IFB 08 4101 27 FY27 Citywide Street Resurfacing Pre-Bid Sign-In Sheet.pdf

This is a pre-bid sign-in sheet for the City of Williamsburg's Invitation for Bid (IFB) 08 4101 27 FY27 Citywide Street Resurfacing project in Virginia. The project encompasses removal of existing pavements through milling, placement of bituminous concrete pavement, pavement markings, concrete entrance and sidewalk work, curbing installation, detectable warning surfaces, and miscellaneous work including utility frames and covers adjustments within public rights of way in areas such as Armistead Avenue, Port Anne subdivision, and the municipal building parking area. The document records attendance of prospective bidders at the pre-bid meeting, capturing the names and affiliations of contractors and vendors who attended to gather information about the project requirements and specifications prior to submitting their bids.

The sign-in sheet serves as an official record of bidder participation and interest in the contract opportunity. This documentation is typically maintained by the City of Williamsburg to track which firms received direct access to project information during the pre-bid conference, which may be relevant for protest procedures or clarification of bidder communications. The sheet facilitates local administration of the project and ensures transparency in the bidding process by maintaining a verifiable list of parties who had the opportunity to ask questions and receive clarifications directly from city representatives before the bid submission deadline.