IFB 158125 - PROJECT MANUAL 1.pdf

colley architects, p.c.

design l community l environment 200 north main street . suite 200 blacksburg . virginia 24060 www.colleyarch.com

540.953.2724

PROJECT MANUAL

VIRGINIA

DEPARTMENT OF TRANSPORTATION

Renovations to Toilets in Building B1 at the Salem District Headquarters

FAACS #2000025

PROJECT CODE 501-B2501-021

May 4, 2023

731 HARRISON AVENUE

SALEM, VIRGINIA 24153

IFB# 158125

ARCHITECT’S COMMISSION NUMBER: 2209

http://www.colleyarch.com/

VIRGINIA DEPARTMENT OF TRANSPORTATION

Salem, Virginia

Renovations to Toilets in Building B1 at the Salem District Headquarters

Project Code: 501-B2501-021

IFB # 158125

TABLE OF CONTENTS

BIDDING INFORMATION

FORM #

Notice of Invitation for Bid (IFB) DGS-30-256 Vendor eVA Registration Requirements (known quantities) DGS-30-384 Instructions to Bidders DGS-30-055 (CO-7A) Prevailing Wage Determination from DOLI Prebid Question Form DGS-30-272 Bid Form DGS-30-220

GENERAL CONDITIONS

General Conditions of the Construction Contract DGS-30-054 (CO-7)

SPECIAL TERMS & CONDITIONS

Small Business Subcontracting Plan Capital Outlay Vendor Qualification Certification Form Security Access Requirements

FORMS

The following forms are applicable to this project and can be viewed or downloaded at the DGS Forms Center or by contacting the Procurement Officer. The URL is http://forms.dgs.virginia.gov

Contract Between Owner and Contractor DGS-30-064 (CO-9) Workers’ Compensation Certificate of Coverage DGS-30-076 (CO-9a) Notice to Proceed DGS-30-072 (CO-9.2) Standard Performance Bond DGS-30-084 (CO-10) Standard Labor & Material Payment Bond DGS-30-088 (CO10.1) Standard Bid Bond DGS-30-090 (CO-10.2) Contract Change Order DGS-30-092 (CO-11) General Contractor Estimate for Change Order DGS-30-200 (GC-1) Subcontractor Estimate for Change Order DGS-30-204 (SC-1) Sub-Subcontractor Estimate for Change Order DGS-30-208 (SS-1) Schedule of Values and Certificate for Payment DGS-30-104 (CO-12) Commonwealth of Virginia Affidavit of Payment of Claims DGS-30-108 (CO-13) Certificate of Completion by Architect/Engineer or Project Manager DGS-30-112 (CO-13.1) Architect/Engineer’s Certificate of Substantial Completion DGS-30-116 (CO-13.1a) Certificate of Completion by Contractor DGS-30-136 (CO-13.2)

05 . 04 . 2023 http://forms.dgs.virginia.gov/

Certificate of Partial or Substantial Completion by Contractor DGS-30-140 (CO-13.2a) Submittal Register Format DGS-30-364

LIST OF DRAWINGS

Sheet No. Title

T1 COVER SHEET

T2 GENERAL NOTES + INFORMATION

LS1 LIFE SAFETY & BUILDING CODE DATA

A1.1 DEMO PLANS

A1.2 NEW WORK PLANS

A2.1 SECTIONS, DETAILS, FINISH PLANS & SCHEDULES

P1.1 PLUMBING DEMO PLANS

P1.2 PLUMBING NEW WORK PLANS

P2.1 PLUMBING SCHEDULES

M1.1 MECHANICAL DEMO PLANS

M1.2 MECHANICAL NEW WORK PLANS

M2.1 MECHANICAL DETAILS

M3.1 MECHANICAL SCHEDULES

E1.1 ELECTRICAL DEMO PLANS

E1.2 ELECTRICAL NEW WORK PLANS

E2.1 ELECTRICAL SCHEDULES AND NOTES

SPECIFICATIONS

DIVISION 01 – GENERAL REQUIREMENTS

01 10 00 Summary 01 30 00 Administrative Requirements 01 31 50 Schedule of the Work 01 41 00 Inspections and Tests 01 50 00 Temporary Facilities 01 60 00 Product Requirements 01 70 00 Project Closeout 01 72 00 Project Record Drawings 01 73 00 Operation and Maintenance Manuals

DIVISION 02 – EXISTING CONDITIONS

02 14 19 Selective Demolition

DIVISION 03 – CONCRETE

03 30 00 Cast in Place Concrete

DIVISION 04 – MASONRY

04 22 00 Concrete Unit Masonry

DIVISION 05 – METALS

Not Used

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 21 00 Batt Insulation 07 92 00 Joint Sealants

DIVISION 08 – OPENINGS

08 11 10 Hollow Metal Doors and Frames 08 21 10 Flush Wood Doors 08 71 00 Door Hardware

DIVISION 09 – FINISHES

09 26 00 Gypsum Board Assemblies 09 30 00 Porcelain Tile 09 51 01 Acoustical Tile Ceilings 09 78 00 Interior Wall Paneling 09 90 00 Painting

DIVISION 10 – SPECIALTIES

10 17 00 Plastic Toilet Compartments 10 80 00 Toilet Room Accessories

DIVISION 11 – EQUIPMENT

Not Used

DIVISION 12 – FURNISHINGS

Not Used

DIVISION 13 – SPECIAL CONSTRUCTION

Not Used

DIVISION 14 – CONVEYING EQUIPMENT

DIVISION 21 – FIRE SUPPRESSION

DIVISION 22 – PLUMBING

22 05 00 Plumbing General Provisions 22 05 14 Plumbing Alterations Project Procedures 22 10 00 Plumbing Piping & Fixtures

DIVISION 23 – HEATING, VENTILATION, AND AIR CONDITIONING (HVAC)

23 05 00 Mechanical General Provisions 23 31 13 Ductwork & Devices 23 60 00 HVAC Equipment

DIVISION 25 – INTEGRATED AUTOMATION

Not Used

DIVISION 26 – ELECTRICAL

26 05 00 Electrical General Provisions 26 05 19 Conductors & Connectors 26 05 33 Conduit Systems 26 05 37 Electrical Boxes & Fittings 26 09 23 Lighting Occupancy Sensors 26 27 73 Wiring Devices 26 51 13 Lighting Fixtures & Lamps

DIVISION 27 – COMMUNICATIONS

Not Used

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

Not Used

DIVISION 31 – EARTHWORK

Not Used

DIVISION 32 – EXTERIOR IMPROVEMENTS

Not Used

DIVISION 33 – UTILITIES

DIVISION 34 – TRANSPORTATION

DIVISION 35 – WATERWAY AND MARINE CONSTRUCTION

Not Used

DIVISION 40 – PROCESS INTEGRATION

Not Used

DIVISION 41 – MATERIAL PROCESSING AND HANDLING EQUIPMENT

Not Used

DIVISION 42 – PROCESS HEATING, COOLING, AND DRYING EQUIPMENT

Not Used

DIVISION 43 – PROCESS GAS AND LIQUID HANDLING, PURIFICATION AND STORAGE

EQUIPMENT

Not Used

DIVISION 44 – POLLUTION AND WASTE CONTROL EQUIPMENT

Not Used

DIVISION 45 – INDUSTRY-SPECIFIC MANUFACTURING EQUIPMENT

Not Used

DIVISION 46 – WATER AND WASTEWATER EQUIPMENT

Not Used

DIVISION 48 – ELECTRICAL POWER GENERATION

ASBESTOS REMOVAL SPECIFICATIONS

APPENDIX A

Asbestos & Lead Based Coatings Inspection Report

END OF TABLE OF CONTENTS

RENOVATIONS TO TOILETS IN BUILDING B1 AT THE SALEM DISTRICT HEADQUARTERS

SUMMARY 01 10 00 -1

SECTION 01 10 00 - SUMMARY

PART 1 GENERAL

1.1 SUMMARY

A. Project Identification: Renovations to Toilets in Building B1 at the Salem District Headquarters. VDOT FAACS #2000025

B. Project Summary: The Work generally consists of the renovations to three existing restrooms to allow ADA accommodations, a new janitors closet, updated finishes, new plumbing fixtures and toilet accessories, new HVAC, electrical, and plumbing within these rooms as shown and detailed on the drawings.

C. Particular Project Requirements:

1. Schedule of Work: The entire Work, including all the requirements of the Project

Closeout, shall be substantially completed in 90 consecutive calendar days.

2. Commencement of the Work: The Owner will submit to the Contractor the Notice to

Proceed shortly after execution of the Contract, at which the construction start time will be stipulated and the date of completion of the project will be stated.

3. Prior hazardous waste or asbestos work by Owner or others: Refer to Appendix A.

4. Occupancy of adjacent facilities: The building and VDOT complex will be occupied throughout the renovation.

5. Contractor's use of new and existing facilities: The Contractor will have access to the interior of the building. The Contractor shall provide temporary toilets, wash facilities, drinking water, etc. for use of construction personnel. Coordinate the location of facilities with the Owner.

D. Codes: Comply with applicable codes and regulations of authorities having jurisdiction.

Submit copies of inspection reports, notices, and similar communications to Owner and Architect.

E. Dimensions: Verify dimensions indicated on drawings with field dimensions before fabrication or ordering of materials. Do not scale drawings.

F. Manner of Conducting the Work:

1. Regularly clean up the work and, at all times, maintain the project in as neat and orderly a manner as is consistent with normal operation. Accomplish the work and furnish such temporary facilities, as to preclude interference with access to the existing building and to cause no possible interference with the operation of any essential service thereof.

2. Do not operate or disturb the setting of valves, switches, or electrical equipment on the service lines to any of the building, and service within the building, except by proper previous arrangement with the Owner.

3. Coordinate demolition and installation of temporary and permanent utilities with the Owner, causing no disruption of existing building operations and minimum delay of the work. Notify the Owner a minimum of one week in advance of anticipated utility outages. Such work shall be scheduled at the Owner's convenience.

G. Existing Conditions:

1. Notify Architect of existing conditions differing from those indicated on the drawings.

2. Do not remove or alter structural components without prior written approval.

3. Existing work, including concealed work not indicated or specified to be modified, and which is damaged or otherwise affected by the Contractor's operations, shall be restored to a condition as good as existed before the work was commenced. Where new construction adjoins, connects to, or abuts existing work, the junction shall be made in a substantial, workmanlike manner. Join new work to existing work in such a

SUMMARY 01 10 00 -2

manner as to make the joining as inconspicuous as possible. At the completion, the buildings and grounds shall be in first class condition within the intent of these specifications, with all new parts well joined to the old as required, all connections completed, and all facilities in full working condition.

H. Coordination:

1. Coordinate the work of all trades.

2. Verify location of utilities and existing conditions.

I. Installation Requirements, General:

1. Inspect substrates and report unsatisfactory conditions in writing.

2. Do not proceed until unsatisfactory conditions have been corrected.

3. Take field measurements prior to fabrication where practical. Form to required shapes and sizes with true edges, lines, and angles. Provide inserts and templates as needed for work of other trades.

4. Install materials in exact accordance with manufacturer's instructions and approved submittals.

5. Install materials in proper relation with adjacent construction and with proper appearance.

6. Restore units damaged during installation. Replace units which cannot be restored at no additional expense to the Owner.

7. Refer to additional installation requirements and tolerances specified under individual specification sections.

J. Limit of Use: Limit use of work as indicated. Keep driveways, parking lots, and entrances clear.

K. Existing Construction: Maintain existing building in a weathertight condition. Repair damage caused by construction operations. Protect building and its occupants.

L. VDOT Equipment and Materials: No VDOT equipment or materials may be used by the Contractor for construction of this project.

M. Security: All Contractor personnel shall be equipped with photo identification cards, worn always while at the construction site. Identification cards shall be supplied at Contractor’s expense.

N. Definitions:

1. Provide: Furnish and install, complete with all necessary accessories, ready for intended use. Pay for all related costs.

2. Approved: Acceptance of item submitted for approval. Not a limitation or release for compliance with the Contract Documents or regulatory requirements. Refer to limitations of 'Approved' in General and Supplementary Conditions.

3. Match Existing: Match existing as acceptable to the Owner.

O. Intent: Drawings and specifications are intended to provide the basis for proper completion of the work suitable for the intended use of the Owner. Anything not expressly set forth but which is reasonable implied or necessary for proper performance of the project shall be included.

P. Writing Style: Specifications are written in the imperative mode. Except where specifically intended otherwise, the subject of all imperative statements is the Contractor. For example, 'Provide tile' means 'Contractor shall provide tile.'

PART 2 PRODUCTS - Not Applicable To This Section

PART 3 EXECUTION - Not Applicable To This Section

SUMMARY 01 10 00 -3

END OF SECTION

DGS-30-256

(Rev. 07/21)

NOTICE OF

INVITATION FOR BIDS (IFB)

IFB No.: 158125 Project Code No.: 501-B2501-021

Renovations to Toilets in Building B1 at the Salem District Headquarters

Sealed bids are invited for the renovations to the toilets in Building B1 at the Salem District Headquarters located at 731 Harrison Avenue, Salem, VA 24153. The project is generally described as the renovations to three existing restrooms to allow ADA accommodations, a new janitors closet, updated finishes, new plumbing fixtures and toilet accessories, new HVAC, electrical and plumbing within these rooms as shown and detailed on the drawings.

Sealed bids will be received electronically through eVA. To submit an online bid, please refer to the online bidding instructions at: https://www.youtube.com/watch?v=KSxcAkOekW0. If Bidder encounters any problem in entering responses into eVA, they must contact eVA Customer Care to place a ticket. eVA Customer Care Hours are from 8:15am to 5:00pm.

The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on (August 21, 2023).

A public bid opening via teleconference will be hosted by a VDOT representative. The bids will be opened publicly and read aloud beginning 3:00 PM on (August 22, 2023). The conference can be accessed with the below dial-in information:

Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 278 466 308 88 Passcode: 6RKYGT Download Teams | Join on the web Or call in (audio only) +1 434-230-0065,,939421858# United States, Lynchburg Phone Conference ID: 939 421 858#

A five percent (5%) bid bond is required to accompany this bid. When required bid shall be accompanied by a Commonwealth of Virginia Standard Bid Bond, Form CO-10.2, payable to the Owner as obligee in an amount equal to five percent (5%) of the amount of the bid. Failure to submit the bid bond on the Commonwealth of Virginia Standard Bid Bond, Form CO-10.2 will result in the bid being considered non-responsive. (When bid bonds are requested, the awarded contractor will be required to furnish Performance and Payment Bond.)

eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.

https://www.youtube.com/watch?v=KSxcAkOekW0 https://eva.virginia.gov/get-help-customer-care.html https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWVhNGI5ZTYtZWEyMi00NzE4LWExZTEtMjlmODdmZjM0NjYy%40thread.v2/0?context=%7b%22Tid%22%3a%22620ae5a9-4ec1-4fa0-8641-5d9f386c7309%22%2c%22Oid%22%3a%22cf899d61-b1ec-4916-aeae-f81e9f97449b%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+14342300065,,939421858

DGS-30-256

(Rev. 07/21)

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids.

Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

An OPTIONAL pre-bid conference will be held at the VDOT Salem District Complex located at 431 Harrison Avenue, Salem, VA 24153 at (10:00 AM), on (August 03, 2023). Mr. Mikel “Mike” O’Malley, Salem District Facilities Manager of VDOT and Mr. Tim Colley (Project Manager/Architect) of Colley Architects, P.C. will be conducting the showing. Attendance shall be optional for those submitting a bid. This is not a mandatory project showing, however, potential bidders are encouraged to visit the site of the proposed work. The submission of a bid will be considered as conclusive evidence that the bidder has made such examination and/or is satisfied as to the conditions to be encountered in performing the work.

The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications. ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia.

See the Invitation for Bids for additional qualification requirements.

All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.

Copies of the Invitation for Bids documents, including the plans and the specifications, will also be available for inspection at the following locations: https://eva.virginia.gov

Kareem Rahman, VCA Authorized Official of Owner/Agency

Attachment: eVA Vendor Registration Requirements https://eva.virginia.gov/

DGS-30-384

(Rev. 01/21)

Vendor eVA Registration Requirements eVA Business-to-Government Vendor Registration, Contracts, and Order: The eVA Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide construction and/or professional services to the Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders or offerors must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in their bid/proposal being rejected.

Vendor transaction fees are determined by the date the original purchase order is issued and the current fees can be found on the eVA website at https://eva.virginia.gov/eva-billing.html.

eVA Orders and Contracts: The solicitation/contract will result in (One (1)) purchase order(s) with the eVA applicable transaction fee assessed for each order.

https://eva.virginia.gov/eva-billing.html https://eva.virginia.gov/eva-billing.html

DGS-30-055 CO-7A

(Rev. 07/22) Page 1 of 9

INSTRUCTIONS TO BIDDERS

The Invitation For Bids (“IFB”) consists of the Notice, these Instructions To Bidders, the Bid Form, the Pre-Bid Question Form, the General Conditions of the Construction Contract, the Supplemental General Conditions (if any), the Special Conditions (if any), the Forms to be used, and the Scope of Work as described by the Plans and Specifications, other documents listed in the Specifications, and any addenda which may be issued, all of which request qualified bidders to submit competitive prices or bids for providing the described work of the Contract.

As used herein, the terms “bidder” and “Contractor” both shall refer to the Person submitting a bid.

eVA Vendor Registration: The bidder shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.

1. CONDITIONS AT SITE OR STRUCTURE: Bidders shall visit the Site and shall be responsible for ascertaining pertinent local conditions such as location, accessibility, general character of the Site, structure or building, and the character and extent of existing conditions, improvements or work within or adjacent to the Site. No Claims shall be submitted as a result of Bidder’s failure to have done so, but shall be deemed waived and will not be considered by the Owner. See Section 7 of the General Conditions entitled "Conditions at Site."

2. EXPLANATIONS TO BIDDERS: No oral explanation in regard to the meaning of drawings and specifications will be made and no oral instructions will be given before the award of the Contract. The Owner shall not be responsible for any conclusions, assumptions or interpretations made by bidders during the preparation of bids that are contrary to the Drawings and Specifications and their clear intent.

Discrepancies, conflicts, errors, omissions or doubts as to the meaning of the Contract Documents shall be communicated in writing to the A/E for interpretation. Bidders must use the "Prebid Question Form" provided in the bid documents. Bidders must so act to assure that questions reach the A/E at least six (6) days prior to the time set for the receipt of bids to allow a sufficient time for an addendum to reach all bidders before the submission of their bids. If, however, there are two (2) weeks or less between the first bid advertisement and the time set for receipt of bids, then bidders must submit questions so that they reach the A/E no later than three (3) days prior to the time set for receipt of bids. Any interpretation made will be in the form of an addendum to the Specifications which will be forwarded to all bidders, and its receipt shall be acknowledged by the bidder on Bid Forms. If such discrepancies, conflicts, errors, omissions or doubts are reasonably apparent or should have been reasonably apparent to the bidder, and the bidder failed to submit questions to the A/E in the time and manner required herein and the Contract is awarded to the bidder, then any claims shall be deemed waived and the bidder shall not be entitled to additional compensation or time, or entitled to sue the Owner based on such discrepancies, conflicts, errors, omissions, or doubts.

3. TIME FOR COMPLETION:

(a) "Time for Completion" shall be designated by the Owner on the Invitation for Bids or other prebid documents and shall mean the number of consecutive calendar days following the issuance of the Notice to Proceed which the Contractor has to substantially complete all Work required by the Contract. In some instances, the Time for Completion may be stated in the form of a Contract Completion Date based on a stipulated date of Notice to Proceed.

Unless otherwise specified, the Contractor shall achieve Final Completion within thirty (30) days after the date of Substantial Completion.

(b) When the Notice to Proceed is issued, it will state a Contract Completion Date, which has been set by the Owner based on date of the Notice to Proceed and the Time for Completion.

(Rev. 07/22) Page 2 of 9

(c) The Contractor, in preparing and submitting its bid, is required to take into consideration normal weather conditions. Normal weather does not mean statistically average weather, but rather means a range of weather patterns which might be anticipated based on weather conditions and events for the past ten (10) years. Normal weather conditions shall be determined from the public historical records available, including the U.S. Department of Commerce, Local Climatological Data Sheets, Oceanic and Atmospheric Administration/Environmental Data and Information Service, National Climatic Center and the National Weather Service. The data sheets to be used shall be for the locality or localities closest to the Site. No additional compensation, costs or damages will be paid to the Contractor because of normal weather conditions, including normal adverse weather to be anticipated during the Project. An extension of time for abnormal adverse weather conditions which directly impact the Work will be considered by the Owner as set forth in the General Conditions.

(d) If the Owner designates the public historical climatological records to be used to establish normal weather patterns, the bidder shall use those records in estimating and preparing its bid. If the Owner requests each bidder to indicate the weather pattern records used in preparation of a bid, each bidder may select the public historical climatological records upon which it will rely in preparing its bid. In the latter situation, each bidder shall designate in the space provided which of such climatological data records were used in preparing the bid. A bidder's failure to designate climatological records when submitting a bid shall not disqualify a bid, but shall constitute a waiver of any claim or request for an extension of time as the result of abnormal adverse weather.

In either case, the bid submitted and the Time for Completion shall be presumed to have been based upon normal weather patterns, including normal adverse weather, as derived from the climatological records used.

4. PREPARATION AND SUBMISSION OF BIDS:

(a) Bids shall be submitted on the forms furnished, or copies thereof, and shall be signed in ink, or in the case of bids submitted electronically, signatures shall be in accordance with Code of Virginia § 59.1-479 et seq. The Owner’s agreement to accept electronic bids, if made, will be indicated in the IFB. Erasures or other changes in a bid must be explained or noted over the signature of the bidder. Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the proposal, or irregularities of any kind, may be rejected by the Owner as being incomplete or nonresponsive.

(b) Each bid must give the complete legal name and full business address of the bidder and be signed by the bidder, or the bidder's authorized representative. Bids by partnerships must be signed in the partnership name by one of the general partners of the partnership or an authorized representative, followed by the designation/title of the person signing, and a list of the partners. Bids by joint ventures must be signed in the joint venture name by one of the joint venturers or an authorized representative of one of the joint venturers, followed by the designation/title of the person signing, and a list of the joint venturers. Bids by corporations must be signed with the legal name of the corporation followed by the name of the state in which it is incorporated and by the signature and title of the person authorized to bind it in this matter. The name of each person signing shall be typed or printed below the signature. A signature on a bid by a person who identifies their title as "President," "Secretary," "Agent" or other designation without disclosing the principal firm, shall be held to be the bid of the individual signing. When requested by the Owner, satisfactory evidence of the authority of the officer signing on behalf of the corporation shall be furnished.

Trade or fictitious names may be referenced by using "t/a _ _ _ ," but bids shall be in the legal name of the person or entity submitting the bid.

(c) Bids with the bid guarantee shall be enclosed in a sealed envelope which shall be marked and addressed as indicated by the advertisement. If a Contract is for one hundred twenty thousand

(Rev. 07/22) Page 3 of 9 dollars ($120,000) or more, or if the total value of all construction, removal, repair or improvements undertaken by the bidder within any twelve-month period is seven hundred fifty thousand dollars ($750,000) or more, the bidder is required under Code of Virginia §§ 54.1-1100, et seq., to be licensed in Virginia as a "Class A Contractor." If a Contract is for ten thousand dollars ($10,000) or more, but less than one hundred twenty thousand dollars ($120,000), or if the total value of all construction, removal, repair or improvements undertaken by the bidder within any twelve-month period is one hundred fifty thousand dollars ($150,000) or more, but less than seven hundred fifty thousand dollars ($750,000), the bidder is required to be licensed in Virginia as a "Class B Contractor." The bidder shall place on the outside of the envelope containing the bid and shall place in the bid over its signature whichever of the following notations is appropriate and insert its Contractor license/registration number:

Licensed Class A Virginia Contractor No. ______________ or Licensed Class B Virginia Contractor No. ______________

If the bidder is not properly licensed in Virginia at the time the bid is submitted, or if the bidder fails to provide this information on its bid or on the envelope containing the bid and fails to promptly provide said Contractor license number to the Owner in writing when requested to do so before the opening of bids, the bidder shall be deemed to be in violation of Code of Virginia § 54.1-1115 and its bid will not be considered.

(d) Following guidance from the Board for Contractors, the Owner may, as a part of determining whether the bidder is "responsible," require the apparent low bidder to submit a listing of its Subcontractors along with the license number and classification or specialty of each. See DEP’T OF

PROF’L AND OCCUPATIONAL REGULATION, BD. FOR CONTRACTORS POLICIES & INTERPRETATIONS, No. 2959 (July 11, 2016) (“A licensed contractor may bid on work, or enter into a contract for work, which is outside the scope of [its] license classification(s) provided that [it] subcontracts that work, to properly licensed contractors, and the work of the subcontractors is incidental to the contract.”).

(e) The bidder must place its Employer Identification Number (SSN or FEIN) in the space provided on the Bid Form.

(f) Every bidder organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership must be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia, as amended, or as otherwise required by law. Any bidder organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 must include in its bid the identification number issued to it by the State Corporation Commission. Any bidder that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder is not required to be so authorized. A bidder required to be authorized to transact business in Virginia that fails to provide the required information shall not receive an award unless a waiver of this requirement and of any administrative policies and procedures established to implement Code of Virginia § 2.2-4311.2 is granted by the chief executive of the Owner.

If awarded the Contract, the bidder shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the Contract. Doing so shall be deemed to be a violation of Code of Virginia § 2.2-4311.2 and the bidder understands and agrees that the Owner may void the Contract if the bidder fails to comply with this provision.

(Rev. 07/22) Page 4 of 9

(g). Code of Virginia, § 2.2-4376.2 shall be applicable to the Work of the Contract.

5. BID GUARANTEE:

(a) Any bid (including the Total Base Bid plus all Additive Bid Items) which exceeds five hundred thousand dollars ($500,000) shall be accompanied by a Commonwealth of Virginia Standard Bid Bond, Form CO-10.2, payable to the Owner as obligee in an amount equal to five percent (5%) of the amount of the bid (the “Bid Bond”). The Owner agrees to accept a Bid Bond on which the Surety has utilized electronic signatures and/or electronic notarization if the electronic notarization meets the requirements of Virginia Code §§ 47.1-6.1, -7, and -12, and the Commonwealth of Virginia State Corporation Commission Bureau of Insurance and the Bid Bond contains any SURETY BOND SEAL ADDENDUM established by the Commonwealth of Virginia State Corporation Commission Bureau of Insurance. For construction contracts up to $500,000, where bid bond requirements have been waived by Owner as stated in the IFB, prospective Contractors may be prequalified in accordance with Code of Virginia § 2.2-4317.A Bid Bond may be required for Contracts having bids of up to five hundred thousand dollars ($500,000) if such requirement is stated in the IFB. The Bid Bond must be issued by a surety company which is legally authorized by the Virginia State Corporation Commission to do surety business in the Commonwealth of Virginia. Such Bid Bond shall guarantee the following: that the bidder will not withdraw its bid during the thirty (30) day period following the date of the opening of bids; that if the bid is accepted, the bidder will enter into the Contract with the Owner described in the IFB; that the bidder can and will submit a properly executed and authorized Standard Performance Bond and Standard Labor and Material Payment Bond on the forms included in the IFB. If the bidder withdraws its bid within the thirty (day) period following bid opening, fails to enter into the Contract, or fails to provide the required Standard Performance Bond and Standard Labor and Material Payment Bond within ten (10) days after the bidder’s receipt of notice of acceptance of its bid, the bidder and the bidder’s surety shall be jointly and severally be liable to the Owner for the difference between the amount specified in the bidder’s bid and such larger amount for which the Owner may contract with another party to perform the work covered by said bid, up to the amount of the bid guarantee of 5% of the bidder’s total bid amount, as the damage to the Owner resulting from the bidder’s default. See Code of Virginia §2.2-4336.

(b) Code of Virginia § 2.2-4338 contains provisions allowing for alternative forms of bid security in lieu of a Bid Bond. A bidder’s use of an alternative form of Security as listed in Code of Virginia § 2.2-4338.B must be approved by the Owner prior to the bidder’s submission of its bid on the Bid Receipt date and time to be accepted in lieu of a Bid Bond.

(c) The Bid Bond or other alternative bid security will be returned to all but the three lowest bidders after the formal opening of bids. The remaining Bid Bonds or bid security will be returned to the bidders after the Owner and the accepted bidder have executed the Contract and the required Standard Performance Bond and the Standard Labor and Material Payment Bond for the Contract have been received and approved by the Owner.

(d) If the Contract and required bonds have not been executed by the accepted bidder within thirty

(30) days after the date of the opening of the bids, then the Bid Bond or other bid security of any bidder will be returned upon a bidder’s request, provided the bidder has not been notified of the acceptance of its bid prior to the date of such request.

6. WITHDRAWAL OR MODIFICATION OF BIDS: Bids may be withdrawn or modified by written or telefaxed notice received at the designated location from bidders prior to the deadline fixed for bid receipt.

E-mail withdrawals and modifications are not acceptable. The withdrawal or modification may be made by the person who signed the bid or by an individual(s) who is authorized by the bidder on the face of the bid.

Written modifications may be made on the bid form itself, on the envelope in which the bid is enclosed, or on a separate document. Written modifications, whether the original is delivered or telefaxed, must be

(Rev. 07/22) Page 5 of 9 signed by the person making the modification or withdrawal. The modification must state specifically what is to be modified and by what amount or it must state the item to be modified and what the corrected amount should be.

7. RECEIPT OF BIDS:

(a) Bids will be received at or before the date and the hour and at the place stipulated in the IFB as may be modified by subsequent Addenda.

(b) It is the responsibility of the bidder to assure that its bid and any bid modifications are delivered to the place designated for receipt of bids by the date and hour (deadline) set for receipt of bids. Therefore, it is the bidder’s responsibility to take into account all factors which may impact on its bid deliverer / courier’s ability to deliver the bid and to implement whatever actions are necessary to have the bid delivered to the proper bid receipt location prior to the bid receipt deadline. No bids or bid modifications submitted or offered after the date and hour designated for receipt of bids will be accepted or considered.

(c) The Bid Officer is the Owner's representative designated to receive bids at the time and place noted in the IFB and to open the bids received at the appointed time.

(d) The official time used for the receipt of responses is determined by reference to the clock designated by the Bid Officer. The Bid Officer shall determine when the Bid Receipt Deadline has arrived and shall announce that the Deadline has arrived and that no further bids or bid modifications will be accepted. All bids and bid modifications in the possession of the Bid Officer and their assistants at the time the announcement is completed are deemed to be timely, whether or not the bid envelope has been physically date/time stamped or otherwise marked by the time the Bid Officer makes the deadline announcement.

(e) In the event the bid receipt occurs during a period of suspended state business operations, the receipt and opening will be delayed one business day.

8. OPENING OF BIDS:

(a) Bids will be opened at the time and place stated in the IFB or as modified by subsequent Addenda, and their contents publicly announced. The Bid Officer shall decide when the specified time for bid opening has arrived. No responsibility will be attached to any officer or agent for the premature opening of a bid not properly addressed and identified. Bid opening shall be no sooner than twenty-four (24) hours after the time set for receipt of bids.

(b) The provisions of Code of Virginia § 2.2-4342, as amended, shall be applicable to the inspections of bids received.

(c) In the event the bid opening occurs during a period of suspended state business operations, the opening will be delayed until the next business day.

9. ERRORS IN BIDS: A bidder may withdraw its bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn.

In accordance with Code of Virginia § 2.2-4330(B)(2), the bidder must submit to the Owner its original work papers, documents and materials used in the preparation of the bid within one day after the date fixed for submission of bids. Such work papers must be submitted in an envelope or package separate and apart

(Rev. 07/22) Page 6 of 9 from the envelope containing the bid and marked clearly as to the contents and shall be delivered to the Owner by the bidder in person or by registered mail prior to the time fixed for the opening of bids and may not be withdrawn until after the two-hour period (referred to later) has elapsed. The bids shall be opened at the time designated in the IFB, as amended by addendum. Bid opening is usually one day following the time fixed by the Owner for the submission of bids, but no sooner. Once the bids have been opened, the bidder shall have two (2) hours after the opening of bids within which to claim in writing any mistake as defined herein and withdraw its bid. The Contract shall not be awarded by the Owner until such two-hour period has elapsed. Such mistake shall be proved only from the original work papers, documents and materials delivered to the Owner prior to bid opening. This procedure in Code of Virginia § 2.2-4330(B)(2) shall not apply to when the entire bid is required to be submitted on a unit price basis.

Failure of a bidder to submit its original work papers, documents and materials used in the preparation of its bid on or before the time, date and place required shall constitute a waiver by that bidder of its right to withdraw its bid due to a mistake.

No bid may be withdrawn under this section when the result would be the awarding of the Contract on another bid of the same bidder or of another bidder in which the ownership of the withdrawing bidder is more than five (5%) percent.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the Contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted. The person or firm to whom the Contract was awarded and the withdrawing bidder are jointly liable to the Owner in an amount equal to any compensation paid to or for the benefit of the withdrawing bidder without such approval.

If the apparent low bid is withdrawn under authority of this section, the lowest remaining bid shall be deemed to be the low bid on the project.

10. REJECTION OF BIDS: The Owner reserves the right to cancel the IFB, to reject any and all bids at its sole discretion when such rejection is in the interest of the Owner, or to reject the bid of any bidder who is determined to be not responsive or not responsible. See Code of Virginia § 2.2-4319.

11. DETERMINATION OF RESPONSIBILITY

Each bidder shall be prepared, if so requested by the Owner, to present evidence of its experience, qualifications and financial ability to carry out the terms of the Contract.

Prior to award of the Contract, an evaluation will be made to determine if the low bidder has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability which will assure good faith performance, and who has been prequalified, if required. Factors to be evaluated include, but are not limited to:

(a) sufficient financial ability to perform the contract as evidenced by the bidder's ability to obtain payment and performance bonds from an acceptable surety;

(b) appropriate experience to perform the Work described in the bid documents;

(c) any judgments entered against the bidder, or any officers, directors, partners or owners for breach of a contract for construction;

(d) any substantial noncompliance with the terms and conditions of prior construction contracts with a public body without good cause where the substantial noncompliance is documented; or

(e) a conviction of the bidder or any officer, director, partner, project manager, procurement manager, chief financial officer, or owner in the last five years of a crime relating to governmental or nongovernmental construction or contracting; and/or

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(f) any current debarment of the contractor, any officer, director or owner, from bidding or contracting by any public body of any state, any state agency, or any agency of the federal government.

The Owner reserves the right to disqualify or refuse to accept the bid of any bidder who has been convicted, or entered a plea of guilty or nolo contendere, in any federal or state court to any charge involving any unlawful, corrupt or collusive practice involving a public contract whether federal, state, or local, or who has been determined in any judicial proceeding to have violated any antitrust, bid-rigging or collusive practice statute in connection with any public contract, or against whom such formal criminal prosecution or other judicial proceeding has been initiated.

A bidder who, despite being the apparent low bidder, is determined not to be a responsible bidder shall be notified in writing in conformance with the procedures in Code of Virginia § 2.2-4359.

12. AWARD OF CONTRACT

(a) Basis for Contract Award: The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any, provided its bid is reasonable and it is in the best interest of the Owner to accept it and subject to the Owner's right to reject any and all bids and to waive informality in the bids and in the bidding. The Bid Form contains a multi-part Base Bid and may contain Additive Bid Items. Determination of the lowest responsible bidder, if any, will be based on the Total Base Bid Amount entered on the Bid Form including any properly submitted bid modifications plus as many Additive Bid Items taken in sequence as the Owner in its discretion chooses to Award. Where the sum of the values entered in the multiple parts do not agree with the Total Base Bid amount, the Total Base Bid amount entered on the bid form, including any properly submitted bid modifications, shall take precedence.

In the event that the Total Base Bid from the lowest responsible bidder exceeds available funds, the Owner may negotiate the Total Base Bid amount with the apparent low bidder to obtain a Contract Price within available funds, pursuant to Code § 2.2-4318 and Section 12(c) herein.

(b) Informalities: The Owner reserves the right to waive any informality in the bids when such waiver is in the interest of the Owner.

(c) Negotiation With Lowest Responsible Bidder: If award of the Contract to the lowest responsive and responsible bidder is precluded because of limitations on available funds, under the provisions of Code § 2.2-4318 the Owner reserves the right to negotiate the Total Base Bid amount with the lowest responsive, responsible bidder to obtain a Contract Price within the available funds. This may involve changes in either the features or scope of the work included in the Base Bid. Such negotiations with the apparent low bidder may include reducing the quantity, quality, or other cost saving mechanisms involving items in the Total Base Bid. Negotiations for Additive Bid Items are excluded. The Owner shall notify the lowest responsive and responsible bidder that such a situation exists and the Owner and bidder shall then conduct their negotiations in person, by mail, by telephone or by any means they find convenient. If an acceptable Contract can be negotiated, any changes to the IFB documents agreed upon in the negotiations shall be summarized in a "Post Bid Modification" and included in the Contract. If an acceptable Contract cannot be negotiated, the Owner shall terminate negotiations and reject all bids.

(d) Notice of Intent to Award or Notice of Award: The Notice of Award or the Notice of Intent to

Award will be posted at the Agency’s standard location for posting notices as shown on the “Notice of Invitation to Bid”. In addition, the Agency may also post such notice on the Agency’s Website and/or the DGS central electronic procurement Website. Any bidder who desires to protest the award or decision to award a contract shall submit the protest in writing to the public body no later than ten days after the posting of the Notice of Award or Notice of Intent to Award, whichever comes first. See Code of Virginia § 2.2-4360.

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13. CONTRACT SECURITY: For contracts which exceed five hundred thousand dollars ($500,000), the

Standard Performance Bond (CO-10) and the Standard Labor and Material Payment Bond (CO-10.1) shall be required, as specified in the IFB. For construction contracts up to $500,000, where Bid Bond requirements are waived, prospective contractors may be prequalified in accordance with Code of Virginia § 2.2-4317. See General Conditions and Code of Virginia § 2.2-4337 and § 2.2-4338. The Owner reserves the right to require such bonds for contracts up to five hundred thousand dollars ($500,000). If the Owner so elects, the requirement shall be set forth in the IFB.

14. CERTIFICATION: The bidder, by its signature on the Bid Form, certifies that neither its organization nor any of its officers, directors, partners or owners is currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government. See "Disqualification of Contractors" in the Bid Form.

15. ETHICS IN PUBLIC CONTRACTING: The provisions, requirements and prohibitions as contained in

Code of Virginia §2.2-4367 et seq., pertaining to bidders, offerors, contractors, and subcontractors are applicable to this project.

16. BUILDING PERMITS: Because this is a Project of the Commonwealth of Virginia, codes or zoning ordinances of local political subdivisions do not apply. However, the Virginia Uniform Statewide Building Code shall apply to the Work and shall be administered by the Building Official for State-owned Buildings.

The Building Permit will be obtained and paid for by the Owner. All other permits, local license fees, business fees, taxes, or similar assessments imposed by the appropriate political subdivision shall be obtained and paid for by the Contractor. See Section 25 of the General Conditions for utility connection fees and services.

17. UTILIZATION OF SMALL BUSINESSES: It is the policy of the Commonwealth of Virginia to maximize the participation of small businesses in state contracting. The participation of these businesses directly and through partnerships, joint ventures, subcontracts and other contractual opportunities may be encouraged for this Project based on the Owner’s requirements (if applicable) on the Bid Form. Bidders shall provide a Small Business Procurement Plan in conjunction with their sealed bid. The Small Business Procurement Plan shall identify the bidder’s proposed percentage of participation by small businesses in the Total Base Bid amount, and is indicated on the Bid Form. An entry on the line for “Contractor’s Proposed Small Business Participation” is required for the bid to be considered responsive. If the bidder is a DSBSD certified small business, the proposed percentage of small business participation shall be entered as 100%.

A bidder may enter a proposed percentage of small business participation of 0% and be considered responsive unless the Bid Form states that the Owner requires a specific percentage of small business participation, in which case the bidder shall enter a percentage equal to or greater than the Owner’s required small business participation percentage for the bid to be considered responsive.

18. BID DOCUMENTS: Bid Documents are the property of the Owner and a deposit in an amount as stated in the Invitation for Bids is required for each paper set or for each set provided on removable electronic media as a guarantee of the safe return of the documents within ten (10) days of bid opening.