GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station)

INVITATION FOR BIDS

GHTD IFB #03-027

THIRD FLOOR ACCESSIBLE BATHROOM CONVERSION

(UNION STATION)

GREATER HARTFORD TRANSIT DISTRICT

ONE UNION PLACE

HARTFORD, CT 06103

October 28, 2026

TABLE OF CONTENTS

SECTION I – GENERAL INFORMATION FOR BIDDERS

1. INTRODUCTION

2. SUBMISSION OF BIDS

3. BID INQUIRIES

4. PRE-BID CONFERENCE

5. COMMENCEMENT OF SERVICES

6. FUNDING

7. FEDERAL GRANT REQUIREMENTS

8. STATE OF CONNECTICUT GRANT REQUIREMENTS

9. PROCUREMENT AND APPEALS PROCESS

10. SPECIAL PROVISION

11 DISADVANTAGED BUSINESS ENTERPRISE

12. VALIDITY OF PROPOSALS

13. INFORMATION TO BIDDERS

14. QUANTITIES AND/OR USAGES

15. SAMPLES

16. PAYMENT OF PREVAILING WAGES/DAVIS BACON WAGE RATES

17. BONDING REQUIREMENTS/PERMITTING

18. SINGLE BIDDER/SOLE SOURCE PROCUREMENT

19. WITHDRAWAL OF BIDS

20. SUBCONTRACTING

21. CONTRACTING

22. RETAINAGE

23. ASSIGNMENT

24. REQUIRED CERTIFICATIONS

25. INSURANCE REQUIREMENTS

26. NOTICE OF AWARD

27. ATTACHED EXHIBITS

EXHIBIT A

o Federally Required Contract Clauses

EXHIBIT B

o State of Connecticut Grant Requirements

EXHIBIT C

o Procurement Procedures and Appeals Process

EXHIBIT D

o Bid Proposal Form

EXHIBIT E

o Required Certifications

• Affidavit

• Certificate of Eligibility

• Certificate of Non-Collusion.

• Certificate of Restrictions on Lobbying

• Contractor’s Statement on Sub-Contractors

• Eligible Contractor’s Certificate

• Certificate for Disadvantaged Business Enterprise No DBE Goal

• DBE Good Faith Efforts Documentation Form No DBE Goal

• DBE Letter of Intent No DBE Goal

• Buy America Certification

• Approved Equal Form

• Statement of Bidder’s Qualifications

EXHIBIT F

o State of Connecticut Required Certifications

• Requirements of the State of Connecticut

• Small/Minority Business Enterprise (SBE/MBE) Certification No SBE

Goal

• SBE Letter of Intent No SBE Goal

• OPM Forms

EXHIBIT G

o Connecticut Department of Labor Prevailing Wage Bid Package

EXHIBIT H

o Technical Specifications and Special Provisions

NOTICE

GREATER HARTFORD TRANSIT DISTRICT

INVITATION FOR BIDS

GHTD IFB #03-027

THIRD FLOOR ACCESSIBLE BATHROOM CONVERSION (UNION STATION)

The Greater Hartford Transit District (GHTD), Hartford, Connecticut, a municipal corporation formed under Chapter 103a of the Connecticut General Statutes, Revision of 1958, as amended, is seeking bids from a qualified firm for a licensed contractor to convert an existing kitchenette, located within one of the tenant spaces on the third floor of Union Station, One Union Place, Hartford, CT 06103, into an accessible bathroom.

The scope of work shall include new fixtures and connections, new finishes throughout the new bathroom, and any modifications to lighting, electrical and mechanicals as required. The scope of work for this project is based on, and is expected to be performed in accordance with, the conversion plan as developed by the assigned Architectural and Engineering firm, Crosskey Architects, LLC.

All work details are indicated in the Bid Documents. Bid documents including drawings and specifications will be available on or after Wednesday, October 28, 2026. Bid documents will be available on the District’s website at:

https://www.hartfordtransit.org/business-opportunities/ and on the State of Connecticut DAS Contracting Portal at https://portal.ct.gov/DAS/CTSource/CTSource.

Bids shall be submitted to LaShaunda Drake, Greater Hartford Transit District, One Union Place, First Floor North, Hartford, CT. 06103, on or before 10:00 a.m. local time on Friday, December 4, 2026. There will be a virtual public bid opening at 10:10 a.m.

local time held via zoom. An In-Person Pre-Bid Conference will be held by the District on Thursday, November 5, 2026, 1:00 PM local time, to provide an opportunity to outline the requirements the District will expect of the Bidder, as well as to provide the opportunity for questions and explanations. The Pre-Bid Conference will take place in the conference room of the GHTD administrative offices located at One Union Place, First Floor, Hartford, CT 06103. The Pre-Bid Conference will be immediately followed by an onsite walk-through of the project site located at One Union Place, Hartford, CT, 06103.

Attendance at the Pre-Bid Conference and onsite walk-through is not mandatory and is not a condition for final award.

Questions concerning the bidding process should be submitted in writing to Mary Bujeaud, Deputy Executive Director, at mbujeaud@ghtd.org. Bidders must also Cc LaShaunda Drake, Contract and Procurement Specialist, at ldrake@ghtd.org on the email communication.

https://www.hartfordtransit.org/business-opportunities/ https://portal.ct.gov/DAS/CTSource/CTSource mailto:mbujeaud@ghtd.org mailto:ldrake@ghtd.org

Bids received after the deadline will not be considered and will be returned to the bidder unopened. Any changes, or any requests for changes in the specifications, will not be recognized after sealed bids are submitted to the District.

Any contract resulting from this invitation for bids is subject to a financial assistance contract between the District and the Federal Transit Administration and the District and the State of Connecticut. All bidders will be required to certify that they are not on the Comptroller General's list of ineligible contractors. Further, the contractor will be required to comply with all applicable equal employment opportunity laws and regulations.

The GHTD hereby notifies all bidders that in regard to any contract entered into pursuant to this Invitation for Bids, advertisement or solicitation, disadvantaged business enterprises will be afforded full opportunity to submit proposals in response and will not be subjected to discrimination on the basis of race, color, sex or national origin in consideration for an award.

The GHTD reserves the right to reject any and all bids as submitted by this Invitation for Bids, and to waive informalities and irregularities, as it deems in its best interest.

IFB KEY INFORMATION SUMMARY SHEET

Invitation for Bids: Third Floor Accessible Bathroom Conversion (Union Station)

Solicitation Number: IFB #03-027

IFB Issue Date: October 28, 2026

IFB Issuing Office: Greater Hartford Transit District

Procurement Officer: LaShaunda Drake Contract and Procurement Specialist Greater Hartford Transit District One Union Place Hartford, CT 06103

Direct Phone: (860) 380-2012

Email: ldrake@ghtd.org

Proposal to be sent to: Greater Hartford Transit District One Union Place Hartford, CT 06103 Attn: LaShaunda Drake

In-Person Pre-Bid Conference November 5, 2026 at 1:00 p.m. Local Time

And On-Site Walk-Through: Greater Hartford Transit District

Participation is NOT mandatory First Floor

One Union Place

Hartford, CT 06103

Approved Equals Request Deadline: November 19, 2026 at 12:00 p.m. Local Time

Inquiries Deadline: November 19, 2026 at 12:00 p.m. Local Time

Bid Due Date and Time: December 4, 2026 at 10:00 a.m. Local Time

Bid opening promptly at 10:10 a.m. Local Time

Web Meeting via Zoom https://us06web.zoom.us/j/89919785261?pwd =Of40yqNjoaSadhGlivZSqAXMIxG2Zr.1 Meeting ID: 899 1978 5261

Passcode: 751783

To call in by phone: (305) 224-1968

Expected Award Date: as soon as possible but no later than December 2026 mailto:ldrake@ghtd.org https://us06web.zoom.us/j/89919785261?pwd=Of40yqNjoaSadhGlivZSqAXMIxG2Zr.1

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 1

SECTION I – GENERAL INFORMATION FOR BIDDERS

1. INTRODUCTION

The Greater Hartford Transit District (the “District”) is a quasi-municipal corporation operating under the authority of Chapter 103a of the Connecticut General Statutes.

There are currently sixteen-member towns represented by appointees who collectively form the Board of Directors, the policy making body of the District. The District has broad powers to acquire, operate, finance, plan, develop, maintain and otherwise provide all forms of land transportation and related services including the development or renewal of transportation centers and parking facilities.

The District is eligible and authorized under state and local law to request, receive, and manage grant funds and to execute and administer grant-funded projects. The District provides a variety of services in support of public transportation in the Capitol Region of Connecticut. The contract awarded as a result of this quote solicitation will be subject to both State of Connecticut and Federal Contract Clauses.

The District is the owner and operator of Hartford’s Historic Union Station Transportation Center Complex, an intermodal hub of transportation that currently serves Amtrak rail, CTrail, intercity and intra city bus service, taxi services, and public parking. The Complex includes the Spruce Street Parking Lot. The District is also the owner of the Greater Hartford Transit District ADA Paratransit Operations and Maintenance Facility (the “Facility”) located at 148 Roberts Street in East Hartford, CT.

The District, as the owner and operator of Hartford’s Union Station issues this formal Invitation for Bids (IFB) from a qualified firm for a licensed contractor to convert an existing kitchenette, located within one of the tenant spaces on the third floor of Union Station, One Union Place, Hartford, CT 06103, into an accessible bathroom. The scope of work shall include new fixtures and connections, new finishes throughout the new bathroom, and any modifications to lighting, electrical and mechanicals as required. The scope of work for this project is based on, and is expected to be performed in accordance with, the conversion plan as developed by the assigned Architectural and Engineering firm, Crosskey Architects, LLC.

The specifics of the services, and other documents relevant to this IFB, are set forth in the Scope of Services and in the Exhibits attached hereto and made a part hereof.

2. SUBMISSION OF BIDS

In order to respond, the Candidate must supply the required information on and along with the response forms. An officer or explicit agent of your organization must sign the response form and any supplementary proposal document.

a) Date and Location for Submittal

Bids must be submitted to the District on or before Friday, December 4, 2026 at 10:00 a.m. local time. There will be a virtual public bid opening at 10:10 a.m. local time held via Zoom.

To join the meeting:

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 2

Meeting ID: 899 1978 5261

Passcode: 751783

To call in by phone: (305) 224-1968

Each bid shall be enclosed in a sealed envelope and clearly marked “GHTD IFB #03-027 THIRD FLOOR ACCESSIBLE BATHROOM CONVERSION (UNION STATION)” on the front thereon. Bidders must also include a complete electronic copy (i.e. USB flash drive, Dropbox, or CD are all acceptable forms) of their bid proposal in the envelope.

Bids should be delivered to:

LaShaunda Drake Contract and Procurement Specialist Greater Hartford Transit District One Union Place Hartford, Connecticut 06103

(860) 380-2012

Late submissions will not be accepted. It is the responsibility of the Respondent to ensure that its Proposal is delivered to the District by the date and time referred to hereinabove. It is the responsibility of the bidder to confirm electronic delivery prior to the deadline. Proposers electing to submit their bid electronically will need to also submit hard copies (bearing original signatures and notary seals (where applicable)) of all required certifications in Exhibits E & F). All bids received before the opening date will be kept unopened until the time of the bid opening. The person whose duty it is to open the bids will determine when the time stated for opening has arrived. All bids will be opened in public at the bid opening. Any person present shall have the right to have any part of the bids read aloud. The District reserves the right to postpone the bid opening if it is determined to be in the best interest of the District.

b) Form of Bid

One copy of the bid form shall be completed, signed and submitted. No other form of bid or proposal will be acceptable.

Every designated space on the bid form shall be filled in or otherwise marked to show the bidder’s intention clearly. Interlineations, alterations, erasures or any other change must be clearly initialed by the bidder. All amounts shall be stated in figures. The bid form is to be submitted along with the Certifications and other documents required by this IFB. Any conditional or qualified bid will be rejected. In addition to the bid proposal form (Exhibit D), bidders must also submit a rate sheet for all staff working on the project.

3. BID INQUIRIES

Communication by any bidder with any agent or employee of the District on the subject of this IFB, or the pending process may result in the bidder being deemed ineligible with regard to this IFB. All questions and requests for clarification regarding this IFB or this process must be submitted in writing to Mary Bujeaud, Deputy Executive Director, at mbujeaud@ghtd.org on or before 12:00 p.m. local time on Thursday, November 19, 2026. Bidders must also Cc LaShaunda Drake, Contract and Procurement Specialist, at ldrake@ghtd.org on the https://us06web.zoom.us/j/89919785261?pwd=Of40yqNjoaSadhGlivZSqAXMIxG2Zr.1

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 3 email communication. Responses shall be in writing and posted in the form of an addendum and will be distributed to all known recipients of the IFB document.

The bids submitted for the work must be based upon the text of this document including the General Information, Special Instructions, Specifications, all Addenda, and any referenced plans, and no oral or informal statement or representation by any representative or employee of the District or the designer shall be considered an amendment to or waiver of any statements in or requirement of such bidding or proposed contract documents and no claim or right of action shall accrue in favor of any respondent as a result of or founded on such oral or informal statements or representations. The District or its agents shall not be responsible for any oral instructions or interpretations given to a Bidder.

4. PRE-BID CONFERENCE

An In-Person Pre-Bid Conference will be held by the District on Thursday, November 5, 2026, 1:00 PM local time, to provide an opportunity to outline the requirements the District will expect of the Bidder, as well as to provide the opportunity for questions and explanations. The Bidder may submit any written requests for clarification as well as any questions regarding this solicitation package prior to the pre-bid conference. The Pre-Bid Conference will take place in the conference room of the GHTD administrative offices located at One Union Place, First Floor, Hartford, CT 06103. The Pre-Bid Conference will be immediately followed by an on-site walk-through of the project site located at One Union Place, Hartford, CT, 06103.

Attendance at the Pre-Bid Conference and On-Site Walk-Through is not mandatory and is not a condition for final award.

The District reserves the right to issue addenda to this IFB as a result of inquiries received, or to adjust its project schedule if it is deemed in the District’s best interest to do so. The District further reserves the right to reject any and all Proposals resulting from this IFB if the District deems that it is in the best interest of the District to do so.

Information contained in these documents is provided in good faith only that all Proposers may have access to the same information utilized by the District and is not intended as a substitute for personal investigations, interpretations and judgment of the Proposer.

Submission of a bid shall be evidence that the Proposer has examined the site, compared it with the drawings and specifications and satisfied itself of the conditions existing at the site, the storage and handling of materials, and all other matters incidental to the work under this contract. No additional compensation will be allowed for difficulties which the Proposer could have discovered or reasonably anticipated prior to bidding.

5. COMMENCEMENT OF SERVICES

It is the intent of the District to execute an agreement with the successful bidder as soon as possible and no later than December 2026, and for work to commence immediately thereafter. Work under this contractual agreement is expected to be completed within three

(3) months (90 calendar days). The Contractor is expected to immediately communicate with the District any delays experienced which may impede the anticipated project timeline.

The District will consider negotiations on the contract term if needed.

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 4

6. FUNDING

Any contract resulting from this Invitation for Bids is subject to a financial assistance contract between the District and the Federal Transit Administration and between the District and the State of Connecticut Department of Transportation. All firms will be required to certify that they are not on the U.S. Department of Transportation’s list of ineligible contractors. Further, the contractor will be required to comply with all applicable equal employment opportunity laws and regulations.

No bids will be accepted from, or a Contract awarded to any person, firm, or corporation that is in arrears or is in default to the State of Connecticut upon any debt or contract or that is in default as a surety or in any other manner is in default of any obligation to the State. Additionally, no Contract shall be awarded to any person, firm, or corporation that has failed to perform on any prior or previous contract, agreement, or license with the State. Nor will any Contract be awarded to any firm that is not registered with the Secretary of State’s Office to conduct business in the State of Connecticut.

7. FEDERAL GRANT REQUIREMENTS

Exhibit A attached hereto and made a part hereof sets forth federal requirements placed upon vendors who are participating in a project funded in whole or in part with Federal grants. Its provisions are hereby included herein as an integral part of this IFB.

8. STATE OF CONNECTICUT GRANT REQUIREMENTS

Contractor must comply with State Grant Requirements (Exhibit B).

9. PROCUREMENT AND APPEALS PROCESS

The District’s procurement procedures and appeals process are contained in Exhibit C attached hereto and made a part hereof.

10. SPECIAL PROVISION

It is the policy of the District that Small Contractor and Small Contractor Minority Business Enterprises ("SBE and MBE") be afforded the maximum opportunity to participate in the performance of all contracts let by the District in accordance with Section 4a-60g of the Connecticut General Statutes as revised. This participation may be in the form of prime contracts, and/or sub-contracts, and/or direct or general overhead items procured from SBE and/or MBEs allocated to the Services.

For the purpose of this “Special Provision”, the SBE/MBE named to satisfy this requirement must be certified by the Department of Administrative Services of the State of Connecticut (www.das.state.ct.us) as an SBE/MBE as defined by Section 4a-60g of the Connecticut General Statutes as revised or with the U.S. Small Business Administration.

Proposer will submit a statement indicating its own SBE/MBE status and what subcontracts and/or overhead purchases with amounts thereof under this project it will let. The District has an annual SBE goal of 25%, however, there is no specified goal for this procurement. See attached Certification for SBEs. The use of SBE/MBE subcontractors is encouraged if feasible.

http://www.das.state.ct.us/

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 5

11. DISADVANTAGED BUSINESS ENTERPRISE

It is the policy of the District that disadvantaged business enterprises ("DBE's") be afforded the maximum opportunity to participate in the performance of all contracts let by the District.

This participation may be in the form of prime contracts, and/or sub-contracts, and/or direct or general overhead items procured from DBEs allocated to the Services. The term "disadvantaged business enterprise" means a business enterprise that is at least 51% owned and controlled by one or more socially disadvantaged persons. Such disadvantage may arise from cultural, racial, chronic economic circumstances or background, or other similar cause. Such persons would include but not be limited to citizens of the United States who are: African Americans (not of Hispanic origin); Hispanic Americans; Native Americans; Asian-Pacific Americans; and women regardless of race and ethnicity.

Proposers will submit a statement indicating its own DBE status and what subcontracts and/or overhead purchases with amounts thereof under this project it will get to comply with the District's DBE goal of 0%. DBEs must be certified with the CTDOT. There is no DBE goal for this project.

If the Contractor is unable to achieve the specified contract goals, the Contractor must submit written documentation to the District indicating his/her good faith efforts to satisfy goal requirements. The bidder must present information on DBEs proposed to meet the goal as part of bid responsiveness (provided at the time of bid) or no later than five (5) calendar days after bid opening as a matter of responsibility. An example of a good faith effort includes whether the contractor provided written notice to a reasonable number of DBEs with potential interest in the contract and with sufficient time to allow participation. It is important to note that DBEs are certified to perform certain types of work. To receive credit for good faith efforts and to count towards goal attainment, named DBEs must be certified to do the scopes of work that they are contacted/contracted to perform.

The District is a part of the State of Connecticut Department of Transportation Unified Certification Program (“UCP”) and any contractor and/or sub-contractor and/or vendor utilized to meet the DBE Participation requirements must be certified through that UCP. A list of CTDOT Certified DBE vendors can be found at:

http://www.biznet.ct.gov/dot_dbe/dbesearch.aspx. Upon request, the District will provide information related to the state certification process.

12. VALIDITY OF PROPOSALS

Bidders agree that their proposals remain valid for a period of one hundred eighty (180) days after the above cited due date for submission of bids and may be extended beyond that time by mutual agreement.

By responding to this IFB, the bidder implicitly states that the bid is not made in connection with any competing firm submitting a separate response to this IFB and is in all respects fair and without collusion or fraud. It is further implied that the bidder did not participate in the District’s IFB development process, had no knowledge of the specific contents of this IFB prior to its issuance, and that no employee of the District participated directly or indirectly in the firm’s bid preparation.

Please note that the costs associated with the preparation of a Bid are the sole responsibility of the applicable Bidder. Bidder shall not include any such expenses as part of the price proposed in response to the IFB.

http://www.biznet.ct.gov/dot_dbe/dbesearch.aspx

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 6

13. INFORMATION TO BIDDERS

(a) Discrepancy in Bid Documents

If a bidder becomes aware of any discrepancy, ambiguity, error or omission in this solicitation package, he or she shall report it to the District’s representative, Mary Bujeaud, Deputy Executive Director, at mbujeaud@ghtd.org, bidders must also Cc LaShaunda Drake, Contract and Procurement Specialist, at ldrake@ghtd.org, Greater Hartford Transit District, One Union Place, Hartford, CT 06103. The District will determine the necessity for clarification and may issue addenda as a result.

Any interpretation, change, clarification or correction in the bid documents will be made only by written instrument(s) issued by the District. Copies of such instrument(s) will be emailed or delivered to each person, firm or corporation which has received this IFB document.

(b) Brand Names

If present, brand, manufacturer or product names are indicated on the plans or in the specifications only for the purpose of establishing identification and a general description of the item(s) sought. Items of equal quality, not bearing such names, may be submitted in the bid, provided however that prior approval for the item is obtained from the District.

(c) Requests for Clarification

Requests for clarification of plans or specifications and any protest thereof must be received by the District, in writing, to Mary Bujeaud, Deputy Executive Director, at mbujeaud@ghtd.org on or before 12:00 p.m. local time on Thursday, November 19, 2026. Bidders must also Cc LaShaunda Drake, Contract and Procurement Specialist, at ldrake@ghtd.org on the email communication. Responses shall be in writing and posted in the form of an addendum and will be distributed to all known recipients of the IFB document.

Requests for Approved Equal Status In all cases, materials must be furnished as specified. Where brand names or specific items are used in the plans or specifications, consider the term "or approved equal" to follow.

Any unapproved deviations, exceptions, substitutions, alternates or conditional qualifications contained in a proposal may be cause for its rejection. If contractors believe that their product is an equal to the product specified, they must submit a written request to District in triplicate and this request will be approved or rejected by the District at least fifteen (15) calendar days prior to the scheduled opening of the bids. Requests for approved equals must be received by the District in writing to Mary Bujeaud, Deputy Executive Director, at mbujeaud@ghtd.org on or before 12:00 p.m.

local time on Thursday, November 19, 2026. Bidders must also Cc LaShaunda Drake, Contract and Procurement Specialist, at ldrake@ghtd.org on the approved equal communication. Failure to do so may result in your approved equal request going unseen or responded to.

Any request for an approved equal must be fully supported with catalog information, specifications and illustrations or other pertinent information as evidence that the substitute offered is equal to or better than the specification. Where an approved equal is requested, the contractor must clearly demonstrate the equality of this product to the mailto:mbujeaud@ghtd.org mailto:ldrake@ghtd.org mailto:mbujeaud@ghtd.org mailto:ldrake@ghtd.org

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 7

District to determine whether the proposer’s product is or is not equal to that specified.

An Approved Equal Form is included in Exhibit E. Further changes in the specifications will be made by addendum.

(d) Obligations of the Proposer

At the time of the opening of proposals, each Proposer will be presumed to be thoroughly familiar with the IFB requirements, and the objectives for each element of the project, item, or service. A plea of mistake in the accepted response shall not be available to the Proposer for the recovery of the bid surety or as a defense to any action based upon an accepted response.

(e) Omission of Details

No advantage shall be taken by the Proposer in the omission of any part or detail which is required to make the project complete and ready for service, even though such part of detail is not mentioned explicitly in the specifications. All units or parts not herein specified shall be manufacturer’s standard units and shall conform to the highest standard in the industry.

(f) Qualification of Bidders

Contractor shall submit documentation of Qualifications to perform the work of this contract. Qualifications at a minimum will include CT license, list of projects of similar scope (subject and cost) for last five (5) years, references from past Owners for this kind of work, and any other materials that will provide assurance that Contractor has qualifications for the work. The District may make such investigations as deemed necessary to determine the ability of the Candidate to perform the work and the degree to which any Candidate meets the criteria for award listed herein. A Statement of Bidders Qualification is included in Exhibit E.

(f) Determination of Successful Bidder

In determining the successful bidder, consideration will be given to price, financial responsibility of the bidder, responsiveness to the specifications, warranty, suitability of the product offered for use, past experience, financial ability to meet the contract, facilities and equipment, availability of labor, delivery promise, terms of payment, and other objective and accountable factors which are reasonable.

Award of any contract from this Invitation for Bids shall be made to the bidder quoting the lowest total computed base bid items and/or add/deduct items, including delivery charges, and payment terms, as described in the Bid (where applicable), provided the bid is responsive in all respects to the procurement requirements.

All materials, parts and equipment furnished by the contractor shall be new, high grade and free from defects. Materials and workmanship not conforming to the requirements of the specifications shall be considered defective and will be subject to rejection.

If the contractor fails to replace any defective or damaged work or materials after reasonable notice, the District may cause such work or materials to be replaced. The replacement expenses shall be deducted from the amount to be paid to the contractor.

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 8

The District may inspect all material and workmanship at any time during the progress of the work and shall have the right to reject all materials and workmanship which does not conform to the specifications or which is not considered to be of adequate quality.

(g) Disqualification of Bidders

Proposers may be disqualified and bids may be rejected for any of, but not limited to, the following causes:

• Failure to use Bid Proposal Form furnished by the District

• Lack of signature by an authorized representative on the Bid Proposal Form

• Failure to properly complete the Bid Proposal form

• Evidence of collusion among bidders

• Unauthorized alteration of Bid Proposal Form

• Failure to submit signed required certifications

The District reserves the right to waive any minor informality or irregularity.

14. QUANTITIES AND/OR USAGES

Quantities and/or usages are estimates only and in no way represent a commitment and/or intent to purchase the estimated amount. Actual quantities and delivery locations may vary. The District reserves the right to order all quantities that may be needed, at the contract price, during the contract term regardless of the estimates provided in this

IFB.

15. SAMPLES

Samples are furnished free of charge and may be held for comparison with deliveries.

Proposers must arrange for their return if desired. Samples are assumed to meet, at a minimum, District specifications for quality. All deliveries shall have at least the same quality as the accepted proposal sample. Latent deficiencies will be remedied by the contractor at no additional cost, or loss of service, to the District.

16. PAYMENT OF PREVAILING WAGES/DAVIS BACON WAGE RATES

The Proposer agrees that the contractor's laborers and mechanics and any subcontractor's, of any tier, laborers and mechanics who work on this project and who fall within any job classification established and published by the Connecticut Department of Labor shall be paid, at a minimum, the prevailing wage rates as certified by said Department. Each contractor and subcontractor of any tier performing work on this project shall post on the project the applicable prevailing wage rates and hourly basic rates of pay for the County or area within which the project is being performed, including the effective date of any changes thereof, in at least one conspicuous place for the information of the employees working on the project. The information posted shall include a breakdown of contributions for health and welfare benefits, vacation benefits, pension benefits and any other economic benefit required to be paid. See Exhibit A:

Federal Requirements for more details. See Exhibit G for Prevailing Wage Rates.

17. BONDING REQUIREMENTS/PERMITTING

Each bid must be accompanied by Bid Security made payable to the District in an amount of five percent (5%) of Bidder’s maximum Bid Price and in the form of cash, a certified or cashier’s check, or a Bid Bond, issued by a surety. The Bid Security shall be sealed in a separate envelope containing the Bid.

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 9

In addition, a performance bond from a licensed bonding agent in the State of Connecticut shall be required for the Contract amount (100%) for the faithful performance of the work. A payment bond equal to forty percent (40%) of the Contract amount is also required from a licensed bonding agent in the State of Connecticut.

The Contractor is responsible for obtaining all permits for the project, including but not limited permits for demolition, and street opening.

18. SINGLE BIDDER/SOLE SOURCE PROCUREMENT

In the event that a single bid is received, the District will conduct a price and/or cost analysis and review and audit all business records and related documents of the Bidder and any affiliated or parent company to determine the fairness and reasonableness of the bid. A price analysis is the process of examining the bid and evaluating a prospective price without evaluating separate cost elements. It should be recognized that a price analysis through comparison to other similar procurements must be based on an established or competitive price of the elements used in the comparisons. The comparison must be made to a purchase of similar quantity and involving similar specifications. Where a difference exists, a detailed analysis must be made of this difference and costs attached thereto.

Where it is impossible to obtain a valid price analysis, it may be necessary for the District to conduct a cost analysis of the bid price. The price and/or cost analysis shall be made by competent and experienced auditors or price analysis; an engineer’s estimate or comparison of the prices is insufficient.

The Federal Transit Administration (FTA) may be asked to lend support in obtaining the services of the Defense Contract Audit Agency, if necessary. The District will submit to FTA all data and analysis of determination prior to award of a sole source contract.

19. WITHDRAWAL OF BIDS

Bids may be withdrawn only by written request. For bids already submitted, written request to withdraw must be delivered to the District prior to bid opening. All bids opened will be considered to be valid offers and may not be withdrawn for a period of one hundred eighty (180) business days following the opening of the bids, unless the bidder is given written notice that its bid is not responsive to the specifications of this

IFB.

20. SUBCONTRACTING

If subcontractors are necessary to complete any functions of this requirement, the Proposer must list the names and business locations of any proposed subcontractors, using the Subcontractor Form. The District reserves the right to review and approve any subcontractors proposed by the Respondent. Any approval of the subcontractor shall not be construed as making the District party of such contract, giving the subcontractor privities of contract with the District, or subjecting the District to liability of any kind to any subcontractor.

21. CONTRACTING

The District reserves the right to require the successful candidate to execute a contract in a format supplied by the District. The terms and conditions of the contract to be

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 10 signed upon the award of the IFB will supersede any inconsistent provisions of the IFB documents.

The award of any contract is subject to the following conditions and contingencies:

1. The approval of such governmental agencies as may be required by law.

2. The appropriation of adequate funds by the proper agencies.

3. Compliance with all applicable laws, regulations, ordinances and codes of the

United States and, the state of Connecticut.

4. The selected Proposer must be current in all tax or any other monetary obligation owed to the State of Connecticut.

5. The selected Candidate must have a current EEO certification on file with the

State.

Contract Documents The Contract Documents consist of the Contract, this Invitation for Bids (IFB) and its reference documents, drawings, any Addenda issued, the Contractor’s response to the IFB, the Federal Requirements (Exhibit A), the State of CT Requirements (Exhibit B), other documents listed in the Contract, and Modifications issued after execution of the Contract. A Modification is (1) a written amendment to the Contract signed by the parties, (2) a Change Order, (3) a Construction Change Directive or (4) a written order for a Minor change in the Work issued by the Design Professional on behalf of the District.

22. RETAINAGE

When progress payments are being made for items being built, the District will withhold 5% of the total project cost, or as otherwise specified in the contract for this project.

23. ASSIGNMENT

The contractor shall not assign, transfer, convey or otherwise dispose of the agreement or his/her or its interest in the same, or any part thereof, without prior written approval of the District.

24. REQUIRED CERTIFICATIONS

The required certifications must be submitted with the bid form for the proposal to be considered responsive to the bid specifications. All certification forms are contained in Exhibits E and F. Those bids which do not contain the required standard certifications, complete and signed as appropriate, will be determined ineligible.

25. INSURANCE REQUIREMENTS

Contractor shall obtain and maintain throughout the term of this Contract (or such longer period as may be specified below, if any) the following insurance:

A. Commercial General Liability

The Contractor shall carry Commercial General Liability Insurance, including a broad form comprehensive general liability endorsement and coverage against claims for personal injury, bodily injury, death or property damage, to be on the so-called “occurrence” form with a combined limit of not less than Two Million Dollars ($2,000,000) in the aggregate and One Million Dollars ($1,000,000) per occurrence, and to cover at least the following hazards: (1) premises and operations; (2) products and completed

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 11 operations on an “if any” basis; (3) independent contractors; (4) blanket contractual liability for all insured contracts; and (5) contractual liability covering the indemnities in this Contract.

B. Excess Liability

Excess liability coverage, providing for increased limits to the General Liability, Automobile Liability, and Employers Liability, in the amount of $4M per occurrence/aggregate.

C. Workers' Compensation Insurance

With respect to all services the Contractor performs and all those performed for the Contractor by its subcontractors, the Contractor and its subcontractor(s) shall carry Workers' Compensation Insurance and, as applicable, insurance required in accordance with the U.S. Longshore and Harbor Workers' Compensation Act, in accordance with the requirements of the laws of the State of Connecticut, and of the laws of the United States, respectively.

D. Business Automobile Insurance

Business Automobile Liability Insurance, to cover the use of all owned, hired, and non-owned vehicles, providing for the following minimum liability limits: One Million Dollars ($1,000,000) for all damages arising out of bodily injuries to or death of all persons in any one accident or occurrence, and for all damages arising out of injury to or destruction of property in any one accident or occurrence. In cases where the insurance policy shows an aggregate limit as part of the automobile liability coverage, the aggregate limit must be at least Two Million Dollars ($2,000,000).

E. Professional Liability Insurance If the Contractor or any of its subcontractors are providing design, architectural or engineering services with respect to this Contract, the Contractor and such subcontractors shall carry Professional Liability Insurance Policy in an annual aggregate amount not less than Two Million Dollars ($2,000,000), which coverage shall be maintained in force for a period of not less than three (3) years after the completion of the work under this Contract.

F. Contractors Pollution Liability Insurance If the Work involves the transport, dissemination, use, or release of pollutants, the Contractor shall procure Pollution Liability insurance, with policy limits of not less than one million dollars ($1,000,000) per claim and two million dollars ($2,000,000) in the aggregate.

G. Certificate of Insurance

All insurance provided for above shall be obtained under valid and enforceable policies, and issued by financially sound and responsible insurance companies authorized to do business in the State of Connecticut and having a general policy rating of A- or better and a financial class of VIII or better, each as determined by AM Best Company, Inc.

Prior to commencing any work under this Contract and at least ten (10) days prior to the expiration dates of any insurance required hereunder, Contractor shall deliver to the District certificates of insurance evidencing such coverage and any renewal or successor policies. If the Contractor engages any subcontractor to perform any of its obligations under this Contract, the Contractor shall also deliver to the District certificates of

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 12 insurance from such subcontractor evidencing such coverage and any renewal or successor policies. All policies of insurance required hereunder shall name the District (and such other persons or entities designated by the District) as an additional insured (except the workers’ compensation and Professional Liability insurance). For the Workers' Compensation Insurance and, as applicable, U.S. Longshore and Harbor Workers' Compensation Act coverage, the policy number(s) and term of the policy(ies) shall be indicated on the certificate. With the exception of Professional Liability Insurance, each insurance policy shall state that the insurance company agrees to investigate and defend the insured against all claims for damages, even if groundless.

All insurance policies provided for above shall contain clauses or endorsements to the effect that: (i) no act or negligence of the Contractor, or anyone acting for the Contractor, or failure to comply with the provisions of any policy, which might otherwise result in a forfeiture of the insurance or any part thereof, shall in any way affect the validity or enforceability of the insurance insofar as the District is concerned; (ii) no such policies shall be canceled without at least thirty (30) days’ notice to the District (10 days for non-payment of premium); (iii) shall contain a waiver of subrogation in favor of the District, and (iv) shall provide that such coverage is primary and non-contributory.

Such insurance shall protect the District, FTA, Connecticut Department of Transportation and any other parties named as additional insureds against all claims, liabilities, suits, actions, damages, or costs resulting from or arising out of the ownership, lease, operation, maintenance, repairs, or use in any way of any project equipment for the purposes of the program covered by this Contract and for any other purpose. No project equipment shall be delivered to the Contractor or operated by the Contractor until the Contractor has delivered the certificate(s) of insurance required hereunder. Prior to the annual renewal of a motor vehicle registration, the Contractor shall submit to the District a certificate of insurance for the project equipment. This Section shall not prevent the District from contracting for such required insurance coverage at any time, and in such event the Contractor shall pay the District for all costs of such insurance.

Indemnification

To the fullest extent permitted by law, the Contractor shall indemnify, defend and hold harmless the District, FTA, Connecticut Department of Transportation (CTDOT), and each of their respective officers, directors, employees and agents (collectively “Indemnified Parties”) from and against all claims, damages, demands, losses, expenses, fines, penalties, causes of action, suits or other liabilities (including all costs of reasonable attorneys’ fees and litigation expenses) arising out of, related to, in connection with or resulting from, or alleged to arise out of or arise from the negligent acts or omissions, breach or failure to perform under the Contract, or the violation of any Applicable Laws, or willful misconduct by Contractor, Contractor’s Personnel, Contractor’s subcontractors or anyone directly or indirectly employed by Contractor or by Contractor’s subcontractors or anyone for whose acts any of them may be responsible or liable and whether such claim, damage, demand, loss, expense, fine, penalty, cause of action, suit or other liability is attributable to bodily injury, personal injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom. This indemnity shall be effective regardless of whether or not such claim, damage, loss or expense is caused in part by any of the Indemnified Parties (but the indemnity shall not cover liability to the extent resulting from gross negligence or willful misconduct of the Indemnified Parties). Such indemnity obligation shall not be in derogation or limitation of any other obligation or liability of the Contractor or the rights of the District contained in this Contract or otherwise. This indemnification shall not be

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 13 limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor under any workers’ compensation acts, disability benefit acts or other employee benefits acts and includes any loss or injury suffered by an employee of Contractor. This indemnification shall survive the completion of the Project or the termination of the Contract. Without limiting the scope of this indemnity, this indemnity shall entitle the District to recover from the Contractor all costs of reasonable attorneys’ fees and litigation expenses incurred by the District in any dispute, including but not limited to any dispute between the District and the Contractor, that is within the scope of this indemnity.

To the extent the foregoing indemnity applies to any violation of Applicable Laws, Contractor shall do and perform all Services necessary to correct such violation at Contractor’s sole cost and expense.

26. NOTICE OF AWARD

The selected proposer will be provided with a written Notice of Award which shall be contingent upon the submission by the respondent of all documents required including, but not limited to, proper insurance certificates, performance and payment bonds, verification of DBE percentage (no DBE goal for this project) contribution to the work and execution of contract.

27. ATTACHED EXHIBITS

The following attachments are included in this package:

EXHIBIT A

o Federally Required Contract Clauses

EXHIBIT B

o State of Connecticut Grant Requirements

EXHIBIT C

o Procurement Procedures and Appeals Process

EXHIBIT D

o Bid Proposal Form

EXHIBIT E

o Required Certifications

• Affidavit

• Certificate of Eligibility

• Certificate of Non-Collusion

• Certificate of Restrictions on Lobbying

• Contractor’s Statement on Sub-Contractors

• Eligible Contractor’s Certificate

• Certificate for Disadvantaged Business Enterprise no DBE goal

• DBE Good Faith Efforts Documentation Form no DBE goal

• DBE Letter of Intent no DBE goal

• Buy America Certification

• Approved Equal Form

• Statement of Bidder’s Qualifications

GHTD IFB #03-027 Third Floor Accessible Bathroom Conversion (Union Station) 14

EXHIBIT F

o State of Connecticut Contract Requirements

• Requirements of the State of Connecticut

• Small/Minority Business Enterprise (SBE/MBE) Certification no SBE goal

• SBE Letter of Intent no SBE goal

• OPM Forms

EXHIBIT G

o Connecticut Department of Labor Prevailing Wage Bid Package

EXHIBIT H

o Technical Specifications and Special Provisions

EXHIBIT A

FEDERALLY REQUIRED CONTRACT CLAUSES

Exhibit A

FEDERALLY REQUIRED CONTRACT CLAUSES

Access to Records and Reports –

a. Record Retention. The Contractor will retain, and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the contract, including, but not limited to, data, documents, reports, statistics, leases, subcontracts, arrangements, other third-party Contracts of any type, and supporting materials related to those records.

b. Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.334. The Contractor shall maintain all books, records, accounts and reports required under this Contract for a period of at not less than three

(3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto.

c. Access to Records. The Contractor agrees to provide sufficient access to FTA and its contractors to inspect and audit records and information related to performance of this contract in accordance with 2 CFR § 200.337.

d. Access to the Sites of Performance. The Contractor agrees to permit FTA and…