Housing Authority of the City of Camden

2021 Watson Street, 2nd Floor

Camden, NJ 08105

September 22, 2026

RE: BID 26-24 I.D.I.Q VACANT UNITS REHABILITATION VARIOUS SITES

To Whom It May Concern:

Sealed bids are hereby solicited by the Housing Authority of the City of Camden (HACC) from qualified and responsible contractors to perform work associated with the IDIQ Vacant Units Rehabilitation – Various Sites project. Sealed bids must be submitted electronically through the Housing Agency Marketplace eProcurement platform https://www.housingagencymarketplace.com/ no later than 2:00 P.M. prevailing time on Wednesday, October 14, 2026.

NO PAPER BIDS WILL BE ACCEPTED.

Specifications, and other applicable solicitation documents, are available through the Housing Agency Marketplace eProcurement website. Registration on the https://www.housingagencymarketplace.com/ is required to access the solicitation documents and submit a bid. There is no fee for registration, downloading documents, submitting a bid, or participating in any other activity related to Housing Authority of the City of Camden opportunities through the.

All bids must be accompanied by a negotiable Bid Guarantee payable to the Housing Authority of the City of Camden. The

Bid Guarantee may be submitted in the form of a certified check, bank draft, or satisfactory Bid Bond issued by a surety company acceptable to the United States Government and authorized to conduct business in the State of New Jersey. The

Bid Guarantee shall be in an amount equal to ten percent (10%) of the total bid amount, not to exceed $20,000. The Consent of Surety must accompany the Bid Guarantee. Failure to submit the required ten percent (10%) Bid Guarantee and Consent of Surety for the full amount of the bid shall result in rejection of the bid.

Bidders are required to comply with all applicable requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, including the provisions governing affirmative action and equal employment opportunity. This solicitation is also subject to the applicable provisions of N.J.S.A. 40A:11-1 et seq. and 2 CFR Part 200 et seq.

This procurement is being conducted through a Fair and Open Process pursuant to N.J.S.A. 19:44A-20.4 et seq.

The Housing Authority reserves the right to reject any or all bids, to waive any informality or irregularity in the bidding process, and to award all or any portion of the work to one or more responsible and responsive bidders, as permitted by the solicitation documents and applicable law.

No bid shall be withdrawn for a period of ninety (90) days following the opening of bids without the consent of the

Housing Authority. HACC also reserves the right to award all or a portion of the award to one (1) or more responsible responsive Bidders.

We appreciate your interest in this project and encourage all qualified contractors to participate.

Sincerely, Tanesha Brown

Tanesha Brown

Purchasing Agent http://www.periscopeholdings.com/S2G http://www.periscopeholdings.com/S2G

HOUSING AUTHORITY OF THE CITY OF CAMDEN

INVITATION FOR BID #26-24

Bid Specifications

General Requirements

For:

Indefinite Delivery/Indefinite Quantity (IDIQ)

Vacant Units Rehabilitation Various Locations

The Housing Authority of the City of Camden

Invitation to Bids (IFB) 26-24 for

IDIQ Vacant Units Rehabilitation Various Sites

AGENCY CONTACT PERSON: Tanesha Brown, Purchasing Agent E-mail: Haccprocuremnt@camdenhousing.org

TDD/TTY: (856)831-4686

HOW TO OBTAIN THE IFB

DOCUMENTS ON THE

EPROCUREMENT

MARKETPLACE

1. Access ha.internationaleprocurement.com (no “www”).

2. Click on the “Login” button in the upper left side.

3. Follow the listed directions.

4. If you have any problems in accessing or registering on the eProcurement Marketplace, please call customer support at (866)526-9266.

PRE-BID CONFERENCE &

SITE VISIT

Tuesday, September 29, 2026, at 9:30 A.M (2021 Watson

Street, Camden, New Jersey 08105).

QUESTION SUBMITTAL

DEADLINE

Friday, October 2, 2026, 2:00 P.M.

(All Questions shall be submitted within the eProcurement Marketplace) Basic questions will be answered during pre-bid walk through. (No Pictures are to be taken)

HOW TO FULLY RESPOND

TO THIS IFB BY

SUBMITTING A BID

SUBMITTAL

1. The Bid will be available for review and download on eProcurement Marketplace.

2. As directed within the submission instructions, section 28 of the Bid document, bid and pricing shall be entered where provided within the eProcurement Marketplace.

3.

BID SUBMITAL RETURN &

DEADLINE

The full Bid document shall be uploaded where provided within the eProcurement Marketplace no later than

Wednesday, October 14, 2026, by 2:00 P.M.

mailto:jwinfrey@camdenhousing.org

IFB FOR: IDIQ VACANT UNITS REHABILITATION – VARIOUS SITES

REQUIRED BID DOCUMENTS SUBMISSION CHECKLIST

CONTRACTOR’S NAME:

Failure to submit the following documents is a mandatory cause for the bid to be rejected (N.J.S.A 40A:11-

23.2)

Required

By Owner

Submission Requirement Submitted with Bid (Bidder’s Initials)

* Bond Guarantee deposit- in the form of a proposal bond (original only), a certified check or cashier’s check

* Consent of Surety as to a Performance, Labor or Materials Payment and Maintenance Bond (if applicable)

* Stockholder Disclosure Certification

* Affidavit of Equal Opportunity Compliance (EOC)

* Exhibit A, Mandatory Equal Employment Opportunity

* Form of Non-Collusion Affidavit (properly notarized).

* Respondent’s Affidavit

* Statement of Compliance

* Appendix A, Americans with Disabilities Act of 1990

* Business Registration Certificate, Revised Contract Language for BRC Compliance

* Affirmative Action Compliance (Respondent must submit an NJ Affirmative Action Certificate, a Federal Affirmative Action Plan Approval Letter or AA302)

* Affirmative Action Questionnaire

* Chapter 271 Political Contribution Disclosure Form submitted

* References submitted on Vendor Questionnaire/Certification

* Prohibited Activities in Russia and Belarus & Investment Activities in Iran

* HUD Section 3 Business Certification Form

* Proposal Form

* Fee Proposal (Pricing Page) signed. (List all exceptions on the fee proposal page under “Exceptions”.)

* W9

* Evidence of all specified insurance, as required.

* HUD forms: 5369, A, B, C and HUD form 2554

* All applicable State Business Licenses

* Notice of Intent to Subcontract

* Subcontractor Utilization Form

* Copy of Public Works Certificate or Proof of Registration (if applicable)

All of the items checked off are included in the proposal submitted and I have received the addenda, if any were issued, indicated by my initials along with the completion of enclosed form.

Signature of Respondents (REQUIRED)

SUBMISSION INSTRUCTIONS, TERMS, AND CONDITIONS

1. PREPARATION OF BIDS

Respondents are expected to examine the drawings, specifications, and all instructions. Failure to do so shall in no way relieve the Respondent from any obligation in respect to the Proposal.

Each Respondent shall sign the Proposal and print or type his name on the Proposal summary page, pricing page and any other page where an entry is made. Bids shall be signed by proper authorities in ink. Bids must include full business address, legal trading name and the authorized signature, which binds the organization in this matter.

Bids which offer supplies or services other than those specified will not be considered and will be marked as non-compliant, unless authorized by the Request for bids. Bids which offer supplies or services where specifications are exceeded will be accepted. Respondents shall not make additional stipulations in his Request for bids that restrict the HACC in any way.

When not otherwise specified, Respondent must definitely state time of proposed delivery or completion of contract pursuant to N.J.S.A. 40A:11-1 et seq. Time, if stated as a number of days, will include Saturday, Sunday and holidays.

2. BID GUARANTEE AND BONDING REQUIREMENTS (N.J.S.A. 40A:11-21)

Please note: The name, address, and phone number of the Bond Underwriter as well as the Bond Number shall be included with all bonds submitted to the HACC.

A. Bid Guarantee X REQUIRED NOT REQUIRED

When required, each bid shall be accompanied by a bid bond, cashiers or certified check for ten per cent (10%) of the amount of the total contract, but not in excess of $20,000. This guarantee shall be made payable to the Housing

Authority of the City of Camden, NJ. Such deposit shall be forfeited upon refusal of a bidder to execute a contract;

otherwise, checks shall be returned when the contract is executed and the performance bond (if required) is filed with the Housing Authority of the City of Camden, NJ.

The bid security check for unsuccessful bidders, if requested, will be returned as soon after the bid opening as possible but in no event later than (10) days after the bid opening.

Please note: Uncertified business checks, personal checks or money orders are not acceptable.

All bid bonds submitted, must be signed and witnessed with original signatures. The HACC will not accept facsimile or rubber stamp signatures on the bid bond. Failure to sign the bid bond by either the Surety or Principal shall be deemed cause for disqualification of the bid. The Attorney-in-Fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the Power of Attorney. The name, address and phone number of the Bond Underwriter as well as the Bond Number shall be included with all bonds submitted to the HACC.

The HACC will only accept bid bonds from companies that are licensed and qualified to do business in the State of

New Jersey. Such a list (Approved Surety Companies) may be available upon request to the State of New Jersey, Department of Banking and Insurance, P.O. Box 325, Trenton, New Jersey 08625.

The HACC will not accept a bid with multiple bid numbers listed on the bid bond.

Failure to submit or sign a bid guarantee by either the Surety or Principal, and/or failure to submit the properly executed bid bond with the bid package shall be deemed cause for disqualification and rejection of bid.

B. Certificate (Consent) of Surety X REQUIRED NOT REQUIRED

When required, each bidder shall submit with its bid, a certificate from a surety company stating that the surety company will provide the contractor with a performance bond in an amount equal to the amount of the contract

(N.J.S.A. 40A:11-22). Such surety company must be licensed and qualified to do business in the State of New

Jersey. The certificate (consent) of Surety, together with a power of attorney, must be submitted with the bid.

Failure to submit or sign the Certificate (Consent) of Surety by either the Surety or Principal, and/or failure to submit the properly executed Certificate (Consent) of Surety with the bid package shall be deemed cause for disqualification and rejection of bid.

C. Performance Bond X REQUIRED NOT REQUIRED

When required, the successful bidder shall furnish a Performance, Payment and Completion Bond in a sum of at least one hundred percent (100%) of the total amount payable by the terms of this Contract. Such written guarantee shall be made payable to the Housing Authority of the City of Camden, NJ and shall be in the form required by

Statute.

Such bond shall further carry a stipulation that no advance, premature, excessive or delayed payments by the City shall in any way affect the obligation of the Surety on its bond.

Such bond shall further stipulate that no payments made to the Contractor, nor partial or entire use of occupancy of the work by the HACC shall be an acceptance of any work or materials not in accordance with this Contract and the Surety shall be equally bound to the same extent as the Contractor.

It is expressly stipulated that the Surety for the Contractor on the project shall be obligated to make periodic inquiries of the HACC at reasonable times, to determine whether its Principal has performed or was performing the Contract in accordance with all of its terms and conditions, particularly in relation to the progress payments scheduled under said Contract with the HACC.

In the event the Contractor defaults or fails to perform or finish the work prescribed under the Contract for any reason whatsoever, it shall become the unqualified obligation of the Surety for the defaulting contractor to complete the Contract in accordance with its terms following receipt of notice from the owner of such default.

The Contractor shall execute a formal contract with the HACC in the form required and in such number of counterparts as the HACC may request. Such Performance, Payment and Completion Bond shall be furnished and such Contracts shall be executed and delivered by the contractor within ten (10) days after the receipt by the contractor of notice accepting his bid by the HACC.

The Housing Authority of the City of Camden, NJ will only accept performance bonds from surety companies that are licensed and qualified to do business in the State of New Jersey.

BID PRICE GUARANTEE – Ninety (90) Days from Award of Contract

When the Housing Authority of the City of Camden, NJ requests bid prices for supplies, materials and equipment, the contractor(s) shall agree to guarantee the bid price(s) for a period of ninety (90) days from the date of the award of contract. Contractor(s) may extend the bid price guarantee through written permission to the Housing Authority of the City of Camden, NJ.

3. EXPLANATIONS TO RESPONDENTS

Any explanation desired by a Respondent regarding the meaning or interpretation of the Request for Bids, drawings, specifications etc. must be requested in writing and received by the Purchasing Department the time frame established with this solicitation prior to the Request for proposal closing date and time so a reply can be issued to all Respondents. Oral explanations or instructions, given before award of the contract will not be binding.

4. SUBMISSION OF BIDS

Bids and modifications thereof shall be enclosed in a sealed envelope addressed to the office specified in the Request for Bids with the name and address of the Respondent, date of opening and the Request for

Bids number on the face of the envelope. The HACC assumes no responsibility for the Bids not received on time at the location stipulated in the Solicitation advertisement.

Any Bid may be withdrawn prior to the date/time of the closing or authorized postponement thereof. Any

Proposal received after the closing date/time will not be considered.

5. REJECTION OF BIDS

The HACC reserves the right to reject any and all Bids in accordance to any and all Federal, State, and HUD rules and regulations. The right to reject any and all Bids or to accept the bids or any item of any bid deemed most advantageous to the Housing Authority and to award contracts accordingly is reserved to the authority of the Board of the HACC.

6. INSURANCE REQUIREMENTS

Prior to the start of any work; the successful respondent shall furnish a Certificate of Insurance to the owner showing the following minimum insurance requirements in forms and with insurance companies acceptable to the owner. Further, it is agreed that the policy shall be endorsed to provide 30 days written notice of cancellation or non-renewal to the owner prior to cancellation, termination, or material alternations of said insurance.

7. DAVIS BACON ACT/ HUD-DETERMINED WAGE RATE REQUIREMENTS

Pursuant to HUD Handbook No. 7460.8 REV 2, successful Respondents on projects for “public work” shall adhere to all requirements of the Davis Bacon or HUD-Determined Wage Rates.

Certified payrolls shall be submitted with request for payments for work done under this contract.

All workers shall be paid not less than the Davis Bacon or HUD-Determined Wage Rates, whichever is applicable. In the event that a worker is found to have been paid less than the Davis

Bacon or HUD-Determined wage rates, the HACC has the right to terminate the contractor’s or subcontractor’s right to proceed with work, and to prosecute the work to completion. The contractor and his sureties shall be liable to the HACC for any excess costs occasioned thereby.

Prior to final payment, contractors and subcontractors must certify to the HACC the amount of payroll outstanding as a result of the work herein undertaken. Said amount shall be set aside by the

HACC from the application for final payment until final unpaid wages are satisfied.

8. AWARD OF CONTRACT

The contract shall be awarded, if at all, to the lowest responsible bidder as determined by the Housing Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to reject any or all bids pursuant to N.J.S.A. 40A:11-13.2, and to waive any informalities and to take such alternates that the HACC feels are in the best interests of the HACC. The HACC may at its option accept the lowest bid on each item and split awards among the various bidders who submit the lowest responsible bids. Pursuant to N.J.S.A. 40A:11-24, the Housing Authority of the City of Camden, NJ shall award the contract or reject all bids within sixty (60) days, noting the exception highlighted in the law.

Any resulting contract shall be subject to the availability and appropriation of sufficient funds.

A written award letter/purchase order mailed or otherwise furnished to the successful Vendors within the time for acceptance specified in the BID shall be deemed to result in a binding contract without further action by either party.

Said contract shall include all terms and conditions set forth in these specifications, drawings, advertisement, addenda, or any other document issued by the HACC in relation to this Invitation for BID.

The contract shall be signed by all parties within the time limit set forth in the specifications, which shall not exceed

21 days of the notice of award excepting Saturday, Sunday, and holidays; given the HACC of has received all necessary bonding, insurance, and certification information requested of the Vendors. If the contract has not been signed and returned by the Vendors within the 21 days specified, the HACC may cancel the award and award to the next lowest Vendors.

9. INDEMNITY

The successful Respondent will indemnify and hold harmless the HACC from all claims, suits or actions and damages or costs of every name and description to which the HACC may be subjected to or put by reason of injury to the person or property of another, or the property of the HACC, resulting from the negligence, carelessness or accident on the part of the Respondent, his servants or subcontractors, in the delivery of materials and supplies, or in the performance of the work under this agreement. Said Respondent will list the HACC as “Additional Insured”.

10. FURNISHED PROPERTY (Where Applicable)

No materials, labor or facilities will be furnished by the HACC unless otherwise specified on the Proposal invitation.

11. DELIVERY (Where Applicable)

Bids are to include all costs of material and/or supplies delivered prepaid FOB destination to designated HACC locations. All claims and adjustments are to be made between vendor and transportation carrier. The Housing Authority of the City of Camden, NJ recognizes two (2) types of delivery:

• Inside Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation.

carrier personnel and brought to a designated area inside a HACC facility or office building.

• Spotted Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building. Transportation carrier personnel are responsible to then uncrate, setup, assemble items to determine good working order and remove all debris to the satisfaction of the

Housing Authority of the City of Camden, NJ.

Contractors are cautioned to provide adequate personnel to deliver goods as none will be provided by the agency.

If a specialized person is needed to setup, assemble or erect item, such assembly shall be completed within five (5) business days of the actual delivery date. Failure to assemble, setup, or erect items within the stated time may result in a $100.00 per day assessment against the bidder for each day items are not assembled, setup or erected.

The Housing Authority of the City of Camden, NJ will not be responsible for any extra delivery costs. All bid prices for materials, goods, and supplies shall include all shipping, freight, delivery and handling costs.

Specific delivery instructions are provided in the General Specifications.

Please note! All packages, boxes, cartons etc., when delivered, must be plainly marked on the outside as to contents, and the Housing Authority of the City of Camden, NJ’s purchase order number must be clearly printed on the packages, boxes, cartons, etc.

Delivery Guarantee

The contractor agrees to deliver the item(s) so listed in the bid specifications within the prescribed number of days also outlined in the bid specifications (if so noted). Failure to deliver the designated items within the prescribed period shall cause the Housing Authority of the City of Camden, NJ to deduct penalties as per the schedule listed in the general specifications.

12. TERMINATION

Either party may terminate this agreement for reasons approved by the HACC upon 10 days written notice to the other party. The HACC shall only be responsible for payment up to the effective date of termination. Upon termination of the contract, the HACC may complete any unfinished work and place a claim for the cost of said work against the contractor’s performance bond. The HACC reserves the right to stop work at any time during the contract for good cause.

13. CANCELLATION

The HACC has the right to cancel any purchase order or if, after sixty (60) days from the date of the purchase order, the goods or services have not been delivered. The cancellation will occur unless the vendor can show cause as to why the order should not be canceled. For Services see “Specifications Specific To.”

14. SELLER’S INVOICES

Invoices shall be prepared and submitted in duplicate (one copy shall be marked “original”) unless otherwise specified. Invoices shall contain the following information: purchase order number, item numbers, description of supplies or services, quantities, unit prices and extended totals. An affidavit form is also required and will be a part of the purchase order.

15. “RIGHT TO KNOW” LAW Ref. N.J.A.C. 8:59-5.1

All items which contain chemicals must comply with the New Jersey Right to Know statute. Information and labels are required with every item and every delivery. If MSD sheets and labels are not received, the order will not be accepted.

16. AVAILABILITY OF FUNDS

The HACC is subject to N.J.S.A. 40A:11-1 et seq. which states that this contract shall be subject to the availability and appropriation of sufficient funds annually.

17. PURCHASING FROM STATE CONTRACT Ref. N.J.S.A. 40A:11-1 et seq.

The HACC reserves the right to purchase, during the term of any contract to be awarded, any of the specified materials and/or services through the New Jersey State Cooperative Purchasing Agreement (State Contract) if it is in the HACC’s interest to do so. The HACC also reserves the right to reject all Bids and use State Contract instead of making award.

18. AFFIRMATIVE ACTION Ref. N.J.A.C. 17:27

The contractor shall comply with all provisions of the Affirmative Action Law, P.L.1975, C. 127 (N.J.A.C.

17:27.) Contractor will be required to submit an Initial Project Manning Report, Form AA201, provided by the Affirmative Action office and completed by the contractor in accordance to Article 4 of the Regulations promulgated by the Treasurer pursuant to P.L. 1975, c. 127. Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. The contractor shall be required to provide a copy of the Affirmative Action Form or Certificate regardless of the amount of the contract.

19. TRANSFER OR ASSIGNMENT

After award, the contract may not be subcontracted, transferred, or assigned by the contractor in whole or in part without the prior written consent of the HACC.

20. DOCUMENT RETENTION

As per N.J.A.C. 17:44-2.2 Authority to audit or review contract records, relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to

N.J.S.A. 52:15C-14. Winning Respondents shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

21. FEDERAL, STATE, AND LOCAL LAWS

All work shall be completed in accordance with all federal, state, and local laws, ordinances and regulations.

22. TIME OF COMMENCEMENT/COMPLETION

The contractor will be required to commence work on the project no later than 10 days after issuance of a

HACC Purchase Order. The purchase order authorizing commencement of work will be issued after all bonds, affirmative action documentation, insurance certificates, and contracts requested by the HACC have been received.

When requested, the contractor shall complete all contracts and provide all bonding, insurance, and affirmative action evidence within 10 days of request by the HACC.

The contractor will be required to establish the hours of work as required to properly staff the project, maintain progress, and complete the work within the agreed upon time, with no change or additional cost to the HACC.

If for some reason the work is not completed by the specified date, the contractor shall work after normal hours and shall provide adequate staff to complete the project. In no case will the work after hours or increase in staff be cause for the HACC to become liable for any additional costs.

Supply and equipment orders shall be delivered in the time stipulated in the “Specifications Specific To” section.

23. PAYMENT

Payment will only occur when the HACC has received the services and products requested in this specification.

24. PAYMENT/BILLING DATE

All required documentation must be received by the HACC Attorney or his/her designee on or before the bill date. Billing information provided on the billing date shall include but not be limited to the following:

1. Properly signed Declaration and Certification of requested payment on a form provided by the HACC.

2. A copy of monthly affirmative action reports.

3. Any other documentation required by the HACC.

25. CONTRACT

Award of this Invitation for Bids will be made by the HACC. The terms and conditions of this specification and the Bid advertisement shall be part of the authorizing purchase order. Respondents shall not make additional stipulations in his Bid that restrict the HACC in any way.

26. WORK SITE: (HACC - Area Wide)

27. DISPUTE RESOLUTION/PROPOSAL PROTEST

As per N.J.S.A. 40A:11-1 et seq., Any prospective respondent who wishes to challenge a proposal specification shall file such challenges in writing with the purchasing agent no less than three business days prior to the opening of bids. Challenges filed after that time shall be considered void and having no impact on the HACC or the award of a contract. If said challenger is not satisfied with the determination of the Attorney, the challenger shall file a written request to be heard before a meeting of the HACC. Notice must be filed within three (3) business days of the HACC Attorney’s reply.

28. BIDS/ENTRY OF PROPOSED FEES AND BIDS SUBMISSION

Bids must be signed in ink by the Respondent. All Bids must be typewritten or written in ink. Any Bid showing any erasure or alteration must be initialed by the Respondent in ink.

Proposed fees and bid submission shall be entered and/or uploaded (whichever is being requested) where provided within the eProcurement Marketplace no later than the requested date and time.

29. PROPOSAL FORM

All Bids must be made on the proposal form attached hereto. Unit prices and totals are to be inserted in the spaces provided. Failure to sign and give all information in the proposal may result in the rejection of the

Proposal.

30. DISCRIMINATION

There shall be no discrimination against an employee engaged in the work required to produce the commodities covered by any contract resulting from this Proposal, or against any applicant to such employment because of race, creed, color, national origin or ancestry. This provision shall include, but not be limited to the following:

employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor shall insert a similar provision in all subcontracts for service to be covered by any contract resulting from this

Proposal.

31. DISCREPANCIES

In evaluating Bids, discrepancies between words and figures shall be resolved in favor of words. Discrepancies between unit prices and the total price extension shall be resolved in favor of the unit price and the extension adjusted accordingly. Discrepancies between the indicated sum of any column of figures and the correct sum thereof shall be resolved in favor of the correct sum.

32. AMERICAN GOODS AND PRODUCTS TO BE USED WHERE POSSIBLE.

Only manufactured and farm products of the United States, wherever available, shall be used in connection with this contract pursuant to N.J.S.A. 40A:11-1 et seq.

33. BUSINESS REGISTRATION OF PUBLIC CONTRACTOR

Contractor needs to include proof of business registration at the time it submits a proposal or proposal in response to a request for bids. For all other transactions, proof of business registration must be submitted before the issuance of a purchase order or contracting document.

Contractor shall provide written notice to his subcontractor and suppliers of the responsibility to submit proof of business registration to the contractor. The requirement of proof of business registration extends down through the levels (tiers) of the project

Before final payment on the contract is made by HACC, the contractor shall submit an accurate list and proof of business registration of each subcontractor or supplier used in fulfillment of the contract, or shall attest that no subcontractors were used.

For the term of the contract, the contractor and each of its affiliates and a subcontractor and each of its affiliates

N.J.S.A.52:32-44 shall collect and remit to the director, New Jersey Division of Taxation, the Use tax due pursuant to the Sales and Use Tax Act on all sales tangible persona property delivered into this State, regardless of whether the tangible personal property is intended for a contract with a contracting agency.

A business organization that fails to provide a copy of a business registration as required pursuant to section 1 of P.L. 2001, c134 (c.52:32-44etal.) or subsection e. or f. of section 92 of P.L.1977, c.110 (c.5:12-92), or that provides false business registration information under the requirements of either of those sections, shall be liable for a penalty of $25.00 for each day of violation, not to exceed $50,000.00 for each business registration copy not properly provided under a contract with a contract agency.

34. POLITICAL CONTRIBUTION DISCLOSURE

Contractor shall submit the C.271Political Contribution Disclosure form required pursuant to

N.J.S.A. 19:44A-20.26. This disclosure must include all reportable political contributions (more than $300 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit.

35. PROHIBITED ACTIVITES IN RUSSIA AND IRAN INVESTMENTS

P.L. 2022, c. 3 prohibits the award, renewal, amendment, or extension of State and local public contracts for goods or services with persons or entities engaging in prohibited activities in Russia or Belarus. P.L. 2012, c.25 prohibits the award or renewal of State and local public contracts for goods and services with persons or entities engaged in certain investment activities in the energy or finance sectors of Iran. Before a goods and services contract can be entered into, vendors and contractors must certify that neither they nor any parent entity, subsidiary, or affiliate is listed on the New Jersey Department of the Treasury’s list of entities determined to be engaged in prohibited activities in Russia or Belarus pursuant to P.L. 2022, c. 3 (“Russia-

Belarus list”) or in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 list").

Ethics in Purchasing

Statement to Vendors

Recommendation of Purchases

It is the desire of the HACC to have all HACC employees and officials practice exemplary ethical behavior in the procurement of goods, materials, supplies, and services.

HACC officials and employees who recommend purchases shall not extend any favoritism to any vendor. Each recommended purchase should be based upon quality of the items, service, price, delivery, and other applicable factors in full compliance with N.J.S.A. 40A:11-1 et. seq.

Solicitation/Receipt of Gifts – Prohibited

HACC officials and employees are prohibited from soliciting and receiving funds, gifts, materials, goods, services, favors, and any other items of value from vendors doing business with the HACC or anyone proposing to do business with the HACC.

Vendor Responsibility

Offer of Gifts, Gratuities -- Prohibited

Any vendor doing business or proposing to do business with the HACC, shall neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or other thing of value of any kind to any official or employee of the HACC or to any member of the official’s or employee’s immediate family.

Vendor Influence -- Prohibited

No vendor shall cause to influence or attempt to cause to influence, any official or employee of the HACC, in any manner which might tend to impair the objectivity or independence of judgment of said official or employee.

Vendor Certification

Vendors or potential vendors will be asked to certify that no official or employee of the HACC or immediate family members are directly or indirectly interested in this request or have any interest in any portions of profits thereof. The vendor participating in this request must be an independent vendor and not an official or employee of the HACC.

Tanesha Brown

PURCHASING AGENT

TO: All Vendors

Official Notification

Authorized Purchases

The HACC only recognizes purchases made through the approved purchase order process. All purchases require a:

Written Purchase Order with a Purchase Order Number.

Unauthorized Purchases

Any HACC employee who orders and/or receives any materials, supplies or services without first going through the approved purchase order process has made an unauthorized purchase.

Vendors’ Responsibility

• Do NOT Honor Requests!

Vendors are not to honor or accept any requests for goods or services unless the vendor receives a written purchase order with authorized signatures and a purchase order number.

• Contact the Business Office!

Please alert Mrs. Tanesha Brown, Purchasing Agent at 856.968.2724 if any HACC employee attempts to place an order without an authorized purchase order.

• You will NOT Get Paid!

The HACC will not be held responsible for any unauthorized orders or purchases.

Authorized Signatures

The HACC will only recognize purchase orders signed by the Executive Director

UNAUTHORIZED ORDERS

INVITATION FOR BIDS

#26-24

IDIQ VACANT UNITS’ REHABILITATION –

VARIOUS SITES

Scope of Service

Invitation to Bid: IDIQ Vacant Units Rehabilitation – Various Sites

The Housing Authority of the City of Camden (HACC) is hereby soliciting invitations for bids (IFB) for residential unit pricing from qualified, licensed, and insured contractors to rehab Forty-Two (42) units located throughout our public housing developments located in the City of Camden. Interested firms must have at least three (3) years’ experiences with renovations of apartment units, and will have the capacity to perform the full spectrum of apartment turnover work including but not limited to: general construction, painting, carpentry, cleaning, plumbing, mechanical, and electrical, etc.

The firm must be familiar with current applicable code requirements and secure all necessary permits and licenses for the scope of work. Bidders shall thoroughly examine and be familiar with the requirements of the technical specifications.

Multiple awards may be made to address the number of Vacant Units to be completed within a limited period. The precise unit location and scope of work will be determined after the award of the contract, and the work will be authorized and

Notice to Proceed issued on an Task Order (TO) basis.

The work covered by these specifications shall include furnishing all labor, supervision, tools, equipment and materials for startup, maintenance, repair replacement, refurbishment, installation and inspection necessary for the completion of all

Vacant Units work covered in this bid package, in strict accordance with applicable specifications and building codes.

The following Forty-Two (42) units to be renovated are within the following developments:

Attachment A- Fee Proposal Sheet

• Baldwin’s Run I– Various Addresses, Camden, New Jersey 08106 (9 units)

• Baldwin’s Run II – Various Addresses, Camden, New Jersey 08106 (9 units)

• Chelton Terrace Phase II- 715 Ware Street, Camden, New Jersey 08104 (9 unit)

• Kennedy Tower- 2021 Watson Street, Camden, New Jersey 08105 (15 units)

The awarded contractor is responsible for all material and labor required with and for the completion of this project.

A pre-bid meeting and site visit will be held Tuesday, September 29, 2026, at 9:30 a.m. (2021 Watson

Street, Camden, New Jersey 08105).

This is a Federally funded project under the US Department of Housing and Urban Development (HUD) federal funding requiring Davis Bacon Wage Rates and Section 3 hiring and participation. Your fee proposal shall be at the Building Davis Bacon Wage Rate (Camden County). The Building and Residential Wage

Determinations can also be viewed online by visiting: SAM.gov | Wage Determinations The contract requirements will be in compliance with Federal and State contract law.

Work Sequence:

The work shall be completed in 180 days (6 months) from the date of the Notice to Proceed.

1. Agency business hours are from 8:00 a.m. to 4:30 p.m. Monday through Friday. Except for

State and Federal holidays.

2. Contractor to submit with bid, a written schedule outlining dates and duration of job including:

a) Construction start date.

b) Anticipated final completion date.

Work Site Requirements:

1. Contractor is responsible for removal and disposal of all renovation trash and debris.

2. Contractor to clean work areas daily, including walkways, sidewalks, and common areas.

https://sam.gov/content/wage-determinations

Contract Modifications:

1. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the contract, Contractor may propose changes by submitting a request for a change to the

Construction Manager.

Warranty:

1. Prior to final acceptance and final payment, Contractor shall submit a written warranty:

a) Contractor’s labor and materials craftmanship warranty shall be for a period of one

(1) year from final completion.

b) The subcontractor’s labor and materials craftmanship warranty shall be for a period of one (1) year from final completion.

c) All standard product warranties from the manufacturers.

Submission Requirements:

Please upload and submit one original bid packet in blue ink on the Housing Agency Marketplace eProcurement website where provided.

CONTRACT PERIOD

The contract shall be for 180 business days (6months), beginning from the date the notice to proceed (NTP) received.

COORDINATION OF ACTIVITIES

All activities for this contract will be coordinated through the offices of Regional Management Team.

FEE SCHEDULE – PAYMENT

The Contractor shall be paid on the fee schedule discussed in the scope of work for the requested services. Proposers shall submit invoices to Accounts Payable email:

accountspayable@camdenhousing.org

All invoices submitted for payment shall include the following information:

• Date

• Start and completion time.

• Site name and Unit Address

• Unit Pricing

HACC shall review and process invoices for payment pursuant to the solicitation.

AWARD OF CONTRACT

Award of Contract, Rejection of Bid(s)

The contract shall be awarded, if at all, to the lowest responsible bidder as determined by the Housing

Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to reject any or all bids pursuant to N.J.S.A. 40A:11-13.2, and to waive any informalities and to mailto:accountspayable@camdenhousing.org take such alternates that the HACC feels are in the best interests of the HACC. The HACC may at its option accept the lowest bid on each item and split awards among the various bidders who submit the lowest responsible bids. Pursuant to N.J.S.A. 40A:11-24, the Housing Authority of the City of

Camden, NJ shall award the contract or reject all bids within sixty (60) days, noting the exception highlighted in the law.

Return of Contracts and Related Contract Documents--When required

Upon notification of award of contract by the Housing Authority of the City of Camden, NJ, the contractor shall sign and execute a formal contract agreement between the Housing Authority of the

City of Camden, NJ and the contractor.

Purchase Order—considered to be a contract.

If a formal contract is not required by the Housing Authority of the City of Camden, NJ, an approved and signed Housing Authority of the City of Camden, NJ Purchase Order will constitute as a contractual agreement. When a formal contract is required, the contractor shall sign and execute said contracts and return the contracts with other required documents to the Purchasing Office.

Failure to execute the contract and return said contract and related documents within the prescribed time may be cause for a delay in payment for services rendered or products received or the annulment of award by the Housing Authority of the City of Camden, NJ with the bid security becoming property of the Housing Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to accept the bid of the next lowest responsible bidder, in such a case.

Term of Contract

The contractor, to whom the contract is awarded, will be required to do and perform the work/services and to provide and furnish the materials in connection therewith in accordance with the plans and specifications on or before the date listed in the Technical Specifications.

Purchase Order Required; Notice to Proceed

No contractor or vendor shall proceed with any project, provide any service, or deliver any goods until he is in receipt of an approved purchase order authorizing work to begin or goods to be delivered.

DEBARMENT, SUSPENSION, OR DISQUALIFICATION

The Housing Authority of the City of Camden, NJ will not enter into a contract for work with any person, company or firm that is on the State Department of Labor and Workforce Development;

Prevailing Wage Debarment List, or the State of New Jersey Consolidated Debarment Report

(www.state.nj.us/treasury/debarred).

All bidders are required to submit a sworn statement indicating whether or not the bidder is, at the time of the bid, included on the State Department of Labor and Workforce Development; Prevailing

Wage Debarment List or the State of New Jersey Consolidated Debarment Report, or the Federal

Debarred Vendor List--Excluded Parties List System—System for Award Management—SAM.gov

DELIVERY

FOB Destination, Freight Prepaid - The contractor, to whom the contract is awarded, retains title and control of goods and selects the carrier and is responsible for the risk of transportation; title passes to the Housing Authority of the City of Camden, NJ upon delivery and ownership by the HACC; the successful bidder pays and bears the costs of all freight and delivery charges listed below. The

Housing Authority of the City of Camden, NJ recognizes two (2) types of delivery:

http://www.state.nj.us/treasury/debarred)

A. Inside Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building.

B. Spotted Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building. Transportation carrier personnel are responsible to then uncrate, setup, assemble items to determine good working order and remove all debris to the satisfaction of the Housing Authority of the City of Camden, NJ.

Contractors are cautioned to provide adequate personnel to deliver goods as none will be provided by the City. If a specialized person is needed to setup, assemble or erect item, such assembly shall be completed within five (5) business days of the actual delivery date. Failure to assemble, setup, or erect items within the stated time may result in a $100.00 per day assessment against the bidder for each day items are not assembled, setup or erected.

The Housing Authority of the City of Camden, NJ will not be responsible for any extra delivery costs.

All bid prices for materials, goods, and supplies shall include all shipping, freight, delivery and handling costs.

Specific delivery instructions are provided in the General Specifications.

Please note! All packages, boxes, cartons etc., when delivered, must be plainly marked on the outside as to contents, and the Housing Authority of the City of Camden, NJ’s purchase order number must be clearly printed on the packages, boxes, cartons, etc.

Delivery Guarantee

The contractor agrees to deliver the item(s) so listed in the bid specifications within the prescribed number of days also outlined in the bid specifications (if so noted). Failure to deliver the designated items within the prescribed period shall cause the Housing Authority of the City of Camden, NJ to deduct penalties as per the schedule listed in the general specifications.

The contractor shall deliver items Monday through Friday 9:00 a.m. through 2:00 p.m.

AFFIRMATIVE ACTION REQUIREMENTS

Each respondent shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

i. Appropriate evidence that the respondent is operating under an existing federally approved or sanctioned affirmative action program; or

ii. A certificate of employee information report approval issued in accordance with N.J.A.C. 17:27-4; or

iii. An employee information report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor, in accordance with N.J.A.C.17:27-4.

Please note: A completed and signed Affirmative Action Questionnaire is required with submission of proposal. However, the HACC will accept in lieu of the Questionnaire, Affirmative

Action Evidence stapled to the Affirmative Action Questionnaire form.

“If awarded a contract your company/firm will be required to comply with the requirements of

N.J.S.A. 10:5-31 et. seq. and N.J.A.C. 17:27 et. seq.

AUTHORIZATION TO WORK – PURCHASE ORDER REQUIRED

No service shall be rendered unless the successful respondent receives an approved purchase order authorizing the respondent to render the service.

BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44)

Pursuant to N.J.S.A. 52:32-44 as amended by P.L. 2004 – Chapter 57, all respondents shall submit with their proposal package a copy of their “New Jersey Business Registration Certificate” as issued by the Department of Treasury of the State of New Jersey. Failure to provide the New Jersey

Business Registration Certification with the proposal package, or prior to the award of contract, will be cause for the rejection of the entire proposal.

GOODS AND SERVICES CONTRACTS

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract:

1) The contractor shall provide written notice to its subcontractors to submit proof of business registration to the contractor;

2) prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors or attest that none was used;

3) during the term of this contract, the contractor and its affiliates shall collect, remit, and notify all subcontractors and their affiliates that they must collect and remit to the Director of the New

Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A.

54:32B-1 et seq.) on all sales of tangible personal property delivered into this State.

A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements is available by calling (609) 292-9292.

CONTRACTS

Upon notification of award of contract by the HACC, the successful respondent shall sign and execute a formal contract agreement with the HACC.

The successful respondent shall sign and execute said contract and return it together with documents required by the HACC such as but not limited to:

• Professional Liability Certificate;

• Criminal History Background evidence;

• Other required documents as may be outlined in the proposal specifications.

Within ten (10) days of receipt of notification of award of contract, the executed contracts and related documents must be returned to:

Mrs. Tanesha Brown

Purchasing Agent

DOCUMENTS, MISSING/ILLEGIBLE

The respondent shall familiarize himself with all forms* provided by the HACC that are to be returned with the proposal.