Ida_MS_Wing_Wiring_RFP_020325.pdf

Ida Public School District 3145 Prairie Street

Ida, MI 48140

REQUEST FOR PROPOSALS

For

Ida Middle School Wing Wiring

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WORK INCLUDED

The Ida Public School District (“Owner”) will consider replacing the current MS IDF cabinet and moving to a new location. Removing all old networking ethernet wiring, replacing with new wiring and terminations. Minimum specifications in section “SCOPE

OF WORK”.

BIDDING PROCEDURES

a. No oral, telephone, fax quotes will be accepted.

b. The deadline for the bid will be Monday March 3rd at 9:00 am

c. Emailed proposals will be accepted to the following address:

kisonas@idaschools.org Once proposals are received, an email confirmation will follow.

d. Bid Proposals received after the due date will not be considered or accepted.

e. Bids will be opened and read aloud:

Date: March 3rd at 9:00 am Location: Ida High School Superintendent Office 3145 Prairie St.

Ida, MI 48140

(734) 269-9003

CONSIDERATION OF PROPOSALS

The Board of Education reserves the right to accept or reject any or all Bid Proposals, either in whole or in part; to award the Contract to other than the low Bidder; to waive any irregularities and/or informalities; and in general, to make awards in any manner deemed to be in the best interests of the Owner.

UNIVERSAL SERIVCE ADMINISTRATIVE COMPANY (USAC)

Ida Public Schools is applying for USAC eRate Category 2 funding for this purchase.

This project may be contingent on an USAC approved funding decision. Vendors must have a Service Provider Information Number (SPIN) included on their bid, understand and can comply with the USAC eRate system as outlined at http://www.usac.org/sl.

a. The SPIN number should be provided in the Proposal. Vendors without a SPIN will not be considered.

b. Vendors must agree to comply with the rules and regulations of USAC. Vendors must also be familiar with billing methods and timelines associated with the program. Proposal submission constitutes agreement to all USAC terms.

c. All Proposals and awards related to this RFP are subject to Ida Public Schools receiving approval for funding through the e-Rate process. In the event projects mailto:kisonas@idaschools.org http://www.usac.org/sl

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PAYMENT TERMS

a. Payment terms will be mutually agreed upon by the Owner and Vendor.

Payments and/or deposits will not be made by the Owner prior to delivery.

b. Ida Public Schools are exempt from sales tax.

QUESTIONS

If there are any questions, please contact Ryan Kisonas.

Ryan Kisonas Technology Director Ida Public Schools 3145 Prairie Street Ida, MI 48140

(734) 868-6126 Direct kisonas@idaschools.org

GENERAL REQUIREMENTS

Ida Public Schools is considering purchasing network cabinet and ethernet upgrades for the purpose of internet connectivity:

1. Ida Middle School wing IDF cabinet move: Move the MS IDF cabinet to a new location, removing all old networking ethernet wiring, replacing with new wiring and terminations.

a. There is a total of 125 ethernet runs (drops). Please bid an additional 10 drops, locations to be determined during the installation.

b. All hallway conduits should be replaced. Please include heavy duty metal conduit for hallways. Classrooms and offices should also be heavy duty.

Plastic is acceptable in classrooms and offices. Any classroom conduits that are in great condition can be reused.

c. Supplies needed to bid for offices/classrooms: conducts where needed.

All new: new junction boxes and covers, Cat6 wire and Cat6 termination keystone jacks.

d. Labor needed to bid: Remove all old wiring and patch panels. Installing all new Cat6 wire, labeling, and terminating patch panels and keystone jacks.

Each port should be tested and verified with a qualification or certification tool.

mailto:kisonas@idaschools.org

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2. Network Cabinet Specs.

a. Kendall Howard 3132-3-001-18 Cabinet or like is recommended.

b. Cabinet Specs: wall mounted (cinderblock wall), size of 18U to 22U, weight capacity of at least 150lbs, minimum device depth of 22 inches, flow-through ventilation, enclosed and lockable, rails support square-hole mounting. The cabinet should swing away from the wall, allowing easy back-door access to equipment.

c. Fiber connections have a service loop and can be moved without the need to re-splice. The current fiber patch panel located in the current cabinet can be reused. A new panel is not necessary.

d. Supplies needed to bid for new network IDF closet location: Qty. 3, 19-inch rack mounted 2U, 48 port Cat6 patch panel, Qty 1 Cabinet.

e. Labor needed to bid: Remove all old wiring, patch panels and cabinet.

Patch any large holes exposed. Installing new cabinet in the new location;

fasten in cinderblock wall using manufacture recommendations.

3. Network Cable Specifications:

a. All cabling should be Plenum rated Cat6 Cabling.

b. Cables shall follow and use existing cable management hooks or trays and paths. If there are no existing cable management hooks or trays, the Vendor shall supply them to keep the cables from laying on the drop ceiling tiles.

c. The Vendor shall seal any holes they create or expose through any firewalls that cables are following when running network cables.

d. Attach labels on each end of the cable to identify the port/location of the run.

e. Attach labels to the patch panel to identify the location of the cable.

f. Cables that are placed above ceiling tiles should be coiled with at least 15 extra feet of cable (service loop) where possible.

4. Estimated Drop Location Breakdown (see map)

a. Wireless access point drops: 12

b. Camera drops: 18

c. Data drops: 95

d. Extra drops (locations to be determined during installation): 10

e. Total drops: 135

BIDDERS QUALIFICATIONS

All bidders must comply with the following:

a. All contractors/subcontractors must be in compliance with the criminal/security requirements under the Michigan School Safety Legislation Article 2 of 1994 PA 295, as amended. RIGHT RESERVED BY OWNER: The Owner reserves the right to waive any irregularities, reject any or all bids, or accept the bid that in the opinion of the Owner, will serve the best interests of the Owner.

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b. Contractor agrees to indemnify and hold harmless and defend the School District, its Board and its Board members in their official and individual capacities, its successors, assignees, employees, contractors and agents from and against any and all claims, costs, expenses, damages, and liabilities, including reasonable attorney’s fees, arising out of the (i) negligent act or willful misconduct of the Contractor, its officers, directors, employees and agents; (ii) any breach of the terms of the Agreement by Contractor; or (iii) any breach of any representation or warranty by Contractor under the Agreement.

c. The bid shall be accompanied by a sworn and notarized statement disclosing and familial relationship that exists between the owner or any employees of the bidder or any member of the Board of Ida Public Schools, Superintendent of the school district, or any administrator of Ida Public Schools. *See section – Familial Disclosure Form

d. The bid shall be accompanied by a sworn and notarized statement pertaining to the IRAN ECONOMIC SANCTIONS ACT compliance of Michigan Public Act NO.512 of 2012. *See section – Certification of Compliance – Iran Economic Sanctions Act Form

e. All bidders must comply with debarment and nondiscrimination. *See section - ASSURANCES and CERTIFICATIONS

f. All bidders must comply with prevailing wages. *See section – Prevailing Wages

WARRANTY

The Contractor shall provide all applicable manufacturers warranties, including but not necessarily limited to, those identified in the RFP, Contractor’s Proposal and all applicable bulletins and clarifications. All warranties are effective from the date of Final Acceptance. Contractor warrants that all components provided under the Agreement, whether installed initially or subsequently, shall be (1) newly manufactured equipment or assembled from newly manufactured parts; and (2) will be free from defects in workmanship or material for a period as specified in the Agreement and agreed to by the School District in writing. During the warranty period, Contractor shall furnish all replacement new parts, shipping costs, repaired parts, service labor, travel costs, and other repair costs at no cost to the School District.

SITE VISIT

Because of the scope and complexity of the project, a site visit is recommended. Site visits can be scheduled by contacting the Technology Director, Ryan Kisonas. Site visits may have limited availability as the deadline for the bid due date approaches.

Pictures can be sent by request.

REFERENCES

Please provide at least two local references where you have implemented similar equipment and services. Preferably all K-12 public school institutions located locally.

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CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS

ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named company (the “Company”) hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by Ida Public Schools as a result of an RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two

(2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of Ida Public Schools’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date

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AFFIDAVIT FAMILIAL RELATIONSHIP

THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF

THE VENDOR AND FURNISHED WITH EVERY BID/QUOTE

The Board of Education will not accept this bid without this completed, signed and notarized form

STATE OF: ___________________

COUNTY OF: ________________

________________________________ , being sworn, says

(Affiant’s printed name)

1. I am the __________________of ________________________________ (title) (vendor bidder) which has submitted, to IDA PUBLIC SCHOOLS, a bid for MS Wing Wiring RFP

2. I state that there is NO familial relationship between the owner or any employee of above Vendor-Bidder and any member of the Board of Education or the

Superintendent of IDA PUBLIC Schools, said exceptions being as follows:

Signed: ___________________________________

Printed: __________________________

SWORN TO and subscribed before me, a Notary Public, in and for the above named state and county this _________________ day of _______________, 2024. My commission expires on ______________________________.

Signature: ____________________________________________, Notary Public

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ASSURANCES and CERTIFICATIONS

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any Federal department or agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant hereby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of religion, race, color, national origin, disability, age, sex, sexual orientation, gender identity or expression, height, weight, familial status, or marital status shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., Ida Public Schools, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.

Signature:

Date:

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PREVALING WAGES

Consistent with the upcoming amendments to the Prevailing Wages on State Projects Act (Act), MCL 408.1101, et seq., any bidder who submits a bid in response to this RFP expressly represents that they will pay each class of “construction mechanics,” as the term is defined under MCL 408.1101(b), no less than the rates of wages and fringe benefits prevailing in the locality in which the work is to be performed. The current rate sheets are attached as indicated below. Bidders further warrant they will assume the responsibility of ensuring any subcontractors pay the prevailing rates under State of Michigan “Prevailing Wage Rates for State Funded Projects (ORS#:ORS-001756)” as well. The chosen bidder as well as any subcontractor(s) must post on the construction site, in a conspicuous place, a copy of all prevailing wage and fringe benefit rate sheets as well as keep an accurate record showing the name and occupation of and the actual wages and benefits paid to each construction mechanic employed by it who is performing services under this RFP.

Ida Public Schools expressly states that construction mechanics are intended beneficiaries of the prevailing wage, fringe benefit, and nondiscrimination nonretaliation requirements contained under the Act. Any construction mechanic aggrieved by the failure of a contractor or subcontractor to pay prevailing wages or benefits as specified under Appendix B or MCL 408.1107, in addition to any other remedies provided in the Act or by law, may bring an action in a court of competent jurisdiction against the bidder/contractor or subcontractor for damages or injunctive relief and may be awarded reinstatement or other appropriate relief, and all damages sustained, together with actual costs and attorney fees at trial and on appeal.

In addition, all bidders/contractors and subcontractors must hold a state project registration as required under the Act, MCL 408.1102. Bidders must submit a copy of their state project registration along with their bid for both themself and each subcontractor that has been selected at the time the bid is submitted.

Ida expects that all bidders/contractors will follow all other requirements of the Act, as amended by PA 110 of 2024.

Please see the following prevailing wage documents for Ida Public Schools:

• State of Michigan “Informational Sheet: Prevailing Wages on State Funded Projects (WHD 9918 (2/24))”

• State of Michigan “Informational Sheet: Prevailing Wages on State Funded Projects (WHD-9917 (2/24))”

• State of Michigan “Prevailing Wage Rates for State Funded Projects

(ORS#:ORS-001756)”

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MS WING WIRING MAP

Full Resolution Map Download Link https://idaschools-my.sharepoint.com/:i:/g/personal/kisonas_idaschools_org/EdNqVz3tYQhKobD8lfklujIBsIm9iaozYJ2JT6KuUaod7g?e=mPot3B