IDVA RFQ 1-26-23.docx

REQUEST FOR QUOTE

Quote MUST be returned by the due date listed in BidBuy

The Illinois Veterans Home in Manteno is seeking bids for labor and materials for the cleaning and replacing filters of 15 ice machines on facility grounds 4 times per fiscal year This bid is for 2 fiscal years starting 7/1/2023-7/1/2025.

· Cleaning and maintenance and filter replacement on 15 ice machines.

· Clean/sanitize water system

· Clean air filters on air cooled models

· Check water filter cartridges and change with new manufacturer recommend filter

· Clean water filter screen at water inlet valve

· Check auger assembly for proper operation

· Visually inspect all components, controls, and wiring for cleanliness

· Clean bin interior and exterior

· Check drains for no obstructions

· Run each machine through 1 cycle to ensure proper operation

· Dispose of first batch of ice and place back into position

· Fill cleaning solution bottle

· Check cleaning system for proper operation

· Cleaning of ice machines a total of 4 per fiscal year

· Chief Engineer will schedule cleanings based on facility needs.

· Vendor will fill out confirmation form for each ice machine that work was complete and turn into engineering office.

Ice Machine Filters

· 12 units

· 24 filters- #Koo339 #AR20000/40000 pre and main filters - Artie Pure only

· 3 units - 3 single filters #K00374001-single replacement filter Artie Pure only

· Cleaning solution-Manitowoc Ice Machine cleaning solution only-#9405803 gallon - must be nickel safe

· Sanitizer solution - Manitowoc Ice Machine Sanitizer Solution only #000005164 - must be nickel safe

15 Ice Machines requiring quarterly maintenance. Conduct Maintenance in accordance with manufacture tech manual, to be serviced at the Illinois Veterans Home – Manteno.

4 (once per quarter)

State is estimating cost of repair parts to perform services at $2,000.00. (Vendor please use that dollar)

15 Ice Machines requiring quarterly maintenance. Conduct Maintenance in accordance with manufacture tech manual, to be serviced at the Illinois Veterans Home – Manteno.

4 (once per quarter

State is estimating cost of repair parts to perform services at $2,000.00. (Vendor please use that dollar)

Grand Total

VENDOR NAME

VENDOR ADDRESS

VENDOR PHONE

VENDOR EMAIL

VENDOR FEIN #

CONTACT PERSON

DATE:

Notes to Vendor Vendor may attach separate page describing this proposal for supplies or services.

Warranty: All products will be new and will carry a minimum 1-year warranty from the date of delivery.

The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.

“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2020.06

This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to (Amanda.gray@illinois.gov )

If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.

COVID-19 PROTECTIONS:

In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

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