IFB_15-2048907_Roof_Furnace_Replacement.pdf

STATE OF CALIFORNIA EDMUND G. BROWN JR., Governor

CALIFORNIA DEPARTMENT OF TECHNOLOGY

Acquisition and IT Program Management Branch P.O. Box 1810 MS Y-18 Rancho Cordova, CA 95741-1810

(916) 431-5049 Office

(916) 463-9908 Fax

INVITATION FOR BID

Notice to Prospective Bidders

ROOF FURNACE REPLACEMENT

IFB # 15-2048907

April 14, 2016

You are invited to review and respond to this Invitation for Bid (IFB), California Department of Technology (CDT) entitled “IFB #15-2048907 Roof Furnace Replacement.” In submitting your bid, you must comply with all instructions contained herein. The submission due date for bids is 2:00PM PT, May 4, 2016.

There is a walk through at 11:00AM PT on April 27, 2016 that bidders are highly encouraged to attend. Prospective bidders must contact David Friedman at David.Friedman@state.ca.gov by 3:00PM PT on April 26, 2016 to confirm your attendance at the walk through. No bidder will be admitted after the walk through has begun, and bidders must stay for the entire walk through. All bidders present must sign the Bidder Sign-In Sheet to verify inspection of the site.

Note that all contracts entered into with the State of California will include by reference the State’s General terms and Conditions (GTC 610) which may be viewed and downloaded at the Internet site http://www.documents.dgs.ca.gov/ols/GTC-610.doc and GSPD-401 Non-IT Commodities http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of the CDT, this IFB is complete and without need of expanaltion. However, if you have questions, or should you need any clarifyng information, the contact person for this IFB is:

David Friedman California Department of Technology

(916) 431-5049 David.Friedman@state.ca.gov

Please note that no verbal information given will be binding upon the CDT unless such information is issued in writing as an official addendum.

David Friedman Acquisition Specialist mailto:Richard.Flores@state.ca.gov http://www.documents.dgs.ca.gov/ols/GTC-610.doc http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf mailto:nina.westphal@state.ca.gov

California Department of Technology IFB 15-2048907 Roof Furnace Replacement

Table of Contents Page

A) Purpose and Description of Service

B) Bidder Minimum Qualifications

C) Bid Requirements and Information

1) Key Action Dates

2) Walk Through

3) Submission of Bid

4) Public Bid Opening……………………………………………………………………………..6

5) Questions and Clarification……………………………………………………………………6

6) Evaluation and Selection

7) Award and Protest

8) Disposition of Bid

9) Agreement Execution and Performance

D) Preference Program………………………………………………………………………………..8

1) DVBE Incentive

2) Small Business Preference……………………………………………………………………8

3) Small Business Non-Profit Veteran Service Agency (SB/NVSA)………………………...8

4) Small Business Certification………………………………………………………………

5) TACPA Preference………………………………….………………………………….…

E) Required Attachments…………………………………………………………………………

1) Attachment 1, Required Attachment Check List

2) Attachment 2, Bid/Bidder Certification Sheet

3) Attachment 3, Bidder References

4) Attachment 4, Workers’ Compensation Certificate

5) Attachment 5, Payee Data Record (STD 204)

6) Attachment 6, Contractor’s Certification Clauses (CCC 307)

7) Attachment 7, Security and Confidentiality Statement

8) Attachment 8, Darfur Contracting Act

9) Attachment 9, Bidder Declaration Form

10) Attachment 10, Commercially Useful Function (CUF) Verification Form……………...22

11) Attachment 11, Business Resource Resume……………………………….…..………...23

12) Attachment 12, Staff Resource Resume for Project Management Personnel………...24

F) Sample Standard Agreement

1) STD 213

2) Exhibit A, Scope of Work

3) Exhibit A-1, Deliverable Acceptance Document

4) Exhibit B, Budget Detail and Payment Provisions

5) Exhibit B-1, Cost Worksheet

6) Exhibit C, General Terms and Conditions

A. Purpose and Description of Service

The purpose of this Invitation for Bid (hereinafter called the “IFB”) is to solicit bids from qualified bidders to provide the California Department of Technology (hereinafter called the “CDT”) with all materials, labor, and equipment required to replace two (2) existing McQuay Furnaces, model RAH047CYA with new Daikin air handling units, model RAH047C or equivalent, at the CDT’s Gold Camp Data Center.

The replacement of the two (2) furnaces will be in a phased approach, so that only one furnace and unit is offline at a time, and performed during seasonal days and time periods of humidity and temperature that will least affect the operations of the data center.

B. Bidder Minimum Qualifications

The following are the minimum qualifications for any Bidder to be considered as an eligible candidate to submit a Bid for the requested services described in this IFB. In order to verify, bidders bust submit with their response a business resource resume and a staff resume for project management personnel showing the following:

1) A minimum of five (5) years company experience in installing similar equipment in a comparable sized data center environment.

2) The Project Management personnel assigned to this contract must each have a minimum of five (5) years personal/individual experience in managing projects of a similar.

C. Bid Requirements and Information

1) Key Action Dates Below is the time schedule for this service:

Event Date Time IFB available to prospective bidders 4/14/2016 Walk Through 4/27/2016 11:00 a.m.

Final Written Questions Submittal 4/29/2016 5:00 p.m.

Final Date for Bid Submission 5/11/2016 2:00 p.m.

Bid Opening 5/11/2016 2:30 p.m.

Notice of Intent to Award 5/13/2016 Last Day to Protest 5/202016 5:00 p.m.

Proposed Start Date of Agreement 6/15/2016

2) Walk Through

a) Bidders are highly encouraged to examine the work site and specifications at the CDT, Gold Camp Facility, located at 3101 Gold Camp Drive, Rancho Cordova, CA 95670 on Wednesday, April 27, 2016, at 11:00 AM PT. The CDT is a secured facility; therefore bidders must contact the person identified in the cover letter of this IFB by 3:00 PM PT on Tuesday April 26, 2016 to provide the names of those who will be in attendance. No bidder will be admitted after the walk through has begun, and all bidders must stay for the entire walk through. All bidders present must sign the Bidder Sign-In Sheet to verify inspection of the site.

b) Plans/schematics for the existing McQuay Model # RAH047CYA units will be provided to all bidders who attend the walkthrough after signing the Security and Confidentiality Statement, Attachment 7. After the walkthrough, plans/schematics will be available to bidders upon email request after submission of a signed Security and Confidentiality Statement, Attachment 7, to the individual identified on the IFB coversheet.

c) Specific questions during the walk-through should be limited to the work site. Actual questions regarding the Scope of Work and/or Terms and Conditions of the IFB should be directed in writing to the contact person identified in the cover letter of this IFB.

d) For bidders who need assistance due to a physical impairment, a reasonable accommodation will be provided by the awarding agency upon request for the Walk Through. The Bidder must call the contract person named on the front page of the IFB no later than the fifth working day prior to the scheduled date and time of the Walk Through to arrange for a reasonable accommodation.

3) Submission of Bid

a) All bids must be submitted under sealed cover and sent to the CDT by the dates and time shown in Section C.1) Key Action Dates. The sealed envelopes must be plainly marked with the IFB number and title, must show the Bidder’s firm’s name and address, and must be marked with "DO NOT OPEN,” as shown in the following example:

CALIFORNIA DEPARTMENT OF TECHNOLOGY

MAIL STOP Y-18

P.O. BOX 1810

Rancho Cordova, CA 95741 Attn: David Friedman

“DO NOT OPEN”

IFB 15-2048907

ROOF FURNACE REPLACEMENT

b) Any bid received after the scheduled time will not be considered and the bidder will be notified through the mail.

c) One (1) original and three (3) copies of the bid must be submitted.

d) All bids shall include the documents identified in Attachment 1, Required Attachment

Check List. Bids not including the proper “required attachments” shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

e) All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

f) Mail or deliver bids to the following address:

U.S Postal Service Deliveries California Department of Technology Acquisition & IT Program Management Branch Attention: David Friedman P. O. Box 1810 MS Y-18 Rancho Cordova, CA 95741-1810

Hand Deliveries, FedEx, UPS, etc.

Acquisition & IT Program Management Branch Attention: David Friedman 10860 Gold Center Drive, Security Desk, Suite 200 Rancho Cordova, CA 95670

NOTE: For all hand deliveries, delivery of the bid package is at the security desk, located on the 2nd floor. Please inform the security desk that you are dropping off a bid package.

g) Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

h) A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. Nonprofit organizations as defined in GC 19134 may alter the bid form as needed. The CDT may reject any or all bids and may waive any immaterial deviation in a bid. The CDT’s waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Contract.

i) Cost for developing bids and in anticipation of award of the Contract are entirely the responsibility of the bidder and shall not be charged to the State of California.

j) An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet, Section D, Required Attachments, Attachment 2. The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

k) A Bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

l) A bidder may withdraw its bid prior to the bid submission deadline by submitting a written withdrawal request to CDT, signed by the bidder or an agent authorized in accordance with i) above. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to the bid submission deadline.

m) The CDT may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

n) The CDT reserves the right to reject any and all bids for reasonable cause. The CDT is not required to award a Contract.

o) Before submitting a response to this solicitation, bidders should review, correct all known errors and confirm compliance with the IFB compliance.

p) The State does not accept alternate Contract language from a prospective bidder. A bid with such language shall be considered a counter bid and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

q) No oral understanding or agreement shall be binding on either party.

4) Public Bid Opening

a) If you are planning to attend the public bid opening, you must notify the contact person listed in the cover letter of this IFB one (1) working days before the bid opening date specified in Section C.1) – Key Action Dates. If you and/or your representative require reasonable accommodation to participate in the Public Bid Opening, you must contact the contract analyst identified in this package and identify what reasonable accommodation(s) is required for you to participate.

b) At the time of the public bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

5) Questions and Clarification

a) Every attempt has been made to produce complete specifications for this service. Should the Bidder discover any ambiguity, conflict, omission or other error in the IFB, or have any questions concerning interpretation or clarification, the Bidder shall immediately notify the CDT of such in writing and request clarification or modification of the document. All questions or concerns regarding this IFB must be sent in writing to David Friedman, CDT P.O. Box 1810, Rancho Cordova, CA 95741-1810 or by email to David.Friedman@state.ca.gov on or before the date indicated in Section C.1, Key Action Dates. Include the Bidder’s name, the business name, phone number, and the IFB name and number.

b) All questions will be answered in writing and sent to all prospective bidders by electronic mail. The electronic mail will state each question, but not the source of the question, along with the CDT’s response. Only written responses shall be considered binding. Bidders should rely on written, rather than verbal, responses from the CDT. The CDT reserves the right to cancel or modify this IFB, in whole or in part.

c) An error in the Final Bid may cause the rejection of that bid; however, the CDT may at its sole option retain the bid and make certain immaterial corrections, including obvious clerical errors.

6) Evaluation and Selection

a) At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

b) The CDT will put each bid through a process of evaluation to determine its responsiveness to the CDT's published requirements.

c) Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of CDT, such information was intended to mislead CDT in its evaluation of the bid, mailto:nina.westphal@state.ca.gov and the attribute, condition, or capability is a requirement of this IFB, it will be the basis for rejection of the bid.

d) The final selection will be made on the basis of the lowest responsive and responsible bid.

In the event there are tie bids, each bidder will be contacted by the CDT regarding a date and time for a flip of a coin. The Bidder whose bid was received first will make the call.

Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

7) Award and Protest

a) Whenever a Contract is awarded under a procedure which provides for competitive bidding, but the Contract is not to be awarded to the low bidder, the low bidder shall be notified by electronic mail, electronic facsimile transmission, overnight courier, or personal delivery five (5) working days prior to the award of the Contract.

b) Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the office of the awarding agency at least five (5) working days prior to awarding the Contract.

c) If any Bidder, prior to the award of Contract, files a protest with the awarding agency on the grounds that the (protesting) bidder is the lowest responsible bidder, the Contract shall not be awarded until either the protest has been withdrawn or the Department of General Services (DGS) has decided the matter.

d) Within five (5) days after filing the initial protest, the protesting bidder shall file with DGS and the CDT a full and complete written statement specifying the grounds for the protest, including the IFB number, and the name of the state agency involved and the agency on-site contact person. Protestants should include their fax number if they have one. The written protest may be sent by regular mail, fax, courier, or personal delivery to both of the following:

• Department of General Services Office of Legal Services Attention: Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, California 95605 Fax Number: (916) 376-5088

• California Department of Technology Acquisition & IT Program Management Branch Y-18 Attention: Jennifer Herrera P. O. Box 1810 Rancho Cordova, California 95741-1810 Fax Number: (916) 463-9908

8) Disposition of Bids

Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.).

9) Contract Execution and Performance

a) Service shall be available on the express date set by the awarding agency and Contractor, after all approvals have been obtained and the Contract is fully executed. Should the Contractor fail to commence work at the agreed upon time, the CDT, upon five (5) days written notice to Contractor, reserves the right to terminate the Contract. In addition, Contractor shall be liable to CDT for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another Contractor.

b) All performance under the Contract shall be completed on or before the termination date of the Contract.

D. Preference Program

1) DVBE Program Requirement and Incentive

Please note that for the purposes of this bid, the Disabled Veteran Business Enterprises (DVBE) program requirement has been waived, but the CDT opts to include the DVBE incentive.

In accordance with Section 999.5(a) of the Military and Veterans Code (MVC) an incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the CDT shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration GSPD-05-105, Attachment # 9 and confirmed by the CDT.

For awards based on low price, the net bid price of the responsive bid will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the #1 ranked responsive, responsible quite is a California certified small business, the only bidders eligible for the incentive will be California certified small businesses. Incentive percentage is applied to cost bid by the bidder. The following illustrates the incentive percentage available based on the bidder’s confirmed percent of DVBE participation.

CONFIRMED DVBE

PARTICIPATION OF

DVBE INCENTIVE

5% and above 5% 4% - 4.99% 4% 3% - 3.99% 3% 2% - 2.99% 2% 1% - 1.99% 1%

2) Small Business Regulations

The Small Business (SB) regulations pursuant to the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, section 1896 et seq.) concerning the application and calculation of the SB preference, SB certification, responsibilities of SBs, department certification, and appeals can be viewed at (http://www.dgs.ca.gov/pd/Programs/OSDS.aspx).

Access the regulations by Clicking on “Notice of Rulemaking” in the right sidebar. For those http://www.dgs.ca.gov/pd/Programs/OSDS.aspx without Internet access, a copy of the regulations can be obtained by calling the DGS Office of SB and DVBE Services (OSDS) at (916) 375-4940.

3) Small Business Preference

The bidders claiming the small business preference must be certified by California as a small business. A 5% preference will be available to California certified SB. This preference must be claimed by completing the Bidder Declaration form GSPD-05-105.

All certified SBs must perform a “commercially useful function” (CUF) in the performance of the contract, as defined in Government Code section 14837(d)(4). See CUF number 7 of this section.

Certification applications and required support documents must be submitted to the OSDS no later than 5:00 p.m. on the RFQ due date; and the OSDS must be able to approve the application as submitted. Bidders may contact the OSDS for any information or questions concerning certification.

4) Non-SB Subcontracting Preference

A 5% preference is also available to a non-small business claiming 25% California certified SB sub-contractor participation. This preference must be claimed by completing the Bidder Declaration form GSPD-05-105. The form must list all California certified SBs with which you commit to sub-contract with for an amount of at least 25% of the net contract price.

All certified SBs must perform a “commercially useful function” (CUF) in the performance of

5) SB Nonprofit Veteran Service Agencies (SB/NVSA) Preference

SB/NVSA prime bidders meeting requirements specified in the MVC Section 999.5 et seq. and obtaining a California certification as a SB are eligible for the 5% SB preference. This preference must be claimed by completing the Bidder Declaration form GSPD-05-105.

All certified SBs must perform a “commercially useful function” (CUF) in the performance of

6) Bidder Declaration Forms (Attachment # 9)

All bidders must complete the Bidder Declaration GSPD-05-105 form and include it with their bid response. When completing the declaration, the bidders must identify all subcontractors proposed for participation in the contract. The bidder awarded the contract is contractually obligated to use the subcontractors for the corresponding work identified, unless the CDT agrees to a substitution and it is incorporated by amendment to the contract. If no subcontractors are being utilized, please indicate none on the form.

The document and instructions may be accessed at the website link:

http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf.

Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf

DVBE) must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The completed form should be included with the bid response. Refer to the following website link to obtain the appropriate form:

http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf.

7) Commercial Useful Function Certification (Attachment # 10)

If the Bidder or any Subcontractors are a California certified SB or DVBE, in accordance with AB 669 (Chapter 623, Statutes of 2003), the Bidder must address specific aspects of the legislation that requires to perform a CUF as defined by Government Code Sections 14837, 14838.6, 14839, 14842, and 14842.5.

A Bidder or subcontractor will not be considered to perform a CUF if the Bidder’s or Subcontractor’s role is limited to that of an extra participant in the transaction, the awarded Contract, or project through which funds are passed to obtain the appearance of SB or micro business participation.

Bidder must complete Attachment #10, CUF Certification. All Bidders and Subcontractors identified in the response to fulfill the requirements for one (1) or more of the socio-economic programs (DVBE and SB) must perform a CUF in the resulting contract. CUF is defined pursuant to MVC section 999(b)(5)(B) and Government Code section 14837(d)(4)(A) for the DVBE and small business programs, respectively.

If Bidder is not using Subcontractors, complete and sign Attachment with “Not Applicable”.

Failure to submit the requested written information as specified may be grounds for rejection.

8) TACPA Preferences

The following preferences will be granted for this procurement. Bidders wishing to take advantage of these preferences will need to review the following websites and submit the appropriate response with the bid:

• Target Area Contract Preference Act (TACPA) http://www.documents.dgs.ca.gov/pd/poliproc/tacpapage.pdf

Bidders wishing to take advantage of these preferences are required to submit the following applications/forms:

• TACPA (Std. 830)

• Bidder’s Summary of Contract Activities and Labor Hours (DGS/PD 525)

• Manufacturer Summary of Contract Activities and Labor Hours (DGS/PD 526).

E. Required Attachments

In order to be considered responsive, the bid must be complete. The Bidder must return all required attachments listed on Attachment 1, “Required Attachment Checklist.”

http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf http://www.documents.dgs.ca.gov/pd/poliproc/tacpapage.pdf

ATTACHMENT 1

REQUIRED ATTACHMENT CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this check list to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to the CDT. For your bid to be responsive, all attachments must be returned. This checklist should be returned with your bid package. Failure to return all required forms may cause your bid to be rejected.

Attachment 1

Required Attachment Check List

Attachment 2

Bid/Bidder Certification Sheet

Attachment 3

Bidder References

Attachment 4

Workers’ Compensation Certification

Attachment 5

Payee Data Record (STD 204)

Attachment 6

Contractor’s Certification Clauses (CCC 307)

Attachment 7

Security and Confidentiality Statement

Attachment 8

Darfur Contracting Act

Attachment 9

Bidder Declaration Form

Attachment 10

Commercially Useful Function (CUF) Verification Form

Attachment 11

Business Resource Resume

Attachment 12

Staff Resource Resume Project Management Personnel

Copy of Business License

Copy of Contractor’s License

Exhibit B – 1 Cost Worksheet

ATTACHMENT 2

(Page 1 of 2)

BID/BIDDER CERTIFICATION SHEET

(Refer to the instructions on the next page.)

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package, with original signatures on each copy. The bid must be sent in a sealed envelope in accordance with the IFB instructions.

A. Our all-inclusive bid is submitted as detailed in Attachment 4, Cost Sheet.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Rejection.

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No.

(FEIN)

8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and DVBE Services (OSDS) as:

a. California Small Business

Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes.”

Date application was submitted to OSBCR, if an application is pending:

ATTACHMENT 2

(Page 2 of 2)

COMPLETION INSTRUCTIONS FOR BID/BIDDER CERTIFICATION SHEET

Complete the numbered items on the

Bid/Bidder Certification Sheet by following the instructions below.

Item Number Instructions

1, 2, 2a, 3 Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one (1) person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two (2) or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two (2) or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13 Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one (1) or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

ATTACHMENT 3

(Page 1 of 2)

BIDDER REFERENCES

Submission of this attachment is mandatory. References must be previous customers; CDT may not be used as a reference.

Bidder must provide three (3) reference organizations for which Bidder has provided solutions of similar scope and nature within the past five (5) years. At least one (1) of the references must be from government entities.

References shall include contact name, title, telephone number, email address, and description of project.

It is the Bidder’s sole responsibility to ensure that the reference organization’s name, location/address, point of contact’s name, title, phone number, and email address, for each identified reference organization is current, complete, and accurate.

For purposes of this solicitation the CDT may not be used as a reference or experience.

The CDT may disqualify a Bidder if:

A. References fail to substantiate Bidder’s description of support services provided; or

B. References fail to support that Bidder has a continuing pattern of providing capable, productive, and skilled personnel, or

C. The CDT is unable to reach the point of contact with reasonable effort. It is the Bidder’s responsibility to inform the point of contact of normal State working hours.

ATTACHMENT 3

(Page 2 of 2)

REFERENCE 1

Name of Firm

Street Address City State Zip Code Contact Person Phone E-mail Dates of Service Value/Cost of Service $

Company Reference Individual Reference Name of Individual:

Brief Description of Service Provided:

REFERENCE 2

Street Address City State Zip Code Contact Person Phone E-mail

REFERENCE 3

Street Address City State Zip Code Contact Person Phone E-mail

ATTACHMENT 4

WORKERS’ COMPENSATION CERTIFICATION

The undersigned in submitting this document hereby certifies the following:

I am aware of the provisions of section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with such provisions before commencing the performance of the work of this Contract.

Signature Date

Name and Title (Print or Type) Street Address

Firm Name City, State ZIP

ATTACHMENT 5

PAYEE DATA RECORD, STD 204

The Contractor is required to submit a Payee Data Record, STD 204. Refer to the following link for more details.

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 6

CONTRACTOR CERTIFICATION CLAUSES (CCC 307)

All Contractors must complete the Contractor Certification Clauses (CCC 307) and include it with the response. Refer to the following link:

http://www.documents.dgs.ca.gov/ols/CCC-307.doc http://www.documents.dgs.ca.gov/ols/CCC-307.doc

ATTACHMENT 7

State of California

SECURITY AND CONFIDENTIALITY STATEMENT

FOR VENDORS/CONSULTANTS

As an authorized representative and / or corporate officer of the company named below, I agree that all persons employed by this company will adhere to the following policy:

All information belonging to The California Department of Technology or its affiliated agencies is considered sensitive and / or confidential and cannot be disclosed to any person or entity that is not directly approved to participate in the work required to execute this Contract.

I certify that I will keep all project information, including information concerning the planning, processes, development or procedures of the Project, confidential and secure. I will not copy, give or otherwise disclose such information to any other person unless the Department of Technology has on file a Security and Confidentiality Statement signed by the other persons, and the disclosure is authorized and necessary for the Project. I understand that the information to be kept confidential includes, but is not limited to, specifications, administrative requirements, terms and conditions, concepts and discussions, as well as written and electronic materials. I further understand that if I leave this project before it ends, I must still keep all project information confidential. I agree to follow any instructions provided by the Project relating to the confidentiality of project information.

I fully understand that any unauthorized disclosure I make may be basis for civil or criminal penalties and / or disciplinary action (for state employees). I agree to advise the Contract Administrator immediately in the event of an unauthorized disclosure, inappropriate access, misuse, theft or loss of data.

All materials provided for this Project, except where explicitly stated will be promptly returned or destroyed, as instructed by an authorized Department of Technology representative. If the materials are destroyed and not returned, a letter attesting to their complete destruction which documents the destruction procedures must be sent to the Contract Administrator at the Department before payment can be made for services rendered. In addition, all copies or derivations, including any working or archival backups of the information, will be physically and / or electronically destroyed within five (5) calendar days immediately following either the end of the contract period or the final payment, as determined by the Department.

All personnel assigned to this project shall be provided a Security and Confidentiality Statement and will be expected to sign and return it to the representative listed below before beginning work on this project.

REPRESENTATIVE NAME TITLE PHONE NUMBER

COMPANY NAME

STREET ADDRESS

CITY STATE ZIP CODE

SIGNATURE DATE

ATTACHMENT 8

DARFUR CONTRACTING ACT

Pursuant to Public Contract Code section 10478, if a bidder or proposer currently or within the previous three years has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized” company as defined in Public Contract Code section 10476.

Therefore, to be eligible to submit a bid or proposal, please complete only one of the following three paragraphs (via initials for Paragraph # 1 or Paragraph # 2, or via initials and certification for Paragraph # 3):

1. We do not currently have, or we have not had within the previous three Initials years, business activities or other operations outside of the United States.

OR

2. We are a scrutinized company as defined in Public Contract Code section Initials 10476, but we have received written permission from the Department of General Services (DGS) to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

OR

3. We currently have, or we have had within the previous three years, Initials business activities or other operations outside of the United States, but we

+ certification certify that we are not a scrutinized company below as defined in Public below Contract Code section 10476.

CERTIFICATION For # 3.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in # 3. This certification is made under the laws of the State of California.

Proposer/Bidder Firm Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

YOUR BID OR PROPOSAL WILL BE DISQUALIFIED UNLESS YOUR BID OR PROPOSAL

INCLUDES THIS FORM WITH EITHER PARAGRAPH #1 OR #2 INITIALED OR PARAGRAPH

#3 INITIALED AND CERTIFIED.

ATTACHMENT 9

BIDDER DECLARATION FORM

All Contractors must complete the Bidder Declaration GSPD-05-105 and include it with the response. Refer to the following link:

ATTACHMENT 10

COMMERCIALLY USEFUL FUNCTION (CUF) VERIFICATION FORM

All bidders must complete the CUF Verification Form and include it with the bid response.

This form must be completed and returned in order for the bid to be considered responsive if any of the following are involved:

• Certified SB/DVBE prime contractors who are not the direct manufacturer of the contracted goods or direct provider of contracted services and not using subcontractors

• Certified SB/DVBE prime contractors using any subcontractors

• Certified SB/DVBE subcontractors

Military and Veterans Code Section 999 and Government Code Section 14837 establish that a certified SB or DVBE must perform a “commercially useful function (CUF)”. CUF is defined as a business that meets ALL of the following four requirements:

Vendor Name: Certification #:

Certified vendor is responsible for the execution of a distinct element of the work of the proposed contract?

Yes No

Certified vendor carries out its obligation by actually performing, managing, or supervising the work involved?

Certified vendor performs work that is normal for its business, services and function?

Certified vendor Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

Certified vendor is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices?

If the answer to any of the questions listed above is “No”, the certified vendor in question is not performing a CUF and will not be considered for the proposed contract “as is”.

Please refer to the Bidder Declaration (GSPD-05-105), the STD. 843, and the vendor SB and/or DVBE certification for additional information regarding CUF requirements.

Please sign and return this form as required by the solicitation.

Print Name:

Title:

Signature:

Date:

ATTACHMENT 11

BUSINESS RESOURCE RESUME

BUSINESS NAME BUSINESS REPRESENTATIVE’S NAME

LICENSES AND CERTIFICATIONS YEAR AWARDED

COMPANY EXPERIENCE INSTALLING SIMILAR EQUIPMENT

LIST AND DESCRIBE PROFESSIONAL EXPERIENCE YEARS OF EXPERIENCE

COMPANY EXPERIENCE WORKING WITH DATA CENTER OR EQUIVALENT ENVIRONMENTS

ATTACHMENT 12

STAFF RESOURCE RESUME FOR PROJECT MANAGEMENT PERSONNEL

CANDIDATE NAME

EDUCATIONAL BACKGROUND

HIGHEST DEGREE OR (GLOBAL EQUIVALENT) ATTAINED YEAR AWARDED

Bachelor’s Master’s Doctoral

FIELD OF STUDY (ADVANCED DEGREE/EQUIVALENT) EDUCATIONAL INSTITUTION NAME

LICENSES AND CERTIFICATIONS YEAR AWARDED

EXPERIENCE INSTALLING SIMILAR EQUIPMENT

EXPERIENCE WORKING WITH DATA CENTER OR EQUIVALENT ENVIRONMENTS

EXPERIENCE MANAGING PROJECTS OF A SIMILAR SCOPE

F. Sample Standard Contract

STATE OF CALIFORNIA

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

The term of this through

Agreement is:

3. The maximum of this Agreement is:

The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work page(s) Exhibit B – Budget Detail and Payment Provisions page(s) Exhibit C* – General Terms and Conditions Check mark one item below as Exhibit D:

Exhibit - D Special Terms and Conditions (Attached hereto as part of this page(s)

Exhibit - D* Special Terms and Conditions Exhibit E – Additional Provisions page(s)

Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

N WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt

Marlon Paulo, Procurement Branch Chief

ADDRESS

P.O. Box 1810, Rancho Cordova, CA 95741-1810

EXHIBIT A

Scope of Work

1. OBJECTIVE

The Statement of Work (SOW) detailed herein is for all materials, labor, and equipment to replace two (2) existing McQuay Furnaces, Heater #1 Model # RAH047CYA Serial # 39A0081602, Heater #2 Model # RAH047CYA Serial # 39B0010402, with new Daikin air handling units, model RAH047C, at the California Department of Technology’s (hereinafter referred to as “CDT”) Gold Camp Data Center.

The replacement of the two (2) furnaces will be in a phased approach, so that only one furnace and Unit is offline at a time, and performed during seasonal days and time periods of humidity and temperature that will least affect the operations of the data center.

2. TERM/PERIOD OF PERFORMANCE

A. The period of performance for the Contract shall be from June 15, 2016 or when approved, whichever comes later through June 14, 2017, with option(s) to extend for one

(1) additional twelve (12) month terms at the original rates evaluated and considered.

B. The project completion (Ready for Use) date is on or before June 14, 2017. The CDT reserves the right to alter/delay the requested availability date based on a concurrent project to replace the roof of the building.

C. The Contractor shall not be authorized to deliver or commence the performance of services as described in this SOW until written approval has been obtained from all entities. Any delivery or performance of service that is commenced prior to the signing of the Contract shall be considered voluntary on the part of the Contractor and non-compensable.

D. Consistent with the terms and conditions of the original solicitation, and upon mutual consent, the CDT and the Contractor may execute written amendments for changes to this Contract that were evaluated and considered.

3. DELIVERY SITE AND DELIVERY REQUIREMENTS

A. Delivery Site:

3101 Gold Camp Drive Rancho Cordova, California 95670 Attention: Ian Noumov

(916) 228-6109

B. Contractor must coordinate with the CDT’s Contract Administrator to schedule delivery.

C. Contractor must coordinate with the CDT’s Contract Administrator to ensure equipment is successfully asset tagged by the CDT prior to installation.

4. FACILITY OVERVIEW

The CDT’s Gold Camp Data Center is located at 3101 Gold Camp Drive, Rancho Cordova, California. The data center houses many mission critical state department computing operations and as such is a highly critical and significant statewide asset. The data center includes an approximately 42,000 square foot computer supported by an ANSI/BICSI 002- 2014 Class F3 type mechanical and electrical infrastructure. The existing infrastructure includes:

• 2,400kW block redundant UPS system

• 1,150 ton redundant central chilled water plant

• 3,500kW parallel redundant standby diesel engine generator plant

The data center is a 24x7 operation. The mechanical and electrical services supporting the operation cannot be interrupted at anytime. The facility and systems are currently operated and managed by George S. Hall, Inc Building Engineering Services (GSH).

5. MANDATORY QUALIFICATIONS

The following are the minimum qualifications for any Contractor.

A. Contractor must have a minimum of five (5) years company experience in installing similar equipment in a comparable sized data center environment.

B. Contractor’s Project Management personnel assigned to this contract; must each have a minimum of five (5) years personal/individual experience in managing projects of a similar.

6. SERVICES TO BE PERFORMED

A. Provide a turnkey replacement of the two (2) existing McQuay model RAH047CYA units.

B. The new units shall be Daiken model RAH047C or equivalent. The determination of equivalency will be at the discretion of the CDT and a proposed equivalent must fit in the same physical curb footprint as the existing units.

C. All units shall feature VFD drives were applicable and the coils and fans shall be sized to enable energy saving functionality.

D. All units shall feature modulating gas valves with a 20:1 turn down.

E. All components of the units shall be stainless still including, but not limited to; pans, burners, heat exchangers, and flu boxes.

F. Unit controls are required to be BACnet compliant and it will be the responsibility of the contractor to fully integrate the units with the current Alterton system.

G. Replace all curbs associated make the necessary roofing patches/modifications. All roof curbs to be constructed in accordance with NRCA guidelines with 12-gauge galvanized steel.

H. Provide disposal bin(s) and coordinate delivery and removal with the CDT’s Contract Administrator or designee.

I. The Contractor shall be responsible the removal, transport, and disposal of all replaced equipment and material.

J. Provide and install any and all dust and dirt mitigation devices and filters.

K. Provide O&M documentation.

L. Contractor to provide two (2) training sessions totaling eight (8) hours to no more than ten

(10) designated CDT personnel at the CDT’s facility located at 3101 Gold Camp Drive in Rancho Cordova. One (1), four (4) hour session to be held in the morning and one (1) four

(4) hour session to be held in the afternoon following the successfully installation of the new equipment.

M. Provide and install any and all lubricants, fluids and/or gasses for all equipment and cables ordered and installed per this SOW.

N. Testing and Inspection Certification.

O. Sign-off from Authority Having Jurisdiction (If required).

7. ACCEPTANCE OF GOODS AND SERVICES

It shall be in the State’s sole determination as to whether a good and or service has been successfully completed and determined to be acceptable to the State. Acceptance criteria shall consist of the following:

A. ACCEPTANCE OF GOODS

The State shall have five (5) business days to verify delivery of goods conforms to this implementation effort. Acceptance must be in writing, per signed Deliverable Acceptance Document (DAD), Exhibit A-1, by both parties for each unit. State must provide written notice of the basis of non-acceptance of the goods within such five (5) day period. The Contractor shall have three (3) business days from the date of notification of non-acceptance to rectify the non-conformance at no additional charge to the State, following which the State shall have another two (2) business days to verify delivery and acceptance of goods. This process shall continue until acceptance is confirmed, provided, in the event that the State rejects a particular good three or more times, the State may terminate this agreement upon written notice and the State will only be obligated to pay for fees associated with accepted goods.

B. ACCEPTANCE OF INSTALLATION SERVICES

The State shall have five (5) business days to verify upon equipment start-up that the completed installation of goods conforms to this hardware implementation effort.

Acceptance must be in writing, per signed Deliverable Acceptance Document (DAD), Exhibit A-1, by both parties for each unit. State must provide written notice of the basis of non-acceptance of the installation of goods within such five (5) day period. The Contractor shall have three (3) business days from the date of notification of non-acceptance to rectify the non-conformance at no additional charge to the State, following which the State shall have another two (2) business days to further test and review the applicable completed installation of goods. This process shall continue until acceptance is confirmed, provided, in the event that the State rejects a particular installation of good three or more times, the State may terminate this agreement upon written notice and the State will only be obligated to pay for fees associated with accepted goods and installation services.

C. Payment for tasks performed under this Contract shall be for actual goods and services rendered and be made after completion of each phase. Contractor must demonstrate system functionality of successfully installed units to the CDT’s contract administrator. It shall be the CDT’s sole determination as to whether the goods and services identified in this Contract have been successfully installed, completed and are acceptable. The approval process is outlined in Section 11 – Performance.

D. The Contractor costs related to rework of unacceptable work products shall be costs of the Contractor, and shall not be billed to the CDT.

E. The Contractor shall meet all time-lines, as agreed to in the Contract.

8. WARRANTY

The Contractor shall warrant all materials per the manufacturer and warrant all workmanship for one (1) year starting after the acceptance of the work by the CDT and Ready-for-Use date.

9. CONTRACTOR RESPONSIBILITIES

A. The Contractor will provide its own equipment necessary to perform the required duties.

B. The Contractor shall designate a primary contact person to whom all project communications may be addressed and who has the…