IFB 1255 Questions and Answers FINAL.pdf

Responses to Questions for IFB 1255 Psychiatric Services for Various Facilities

Q1 I only wish to provide in-person psychiatric services.

a) Am I required to provide both an in-person hourly rate and a telepsychiatry rate for the positions that I am interested in?

b) Or can I provide just the in-person rate and leave the telepsychiatry rate blank?

c) If I don’t provide both rates, will my bid be disqualified?

A1 a) Yes, an in-person rate and a telepsychiatry rate are both required for each position being bid on.

b) Both rates are required to bid on a position.

c) Yes, if both rates are not provided for a position that is being bid on, the bid will be disqualified for that position.

Q2 What documents am I required to submit in my bid?

A2 Please consult the Attachment 3 – Submission Checklist to see what items are required in the bid. The documents required for submission are also specified in IFB Section 3.2 Packaging of IFB Response, Required Contents of Bid Submission.

Q3 Who are the vendors on the existing contract(s)?

A3 Brookwood: Snehal Sheth and Camilla Lyons Industry: Iustin Rusu Taberg: Julie Low (reassignment) Harriet Tubman: Camilla Lyons (reassignment)

Q4 What was the total spend on the predecessor contract(s) for 2025?

A4 This information would be appropriately requested via a formal FOIL request.

Q5 What is the estimated total spend for the upcoming contract?

A5 Please see IFB Section 1.1 Overview listing the anticipated routine hours available for each position. Total contract values will be calculated for the lowest bidder for each position using the rates they provided. Per IFB Section 4.1 Method of Award, this calculation will be dependent on the rates bid.

Q6 Can you provide the job descriptions for each position to include minimum years of experience and whether you are requiring board certified/board eligible physicians?

A6 Please refer to IFB Section 2.1 Eligible Bidders.

Q7 Can you provide the anticipated duration of services for each?

A7 See IFB Section 1.1 Overview and IFB Section 1.2 Term of Contract.

Q8 What system(s) are used by physicians and other healthcare professionals to chart patient care?

A8 The Juvenile Justice Information System (JJIS) is used for assessments and contact notes. A paper medical file is used to chart direct patient care.

Q9 a) Will I be disqualified from the entire bid for the position if one of the bids are above the maximum amount?

b) For example, if I put in person bid rate of $401 and I put $300 for telehealth bid rate, does that mean I would be excluded from the entire position, thus, making me ineligible for the job altogether, both in person and telehealth?

c) Or would I still be eligible for telehealth work only?

d) Or vice versa, such as submitting $301 for telehealth while putting $400 for in-person?

A9 a) Yes, any bid on a position that exceeds the maximum bid rate limit(s) will not be considered for an award for that position.

Responses to Questions for IFB 1255 Psychiatric Services for Various Facilities

b) Yes, you would not be considered for award for exceeding either max bid rate limit.

c) No, you would not be considered for the position.

d) If either the in-person or telepsychiatry bid rate submitted exceeds the maximum bid rate, the award will not be considered for that position.

Q10 Is there any information about which job sites will have remote work?

A10 Per the IFB, “All services covered under this procurement are expected to be delivered in person throughout the entire contract term. OCFS, at its sole discretion, reserves the right to request telepsychiatry services when it is determined to be in the best interest of the State.” Remote work needs and eligibility are decided by OCFS on a case-by-case basis. This depends on many factors, including, but not limited to, facility staffing, population size, and local needs.

Q11 My organization will be bidding. We are a staffing agency. Are we eligible to apply?

A11 No. Please refer to IFB Section 2.1 Eligible Bidders.

Q12 Are locum tenen vendors eligible to submit a bid?

A12 No. Please refer to IFB Section 2.1 Eligible Bidders.