Waiver and Release of Lien Upon Progress Payment

Groveview Pump Station Improvements PROJECT MANUAL INDEX

00010-2

00642 Subcontractor’s / Supplier’s Waiver and Release of Lien Upon Progress Payment 00644 Contractor’s Waiver and Release of Lien Upon Final Payment 00646 Subcontractor’s / Supplier’s Waiver and Release of Lien Upon Final Payment 00700 General Conditions 00800 Supplementary Conditions 00930 Request for Information 00940 Project Field Order Form 00945 Work Change Directive Form 00950 Change Order Form

Division 1 - General Requirements

01110 Summary of Work 01270 Measurement and Payment 01310 Administrative Requirements 01315 Preconstruction Video 01320 Project Completion Schedule 01410 Regulatory Requirements and Permits 01415 Stormwater Pollution Prevention / NPDES Requirements 01420 References 01425 FDOT Standards Reference 01450 Quality Control 01520 Temporary Facilities and Controls 01540 Temporary Bypass Pumping 01550 Temporary Traffic Control 01630 Product Selection and Substitution Procedures 01770 Contract Closeout 01780 Record Drawings

Division 2 - Site Construction

02220 Site Demolition 02230 Site Preparation 02240 Dewatering 02310 Finish Grading 02315 Excavation and Fill 02320 Trenching, Bedding and Backfilling 02370 Erosion and Sedimentation Control 02505 Pipeline Removal and Taking Out of Service 02510 Water Distribution Systems 02530 Sanitary Sewer Systems 02535 Sanitary Sewer Force Main Systems 02605 Precast Structures and Accessories 02820 Fences and Gates 02920 Grassing 02955 Cleaning and Flushing of Underground Piping

Name of Project PROJECT MANUAL INDEX

00010-3

Division 3 - Concrete

03300 Cast-in-Place Concrete

Divisions 4 – 10 – Not Used

Division 11 - Equipment

11310 Submersible Pump Station

Division 12 – 15 Not Used

Division 16 - Electrical

16050 Basic Electrical Materials and Methods

Appendices

A. Geotechnical Data B. Permits C. Owner Furnished Products

Groveview Pump Station Improvements LIST OF DRAWINGS

00015-1

SECTION 00015

LIST OF DRAWINGS

SHEET NO. DESCRIPTION

1 Cover Sheet

2 General Notes

V0.1 Topographic Survey

V1.1 Topographic Survey

3 Demolition Plan

4 Site Plan

5 Lift Station Plan View

6 Lift Station Section

7 By-Pass Pump Details and Notes

8 Details

E-1 Electrical Site Plan

E-2A Electrical Diagrams 1 of 2

E-2B Electrical Diagrams 2 of 2

E-3 Calculations and Details

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-24/25-23

SECTION 00100

INVITATION FOR BIDS (IFB)

ONE TIME CONTRACT

Due Date and

Time:

5/22/25 at 2:00 p.m.

TITLE: Groveview Pump Station Improvements

00100-1

ADVERTISEMENT FOR BIDS

Groveview Pump Station Improvements (IFB 24/25-23)

Published in the Orlando Sentinel on April 21, 2025

PUBLIC NOTICE is hereby given by the City of Sanford, Florida, a municipal corporation existing under the laws of the State of Florida, inviting interested, licensed and qualified firms to submit competitive sealed proposals in response to IFB 24/25-23, Groveview Pump Station Improvements as outlined in the bidding documents. The Work includes the demolition of an existing above ground pump station to be replaced with a new submersible pump station, one junction manhole, force main, gravity mains to redirect flow to the new pump station along with electrical controls and equipment and an emergency diesel by-pass pump. Bidding documents are available for download from the web site www.myvendorlink.com under “Bid Solicitations” and under the Agency “City of Sanford”. Sealed responses shall to be submitted to the City of Sanford, Attention:

Purchasing Division, located at 300 N. Park Ave., Ste. 243, 2nd Floor, Sanford, Florida 32771. In lieu of sealed responses, Bidders have the option to upload complete bid submittals to the website www.myvenderlink.com.

Bids shall be submitted or uploaded no later than _May 22, 2025 at 2:00 P.M. Local Time. All questions shall be submitted on VendorLink no later than May 15, 2025 at 2:00 P.M. Local Time.

M/WBEs are encouraged to participate in the bidding for this project. Bids will be immediately opened after the bid due date and time and read aloud at the City Commission Chambers at the same address. NOTE: All prospective Bidders are hereby cautioned not to contact any member of the City of Sanford staff or officials other than the specified contact person which is the Purchasing Manager. All questions regarding the project shall be directed in writing to the City Purchasing Manager via e-mail to Purchasing@sanfordfl.gov or fax to 407-688-

5021. Questions must be received ten (10) or more calendar days prior to bid opening.

All Bidders are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your response to this IFB. Bids should be prepared in accordance with the Instructions to

Bidder and will be evaluated by the City as stated herein. The City reserves the right to waive any formalities, to reject any or all bid submittals or to re-advertise for bid submittals for these commodities/services. The City may withdraw all or part of this IFB at any time to protect the interests of the City. All bidders are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City of Sanford, Florida.

City of Sanford, Florida | Purchasing Division.

http://www.myvenderlink.com/

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-24/25-23

SECTION 00100

INVITATION FOR BIDS (IFB)

ONE TIME CONTRACT

Due Date and

Time:

5/22/25 at 2:00 p.m.

TITLE: Groveview Pump Station Improvements

00100-2

Persons with disabilities needing assistance to participate in any of these proceedings should contact 407-688-

5025 at least 48 hours in advance of the meeting.

Solicitation Response Identification Label

NOTICE TO ALL RESPONDENTS: For your convenience, the label below has been provided to properly identify your solicitation submittal. Place your submittal in a sealed envelope or package, type or print the company name and address in the area provided below, and affix the label on the outer surface of the envelope or package.

If you are hand-delivering a solicitation, a time/date stamp will be available in the Purchasing Division. The solicitation submittal envelope or package and label will be date stamped and the appropriate Purchasing Manager will be notified.

PLEASE FILL OUT THE LABEL BELOW AND ATTACH SAME TO YOUR SOLICITATION

RESPONSE ENVELOPE OR PACKAGE.

**DO NO OPEN**SEALED SOLICITATION**DO NOT OPEN**SEALED SOLICITATION**

ATTENTION: MARISOL ORDOÑEZ, PURCHASING MANAGER

SOLICITATION NUMBER: 24/25-23

TITLE: Groveview Pump Station Improvements

SOLICITATION DUE DATE: _ TIME: P.M. Local Time

FROM:

DELIVER TO: City of Sanford

Purchasing Division

300 N. Park Avenue Suite 243, 2nd Floor

Sanford, Florida 32771

**DO NO OPEN**SEALED SOLICITATION**DO NOT OPEN**SEALED SOLICITATION**

Groveview Pump Station Improvements INSTRUCTIONS TO BIDDER

00200-1

SECTION 00200

INSTRUCTIONS TO BIDDER

PART 1 GENERAL

1.01 Bidding Documents

A. Bidding Documents include the Invitation for Bids, Instructions to Bidders, Project Manual, Drawings, Bid Form, other sample bidding and contract forms, and the proposed Contract Documents, including any Addenda issued prior to receipt of bids.

B. Bidding Documents may be obtained in compliance with the Invitation for Bids. No partial sets of the Bidding Documents will be issued. Complete sets of Bidding Documents shall be used in preparing bids. Neither the Owner nor the Engineer will assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. It is hereby noted and understood that the terms Owner, City, Engineer or Architect used herein before and after shall be interpreted to mean City of Sanford. The City of Sanford reserves the right to designate an individual or firm to represent the City. If this or other designation occurs it will be accomplished by a specific addendum to the bid documents or to the resulting contract as appropriate.

D. The IFB documents are available on-line at no charge via VendorLink:

http://www.myvendorlink.com. Register as a vendor to download the solicitation documents. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information, call the Purchasing Division at (407) 688-5028 or 5030. Important:

The desire of the City to pursue bid submittals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

E. VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

F. The City of Sanford Purchasing Division, and its service provider VendorLink (myvendorlink.com) are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third party source may be an incomplete set of documents. Bidders using solicitation documents/forms obtained from any other third party source are advised to contact the City’s Purchasing Division to provide a contact name, mailing address, phone number, fax number, and email address to obtain a complete set of solicitation documents and to enable notification of required addenda. Reproduction of these documents without the express permission of the City is prohibited.

00200-2

1.02 Bidder Questions

Any Bidder who is in doubt as to the true meaning of any part of the Bidding Documents, or finds a discrepancy or omission therein, is hereby directed to contact the Owner, in writing, at least ten (10) days prior to the bid opening date, for an interpretation or correction. Written questions shall be submitted on VendorLink www.myvendorlink.com.

The person submitting the request shall be responsible for its delivery as indicated above.

Only interpretation, instructions or correction(s) provided, in writing by the City Purchasing Manager will be binding. It is noted that interpretation, instructions or corrections will be provided only by Addendum.

1.03 Addenda

A. Addenda will be made available for download from the City of Sanford’s hosted solution at VendorLink (myvendorlink.com) to Registered Users of VendorLink. All Addenda issued during the time of bidding shall form a part of the Contract Documents, shall be covered in the Bid, and shall become a part of the Contract.

Receipt of each Addendum shall be acknowledged on the Bid Form; failure to do so may subject the Bidder to disqualification.

B. It shall be the Bidder's responsibility to ensure that it has downloaded all Addenda prior to bid. The City shall not be responsible for non-receipt of Addenda due to failure on the part of the Bidder to verify it has received all addenda or the Bidder’s inability to download Addenda.

C. Any prospective bidder who obtains the bid documents from any other source other than via registration and downloading from VendorLink will not automatically receive notifications regarding addenda. An omission involving addenda will be resolved against said bidder. Addenda will not otherwise be provided by email or fax.

1.04 Examination of Documents and Inspection of Site

A. Before submitting a Bid, Bidders must thoroughly examine the Specifications and Contract Documents which include the Invitation to Bid, Instructions to Bidders, Bid Form, Construction Agreement Form, Form(s) of Bond(s), General Conditions, Supplementary Conditions, Specifications, drawings, any addenda, and fully inform themselves of all existing conditions and limitations, and include in the Proposal a sum to cover the cost of all items included in the Contract Documents.

Bidders are required to inform themselves fully of the conditions relating to construction and labor under which the work will be or is now being performed, and the Contractor must employ, so far as possible, such methods and means in carrying out his work as will not cause any interruption or interference with any other construction the Owner has underway.

B. Each bidder shall visit the site of the proposed work and fully acquaint themselves with conditions relating to construction and labor so that he may fully understand facilities, difficulties and restrictions attending the execution of work under the Contract. The failure or omission of any bidder to receive or examine any form, http://www.myvendorlink.com/

00200-3 instrument, addendum or other documents, or to visit the site and acquaint himself with conditions there existing shall in no way relieve any bidder from any obligation with respect to his bid or to the Contract. The submission of a bid shall be taken as prima facie evidence of compliance with this section.

C. In submitting a Bid, the Bidder represents that the Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this bid for the performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

1.05 Laws and Regulations

A. Each Contractor and Subcontractor shall comply fully with all applicable federal, state and local laws and regulations concerning labor, work hours and labor conditions.

B. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

1.06 Bidder's Interest in More Than One Bid

No person, firm, or corporation shall be allowed to make, file, or have an interest in more than one Bid for the same work, unless Alternates are called for. A person, firm, or corporation who has submitted a sub-bid to a Bidder or who has quoted prices on materials to a Bidder is not hereby disqualified from submitting a sub-bid or quoting prices to other Bidders.

1.07 Certificates and Licenses

Bidders must be properly licensed to perform the Contract Work. Proper licensing shall be as defined by Florida Statutes and the license shall be issued by the Florida Dept. of Business and Professional Regulation Construction Industry Licensing Board.

1.08 Public Entity Crimes - Denial or Revocation of Right to Transact Business With a

Public Entity

Per Florida Statutes (FS) 287.133(2)(a), a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in FS 287.017 for CATEGORY TWO ($35,000) for a period of 36 months from the date of being place6 on the convicted vendor list.

00200-4

1.09 Florida Trench Safety Act

Bidders must comply with the Florida Trench Safety Act (FS 553.60-553.64), by completing and submitting with the sealed bid the Trench Safety Form, a copy of which is included as part of these Contract Documents.

1.10 Discrimination

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may no transact business with any public entity.

1.11 Debarred or Suspended Bidders

The Bidder certifies, by submission of its Proposal (Bid), that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in contracting with any federal department or agency. The City reserves the right to reject any bid from a debarred or suspended Bidder or from a Bidder whose principals are debarred or suspended.

1.12 Rejection of Bidders Under Litigation

The Owner reserves the right to reject the Bid of any Bidder who is behind, as determined by the Owner or Engineer, on the completion schedule for any existing contracts; who has failed to properly progress work on any construction contract with any governmental agency within the past five (5) years; who is currently under litigation with the Owner; who is in litigation with any governmental agency within the past five (5) years; who is involved in any dispute resolution procedure with any governmental agency within the past five (5) years; who has previously defaulted on a contract with any governmental agency within the past five (5) years; or who has previously failed to satisfy all requirements related to life safety including, but not limited to, the maintenance of traffic provisions on existing or previous agreements with any governmental agency within the past five (5) years.

1.13 Material Prices Used in the Bid

A. Due to the current and/or potential volatile nature of material prices and inability of material suppliers to hold prices, Bidders are required to submit (with the Bid) material price quotes used in the Bid for any pay item(s) for which the Contractor anticipates a rapid material price change between the date of the Bid and when the material is anticipated to be ordered. Without restriction to any other provision/specification herein, only Bid prices for which the described price quotes having been properly submitted with the Bid may be considered for price adjustment, in accordance with the provisions in the Supplementary Conditions (Change of Contract Price Associated with Material Price Increases).

00200-5

B. The material price quotes shall include the name and address of the Supplier, the contact name and phone no. of the Supplier representative who prepared the quote, the name and address of the Bidder, the project name, and shall include a list of materials and prices including a material description, units of measure, quantity, unit cost, and total cost. The date of the material price quote shall be within ten (10) calendar days of the Bid Due Date.

1.14 Form of Bid

A. All bids must be submitted on the Bid Form provided in the City’s bid documents (in the Project Manual). In cases where the City provides an excel version of the Schedule of Values, it is permissible for the Bidder to fill in and then print the Schedule of Values for submittal as part of the overall Bid. Bids on Bidder’s quotation forms shall not be accepted. The Bid Form also lists all required forms and information that are required to be submitted with the Bid.

B. The Bidder is not permitted to make changes in the Bid Form provided. The Bidder shall fill in spaces on the Bid Form by typewriter, computer, or manually in ink.

When a Bidder submits a Bid and fills in information, which is then changed, each change must be initialed by the person signing the Bid.

C. Where so indicated by the makeup of the Bid Form, amounts shall be expressed in both words and figures, and in case of discrepancy between the two, the amount in words shall govern.

D. The Bid Form shall be completely filled out including the Bidder information;

acknowledgement of receipt of all Addenda; the Lump Sum Bid Amount; the completed Schedule of Values; the Lump Sum amount for alternate bid items; the completed Bidder Submittal checklist; and the bid properly signed and dated by the person or persons legally authorized to bind the Bidder to a Contract. A Bid by a corporation shall further give the State of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current Power of Attorney attached certifying agent's authority to bind Bidder. A bid submitted by a partnership shall be signed in the name of the firm by one or more of the partners.

E. No conditional Bids will be accepted. Alternate Bids will not be considered unless called for. Oral proposals or modifications will not be considered. Unsolicited alternates will become the property of the Owner and bestow no rights what so ever upon the Bidder who submitted the unsolicited alternates. The City reserves the right to reject a bid that is unbalanced based on the Schedule of Values.

F. All submitted bid packages including alternate bid items become the property of the City.

1.15 Bid Security

A. Provide a bid security in the form of a certified check or bid bond. Bid security shall be payable without condition to the Owner, as a guaranty that the Bidder, if awarded the Contract, will promptly execute the Agreement in accordance with the

00200-6

Bidding Documents, and will furnish all bonds and insurance as required. If Bid Bond is provided it shall be provided using the form included in section 00420 and shall be provided by a surety company authorized to do business in the State of Florida. The amount of the Bid Security shall be as follows:

1. Construction Projects where the Maximum Bid Price is $60,000 or greater:

Bid Security shall be in an amount equal to at least 5% of the Maximum Bid Price (Base Bid Plus Alternates).

2. Construction Projects where the Maximum Bid Price is less than $60,000:

Bid Security shall be in an amount equal to at least 10% of the Maximum Bid Price (Base Bid Plus Alternates).

B. If the bidder provides bid security in the form of a certified check as indicated above, then Paragraphs 1.14.A and 1.20.A.3 will be strictly followed.

C. If the bidder provides bid security in the form of a bid bond using the Bid Bond Form contained in section 00420, the requirement for an audited financial statement as indicated in Paragraphs 1.20.B.5 and 1.21.A.2 may be waived at the discretion of the City

D. If for any reason the Bidder withdraws his Bid after Bid Opening or fails to execute an Agreement or to provide the specified bonds, insurance, and insurance certification, such Bidder shall be in default. The defaulting Bidder shall forfeit his/her bid bond to the City liquidated damages

E. The Bid Security of all except the three (3) apparent lowest Bidders will be returned within 21 days after the canvass of Bids.

1.16 “Or-Equal” Materials and Equipment

Whenever Materials or Equipment are specified or described in the Drawings or Specifications by using the name of a proprietary item or the name(s) of a particular brand(s) and model(s) this naming of the item(s) is intended to establish the type, function and quality required of the item. However, if the name is followed by words indicating that no substitution is permitted or if specifically indicated approved brand(s) and model(s) are listed, the Bidder/Contractor shall base his bid on the approved items. Bids for unapproved items will not be accepted. Requests or proposals to add items of equipment or material to the “approved” list will not be accepted from anyone other than the Bidder/Contractor.

Also, the Bidder/Contractor shall provide sufficient information with the request or proposal to enable the Engineer and the City to determine that the material or equipment proposed is equivalent to that named. It is noted that any requests or proposals to add items to the approved items list must be delivered to the City Purchasing Manager no later than twenty-one (21) calendar days prior to the date of the bid opening.

1.17 Submission of Bids

A. Submit two duplicate originals of the Bid, Bid Security, and all other documents required to be submitted with the Bid. Enclose in a single sealed opaque envelope, addressed to the party receiving the Bids. Label on the outside of the envelope

00200-7 the Project name, project number (if applicable), and the Bidder's name and address. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "Bid Enclosed" on the face thereof.

B. Bids shall be delivered to the designated location prior to the time and date for receipt of Bids indicated in the Invitation for Bids or any extension thereof made by Addendum. Bids received after the time and date for receipt of Bids will be returned unopened to the person or firm submitting the Bid.

C. The Bidder shall assume full responsibility for timely delivery of his Bid to the designated location.

1.18 Modification and Withdrawal of Bids

A. Bids may be modified or withdrawn after submittal, but, prior to the Bid Opening time and date.

B. Withdrawal requests shall be made in writing and must be received by the Owner before the time and date stated or as “addended” for the Bid Opening. Properly withdrawn Bids will be returned unopened to the person or firm submitting the Bid.

The date and time stamp which documents when the bid was received by the City will be annotated as void.

C. A Bidder who withdraws his Bid may submit a new Bid in the same manner as specified under "Submission of Bids." It is noted that the new bid must be time and date stamped when received by the City as a new submission.

D. If an award, intent to award is made, or, when appropriate, negotiations undertaken do not occur as provided by the bid submission document which specifies the time period that the bid must be held firm, the Bidder may withdraw his Bid. It is noted that if both the Bidder and the City agree, an award may be made at a later date if it is in the City’s best interests to do so.

E. The obligations of the City as relevant to any award as a result of this solicitation are contingent upon the availability of appropriated funds for this project. Also, it is hereby provided that the City of Sanford reserves the right, in the event that the lowest responsive bid is in excess of the funding reserved for the goods and/or services described herein, to negotiate with the lowest responsive and responsible bidder in an effort to establish a contract for the procurement of said goods and/or services.

1.19 Basis of Award

A. The Owner reserves the right to accept or reject any or all bids in whole or in part with or without cause, to waive technicalities, or to accept the bid(s) which, in its judgment, best serves the interest of the Owner.

B. Except in cases where the Owner exercises the right to reject all Bids, the Contract will be awarded by the Owner, as soon as practicable after Opening of Bids, to the

00200-8 responsive, responsible Bidder who has submitted the lower individual or combination Bid.

C. The lowest Bid will be determined by comparison of the “Lump Sum Price” stipulated on the Bid Form, plus any combination of Additive or Deductive Alternate Bid Items of the Owner’s choosing. If the stated “Lump Sum Price” conflicts with the sum of the Total Prices on the Schedule of Values, then the sum of the Total Prices on the Schedule of Values prevails.

1.20 Responsiveness Requirements

A. All Bidders are required to be responsive. Failure to meet any of the responsiveness requirements set forth herein may result in the Bidder being judged non-responsive.

B. To be judged responsive, the Bidder shall execute, and return the following forms and required information with the Bid:

Section Form / Information

00410 Proposal (Bid Form) Including Completed Schedule of Values and Acknowledgment of All Issued Addenda

--- Acknowledge of Receipt of Addendum (Form Issued by the City with each issued Addendum

--- Bid Security in Accordance with the Instructions to Bidder

--- Bidder Completed W-9 Form

--- Bidder Officer Signatory Authorization Information

00430 Trench Safety Form

00432 Non Collusion Affidavit

00434 Conflict of Interest Affidavit

00436 Florida Statutes on Public Entity Crimes Affidavit

00438 Compliance With the Public Records Law Affidavit

00440 Bidder Information and Affidavit

00450 Certification Of Non-Segregated Facilities Form

00452 Disputes Disclosure Form

00454 Drug Free Workplace Form

00455 Certification Regarding Non-Scrutinized Companies

00456 Unauthorized (Illegal) Alien Workers Affidavit

00458 E-Verify Compliance Form

00460 Americans With Disabilities Act Affidavit

00462 Equal Employment Opportunity Certification

00463 Certification Regarding Debarment

00465 Schedule of Proposed Subcontractors

00525 Criminal Background Check Requirements and Affidavit

00622 City of Sanford Insurance Requirements and Affidavit

--- Copies of Licenses Issued by the State of Florida Dept. of Business and Professional Regulation Construction Industry Licensing Board

00200-9

Section Form / Information

--- Material price quotes used in the Bid for any pay item(s) for which the Contractor anticipates a rapid material price change between the date of the Bid and when the material is anticipated to be ordered

C. If the Invitation to Bids requires attendance at a mandatory Pre-Bid meeting, then

Bids submitted from Bidders who do not attend the mandatory Pre-Bid meeting will be judged non-responsive; unless providentially hindered as to such required attendance due to provable circumstances beyond the control of the Bidder whereupon mandatory attendance may be waived at the sole discretion of the Owner.

1.21 Responsibility Requirements

A. All Bidders are required to be responsible. Failure to meet any of the responsibility requirements set forth herein may result in the Bidder being judged non-responsible. Bids from non-responsible bidders may be accepted or rejected at the discretion of the Owner.

B. To be judged responsible, the Bidder shall meet the following standards:

1. The Bidder shall be properly licensed and shall have a satisfactory record of integrity, judgment, and performance as a corporation (including its shareholders and officers), partnership, or as a sole proprietorship, including in particular, any prior performance upon contracts from the State and the Owner.

2. The Bidder shall have at least three (3) years of experience as a prime contractor.

3. The Bidder shall have performed as a prime contractor on at least three (3) projects of similar type and size as the proposed contract work.

4. The Bidder shall be able to comply with the required completion schedule for the project.

5. The Bidder shall have adequate financial resources to perform the work, and shall have an adequate financial management system and audit procedure which provides efficient and effective accountability and control of all property, funds, and assets. The Bidder shall be able to demonstrate this by being able to provide a current (within the last 12 months) audited financial statement prepared in accordance with generally accepted accounting procedures.

6. The Bidder shall conform with the civil rights, equal employment opportunity and labor law requirements of the Bid Documents.

C. The City reserves the right to conduct any investigation and consider any evidence relevant to the qualifications and capabilities of the bidder to perform the work contemplated. The investigation may include, but is not limited to, a detailed review of references, current and previous entities for whom similar work has been performed, an inspection of the Offeror’s facility(ies), equipment, personnel and

00200-10 any other evidence including financial, technical and other qualifications and abilities of the proposer.

1.22 Bidder Evaluation Submittal Requirements

A. It is the intention of the Owner to award this contract to a Bidder competent to perform and complete the Work in a satisfactory manner. Accordingly, within 7 calendar days after being notified of being the apparent lowest, responsive Bidder, the Bidder shall submit the following information to the Owner for evaluation to determine compliance with the responsibility requirements. The following information may also be required to be submitted by the second and third low bidders within 7 calendar days, if notified by the Owner.

1. Resumes of key personnel, especially those personnel proposed for work on this Project.

2. Provide a current (within the last 12 months) audited financial statement prepared in accordance with generally accepted accounting procedures.

The financial statement shall include, as a minimum, an income statement, a statement of changes and related footnotes, a balance sheet, and certification that the financial status of the company has not materially changed since the audit.

3. Provide a list of equipment and quantities currently owned or under lease to the Bidder and available for the work.

4. List of personnel, by name and title, contemplated to perform the work.

Note: All delivery personnel shall have a Florida Driver’s License.

5. If required by the City, submit fully executed copies of the following forms:

a) Financial Information Form - Section 00462

b) Criminal Background Check Requirements - Section 00525

B. The determination on whether a Bidder is responsible or not shall be at the sole discretion of the City. Although the City may request information on a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etcetera; the City’s determination of a Bidder’s responsibility shall not solely be based on the number of similar procurements the Bidder provides but the entirety of the Bidder’s qualifications.

C. Upon request, the Bidder shall provide proof of the above minimum qualification by furnishing copies of letters, certificates, etcetera (as applicable); which clearly document said qualifications. Failure to provide said documentation may be cause for deeming the Bidder unresponsive and removing it from further consideration.

This is a non-negotiable item.

1.23 Award of Contract

A. If the contract is to be awarded, the Owner or its agent will deliver to the successful low bidder a Notice of Award and Agreement form within ninety (90) days after the day of the bid opening. The successful low bidder shall sign and return the

00200-11

Agreement and required bonds and insurance within fourteen (14) days of receipt of the Notice of Award.

B. The Owner may elect to request the successful low bidder to sign the Agreement so it is ready for Commission action concurrent with the approval to award process.

1.24 Bonds and Insurance, Contract Execution, and Notice to Proceed

A. Upon receipt of the Notice of Award from the Owner, the successful Bidder shall furnish the required certificates of insurance, performance bond, and payment bond. The forms of the bonds and insurance requirements, including bonding amounts and duration and insurance coverage required are included in the Bidding Documents.

B. The successful Bidder shall, before commencing the work, record said Payment and Performance Bond in the public records of the County where the improvement is located in accordance with FS 255.05.

C. After receipt of the required bonds and insurance, a fully executed Agreement will be provided to the successful Bidder (the Contractor). Upon receipt of the fully executed Agreement, the Contractor is to submit shop drawings and order material as soon as possible (shop drawings shall be prepared and submitted as soon as the fully executed Agreement has been provided to the Contractor). In order to allow time for the shop drawings and submittals to be provided and reviewed so that materials can be ordered, the Owner will allow the Notice to Proceed to be issued after the shop drawings and submittals have been reviewed and returned to the Contractor. However, delays by the Contractor in submitting shop drawings in a timely manner will not be an excuse for delaying the Notice to Proceed. The Owner will issue a Notice to Proceed after the shop drawings have been reviewed and returned to the Contractor, but the date of the Notice to Proceed will be no later than 60 calendar days after the fully executed Agreement has been provided to the Contractor.

1.25 Waiver

Each Bidder agrees to waive any claims it has or may have against the Owner, Engineer, and their respective officers, employees, agents, designees, successors, legal representatives or assigns, arising out of or in connection with the administration, evaluation, recommendation, rejection or award of any bid.

1.26 City of Sanford Quality, Professional Standards, and Security Requirements

In accordance with the provisions of Section 00520, the Contractor and all subcontractors shall comply with the professional quality, employee identification, and security screening requirements for all workers who will be at the project site.

1.27 City of Sanford Tax Recovery

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A. Bidder is hereby informed the City of Sanford is tax exempt and may elect to exercise its right to purchase directly, via its purchase orders, various construction materials, supplies and equipment that may be part of this contract. By signing its bid submission, the Bidder hereby acknowledges that the City has the right to exercise this option and that Bidder will cooperate fully to enable the City to achieve the tax recovery savings applicable to the materials, supplies and equipment so designated by the City.

B. As applicable to the purchase of identified equipment, material and supplies, the

Contractor shall assist the City in the preparation of purchase orders. The City may direct the Contractor to prepare the Purchase order on the City’s form and make ready for verification and execution by the City. The materials shall be purchased from the vendor/suppliers originally selected by the Contractor, for the price originally negotiated by the Contractor including special terms and conditions agreed upon by the contractor.

C. The Contractor shall, within twenty-one (21) calendar days from the date of the

Notice to Proceed, prepare a complete list of materials, supplies and equipment applicable to the project. The list must include the cost of each item, delivery from supplier ARO and delivery schedule required to maintain timely scheduling of the project. The City will advise the Contractor within ten (10) days which items from the list the Owner wishes to purchase directly.

D. At the time the direct order is placed, the Purchase Order to the General Contractor shall be reduced by the net, undiscounted amount of the purchase order, plus all sales tax, six percent plus 1 percent surcharge on the first $5,000. Issuance of the purchase orders by the City does not change any of the Contractor’s responsibilities regarding material purchases, or installations, with the exception of the payments for the materials purchased. The Contractor remains responsible for coordination, correct quantities order, submittals, protection, storage, shipping tickets and invoices, installation, cleaning, all applicable warranties and that all materials purchased meet the requirements of the Contract Documents. The Contractor shall certify all invoices as accurate and acceptable and forward the certified invoices to the City for payment.

E. In the event that materials, supplies, or equipment purchased under this option are defective, nonconforming or rejected for any reason whatsoever, and it becomes necessary to initiate action against the responsible party, the Contractor shall be responsible to take appropriate action.

1.28 Protests

A. Protests, if any shall be filed in compliance and subject to City of Sanford, Purchasing Policy.

B. Any prospective Bidder or Respondent may file a Notice of Solicitation Protest concerning a Solicitation in writing to the Purchasing Manager. The protest must be received in the Purchasing Division Office at least five (5) business days prior

00200-13 to the due date for the Solicitation in accordance the City of Sanford Purchasing Policy.

C. Any Bidder or Respondent, who is not the intended awardee and who claims to be the rightful awardee, may file a Notice of Award Protest, in writing, with the Purchasing Division Office, by 5:00 pm on the fifth (5th) business day after the Notice of Intent to Award is posted. An Award Protest is not valid if filed by a Bidder who cannot show they would be awarded the Contract if their protest is upheld in accordance with the City of Sanford Purchasing Policy.

D. Protest Appeal Bond smallest of five (5%) or $5,000.00 if the issue cannot be determined as a monetary amount, the bid bond will be set by the Purchasing Manager and confirmed by the City Manager.

E. The decision of the City Commission shall be final and conclusive.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION - Not Used

Groveview Pump Station Improvements GEOTECHNICAL DATA

00320-1

SECTION 00320

GEOTECHNICAL DATA

1.01 Description

A. The following geotechnical report(s) were prepared for the Owner, copies of which are contained in the Appendix to these technical specifications:

1. Geotechnical Engineering Report “City of Sanford – Groveview Pump

Station”, dated November 19, 2024, prepared by Terracon Consultants, Inc., Terracon Project Number H1225393

B. The Contractor shall examine the project area and make any site soils and subsurface investigations deemed necessary in order to achieve satisfactory completion and acceptance of this Contract.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION - Not Used

Groveview Pump Station Improvements PROPOSAL (BID FORM)

NAME OF BIDDER:

00410-1

SECTION 00410

PROPOSAL (BID FORM)

1.01 Description

The following Bid, for the (1) , is hereby made to (2) , hereafter called the Owner. This Bid is submitted by (3)

(1) Name of Project as shown in the Invitation for Bids

(2) Owner

(3) Name, address, and telephone number of Bidder

1.02 The Undersigned:

A. Acknowledges receipt of:

1. Project Manual and Drawings identified within the Project Manual.

2. Addenda: Number Dated Number Dated Number Dated Number Dated

Number Dated Number Dated

B. Has examined the site and all Bidding Documents and understands that in submitting his Bid, he waives all right to plead any misunderstanding regarding the same.

C. Agrees:

1. To hold this Bid open for 90 calendar days after the bid opening date.

2. To accept the provisions of the Instructions to Bidders regarding disposition of Bid Security.

3. To enter into and execute a contract with the Owner, if awarded on the basis of this Bid, and to furnish a Performance Bond and a Labor and Material Payment Bond in accordance with the Instructions to Bidders.

00410-2

4. To accomplish the work in accordance with the Contract Documents.

5. To begin Work after the issuance of a Notice to Proceed, unless otherwise provided, and substantially complete the Work within 270 calendar days of the date of the Notice to Proceed.

6. To accept the provisions of the Agreement as to liquidated damages in the event of failure to complete the work on time.

1.03 Lump Sum Price

The undersigned will construct this Project for the Base Bid Lump Sum Price of $ Dollars ($ ).

1.04 Schedule of Values

The Bidder hereby indicates the following total units and total prices which represent all materials, labor, equipment, transportation, performance of all operations relative to construction of the Project, overhead, and costs of all kinds and profit to complete the work items in accordance with the Project Manual, plans, and permits. Work for which there is not a listed item below shall be considered incidental to the Contract and no additional compensation will be allowed.

ITEM UNIT QUANTITY TOTAL PRICE

LS 1

LS 1

LS 1

LS 1

LS 1

LS 1

LS 1

LS 1

LS 1

LS 1

LS 1

LS 1

TOTAL LUMP SUM PRICE (BASE BID) $

00410-3

1.05 Miscellaneous Requirements and Affirmations

A. Proposals (Bids) must be on the Bid Form.

B. The Bidder acknowledges the receipt, execution, and return of the following forms and required information with the Bid (the Bidder is to fill out the far right column in the below Table):

Section Form / Information Submitted by Bidder with Bid (Y/N)

00410 Proposal (Bid Form) Including Completed Schedule of Values and Acknowledgment of All Issued Addenda

--- Acknowledge of Receipt of Addendum (Form Issued by the City with each issued Addendum

--- Bid Security in Accordance with the Instructions to Bidder

--- Bidder Completed W-9 Form

--- Bidder Officer Signatory Authorization Information

00430 Trench Safety Form

00432 Non Collusion Affidavit

00434 Conflict of Interest Affidavit

00436 Florida Statutes on Public Entity Crimes Affidavit

00438 Compliance With the Public Records Law Affidavit

00440 Bidder Information and Affidavit

00450 Certification Of Non-Segregated Facilities Form

00452 Disputes Disclosure Form

00454 Drug Free Workplace Form

00455 Certification Regarding Non-Scrutinized Companies

00456 Unauthorized (Illegal) Alien Workers Affidavit

00458 E-Verify Compliance Form

00460 Americans With Disabilities Act Affidavit

00462 Equal Employment Opportunity Certification

00463 Certification Regarding Debarment

00465 Schedule of Proposed Subcontractors

00525 Criminal Background Check Requirements and Affidavit

00622 City of Sanford Insurance Requirements and Affidavit

00410-4

Section Form / Information Submitted by Bidder with Bid (Y/N)

--- Copies of Licenses Issued by the State of Florida Dept. of Business and Professional Regulation Construction Industry Licensing Board

--- Material price quotes used in the Bid for any pay item(s) for which the Contractor anticipates a rapid material price change between the date of the Bid and when the material is anticipated to be ordered

1.06 RESPECTFULLY SUBMITTED, signed and sealed this day of

Name of Bidder

By (Signature) Date

Printed Name and Title

Business Address

(CORPORATE SEAL)

City State Zip Code

Telephone No. Facsimile No.

E-Mail Address

ATTEST:

By (Signature) Date

00410-5

Groveview Pump Station Improvements BID BOND FORM

00420-1

SECTION 00420

BID BOND FORM

KNOW ALL MEN BY THESE PRESENT, that we, the undersigned, (1) , as Principal, and (2) , as Surety, are hereby and firmly bound unto (3) , as Owner, in the penal sum of (4) Dollars ($ ) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns.

The condition of the above obligation is such that whereas the Principal has submitted to (3) a certain Bid for (5) , attached hereto and hereby made a part hereof.

1) Bidder

2) Surety

3) Owner

4) Amount of Bond as Required in the Instructions to Bidders

5) Name of Project as Shown in Invitation for Bids

NOW, THEREFORE,

A. If said Bidder shall be in rejected, or in the alternate, B. If said Bid shall be accepted and the Principal shall execute and deliver the Agreement

(properly completed in accordance with the Bidding Documents), and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the…