IFB 08 4101 27 FY27 Citywide Street Resurfacing Addendum No 1.pdf
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- Attached to
- IFB 08 4101 27 FY27 Citywide Street Resurfacing
- Solicitation number
- IFB-129503
- Issued by
- James City County, Virginia
About this file
This is an addendum to an Invitation for Bids (IFB 08-4101-27) issued by the City of Williamsburg, Virginia for FY27 Citywide Street Resurfacing. The project encompasses removal of existing pavements through milling, placement of bituminous concrete pavement, pavement markings, concrete entrances, sidewalks, curbing, detectable warning surfaces, and miscellaneous utility frame and cover adjustments within public rights of way, including work on Armistead Avenue, Port Anne subdivision, and a municipal building parking area. The base bid includes 4,464 tons of SM-12.5A asphalt concrete, 106 tons of IM-19.0A, 186 tons of BM-25.0, flexible pavement planing of 10,200 square yards at 0"-2" depth and 970 square yards above 4", and associated pavement markings. Additive Bid #1 covers municipal building parking area work including asphalt concrete placement, curb and gutter removal and installation, sidewalk and detectable warning surfaces, concrete entrance pavement, and pavement markings. Sealed bids were due October 27, 2026 at 2:00 p.m. local time, with a non-mandatory pre-bid conference held on October 13, 2026 at 10:00 a.m. at the City Manager's conference room. Work must be completed within ninety calendar days of Notice to Proceed.
All work must comply with Virginia Department of Transportation Road and Bridge Specifications (2020 and 2022 Supplement), Road and Bridge Standards (2016), Work Area Protection Manual (Version 11), 2022 MUTCD with Revision 1, and Virginia MUTCD (Version 11). Bidders must submit a bid security of 5% of the total bid, performance and payment bonds at 100% of contract price, valid Virginia contractor registration, and proof of workers' compensation and employer's liability insurance at statutory limits and $100,000 respectively, commercial general liability insurance of $500,000 combined single limit naming the City as additional insured, and automobile liability of $500,000. Award will be made to the lowest responsive and responsible bidder. If combined base and additive bids exceed available funding, the City will reevaluate based on the base bid only.
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Public Works & Utilities Department
CITY OF WILLIAMSBURG
CITY OF WILLIAMSBURG
INVITATION FOR BID (IFB) 08-4101-27
FY27 Citywide Street Resurfacing for the City of Williamsburg
Issue Date: October 05, 2026 Due Date: October 27, 2026 @ 2:00 PM Local Time
ADDENDUM NUMBER 1 DATE: October 22, 2026
This addendum is posted to provide revisions to the IFB and clarify issues in the bid documents.
Please contact Sosina Fisseha, at (757) 220-6140 if you have a question regarding this Addendum.
BID DOCUMENT
1. REPLACE IFB Submission Form with the attached page.
2. REVISE BID PROPOSAL, Page BID-3 of 33, Bid Item #1, ASPHALT CONCRETE TY.
SM-12.5A CONST (MODIFIED), to change the Quantity from 4,464 tons to 2,400 tons.
3. REVISE BID PROPOSAL, Page BID-3 of 33, Bid Item #2, ASPHALT CONCRETE TY.
IM-19.0A, to change the Quantity from 106 tons to 110 tons.
4. REVISE BID PROPOSAL, Page BID-3 of 33, Bid Item #3, ASPHALT CONCRETE TY.
BM-25.0, to change the Quantity from 186 tons to 215 tons.
5. CHANGE PROJECT SPECIFIC PROVISIONS, Page PSP-1, Provision 3, SECTION
211.02 MATERIALS to read as follows:
3. SECTION 211.02 MATERIALS of the Specifications is amended to add the following as part of paragraph (g), Aggregate for asphalt concrete:
Coarse Aggregate for surface mixes shall be washed, brown, river stone aggregated per City Standards and as approved by the City of Williamsburg.
Submit a sample of this aggregate for approval of color and size consistency.
ADDENDUM NUMBER 1 INVITATION FOR BID 08-4101-27
6. CHANGE PROJECT SPECIFIC PROVISIONS, Page PSP-1, Provision 4, SECTION
211.02 MATERIALS to read as follows:
4. SECTION 211.02 MATERIALS of the Specifications is amended to replace paragraphs (j) through (l) with the following:
(j) Reclaimed Asphalt Pavement (RAP) material may NOT be used as a component material of surface asphalt concrete mixtures. Surface mixes are to be virgin mixes.
(k) Reclaimed Asphalt Shingles (RAS) Tear-off RAS Materials may NOT be used as a component material of surface asphalt concrete mixtures. Surface mixes are to be virgin mixes.
(l) Reclaimed Asphalt Shingles (RAS) Tabs RAS Materials may NOT be used as a component material of surface asphalt concrete mixtures.
Surface mixes are to be virgin mixes.
This Addendum is a part of the Invitation for Bids (IFB) and Contract Documents.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME
END OF ADDENDUM
ADDENDUM NUMBER 1 INVITATION FOR BID 08-4101-27
CLARIFICATIONS
1. Bid documents are available for download from Purchasing on the City of Williamsburg website at http://www.williamsburgva.gov. Printed versions are also available at the City offices under the terms mentioned in the advertisement.
2. A non-mandatory pre-bid conference was held on October 13, 2026, (https://www.williamsburgva.gov/Bids.aspx).
3. Clarifications are intended to address questions and comments submitted by perspective bidders and those discussed at the pre-bid meeting. Questions and answers are as follows:
a. On the first page of the submission the title is FY25 Citywide Street Resurfacing for the City of Williamsburg Everywhere else we see FY27. How should we, as a bidder, handle this in the bid submission?
Please use the revised bid submission form attached to this addendum.
b. Is approved brown stone required for all layers of asphalt mixture?
No. Approved virgin brown stone is required only for surface asphalt mixtures, please refer to the Project Specific Provisions amended with this addendum.
c. Are the parking lot pavement markings thermoplastic?
Yes. For this project, all the permanent pavement markings are Type B class I (thermoplastic) pavement line markings, including those within the parking lot.
IFB Submission Form City of Williamsburg
FY27 Citywide Street Resurfacing for the City of Williamsburg
IFB #:08-4101-27
Issue Date: October 05, 2026
Due Date: October 27, 2026 @ 2:00 PM Local Time
Submitter
Mailing Address
City State Zip Code
Phone Email Address
Website (optional)
Attachment Checklist You must include the following documentation with your submission.
IFB Cover Page
IFB Submission Form
Bid Form
Bid Bond
Certificate of Debarment
Non-Collusion Affidavit
This submittal accurately represents my plans, and I/we are fully prepared and capable of working as described within a time frame that will be agreed upon by myself and the City of Williamsburg.
Signature Date
Printed Name
- YOU MUST RETURN THIS COMPLETED FORM WITH YOUR SUBMISSION -
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