IEE Sources Sought.pdf
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- Solicitation number
- IHS1526435
About this file
This is a Sources Sought Notice issued by the Indian Health Service (IHS) for sterilization equipment preventive maintenance and repair services at Phoenix Indian Medical Center in Phoenix, Arizona. The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance), and responses are due by May 7, 2026 at 1:00 PM EST to Minkyu Kim at minkyu.kim@ihs.gov.
The contractor must provide all labor, parts, and technical services necessary to perform preventive maintenance, calibration, and repair of sterilization and related equipment in accordance with OEM and CMS requirements. This notice is market research to determine compliance with the Buy Indian Act and to establish set-aside eligibility. All acquisitions subject to commercial items or Simplified Acquisition Procedures must be set-aside exclusively for Indian Small Business Economic Enterprises (ISBEEs). Interested firms must respond in writing with: company name, point of contact information, FSS/SEWP contract numbers if applicable, DUNS or SAM Unique Entity Identifier, Tax ID, business category qualification (IEE or ISBEE), a capability statement addressing qualifications and ability to provide the requirement, and manufacturer documentation confirming authorization as a distributor. Vendors must also complete the IHS Indian Economic Enterprise Representation form to self-certify eligibility and identify the Federally Recognized Indian Tribe or Alaska Native Corporation supporting their IEE status. All prospective contractors must be registered in SAM and maintain current annual representations and certifications at the time an offer is submitted.
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Text version
SOURCES SOUGHT NOTICE
GENERAL INFORMATION
SUBJECT: Sterilization Equipment PM and Repair Services
NAICS CODE: 811210 Electronic and Precision Equipment Repair and Maintenance
POINT OF CONTACT: Minkyu Kim at minkyu.kim@ihs.gov
PLACE OF PERFORMANCE (DELIVERY ADDRESS): Phoenix Indian Medical Center, Phoenix, AZ
RESPONSE DATE/TIME: 5/7/2026 1300 EST
BUY INDIAN ACT
The IHS Contracting Officer will give priority for all purchases, regardless of dollar value, by utilizing ISBEE set-aside to the maximum extent possible. Each acquisition of supplies, services or construction that is subject to commercial items (FAR 12.209) or Simplified Acquisition Procedures (SAP) (FAR 13.106) must be set-aside exclusively for ISBEEs.
Definition(s): INDIAN ECONOMIC ENTERPRISE (IEE) - Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:
The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
The management and daily business operations must be controlled by one or more individuals who are Indians.
Definition: INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) – An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR Part 121.
DESCRIPTION OF REQUIREMENT
The contractor shall provide all labor, parts, and technical services necessary to perform preventive maintenance, calibration, and repair of sterilization and related equipment at PIMC in accordance with OEM and CMS requirements.
INTERESTED PARTIES
THIS IS A SOURCES SOUGHT NOTICE ONLY; IT IS NOT A REQUEST FOR QUOTE,
RATHER MARKET RESEARCH TO DETERMINE COMPLAINCE WITH THE BUY INDIAN
ACT AND DETERMINATION OF SET-ASIDE.
All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING
ALL THE FOLLOWING:
SOURCES SOUGHT NOTICE
1. Company name.
2. Point of contact (name/title/telephone number/e-mail address).
3. FSS / SEWP Contract number, if applicable.
4. DUNS number OR SAM Unique Entity Identifier Number.
5. Tax ID number.
6. Indication of which business category (IEE or ISBEE) for which the organization qualifies.
7. A capability statement that addresses the organizations qualifications and ability to provide the requirement depicted above.
8. Documentation from manufacturer (i.e., correspondence from manufacturer) of your firm being an authorized distributor for the manufacturer. See Attachment 1: Gray Market Prevention Language.
Additionally, since IHS must conduct sufficient market research in determining if there is reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1.
To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:
Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and, Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status.
Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.1102 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this notice will be provided.
Attachment 1: IHS Indian Economic Enterprise Representation form
Attachment 2: Statement of Work
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