IFB-001-27.pdf

LOUISVILLE REGIONAL AIRPORT AUTHORITY

OWNER/OPERATOR OF

BID DOCUMENTS

ELASTOMERIC CONCRETE PATCH

IFB-001-27

ISSUED BY THE PURCHASING AND PROCUREMENT DEPARTMENET

MAINTENANCE ADMINISTRATION AND SUPPORT SERVICES BUILDING

4320 PARK BOULEVARD

LOUISVILLE, KENTUCKY 40209-0129

CONTENTS

DESCRIPTION PAGE

Cover Page Invitation to Submit Bid.................................................................................................... I-1 Definition of Terms.......................................................................................................... T-1 Instructions to Bidders ................................................................................................. ITB-1 General Conditions ....................................................................................................... GC-1 Bid Form ...................................................................................................................... BF-1 Bidder’s Experience and Qualifications Questionnaire .................................................. Q-1 Draft Agreement .......................................................................................................... DA-1 Attachment A – Product Specifications..… .................................................................... A-1

Elastomeric Concrete Patch IFB-001-27

I-1

INVITATION TO SUBMIT BID

The Louisville Regional Airport Authority (the “Authority”) is soliciting Bids from qualified companies who can provide all labor, management, equipment, tools, materials, and supplies needed to provide Elastomeric Concrete Patch (the “Product”) for Louisville Muhammad Ali International Airport and Bowman Field (collectively the “Airport”), in the manner and frequency as specified in the Bid Documents. The successful Bidder will be responsible for providing the Product for a term of two (2) years with the option to extend for two (2) additional one-year periods upon mutual consent of the Authority and awarded Company.

Bid Documents may be obtained at the Authority’s bidding website at www.flyLouisvillebids.com beginning August 10, 2026.

First-time users of the bidding website must complete the registration process. Once completed Bidders may view, download, and respond to eProcurement solicitations within the “Current Bids and Proposals” section. Please see “Instructions to Bidder” for additional information. Any related changes to the Bid requirements and specifications shall be made via addendum. An email notification of any addenda will be sent to all Bidders that have downloaded the respective Bid Document.

Unless changed by a written addendum, all Bids shall be due no later than 2:00 p.m. ET on August 25, 2026. Immediately following such opening, all Bids will be opened publicly via teleconference, which may be accessed at the following web address:

https://us02web.zoom.us/j/84596524064?pwd=F87FdjaaZ66G6GrlPAZdjIs3IAjGsS.1.

The Join Zoom Meeting ID is: 845 9652 4064, Passcode: 640446. For those calling in by phone, the toll-free numbers are 888-788-0099 and 877-853-5247.

The Authority has a No Contact Policy which prohibits communication by Bidders concerning the bidding process except where permitted by the Bid Document. The Purchasing Department shall be the sole point of contact for all potential Bidders throughout the Bidding process. Should there be any questions, comments, or doubt as to the meaning or content of these Documents, the Bidder shall notify John Wilson, via email at john.wilson@flylouisville.com no later than August 17, 2026 at 2:00 p.m.

ET.

The Authority in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, creed, sex, age, or disability in consideration for an award.

The Authority reserves the right to waive any informality in any bid, to reject any and all bids, and to negotiate with the Bidder whose bid, in the Authority’s sole judgement, is deemed the most desirable and advantageous to it from the standpoint of capability, customer service, value and concept of operation, even though such Bid may not appear to be the lowest and best price to the Authority.

http://www.flylouisvillebids.com/ https://us02web.zoom.us/j/84596524064?pwd=F87FdjaaZ66G6GrlPAZdjIs3IAjGsS.1 mailto:john.wilson@flylouisville.com

I-2

DEFINITION OF TERMS

Whenever the following terms are used on these Bid Documents, or in any other documents or instruments pertaining to the Product where these specifications govern, the intent and meaning shall be interpreted as follows. All terms may not be used/applicable to this document.

ADVERTISEMENT: The Invitation to Submit Bids for the provision of the Product or Service to be awarded.

AGREEMENT: That document to be entered into by the Authority and awarded the Bidder (contractor), which together with the Bid Documents constitutes the basis for providing the Product or Service.

AGREEMENT DOCUMENTS: All written material covering the Product or Service to be provided. The Agreement documents may include but are not limited to the following: the Cover Page; Invitation to Submit Bids; Definition of Terms; Instructions to Bidders; General Conditions;

Bid Form; the Performance Bond and Payment Bond; Bid Guaranty; Insurance Certificates; any Attachments; any Addenda; and the Agreement and/or Purchase Order.

AIRPORT: Airport means any and all property and improvements owned, leased, operated or controlled by the Authority, which, for the purposes of these Bid Documents, shall mean Louisville International Airport and Bowman Field in Louisville, Kentucky.

AUTHORITY: The Louisville Regional Airport Authority acting through its duly authorized representatives.

AWARD: The acceptance by the Authority, through formal action of its Board and/or properly authorized Authority designee, of the successful Bidder’s offer to provide the Product or Service.

BANK LETTER OF CREDIT: The irrevocable letter of credit issued by a commercial bank acceptable to, and in a form satisfactory to, the Authority in its sole discretion and drawable at a financial institution located in Louisville, Kentucky.

BID: All required submissions contained in the written offer of the Bidder, submitted on the Authority’s Bid Form, to provide the Product or Service in accordance with the provisions of the Bid Documents.

BIDDER OR BONA FIDE BIDDER: Any individual, partnership, firms, joint venture, limited liability company, corporation, or other entity acting directly or through a duly authorized representative, which submits a bid for the performance of Services or the sale of Products herein offered.

T-2

BID BOND: The approved form of security to assure the faithful and timely execution of an Agreement by the successful Bidder/Proposer. Also referred to as Bid Bond.

BID DOCUMENTS: Shall be defined as all written material describing, in detail, the specifications of the Product or Service to be provided. This may include, but is not limited to the Cover Page, Invitation to Submit Bid, Definition of Terms, Instructions to Bidders, General Conditions, Bid Form, Performance Bond, Bid Bond or other satisfactory Bid Guaranty, Draft Agreement, Insurance Certificates, Attachments, and any Addenda.

BID DUE DATE: The latest date and time in which a Bid, Proposal, or Quote may be submitted, withdrawn, or revised.

CALENDAR DAY: Every day shown on the calendar, including Saturdays, Sundays and Holidays.

COMPANY OR CONTRACTOR: The individual, partnership, firm, joint venture, limited liability company, corporation, or other entity to which the Award is made, and which is liable for providing the Product or Service in conformance with the Agreement Documents.

DISADVANTAGED BUSINESS ENTERPRISE (DBE): A for-profit small business concern, as defined by paragraph 23.5, 49 C.F.R. Part 23, which is majority owned and managed by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which the majority of the stock is owned by one or more such individuals.

PERFORMANCE BOND: The approved form of security furnished by the Company, or its Surety, as a guaranty that the Company will complete the improvements and/or provide the Services in accordance with the terms of the Bid/Proposal Documents and Agreement Documents.

PREMISES: Refers to any and all property and improvements owned, leased, operated, or controlled by the Authority.

SPECIFICATIONS: The written description of obligations and requirements of the awarded company and the Product or Service to be provided.

SURETY: The corporation, partnership, or individual, other than the Company, executing either or both the Bid Guaranty and the Performance Bond that are furnished to the Authority. Surety shall be licensed to do business in the State of Kentucky.

WRITTEN NOTICE: All notices required by the Bid Documents or Agreement Documents shall be in writing, and shall be sufficient, and shall be deemed delivered, if hand delivered, or sent by the certified mail, postage prepaid, by one party to the other at such receiving party’s principal place of business or the last business address known to the party giving the notice.

T-3

Whenever, in these Bid Documents or Agreement Documents, the words “directed”, “required”, “permitted”, “ordered”, “designated”, “prescribed” or words of the like are imported are used, it shall be understood that the direction, requirement, permission, order, designation or prescription of the Authority is intended; and similarly, the words “approved”, “acceptable”, “satisfactorily” or words of the like imported are used, it shall mean approved by, acceptable to or satisfactory to the Authority. Whenever the words “he”, “his”, “him”, etc. are used in these Bid Documents or Agreement Documents it shall be understood that such words mean male, female, or an impersonal business entity.

Any reference to a specific requirement of a numbered Section, Subsection, Paragraph or Subparagraph of the Bid Document or Agreement Document, or cited standard in the Specifications, shall be interpreted to include all general requirements of the entire Section, Subsection, Paragraph or Subparagraph or any Specification item or cited standard, that may be pertinent to such specific reference.

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ITB-1

INSTRUCTIONS TO BIDDERS

I. INVESTIGATION OF CONDITIONS

The submission of a Bid shall constitute conclusive evidence that the Bidder has investigated all technical specifications, site conditions, the manner and environment in which the Product will be used and is aware of circumstances, procedures, and requirements affecting the Product to be provided. The attention of the Bidder is specifically directed to, and Bidder will be conclusively presumed to have read and become familiar with, all Bid Documents. No claim for adjustment of the provisions of the Agreement Documents, and particularly of the fees to be paid by the Authority to the Bidder, shall be honored.

II. BID SUBMISSION REQUIREMENTS

2.1 Bid Submissions and all related information shall be submitted electronically via the Authority’s bidding website at www.flyLouisvillebids.com by no later than 2:00 p.m. ET on August 25, 2026. Submissions will need to be in a single PDF document, and the first four pages should be the completed Bid Form (BF-1 through BF-4).

Website path: Current Bids and Proposals > Select applicable Bid > Submit Bid > Upload PDF file > Submit Bid

III. QUESTIONS AND COMMENTS

The Purchasing Department shall be the sole point of contact for any Bidder throughout the Invitation for Bid (IFB) process. Should there be any doubt as to the meaning or content of these Bid Documents, the Bidder shall immediately notify John Wilson, Procurement Support Specialist, via email at John.wilson@flyLouisville.com no later than 12:00 p.m. ET on August 17, 2026. Questions or comments received after this date and time may not be considered for response by the Authority. The Authority will not be responsible for any oral instructions, interpretations, or explanations unless also addressed in writing.

IV. WITHDRAWAL, REJECTION, OR ACCEPTANCE OF A BID

4.1 At any time, up to the hour and date set for receipt of Bids, Bidders may withdraw its Bid through the website www.flylouisvillebids.com. Adjustments and/or corrections to a Bid may be performed through the website up to the hour and date set for receipt of Bids by withdrawing the Bid and submitting the updated document. After the scheduled time and date for receipt of Bids, Bidders will not be permitted to submit or withdraw a Bid and all submissions will constitute a valid offer subject to acceptance by the Authority for a period of 90 calendar days following the due date for Bids.

4.2 Bids not conforming to the following requirements may be rejected:

mailto:John.wilson@flyLouisville.com

ITB-2

a. Bids must be submitted using the Authority’s Bid Form contained within this

Document. Bids must be submitted in such manner as to make them complete and free from ambiguity, without alterations or erasures. All blank spaces in the Bid Form must be properly filled in, and the Bid Form properly signed by the Bidder or Bidder’s legally authorized officer of agent.

b. Bidder must sign and have notarized, the “Bidder’s Affidavit” which is part of the Bid

Form. This affidavit covers non-collusion and non-conflict of interest. Any Bid that does not include the properly executed affidavit will be declared invalid.

c. Bidder shall furnish, among other things, a statement of its experience as required in the Questionnaire attached hereto as part of the Bid.

d. Bidder must furnish all data, attachments, or statements that it deems essential and pertinent to assure total understanding and evaluation of its Bid by the Authority.

4.3 The Authority reserves the right to reject any and all Bids, waive any irregularities or informality in any Bid, to negotiate for the modification of any Bid, to accept the Bid, which in its sole judgement, is deemed the most desirable and advantageous to it from the standpoint of customer service, value, and concept of operation, even though such Bid may not on its face appear to be the lowest and best price to the Authority.

4.4 Any Bid, which is incomplete, conditional, ambiguous, obscure or which contains additions or alterations not called for, or irregularities of any kind, may be rejected for such reasons.

4.5 If the successful Bidder refuses to enter into the Agreement within fourteen (14) calendar days after the Agreement is delivered to the successful Bidder for execution, the Authority shall have the right to accept the Bid(s) of any other qualified Bidder(s) which submitted a bona fide Bid in response to this Bid Document, with or without re-advertisement.

V. DISQUALIFICATION OF BID

Any of the following causes may be considered sufficient for the disqualification of a Bidder and the rejection of its Bid.

a. Insufficient vendor qualifications to provide the Product requested as determined by the Authority.

b. Submission of more than one Bid hereunder by an individual, firm or corporation under the same or different names.

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c. Evidence of collusion among Bidders.

d. A Bidder's default or arrearage under any other previous or existing agreement or purchase order either with the Authority or another company.

e. Existence of any unresolved claims between the Bidder and the Authority.

e. Violation of the NO CONTACT POLICY. Upon the advertisement or other publication of any Request for Proposals (“RFP”), Request for Qualifications (‘RFQ”), Invitation for Bid (“IFB”), or other procurement and during the evaluation period for the same:

There shall be no communication or contact initiated by Bidders, potential Bidders, Proposers, potential Proposers, Responders, potential Responders, or their representatives (collectively, “bidders”) directed at members of the Authority’s board, its employees, its consultants, or its other representatives concerning the subject of the procurement process, except as permitted by the Authority’s published RFP, RFQ, IFB, or other procurement documents.

i. Unrelated Contact. If the Authority currently contracts with a bidder, this policy shall not prohibit communications between the Authority and the other party to the extent it relates to the existing contract and not the ongoing procurement process.

ii. Contact by the Authority. This policy shall not prohibit Authority employees or representatives from contacting a bidder for the purpose of obtaining further information.

iii. Policy Violations. The Authority may reject a bid, proposal, or response in the event of any violation of this policy.

VI. INCOMPLETE BIDS

The Authority may consider any incomplete and non-responsive any Bid not prepared and submitted in accordance with the provisions of these Bid Documents. Any alteration, omission, addition to the Bid Form, or any unauthorized conditions, limitations or provisions attached to a Bid may render it incomplete and may be sufficient cause for its rejection. The Authority may also consider the Bid incomplete or non-responsive and may reject it if:

a. The Bid Form furnished herein is not used or is altered.

b. There are alternate Bids not called for or irregularities of any kind, which may tend to make the Bid indefinite or ambiguous as to its meaning.

c. Any documents necessary for Bid purposes which are not complete, are improperly executed, or are missing.

VII. BASIS FOR AWARD

ITB-4

7.1 Award will be based on the Bidder providing the ‘Best Value’ as determined by the Authority in its sole and absolute discretion. Criteria for Awards may include but will not be limited to: firm’s demonstrated ability to fully provide the required/specified services, qualifications, available staff, price, supplier history, and references.

7.2 The Authority reserves the right to accept the Bid offered by a responsible and qualified Bidder which, in the Authority's sole opinion, best meets all of the goals and requirements stated elsewhere in these Bid Documents. Responsibility and qualification are to be determined from the information furnished by the Bidder as well as from other sources determined to be appropriate by the Authority. The Authority further reserves the right not to make an award until after such investigations, as are deemed appropriate, are made regarding the experience, financial responsibility, and qualifications of the Bidder.

VIII. NOTICE OF AWARD

8.1 It is anticipated that the Authority will give the Notice of Award to the successful Bidder within thirty (30) calendar days following the Bid Due Date. However, the Authority reserves a period of ninety (90) calendar days following the Bid Due Date in which time the Notice of Award may be given. The successful Bidder, to whom an Award is made, shall deliver to the Authority the executed Agreement Document, evidence of insurance coverage required by said Agreement, Performance Bond, and all other required documents within fourteen (14) calendar days of receipt of the Notice of Award. Failure to return all required documents within fourteen (14) calendar days shall be just cause for cancellation of the Award by the Authority and shall give the Authority the right to present and draw against the Bank Letter of Credit or Bid Bond. In the Authority’s sole discretion, the Award may then be made to a different qualified Bidder. The Authority reserves the right to cancel the Award without liability at any time before the Agreement has been fully executed by both parties.

IX. DRAFT FORM OF AGREEMENT

The included draft form of agreement is the form of agreement the Authority contemplates will be executed by the parties. Each Bidder should examine the Draft Agreement for a specific understanding of the terms and requirements. Any requested changes to this form of agreement must be submitted in writing to the Authority on or before the due date for such proposed changes as set forth in the section entitled “Questions and Comments.” All potential Bidders shall be notified of any proposed changes and the Authority’s stance on such changes through an addendum to the Bid Documents, and if such changes are accepted by the Authority, they shall be included in the Agreement that shall be executed by the successful Bidder. In the event no proposed changes are submitted, or the proposed changes submitted are not accepted by the Authority as set forth in an addendum to the Bid Documents, then the form of Agreement as originally proposed by the Authority shall be executed by the successful Bidder. Notwithstanding the foregoing, the Authority shall have the right to make nonmaterial changes to the Agreement up to the date of execution by

ITB-5

both parties and shall also have the right to insert the name of the successful Bidder and the applicable compensation. Please note the following concerning the included Draft Agreement:

a. The Kentucky Constitution does not permit the Authority to indemnify third parties.

b. The Federal Aviation Administration requires the Non-Discrimination and

Disadvantaged Business Enterprises language in all contracts and cannot be excluded or amended.

c. Kentucky statute requires all Open Record Requests directed to the Authority be answered within five (5) days. This language cannot be excluded or amended.

X. GENERAL

The following general conditions relate to the submission of Bids and any Award to be made as a result thereof:

a. The Authority shall not be obligated to respond to any Bid submitted, nor shall the Authority be legally bound in any manner whatsoever by the submission of a Bid by any Bidder.

b. Any agreement arising out of any Bid submitted hereunder, and any negotiations that may follow, shall not be binding or valid against the Authority, its officers, employees, or agents unless reduced to writing and executed by the Authority.

c. Statistical information and drawings contained in these Bid Documents are for information purposes only. The Authority is not responsible for any inaccuracies or interpretations of data.

d. Under Kentucky’s Open Records Act, the Bid submitted in response to this solicitation will be subject to inspection by the public, unless an exception to the Open Record Act applies. KRS 61.878(1)(c)1 excludes from the Act’s disclosure requirements “records confidentially disclosed to an agency…generally recognized as confidential or proprietary, which if openly disclosed would permit an unfair commercial advantage to competitors of the entity that disclosed the records.” If Bidders response to this solicitation contains information Bidder deems as confidential or proprietary, Bidder shall clearly mark the pages containing such information as “CONFIDENTIAL” or “PROPRIETARY.” Bidders may not classify an entire Bid as proprietary or confidential. Bidders’ classifications of information as confidential or proprietary will not be binding upon the Authority.

XI. GRATUITIES AND KICKBACKS

ITB-6

The Bidder shall not offer, give, or agree to give any current or former Authority employee or member of its Board a gratuity or offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement, or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy.

XII. ELIGIBILITY TO PARTICIPATE IN GOVERNMENTAL PROGRAMS

CERTIFICATION

Bidder’s signature certifies that the Bidder, and where applicable subcontract vendor, or any person performing services under this agreement (i) is not now nor have ever been excluded, suspended, debarred, or otherwise deemed ineligible to participate in governmental procurement, or other programs; (ii) is not now nor have ever been charged with or been convicted of a criminal offense related to the provision of government, procurement, or other programs and have not been reinstated in such programs after a period of exclusion, suspension, debarment, or ineligibility. If the Bidder, and where applicable subcontract vendor, or any person performing services under this agreement becomes ineligible for participation in such governmental programs in the future, vendor will have a process in place such that subcontract vendor(s) and any person performing services under this agreement will promptly notify the vendor of such ineligibility. The Bidder will notify the Authority within seventy-two (72) hours of the vendor becoming aware of the governmental ineligibility of the vendor, any subcontract vendor, or any person performing services under this agreement.

GC-1

GENERAL CONDITIONS

I. GENERAL DESCRIPTION

It is the intent of the Louisville Regional Airport Authority (the “Authority”) to enter into an Agreement with the most qualified and responsible Bidder (the “Company”) that offers the best value for the right and obligation to provide Elastomeric Concrete Patch (the “Product”) at to the Louisville Regional Airport Authority (the “Airport”), as more fully described herein. The Company shall base its prices generally upon the conditions contained in this document. The Company shall furnish, without limitation, all labor, equipment, supplies, and materials as specified herein, all at the successful Bidders expense.

II. BIDDER QUALIFICATIONS

2.1 In order to be considered qualified to provide the Product hereunder, each Bidder must, at a minimum, meet the following criteria:

a. Have a minimum of five years’ experience in providing the Product required in these Bid Documents, to which the Bidder must provide contact references to the Authority for review.

b. Provide satisfactory evidence that it can/will meet or exceed every minimum standard stipulated, required, and expected by the Authority in the Scope of Work and Specifications.

2.2 It is mandatory that the individual, partnership, joint venture, limited liability Bidder or corporation submitting a bid have the above minimum qualifications; and if such is found not to be the case, any Bid submitted by such individual, partnership, joint venture, or corporation will be rejected. In the case of a Bid submitted by a partnership or a joint venture, at least one of the general partners thereof or one of the constituent members of such partnership or joint venture must possess said minimum qualifications.

III. SCOPE OF WORK

3.1 The Company agrees to sell, transfer, and deliver, in accordance with the terms set forth in the Bid Documents, Elastomeric Concrete Patch (the “Product”) as the Authority has described in the Specifications.

3.2 The terms of the Agreement Documents shall supersede any contrary or inconsistent terms set forth on any purchase orders, purchase order acknowledgements, invoices, confirmation and/or other similar documents. No supplemental provisions of any such purchase orders, purchase order confirmations, invoices, confirmations, or other similar documents shall be binding upon the Authority unless such document is signed by an authorized representative of the Authority.

IV. SPECIFICATIONS

GC-2

4.1 The successful Bidder shall provide Elastomeric Concrete Patch according to the standards and specifications stipulated in these bid documents. The Authority, through its duly authorized representative, may monitor the Company’s Product and may evaluate its performance pursuant to the standards and criteria specified herein.

4.1 Specifications may reference name brands or model numbers. The intent is to establish a desired quality level of merchandise or to meet a pre-established standard.

4.2 Bidders may propose alternate product for consideration by the Authority. Bidders shall include descriptive literature on the proposed alternate product and make available, at no cost to the Authority, sample product if deemed necessary by the Authority. The final determination of equality in products shall reside solely with the Authority and that decision shall be final. Bids that do not provide the required information for alternative product on Bid Form shall be deemed non-responsive.

V. ESTIMATED USAGE

The Authority estimates that it will purchase approximately 25 Kits of Product per one-year period of this Agreement. This projection is approximate and is provided for informational purposes only. There is no guarantee of the amount of Product for future purchases. Quantity depends on the needs of the Authority.

VI. INSURANCE REQUIREMENTS

The Company agrees to maintain and carry at its own expense, through the life of the established Agreement, automobile liability insurance in the amount of $1,000,000, each in single limit amounts for damage to property and injury to persons resulting from any one accident. Such policy(ies) shall: (a) be issued by a company or companies acceptable to the Authority, (b) name the Authority as an additional insured, (c) not be cancelled on less than thirty (30) days prior written notice to the Authority, (d) be primary and noncontributory, and (e) waive all rights of subrogation against the Authority and its insurers. The Bidder shall provide the Authority with a certificate of insurance or such other evidence satisfactory to the Authority that such insurance is in effect. Company shall carry Workers’ Compensation Insurance for the statutory amount and shall provide certification to the Authority.

BF-1

BID FORM

The undersigned Bidder, having examined the conditions associated with the proposed Product to be provided, and having carefully read and examined all of the Bid Documents which include, but are not limited to: Cover Page, Invitation to Bid, Definition of Terms, Instructions to Bidders, General Conditions, Bid Form, Draft Agreement, and any and all related attachments and addendums to provide the Product described therein, and having become familiar with the specifications, requirements, and procedures thereof, hereby proposes and offers to perform all obligations associated herewith and proposes to furnish all labor, supplies, and equipment required to perform all of the work in strict accordance with the Bid Documents.

The undersigned certifies that it has examined and is fully familiar with all of the provisions of the Bid Documents and is satisfied that they are accurate; that it has carefully checked all words and figures, and other matters that in any way affect the work or the cost thereof.

I BID PRICES

1.1 The Bid price submitted shall for the duration of the Agreement include all expenses of every kind and nature associated with the sale, transfer and delivery of elastomeric concrete patch including, but not limited to, all direct and indirect costs, direct labor costs, overhead, fee or profit, clerical support, materials, supplies, managerial support, and all documents which will be provided. The Authority is exempt from all state and local taxes.

1.2 Company must enter price below for Kit of Elastomeric Concrete Patch. See Attachment A for Material Specifications. Additionally, pricing for alternative products must be clearly identified below and be in compliance with Section IV, articles 4.2 and 4.3 of General Conditions.

Estimated Annual usage by LRAA: 25 kits per year Product shall be priced FOB Destination

Product Price

Year 1 $ /Kit

Year 2 $ /Kit

Year 3 Option $ /Kit

Year 4 Option $ /Kit

Alternative Product Information

Manufacturer:

Product #:

Alt Price: $

Alt Yield:

*Provide Alternate product costs based upon a 3.7 Cubic Ft Yield:

BF-2

II. WARRANTY

2.1 The Company warrants to the Authority that the Product shall be free from defects in materials and shall conform to all the provisions of the Bid Documents. The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material of the finest quality are to be used. All interpretations of specifications shall be based on this statement. The Product furnished under this Agreement shall be new and unused, of the latest product in production to commercial trade and shall be of the highest quality as to materials used. Manufacturer furnishing the Product shall be experienced in design and production of such Product and shall be an established supplier of the Bid items.

2.2 Until expiration of any stated warranties the Authority shall inspect the Product and immediately notify the Company of any issues. The Company shall immediately resolve any issues relating to the Product and will also be responsible for immediately resolving any issues involving third parties without delay to the Authority.

III. ADDENDA

The undersigned acknowledges receipt of Addenda as listed below and represents that any additions or modifications to, or deletions from the conditions, provisions or Services called for in these Addenda are included in this Bid.

Addendum #:_____________________ Dated:______________

Addendum #:_____________________ Dated:______________ (Note: If no Addenda have been received, write in "None")

IV. LEGAL STATUS OF BIDDER

Bidder/Proposer Type of Legal Status (check one)

( ) Corporation ( ) Limited Liability Company ( ) General Partnership; ( ) Limited Partnership ( ) Sole Proprietorship ( ) Joint Venture ( ) Other __________________

Provide as applicable:

When Incorporated? _______________________________________ Where Incorporated (State)? _________________________________ Date of Organization: _________________

Is Entity registered to do business in Kentucky? ( ) Yes ( ) No Has Entity previously conducted business in Kentucky?

BF-3

( ) Yes; ( ) No; When: ____________

Furnish the following information on the principal officers of the company/corporation:

NAME TITLE ADDRESS

Provide Name and address of each, General Partner, Joint Venture etc.

NAME TITLE ADDRESS

V. CERTIFICATION STATUS OF PROPOSER:

Bidder/Proposer is currently certified as: (Check any that apply)

Type of Certification Certifying Body

DBE (DISADVANTAGED BUSINESS ENTERPRISE) _________________

W/MBE (WOMAN/MINORITY BUSINESSE ENTERPRISE) _________________

VETERAN OWNED _________________

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BIDDER’S AFFIDAVIT

State of ______________

County of ______________

Affiant, _____________________________________, being first duly sworn, deposes and says:

(1) The Bidder does hereby state that neither the Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, has in any way colluded, conspired or agreed, directly or indirectly, with any person, firm, corporation or other Bidder or potential Bidder in regard to the amount, terms or conditions of this Bid and has not paid or agreed to pay directly or indirectly any person, firm, corporation or other Bidder or potential Bidder any money or other valuable consideration for attempting to fix the prices in the attached Bid or the Bid of any other Bidder, and further states that no such money or other reward will be hereafter paid.

(2) The Bidder further states that no person or selling agency has been employed or retained to solicit or secure the Agreement for a fee, commission, percentage, brokerage, or contingent fee, except bona fide employees of the Bidder or a bona fide commercial or selling agency maintained by the Bidder for the purpose of securing business prices.

(3) The Bidder further states that he/she has neither recommended nor suggested to the Authority, or any of its members, officers or employees any of the terms or provisions set forth in the Bid Documents, except at a meeting open to all interested Bidders, of which proper notice was given.

(4) The Bidder further states that no officer, or stockholder of the Bidder is a member of the Authority or its staff, neither related to any member of the Authority or its staff except as noted herein:

(5) The Bidder further states that no member or delegate to Congress, or state or local public official shall be admitted to any share or part of the Agreement, or to any benefit that may arise therefrom; provided, however, this provision shall not be construed to extend to the Agreement if made with a corporation for its general benefit:

Signature of Affiant: ____________________________ Title: __________________________

The foregoing instrument was subscribed, sworn to, and acknowledged before me this _____ day of __________, 2026, by _______________ of _______________ a _______________ corporation, on behalf of the corporation.

Signature of Notary Public: ____________________

My commission expires: ____________________

Q-1

BIDDER’ S EXPERIENCE AND

QUALIFICATIONS QUESTIONNAIRE

Included herein is a statement of the Bidder’s qualifications and experience in providing the Services and other evidence of the Bidder’s ability to provide the Services satisfactorily, of which the Bidder certifies fully meets or exceeds all standards, specifications, and criteria established by the Authority, as set for in the Bid Documents.

The Bidder hereby certifies the truth and correctness of all statements and of all answers to questions herein. Omissions, inaccuracy, or misstatements may be cause for rejection of a submitted Bid. All information requested in this Questionnaire must be completed, accurately and in the form requested. If more space is necessary for answering any of the questions in this questionnaire, use the reverse side of the form or attach additional pages as required.

1. Name and address of contact person for communication purposes relating to the Bid.

Name:

Title:

Address:

Telephone Number:

E-mail Address:

2. Number of years Company has been in business: __________

3. What is the nature of your experience in providing the Product hereunder? (Attach additional sheets as necessary)

4. Give name, location, dates, terms, and subject matter of agreements, if any, which have been terminated within the last five years either voluntarily or involuntarily, prior to performance or prior completion of the expiration of its term. Also list any pending lawsuits or judgments relating to sale of goods or services within the past five years.

Q-2

5. Please give at least three references of companies to which you have provided similar Services.

NAME OF COMPANY CONTACT PERSON TELEPHONE NUMBER

a.

b.

c.

6. Please provide any repair/recall information associated with the Product on which your Bid is based.

7. Additional information Bidder may wish to provide for consideration.

The undersigned hereby attest to the truth and accuracy of all statements, answers and representations made in this Questionnaire, including all supplementary statements attached hereto (individual, partner(s), joint venturer, or authorized officer of corporation).

Q-3

Name of Company: Date:

Address:

City: State: Zip:

Phone:

Fax:

Payment Terms:

E-Mail Address:

Web Address:

Shipping Terms:

FOB Destination, Freight Prepaid and included in Unit Price

Print Name:

Federal Employer ID:

Signature:

FAILURE TO SIGN AND RETURN THIS SHALL DEEM YOUR BID NON-

RESPONSESIVE

If signed electronically, the “Certificate of Completion” must be provided as well

Remainder of page left blank intentionally

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DRAFT AGREEMENT

[COMPANY]

And

LOUISVILLE REGIONAL AIRPORT AUTHORITY

For

ELASTOMERIC CONCRETE PATCH

This Agreement made and entered into this day of 2026, (the “Effective Date”) by and between the LOUISVILLE REGIONAL AIRPORT AUTHORITY (the “Authority”) and __________________________ (the “Company”).

WITNESSETH

The Authority desires to allow the Company the right and obligation to sell, transfer, and deliver Elastomeric Concrete Patch (the “Product”) to Louisville Muhammad Ali International Airport and Bowman Field Airport in the manner and frequency according to the terms and conditions as specified in this Agreement.

The Company is qualified and willing to provide such materials.

NOW, THEREFORE, in consideration of the mutual covenants, terms, conditions, privileges, obligations, and agreements herein contained and other valuable consideration, the Authority and the Company hereby mutually undertake, promise, and agree, each for themselves, their successors and assigns as follows:

I. ENGAGEMENT OF THE COMPANY

The Authority hereby engages the Company to provide, and the Company hereby agrees to provide, the Product as specified in the Bid Documents and the Agreement (collectively the “Agreement Documents”) for the duration of the Agreement.

II. SCOPE OF WORK

2.1 The Company agrees to sell, transfer, and deliver, in accordance with the terms set forth in the Bid Documents, Elastomeric Concrete Patch (the “Product”) as the Authority has described in the Agreement Documents.

2.2 The Company agrees to provide all personnel, labor, supplies, and equipment required for the sale, transfer, and delivery of the Product. This Agreement does not cover the installation of the Product.

2.5 The Company also warrants to the Authority that the Product to be provided will meet the Company’s Material Safety Data Sheet (MSDS) requirements and will also meet or exceed all local, state, and federal requirements. The Company shall provide written information covering the environmental impact of the Product.

III. SPECIFICATIONS

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3.1 The Company shall provide the Product according to the standards and specifications stipulated in the Bid Documents and in this Agreement. The Authority, through its duly authorized representative, shall monitor the Company’s Product and evaluate the performance pursuant to the standards and criteria specified herein.

IV. WARRANTY

4.1 The Company warrants to the Authority that the Product shall be free from defects in materials and shall conform to the requirements of the Proposal Documents. The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material of the finest quality are to be used. All interpretations of specifications shall be based on this statement. The Product furnished under this Agreement shall be new and unused, of the latest materials in production to commercial trade, and shall be of the highest quality as to materials used. Manufacturer furnishing the Product shall be experienced in formulating and production of such Product and shall be an established supplier of the Product.

4.2 If Product is purchased and is later established that said Product fails to comply with the specifications and conditions of this Agreement or Proposal Documents, the Product may be rejected and returned to the Company at the Company’s sole expense and the Company will refund to the Authority the total cost of said Product. The decision concerning satisfactory use and performance of any Product shall be that of the Authority.

4.3 In the event the Product is not provided in accordance with the Agreement Documents, notice shall be given to the Company to immediately provide personnel, equipment, and supplies necessary to correct any deficiencies. If the Company has not corrected specified deficiencies to the satisfaction of the Authority, and according to the Specifications, the Authority may, at its option, provide such personnel, equipment, and supplies from its own source or by contract as required to correct the deficiencies, and the Company shall pay such costs incurred to effect such remedy. Any such amounts so charged to the Company shall be deducted from any sums due or becoming due from the Authority to the Company.

4.4 Until expiration of any stated warranties the Authority shall inspect the Product and immediately notify the Company of any issues. The Company will immediately resolve any issues relating to the Product and will also be responsible for immediately resolving any issues involving third parties without delay to the Authority.

V. TERM

This Agreement shall be binding upon execution by both parties and the term of this Agreement shall be for a period beginning on the Effective Date and ending on the day preceding the second anniversary of the Effective Date. Upon mutual consent of the Authority and Company, the established Agreement may then be extended for two (2) additional one-year periods.

VI. COMPENSATION

The Authority shall pay to the Company, in accordance with the unit prices defined below, provided the total payments shall not exceed $______ during the term of this Agreement.

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Compensation paid hereunder shall include all expenses of every kind and nature associated with the sale, transfer, and delivery of the Product. Except as provided herein, no price changes, additions, or subsequent qualifications will be honored during the course of the Agreement without prior written consent to the Company by an authorized representative of the Authority.

Elastomeric Concrete Patch

Year One: $ / Kit Year Three Option: $ /Kit

Year Two: $ / Kit Year Four Option: $ / Kit

VII. INSURANCE REQUIREMENTS

8.1 The Company agrees to carry and maintain, at its own expense, during the term of the Agreement Automobile Liability insurance in the amount of $1,000,000.00, in single limit amounts for damage to property or injury to persons resulting from any one accident. Such policy(ies) shall: (a) be issued by the Bidder or companies acceptable to the Authority, (b) name the Authority as an additional insured, (c) be primary and noncontributory, and (d) waive all rights of subrogation against the Authority and its insurers. The Company shall furnish to the Authority a certificate of insurance or such other evidence satisfactory to the Authority that such insurance is in effect on an annual basis.

8.2 Company shall carry Workers’ Compensation Insurance for the statutory amount and shall provide certification to the Authority.

8.3 In the event of changes in Insurance Carriers, the Company shall provide no less than thirty (30) days written notice to the Authority of such anticipated change and the new Insurance Documents, in the required amount, must be effective and received by the Authority as of the day following the expiration date of the previous Insurance policy so to prevent a gap in coverage.

8.4 The Authority shall not be liable for any damage either to person or property, sustained by the Company or by other persons due to the Airport or any improvements thereon or any part thereof or any appurtenances thereof becoming out of repair, or due to the happening of an accident in or about the airport, or due to any act or neglect of any tenant or occupant of the airport, or of any other person, except to the extent caused by the sole negligence of the Authority. Without limiting the generality of the foregoing, the Authority shall not be liable for damage caused by water, steam, sewerage, gas, bursting or leaking of pipes or plumbing or electrical causes, or the negligence of contractors, employees, agents, or licensees of the Authority, unless the damage is proved to be the result of sole negligence of the Authority.

IX. ORDERING AND DELIVERY

9.1 The Authority may place orders by telephone, fax, or electronic communication. The Company shall coordinate delivery of an order with the Airfield Maintenance Supervisor prior to delivery.

9.2 If at any time the Authority has reason to believe that the Company will be unable to fill an order, the Authority will notify the Company by telephone, fax, or electronic communication of its uncertainty. The Company will have two hours after the Authority provides such notification in which to provide adequate assurance that the Company will be able to fill the

DA - 4

Authority’s order. If the Company fails to provide such assurance, the Authority may purchase substitute Materials elsewhere and the Company shall pay such costs incurred to effect such remedy. Any such amounts so charged to the Company shall be deducted from any sums due or becoming due from the Authority to the Company.

9.3 All pricing shall be based on F.O.B. destination delivery.

9.4 Delivery hours will be from 8:00 a.m. to 12:00 p.m. and resume from 1:00 p.m. to 3:00 p.m. Deliveries will be made between two Authority locations: 1) Maintenance Administration Office and Support Services Building, 4320 Park Boulevard, Louisville, Kentucky and, 2) Bowman Field Administration Building, 3345 Roger Schupp Street, Louisville, Kentucky, which is accessed via Dutchman’s Lane and Gast Boulevard

9.5 The Company’s lead-time is 3-5 business days after receipt of order. The Company further agrees to make special arrangements for after-hours delivery during emergency situations.

Emergency orders will have a lead time of 12 hours. The Company shall use its best efforts to meet the scheduled delivery times.

9.6 The Product will be ordered and delivered on an as needed basis to both delivery locations.

9.7 Material Safety Data Sheet must accompany the Product upon delivery.

9.8 Due to the Authority’s total dependency upon a single source, the Authority reserves the right to cancel any order when confronted with an acceptably low level of service.

X. INVOICE AND PAYMENT

10.1 Separate invoices shall be submitted for Product delivered to Louisville Muhammad Ali International Airport and Bowman Field Airport. The Authority’s payment terms are net 30 days.

Invoices shall be directed to:

Louisville Regional Airport Authority Attn: Purchasing 4320 Park Boulevard Louisville, Kentucky 40209-0129

10.2 The Authority is exempt from state and local taxes. Exemption certificates will be furnished upon written request. The Authority is not located in an “enterprise zone” as defined in KRS 154.45-010. All taxes for goods and services furnished to the Authority are the exclusive responsibility of the supplier.

10.3 The Company shall pay all federal, state,…