IFB_2200_MHR1015_ADD_2_v1.pdf

This is a Solicitation Addendum No. 2 issued by Austin Financial Services – Central Procurement for the City of Austin, Texas, regarding Invitation for Bid (IFB) 2200 MHR1015 for hay cutting, baling, and sales services at the Hornsby Bend Biosolids Management Plant. The addendum extends the solicitation due date from January 22, 2026, at 2:00 PM (CST) to January 29, 2026, at 2:00 PM (CST). The underlying contract requires cutting, baling, and selling hay from 510 acres annually, with an estimated 6,300 total bales (round and square) produced through four annual cuts aligned with the TCEQ fiscal year. Additional services include mowing grass in the pecan orchard, maintaining Bermuda and Ryegrass in irrigation areas, harvesting pecans, and performing field maintenance tasks. Contractors must submit a completed copy of this addendum with their response prior to the solicitation closing date, as failure to do so may result in offer rejection. The initial contract term is twelve months, with four optional one-year renewal periods at the City's discretion.

Offerors must demonstrate a minimum of five years of continuous experience in hay and pecan operations and provide five professional references. Contractors are required to provide all necessary equipment, including tractors, mowers, rakes, and balers, and are permitted to store up to 6,300 round bales on-site with designated pole barn equipment storage available. Pricing is structured as a unit price per hay bale with quarterly payments via check to the Contract Manager. The City will not provide water, electricity, or liability coverage for stored equipment. All employees must be 18 or older with valid identification and must obtain Austin Water contractor security badges within 30 days of contract award. Contractors must maintain detailed cutting activity logs and submit quarterly reports. No specific Minority Business Enterprise (MBE) or Women Business Enterprise (WBE) goals are assigned to this contract.