ADDENDUM NUMBER 1 - 158125 8-8-23.pdf

DEPARTMENT OF TRANSPORTATION

Stephen C. Brich, P.E. 1401 East Broad Street Tel: (804) 786-2701 Commissioner Richmond, Virginia 23219 Fax: (804) 786-2940

VirginiaDOT.org

WE KEEP VIRGINIA MOVING

August 8, 2023

ADDENDUM No. 1 TO All BIDDERS:

Reference - Invitation for Bids 158125

Commodity: Renovations To Toilets in Building B1 at the

Salem District Headquarters

Dated: July 20, 2023

For Delivery To: Commonwealth of Virginia

Department of Transportation (VDOT)

Proposals Due: August 21, 2023 at 2:00 PM

Pre-Bid Conference: August 03, 2023 at 10:00 AM

The above is hereby changed to read:

• Reference the following attachments:

• ADDENDUM NUMBER 1 Project Code: 501-B1501-041

• PRE-BID MEETING AGENDA

• PRE-BID MEETING Attendees Sheet

• PRE-BID MEETING NOTES

Note:

Acknowledgement of this addendum or any subsequent addenda must be prior to the bid due date and time or signed and uploaded as an attachment with the electronic bid submission. Failure to acknowledge or submit the addendum may be grounds for declaring the bid non-responsive.

Sincerely, Kareem Rahman, VCA

Senior Procurement Officer

Phone 804-786-0346

Name of Firm

Signature Title Date

ADDENDUM NUMBER 1

PROJECT CODE: 501-B1501-041

IFB: 158125

August 7, 2023

PROJECT: Renovations to Toilets in Building B1 at the Salem District Headquarters

TO ALL BIDDERS:

GENERAL: Addenda are part of the Contract Documents and are issued to amend or interpret the Drawings and Specifications. The Addenda shall be acknowledged in the Bid Form in the space provided for addenda acknowledgement.

Addenda list items by Drawings and Specifications. However, only specification items are referenced to Sections.

Drawing changes, as well as Specification changes, described in Addenda shall include all Work required by the various trades involved to effect the changes described.

A Non-Mandatory pre-bid meeting was held onsite on August 3, 2023 and below are clarifications on issues discussed during the meeting.

CHANGES AND CLARIFICATIONS - GENERAL

1. See attached Pre-Bid Meeting Agenda.

2. See attached Pre-Bid Meeting Attendees list.

3. See attached Pre-Bid Meeting Notes.

CHANGES AND CLARIFICATIONS – PROJECT MANUAL

1. Place section 01 10 00 SUMMARY after the Security and Identification Requirements to align with the

Table of Contents.

CHANGES AND CLARIFICATIONS – DRAWINGS

None.

ALL OTHER TERMS, CONDITIONS AND DESCRIPTIONS REMAIN THE SAME. THE BID DUE

DATE AND TIME REMAIN AUGUST 21, 2023 AT 2:00 P.M.

END OF ADDENDUM NUMBER 1

August 7, 2023

200 north main street . suite 200 blacksburg . virginia 24060 p . 540.953.arch (2724) f . 540.953.2725

PRE-BID MEETING AGENDA

PROJECT : Renovations to Toilets in Building B1 at the Salem District Headquarters

IFB #: 158125

DATE : August 3, 2023, 10:00 A.M.

COMM #: 2209

An OPTIONAL pre-bid conference will be held at the VDOT Salem District Complex located at 431 Harrison Avenue, Salem, VA 24153 at (10:00 AM), on (August 03, 2023).

Mr. Mikel “Mike” O’Malley, Salem District Facilities Manager of VDOT and Mr. Tim Colley (Project Manager/Architect) of Colley Architects, P.C. will be conducting the showing.

Attendance shall be optional for those submitting a bid. This is not a mandatory project showing, however, potential bidders are encouraged to visit the site of the proposed work. The submission of a bid will be considered as conclusive evidence that the bidder has made such examination and/or is satisfied as to the conditions to be encountered in performing the work.

1. Introductions of A/E and agency representatives

a. VDOT Representatives

b. A/E Representative

2. Summary of the Work

a. The project is generally described as the renovations to three existing restrooms to allow ADA accommodations, a new janitors closet, updated finishes, new plumbing fixtures and toilet accessories, new HVAC, electrical and plumbing within these rooms as shown and detailed on the drawings.

3. Notice of Invitation for Bids

4. Instructions to Bidder

5. Prebid Question Form

a. Email or phone questions will not be answered unless they are for clarification of drawings and project manual purposes only

b. Last day to submit questions is 6 days prior to time set for the receipt of bids.

6. Bid Form

a. 90 calendar days for Substantial Completion, Final +30 days

b. Normal Work hours: 7am - 3:30 pm M-F

c. Make sure to completely fill out and sign the Bid Form

7. General Conditions CO-7

8. Small Business Subcontracting Plan

a. 50% Goal

b. Complete and submit with Bid Form

9. Capital Outlay Vendor Qualification Certification Form

a. Complete and submit with Bid Form

10. Special Conditions

a. Be aware of Sections 01 10 00 – Summary and 01 30 00 Administrative Requirements

b. Asbestos removal addressed in Section AR, following section 26 51 13.

Report included in Appendix A.

11. General Requirements

a. Contractor supplied toilet facilities

b. Contractor to coordinate location of lay down and storage of materials with VDOT

12. Site constraints, phasing requirements, or other requirements that affect the sequence or staging of the work

13. Tour of site

The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on August 21, 2023.

END OF MEETING

PRE-BID MEETING NOTES

PROJECT : Renovations to Toilets in Building B1 at the Salem District Headquarters

IFB #: 158125

DATE : August 3, 2023, 10:00 A.M.

COMM #: 2209

An OPTIONAL pre-bid conference was held at the VDOT Salem District Complex located at 431 Harrison2209 Avenue, Salem, VA 24153 at (10:00 AM), on (August 03, 2023). Mr. Mikel “Mike” O’Malley, Salem District Facilities Manager of VDOT and Mr.

Nick Ducan (Project Manager/Architect) of Colley Architects, P.C. conducted the meeting. Attendance was optional for those submitting a bid. This was not a mandatory project showing, however, potential bidders are encouraged to visit the site of the proposed work. The submission of a bid will be considered as conclusive evidence that the bidder has made such examination and/or is satisfied as to the conditions to be encountered in performing the work.

Attendees: John Dyer – VDOT

Mike O’Malley – VDOT Kareem Rahman via Teams – VDOT Eric Laucher – TBS Construction Bradly Cockram – Kesler Construction Tim Colley – Colley Architects Nick Duncan – Colley Architects

1. Introductions of A/E and VDOT representatives.

2. The following items were discussed by the VDOT Senior Procurement Officer, Kareem Rahman. This information is also found in the Project Manual.

a. Notice of Invitation for Bids

b. Vendor eVA Registration Requirements

c. Instructions to Bidders

d. Virginia Department of Labor and Industry Wage Determination Decision

i. For if the Contract Price is greater than $250,000.

e. Prebid Question Form

i. Email questions will not be answered unless they are for clarification of drawings and project manual purposes only.

ii. Last day to submit questions is 6 days prior to time set for the receipt of bids, 2 P.M. on August 15.

iii. Question must be submitted on the form and should be sent to kareem.rahman@VDOT.Virginia.gov

f. Bid Form

i. 90 calendar days for Substantial Completion, Final +30 days mailto:kareem.rahman@VDOT.Virginia.gov

ii. Normal Work hours: 7am - 3:30 pm M-F

iii. Make sure to completely fill out and sign the Bid Form

iv. Bid to be submitted electronically via the eVA website.

g. General Conditions CO-7

i. Time for Completion: this project will utilize actual damages.

ii. A request for extension of time-based on abnormal adverse weather conditions must be made in writing within fourteen (14) Days of the completion of the calendar month during which the abnormal adverse weather conditions impacted the Work at the Site. Historical climatological records will utilize Nation Weather Service – Roanoke-Blacksburg Regional Airport, Station ID KROA for Roanoke, VA.

h. Small Business Subcontracting Plan

i. 50% Goal

ii. Complete and submit with Bid Form

i. Capital Outlay Vendor Qualification Certification Form

i. Complete and submit with Bid Form

j. State Corporation Commission Form

i. Complete and submit with Bid Form

k. Security and Identification Requirements

l. Discussion

i. Bid Bond and Performance Bond are required.

m. At this time, Kareem Rahman left the meeting.

3. Summary of the Work

a. The project is generally described as the renovations to three existing restrooms to allow ADA accommodations, a new janitors closet, updated finishes, new plumbing fixtures and toilet accessories, new HVAC, electrical and plumbing within these rooms as shown and detailed on the drawings.

4. Special Conditions

a. Be aware of Sections 01 10 00 – Summary and 01 30 00 Administrative

Requirements

b. Asbestos removal addressed in Section AR, following section 26 51 13.

Report included in Appendix A.

5. General Requirements

a. Toilet facilities will be available for Contractor use in building C2 within this overall site under the condition that the facilities are maintained in good condition.

b. Contractor to coordinate location of lay down, storage of materials, and dumpsters with VDOT.

6. Site constraints, phasing requirements, or other requirements that affect the sequence or staging of the work:

a. Phasing requirements can be found on sheet LS1.

b. Temporary toilets for VDOT’s use are not needed during construction.

7. Discussion:

a. The issuance of the Notice to Proceed will be the start of the construction period.

b. Material delays outside of the control of the contractor will be addressed through a change order. Contractors are reminded to send submittals in early to help avoid delays.

c. A minimum of 7 days notice are required for inspections.

d. Workers will be registered with the gate guard for daily access during

Normal Work Hours (M-F, 7 A.M. – 3:30 P.M.).

8. Tour of site

9. Additional site visits may be arranged by emailing Mike O’Malley at mikel.omalley@vdot.virginia.gov.

The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on August 21, 2023.

END OF MEETING

mailto:mikel.omalley@vdot.virginia.gov