ID06180011_SF1449_Exhibit_06_Army_Reg_611-5_12092015.pdf

Army Regulation 611–5

Personnel Selection and Classification

Personnel and Classification Testing

Headquarters Department of the Army Washington, DC 9 December 2015

UNCLASSIFIED

SUMMARY of CHANGE

AR 611–5

Personnel and Classification Testing

This major revision, dated 9 December 2015--o Revises requirements to establish an Army Personnel Test Program test account (para 2-3).

o Modifies requirements, documentation, and accountability of test materials and updates paper-based inventory requirements (para 2-4).

o Updates the test control officer, alternate test control officer, test examiner certification requirements (paras 2-12, 2-13, and 2-15).

o Updates eligibility for Army personnel testing (para 2-18).

o Updates scoring procedures (para 5-3).

Headquarters Department of the Army Washington, DC 9 December 2015

Personnel Selection and Classification

Personnel and Classification Testing

*Army Regulation 611–5

Effective 9 January 2016

H i s t o r y . T h i s p u b l i c a t i o n i s a m a j o r revision.

S u m m a r y . T h i s r e g u l a t i o n e s t a b l i s h e s specific procedures for test administration and addresses forwarding inquiries and re-q u e s t s d e a l i n g w i t h A r m y p e r s o n n e l testing.

Applicability. This regulation applies to t h e R e g u l a r A r m y , t h e A r m y N a t i o n a l Guard/Army National Guard of the United States, and the U.S. Army Reserve, unless o t h e r w i s e s t a t e d . I t a l s o a p p l i e s t o t h e United States Military Academy and the Reserve Officers’ Training Corps. It ap-plies only to Army personnel tests. During mobilization, policies and procedures con-tained in this regulation may be modified by the proponent.

Proponent and exception authority.

The proponent of this regulation is the

Deputy Chief of Staff, G–1. The propo-nent has the authority to approve excep-tions or waivers to this regulation that are consistent with controlling law and regu-lations. The proponent may delegate this approval authority, in writing, to a divi-sion chief within the proponent agency or its direct reporting unit or field operating agency, in the grade of colonel or the civilian equivalent. Activities may request a waiver to this regulation by providing justification that includes a full analysis of the expected benefits and must include a f o r m a l r e v i e w b y t h e a c t i v i t y ’ s s e n i o r legal officer. All waiver requests will be e n d o r s e d b y t h e c o m m a n d e r o r s e n i o r leader of the requesting activity and for-warded through their higher headquarters t o t h e p o l i c y p r o p o n e n t . R e f e r t o A R 25–30 for specific guidance.

Army internal control process. This regulation contains internal control provi-sions in accordance with AR 11–2 and identifies key internal controls that must be evaluated (see appendix D).

S u p p l e m e n t a t i o n . S u p p l e m e n t a t i o n o f this regulation and establishment of com-mand and local forms are prohibited with-out prior approval from the Deputy Chief o f S t a f f , G – 1 ( D A P E - Z A ) , 3 0 0 A r m y Pentagon, Washington DC 20310–0300.

Suggested improvements. Users are i n v i t e d t o s e n d c o m m e n t s o r s u g g e s t e d improvements on DA Form 2028 (Recom-m e n d e d C h a n g e s t o P u b l i c a t i o n s a n d

Blank Forms) to U.S. Army Human Re-sources Command, Office of the Educa-t i o n D i v i s i o n ( A H R C – P D E / A P T ) , 1 6 0 0 S p e a r h e a d A v e n u e , F o r t K n o x , K Y 40122–5401.

Committee management. AR 15–1 re-quires the proponent to justify establish-i n g / c o n t i n u i n g c o m m i t t e e ( s ) , c o o r d i n a t e draft publications, and coordinate changes in committee status with the Office of the Administrative Assistant to the Secretary of the Army, Department of the Army C o m m i t t e e M a n a g e m e n t O f f i c e (AARP–ZA), 9301 Chapek Road, Build-ing 1458, Fort Belvoir, VA 22060–5527.

Further, if it is determined that an estab-lished "group" identified within this regu-lation, later takes on the characteristics of a committee, as found in the AR 15–1, t h e n t h e p r o p o n e n t w i l l f o l l o w a l l A R 1 5 – 1 r e q u i r e m e n t s f o r e s t a b l i s h i n g a n d continuing the group as a committee.

Distribution. This publication is availa-ble in electronic media only and is in-tended for command levels C, D, and E for the Regular Army, the Army National Guard/Army National Guard of the United States, and the U.S. Army Reserve.

Contents (Listed by paragraph and page number)

Chapter 1 Introduction, page 1

Section I General, page 1 Purpose • 1–1, page 1 References • 1–2, page 1

*This regulation supersedes AR 611–5, dated 5 February 2008.

AR 611–5 • 9 December 2015 i

UNCLASSIFIED

Contents—Continued

Explanation of abbreviations and terms • 1–3, page 1 Responsibilities • 1–4, page 1 Scope and uses of Army personnel tests • 1–5, page 1

Section II Responsibilities, page 1 Chief, National Guard Bureau • 1–6, page 1 Deputy Chief of Staff, G–1 • 1–7, page 1 Chief, Army Reserve • 1–8, page 2 Assistant Chief of Staff for Installation Management • 1–9, page 2 Commanding General, U.S. Army Training and Doctrine Command • 1–10, page 3

Chapter 2 Army Personnel Testing Program, page 3

Section I Operations, page 3 General • 2–1, page 3 Methods of prescribing use of Army personnel tests • 2–2, page 3 Test accounts • 2–3, page 3 Requirements, documentation, and accountability of all test materials • 2–4, page 4 Maintenance of test accounts • 2–5, page 4 Remote site testing • 2–6, page 4 Use of computer labs or classrooms • 2–7, page 5 Deployment of Army testing personnel • 2–8, page 5

Section II Personnel, page 5 Appointment process • 2–9, page 5 Approval process • 2–10, page 5 Consolidation of test control officers functions • 2–11, page 5 Test control officer • 2–12, page 6 Alternate test control officer • 2–13, page 6 Interim test control officer • 2–14, page 7 Test examiner • 2–15, page 7 Test proctor • 2–16, page 7 Individual examinees • 2–17, page 7

Section III Eligibility for Army personnel testing, page 7 Army personnel • 2–18, page 7 Other personnel • 2–19, page 7

Chapter 3 Test Control and Records, page 8 Security • 3–1, page 8 Loss, compromise, or possible compromise of test materials • 3–2, page 10 Records of testing • 3–3, page 11 Destruction or transfer of test materials • 3–4, page 11

Chapter 4 Test Administration, page 12 Standard test administration • 4–1, page 12 Favorable test conditions • 4–2, page 12 Preparation for testing session • 4–3, page 13 Administration of test • 4–4, page 13 ii AR 611–5 • 9 December 2015

Contents—Continued

Answering examinees’ questions • 4–5, page 14 Procedures for handling cheating • 4–6, page 14 Collection and disposition of test materials • 4–7, page 14 Reporting test results • 4–8, page 15 Retesting • 4–9, page 15

Chapter 5 Test Scoring, page 16 Authorized scoring instructions • 5–1, page 16 Computation of composite scores • 5–2, page 16 Type of scoring • 5–3, page 16

Chapter 6 Procurement and Release of Army Personnel Test Materials, page 17 Procurement • 6–1, page 17 Release of test materials • 6–2, page 17

Appendixes

A. References, page 19

B. Standing Operating Procedure, page 20

C. Army Personnel Testing Facility Annual Review, page 22

D. Internal Control Evaluation, page 22

Glossary iiiAR 611–5 • 9 December 2015

Chapter 1 Introduction

Section I General

1–1. Purpose This regulation prescribes policies, responsibilities, and procedures for procurement, safeguarding, scoring, release of Army personnel tests, and overall administration of the Army Personnel Test (APT) Program.

1–2. References See appendix A.

1–3. Explanation of abbreviations and terms See the glossary.

1–4. Responsibilities Responsibilities are listed in section II of chapter 1.

1–5. Scope and uses of Army personnel tests

a. Scope. When the term “personnel test” is used, it includes the following:

(1) The test booklets and compact disks containing questions.

(2) Computers that can access test questions via the Web or network.

(3) All ancillary materials (such as answer sheets, scoring keys, conversion tables, manuals for administration and scoring, and automated systems (hardware and software) for administration, scoring, and recording of results).

b. Uses. Army personnel tests are used to accomplish the following:

(1) Select applicants for entry into the Regular Army, Army National Guard (ARNG)/Army National Guard of the

United States (ARNGUS), or U.S. Army Reserve (USAR).

(2) Select applicants for appointment as commissioned or warrant officers.

(3) Assess skills for initial or subsequent classification of enlisted personnel.

(4) Select officers, warrant officers, Reserve Officers’ Training Corps (ROTC) cadets, United States Military

Academy (USMA) cadets, and enlisted personnel for assignment to training or duties needing specialized aptitudes or qualifications.

(5) Assess and reassess enlisted and officer skills.

Section II Responsibilities

1–6. Chief, National Guard Bureau The Chief, NGB will—

a. Appoint ARNG point of contact (POC) for APT matters to coordinate policy issues with each State Adjutant General (AG).

b. Be responsible for oversight and program execution within ARNG and/or ARNGUS.

c. Monitor resolution of cases involving test loss and/or compromise within ARNG and/or ARNGUS.

d. Ensure Army personnel testing facility annual review is completed (see app C).

e. Ensure internal control evaluation is completed every five years (see app D).

f. Manage investigation, when testing material is compromised and occurs at testing sites and organizations they support.

1–7. Deputy Chief of Staff, G–1 The DCS, G–1 will—

a. Establish policies on the use of Army personnel tests for personnel selection, classification, and personnel program goals.

b . P r o v i d e g u i d a n c e o n p r i o r i t i e s f o r t h e d e v e l o p m e n t o f n e w o r r e v i s e d A r m y p e r s o n n e l t e s t s a n d r e l a t e d instruments.

c. Establish policy for the release of Army personnel test materials with the exception of foreign language aptitude and proficiency tests.

d. Designate a POC in the office of the DCS, G–1 for testing matters.

e. Coordinate Military Accession Policy Working Group issues as they relate to APT Program management.

1AR 611–5 • 9 December 2015

f. On behalf of the DCS, G–1, the Commanding General (CG), U.S. Army Human Resources Command (HRC) will—

(1) Oversee the APT Program through The Adjutant General and Headquarters (HQ), Army Continuing Education System (ACES) (AHRC–PDE).

(2) Serve as POC between Headquarters, Department of the Army (HQDA) and Army field elements for all matters concerning Army personnel tests.

(3) On behalf of the CG, HRC, ACES, the Army Program Manager will—

(a) Manage, monitor, and evaluate the administration of the APT Program.

(b) Manage personnel test materials, determine initial printing levels, distribution, and reprint status; determine funding requirements for initial printing; and arrange for centralized scoring when required.

(c) Grant permission to retest except for retesting of applicants for enlistment as governed by AR 601–210.

(d) Perform all actions related to establishment, maintenance, validation, closure, and restoration of all test accounts.

(e) Approve appointments of test control officer (TCO), alternate test control officer (ATCO), interim test control officer (ITCO), and test examiner (TE).

(f) Develop procedures to safeguard Army personnel tests.

(g) Develop systems and procedures for collecting and processing operational test score data.

(h) Prepare or provide technical advice and assistance in preparation of directives prescribing the use of Army personnel tests.

(i) Announce the release of Army personnel test materials, including foreign language aptitude and proficiency tests and information, in accordance with established policy.

(j) Ensure security of all test material during the printing and distribution process.

(k) Provide authorized test personnel access to automated test delivery systems.

g. On behalf of the DCS, G–1, the Director, U.S. Army Research Institute will—

(1) Perform professional psychological research to provide the Army with tests and related instruments needed for effective personnel management.

(2) Provide advice and guidance for operational use of research findings.

1–8. Chief, Army Reserve The CAR will—

a. Appoint USAR POC for APT testing matters to coordinate policy issues.

b. Be responsible for oversight and program execution within USAR.

c. Monitor resolution of cases involving test loss and/or compromise within USAR.

d. Ensure Army personnel testing facility annual review is completed (see app C).

e. Ensure internal control evaluation is completed every five years (see app D).

f. Manage investigation, when testing material is compromised and occurs at testing sites and organizations they support.

1–9. Assistant Chief of Staff for Installation Management On behalf of ACSIM, the CG, U.S. Army Installation Management Command (IMCOM) will—

a. Appoint an IMCOM POC for APT testing matters to coordinate policy issues with ACES region chiefs and commanders.

b. Be responsible for oversight and program execution within IMCOM.

c. Monitor resolution of cases involving test loss and/or compromise within IMCOM.

d. Conduct staff assistance visits.

e. Ensure Army personnel testing facility annual review is completed (see app C).

f. Ensure internal control evaluation is completed every five years (see app D).

g. Manage investigation, when testing material is compromised and occurs at installations and organizations they support.

h. Provide authorized test personnel access to automated test delivery systems.

i. On behalf of IMCOM, the garrison commanders will—

(1) Provide proper command supervision of Army personnel testing operations.

(2) Provide adequate personnel and facilities for administration of Army personnel tests.

(3) Appoint, in writing, TCO, ATCO, ITCO and TE to the APT Program Manager (PM).

(4) Ensure Army personnel tests and computers that are used for the administration of tests are effectively safeguarded from loss and compromise; and take corrective action when loss or compromise is indicated.

(5) Ensure Army personnel test scores are correctly calculated and entered into personnel records, and are used as prescribed in the applicable regulations.

(6) Ensure Army personnel testing facility annual review is completed (see app C).

2 AR 611–5 • 9 December 2015

(7) Ensure internal control evaluation is completed every five years (see app D).

(8) Manage investigation when testing material is compromised and occurs within their command.

1–10. Commanding General, U.S. Army Training and Doctrine Command On behalf of TRADOC, the CG, U.S. Army Cadet Command (USACC) will—

a. Appoint a USACC POC for APT testing matters to coordinate policy issues with each Army ROTC unit.

b. Be responsible for oversight and program execution within USACC.

c. Direct resolution and disciplinary actions in regard to test loss and/or compromise.

d. Ensure Army personnel testing facility annual review is completed (see app C).

e. Ensure internal control evaluation is completed every five years (see app D).

f. Manage investigation when testing material is compromised and occurs at ROTC units.

g. On behalf of TRADOC, the Commandant, Defense Language Institute Foreign Language Center (DLIFLC) will—

(1) Develop foreign language tests and related instruments required for effective personnel management of the

Defense Foreign Language Program (DFLP) (see AR 350–20).

(2) Establish standards for administering, scoring, evaluating, and recording results of foreign language aptitude and proficiency tests for DFLP.

(3) Establish policy, in conjunction with the Defense Language Steering Committee, on requests for and making final determination on release of foreign language aptitude and proficiency tests to other Federal, State, and local government agencies. Also included are requests by private organizations, individuals, and foreign governments.

(4) Establish policy on reporting test compromises to foreign language aptitude and proficiency tests; and make final determination of appropriate course of action for DFLP.

Chapter 2 Army Personnel Testing Program

Section I Operations

2–1. General

a. The APT Program is a testing system operation encompassing standardized tests to determine eligibility for specialized training and to support the Army’s personnel selection and classification process including language proficiency testing. The APT Program is a network of testing facilities, test accounts, and testing personnel designed and trained to ensure consistency and fairness to each examinee.

b. Due to the frequent changes in the list of current operational personnel tests and measures, the list and applicable regulations are posted on the ACES extranet at https://www.hrc.army.mil.

2–2. Methods of prescribing use of Army personnel tests

a. The use of Army personnel tests is prescribed in the Army regulation governing the specific personnel program for which the test is to be used. The following information covering the use of Army personnel tests will be found in the appropriate regulations:

(1) A description of qualifications required of examinees to be eligible to take designated tests.

(2) Instructions for recording test scores on personnel records and reports.

(3) Policies governing retesting.

b. The HRC, Education Division, AG Directorate (AHRC–PDE) messages are issued to—

(1) Announce the availability of new test materials.

(2) Announce changes in the use of existing Army personnel tests.

(3) Provide guidance for the administration of new or revised tests in support of specific programs.

(4) Announce changes in procedures (such as inventory, account validation, and test delivery).

2–3. Test accounts The term “test account” represents an activity or organization, approved by the APT PM, where Army personnel tests are requisitioned, handled, stored, administered, and scored.

a. To establish a test account, an activity or organization must—

(1) Forward a memorandum requesting the establishment of a new account through local channels to the APT PM.

The memorandum should justify establishment of an APT test account, list tests to be administered, and specific component to be tested.

3AR 611–5 • 9 December 2015

(2) Include memorandum appointing the TCO, ATCO, ITCO, and TE.

b. Requirements for test accounts are—

(1) Testing and administrative facilities consistent with requirements in this regulation.

(2) Secure storage for test materials.

(3) Equipment or necessary accessory material for test administration.

(4) Internet connectivity to receive electronic mail messages, access online Web sites and archived policies, and submit semi-annual inventories.

(5) Hardware and/or software requirements necessary for the administration of automated tests.

(6) Must be able to send mail via package delivery services, or registered mail. Mailing of test material via certified mail is not authorized.

c. No activity or organization will receive APT test materials without establishing a test account.

d. When the physical address of the account changes, a memorandum updating the test account’s information should be sent to the APT PM.

e. No test account may remain open without a TCO, ATCO, or ITCO, assuming responsibility for it.

f. If an account is closing, notify the APT PM a minimum of 90 days prior to account closure. No test material may remain at a closed test site. All incomplete investigations must be resolved prior to account closure. APT PM will direct site to—

(1) Submit test site closure memorandum, including a final reconciliation of test material inventory. Consult the ACES extranet at https://www.hrc.army.mil for specific submission procedures.

(2) Dispose of test material by—

(a) Returning materials to the APT Distribution Center if the APT material is needed for back orders.

(b) Transferring materials to another APT TCO.

(c) Destroying materials if directed by the APT PM. A copy of the destruction certificates for all APT material must be submitted with the notification of closure memorandum.

2–4. Requirements, documentation, and accountability of all test materials

a. Test materials must be accounted for at all times. When test materials, except unused answer sheets, are taken from and returned to the safe, exact counts of these components will be annotated on DA Form 7633 (Army Personnel Testing Test Material Check-In And Check-Out Log). DA Form 7633 will be maintained for two years from the last entry or check-in date.

b. Test materials, except for blank answer sheets, will be kept in locked containers when not in transit or in actual use. Test scoring keys will not be stored in the same file drawer as test booklets and blank answer sheets. Only persons whose duties require use of the test materials will have keys and/or combinations to test storage areas and/or files.

c. An inventory of all test materials will be conducted annually by two of the following: TCO, ATCO, or TE. The TCO or ATCO will conduct a physical inventory of all test materials annually in the presence of a witness. If no changes have occurred within the inventory, the testing staff must send an email to usarmy.knox.hrc.tagd-apt-distro@mail.mil stating, "All Inventory Items Are Present." If there are changes, use these instructions to report discrepancies. Sign or initial all pages, report any discrepancies to the APT Program Office, and keep a copy of the inventory on file for two years.

d. Test examiners will ensure "For Official Use Only (FOUO)" is stamped or printed on all test components.

e. Test materials will not be copied, in whole or in part, for any reason except as required for official purposes and approved, in writing, by the APT PM.

2–5. Maintenance of test accounts

a. Test accounts will be maintained in accordance with the policy in this regulation, operational guidance, and in accordance with references issued by the APT PM. Due to the sensitivity of the testing materials, there is zero tolerance for violation of regulatory and operational guidance.

b. When violations occur, the APT PM may suspend test accounts.

c. If violations are not corrected, the APT PM may direct closure of test accounts.

2–6. Remote site testing

a. Remote site testing may be established where units are scattered, isolated, or geographically split and where a heavy testing schedule exists; or under other circumstances where testing operations would be facilitated.

(1) Security requirements are the same for testing materials and operations although testing materials can be stored for no longer than 90 days.

(2) An ATCO must be appointed for all remote site operations. Appointment and approval processes are outlined in paragraphs 2–9 and 2–10.

(3) Scoring tests at remote sites is prohibited.

4 AR 611–5 • 9 December 2015

b. Remote site testing also includes TCO or ATCO traveling to test personnel in units scattered, isolated, or geographically split.

(1) Security of testing material is critical. Testing materials must be transported in a locked container. The container, if not on the person, must be secured, such as locked in a car trunk or hotel room. Under no circumstances should testing materials be checked as luggage if traveling by commercial carrier. If testing materials cannot be carried on board, material should be shipped using procedures outlined in paragraph 3–1e.

(2) The testing facility should be well lighted, well ventilated, and quiet. When scheduled, the room must be used only for testing purposes and have adequate seating to allow reasonable separation during testing. The TCO must be able to maintain constant surveillance of examinees.

(3) Automated testing may occur at remote sites provided minimum technical requirements and security is ensured.

A TCO, ATCO, or TE must be present during automated testing.

2–7. Use of computer labs or classrooms Computer labs or classrooms may be required for some test sessions. If needed, tests (for example, Defense Language Proficiency Test (DLPT)) may be scheduled at established Army Digital Training facilities, Distributed Training Technology Project classrooms, or other facilities as may be approved by an APT PM.

2–8. Deployment of Army testing personnel

a. Deploying units must ensure rear-detachment personnel are appointed to manage the APT account and take custody of controlled test materials. If no authorized personnel are available and the unit will be deployed for a period exceeding 90 days that test account must initiate procedures to close and cease APT testing.

b. Under no circumstances will controlled test material remain at an account if the unit will be deployed without authorized personnel maintaining custody of test materials.

c. Upon return from deployment, a unit can reactivate an account by contacting the APT Program Office.

Section II Personnel

2–9. Appointment process

a. All TCOs, ATCOs, ITCOs, and TEs will be appointed, in writing, by commander to the APT PM. Appointment or relief letters must include test site address, test account identification number, telephone number (commercial and/or Defense Switched Network (DSN)), email address, and facsimile (fax) number. Email usarmy.knox.hrc.mbx.tagd-army-personnel-testing@mail.mil, fax to the APT Program Office at (502) 613–4520 (commercial) or 983–4520 (DSN), or mail to U.S. Army Human Resources Command, Education Division (AHRC–PDE/APT), 1600 Spearhead Division Avenue, Fort Knox, KY 40122–5400. AHRC–PDE will have the authority to approve and disapprove all appointments by commanders. Appointments will be accompanied by a signed Duties and Security Awareness Briefing and completion of the TCO certification exam found in Army Learning Management System.

b. Individuals appointed will not be administered any APT exam while serving as TCO, ATCO, or TE during length of appointment and no less than one year after appointment is rescinded. This requirement will not be waived.

c. Linguists, language instructors, basic skills instructors, retention noncommissioned officers (NCOs), recruiters, and any other personnel (or spouse of such personnel) who have a conflict of interest should not be nominated as a TCO, ATCO, ITCO, or TE.

d. Contractors (including retired military personnel) are not eligible to serve as a TCO. Contractors who are members of the ARNG, ARNGUS, or USAR cannot serve as the TCO for their contract position, but can serve as the ATCO as long as they are not required to take an APT exam for their military duties. Contractors must also meet the additional criteria outlined in paragraph 2–13 to serve as ATCO.

e. Contact the Chief, NGB Education Services Branch (ARNG–HRM–E) for guidance regarding the appointment and relief of ARNG and/or ARNGUS TCOs.

2–10. Approval process

a. Once individuals have been appointed, the APT Program Office will approve or disapprove TCOs, ATCOs, and

TEs in writing.

b. Written appointment and subsequent approval is required prior to functioning as a TCO, ATCO, ITCO, or TE.

2–11. Consolidation of test control officers functions The TCO designated under the provisions of AR 621–5, or the personnel survey control officer, designated under the provisions of AR 600–46, may also be appointed as TCO. Consolidation of TCO functions should be accomplished when possible. The experience gained in test administration and scoring may be used to the maximum advantage. Also, procedures and facilities for safeguarding test material may be made more effective.

5AR 611–5 • 9 December 2015

2–12. Test control officer A TCO is a military member or Federal civil service employee appointed by the commander and approved by the APT PM who is fully responsible for test account management and the safeguarding of examinations. One TCO will be appointed for each test account. The TCO can serve as TE.

a. The TCO may be a commissioned officer, warrant officer, or enlisted Soldier in the grade of E–7 or above.

b. A Department of the Army (DA) Civilian employee (in grade equivalency of General Schedule (GS)–5 or higher) or any ARNG and/or ARNGUS technician or Active Guard Reserve (AGR) personnel (E–6 or higher (E–5 may be appointed if the appointment letter is dated prior to the effective date of this regulation)) may be appointed as TCO when there are no available commissioned or warrant officers or senior enlisted Soldier in the grade of E–7 or above.

c. The TCO must receive minimum score of 90 percent on the TCO certification exam.

d. The TCO will—

(1) Advise the installation, organization, activity commander, or State AG on the administration of personnel testing programs under the jurisdiction of the command.

(2) Manage APT operations providing primary oversight and safeguard for the APT account. See appendix D for the internal control evaluation used to evaluate key controls in the APT program.

(3) Ensure all personnel in the testing facility are in compliance with the required regulations listed in appendix A, test administration and scoring manuals, and directives from the APT PM.

(4) Maintain a testing facility standing operating procedure (SOP). See appendix B for a comprehensive list of questions and issues that should be addressed in a local SOP. This SOP will include the following:

(a) A records system for administrative operations of the testing facility.

(b) Procedures for requisitioning, handling, storing, scheduling, administration, and scoring of tests.

(c) Procedures for disposition of test materials.

(d) Procedures for transmitting test results to the proper office, board, or agency.

(e) Procedures governing security of test materials in accordance with this regulation.

(f) Procedures for designating, in writing, personnel that are authorized access to and who handle test materials.

(5) Ensure that all personnel assigned to the testing facility are thoroughly trained regarding test security, have completed and passed the relevant APT examinations, reviewed the testing facility SOP upon their assignment to the testing facility and quarterly thereafter, and signed a security briefing within 30 days of appointment.

(6) Initiate Army personnel testing facility annual review process (see app C).

(7) Monitor all procedures prescribed in the testing facility SOP.

(8) Ensure all test results are reported as soon as possible to personnel tested.

(9) Monitor testing sessions to ensure tests are properly handled and administered. This will ensure test booklets, scoring keys, and completed answer sheets are handled only by authorized personnel.

(10) Ensure test results are transmitted to the electronic military personnel office for inclusion in individual personnel records.

(11) Ensure personnel who administer and score tests are qualified to perform their duties and have demonstrated that they understand and practice correct procedures for administering and scoring each assigned test.

(12) Ensure accurate and up-to-date inventories are maintained for test material and that test material is accounted for at all times.

(13) Ensure only current tests are used.

(14) Ensure test material is properly disposed of when no longer usable or superseded when directed by the APT

PM.

(15) Ensure automated test security by safeguarding systems and authorizations (such as, user identifications and passwords). Ensure test password is used only by the testing personnel for which it was issued.

(16) Ensure timely reporting of all testing irregularities to local chain of command and APT PM at: usarmy.knox.

hrc.mbx.tagd-army-personnel-testing@mail.mil.

2–13. Alternate test control officer An ATCO is a military member, Federal civil service employee, local national government employee (in grade equivalency of GS–5 or higher) or contractor appointed by the commander and approved by the APT PM. One or more ATCOs will be appointed for each test account. An ATCO can serve as a TE.

a. An ATCO performs all duties of the TCO but is not fully responsible for test center operation. The ATCO has the same requirements as a TCO and assists the TCO in carrying out all the duties of the TCO.

b. A contractor may be appointed an ATCO where the contract under which they are employed has a clause that provides financial responsibility for redevelopment, printing, and distribution of a test if it is compromised by a contractor.

c. An ATCO will assume the duties and responsibilities of a TCO when the TCO is absent for a period not to exceed 30 days, except at those testing sites with a contract ATCO.

6 AR 611–5 • 9 December 2015

d. Additional ATCOs may be appointed—

(1) Where units are scattered, isolated, or geographically split.

(2) Where a heavy testing schedule exists.

(3) Under other circumstances where testing operations would be facilitated.

e. The ATCO must receive minimum score of 90 percent on the TCO certification exam.

2–14. Interim test control officer An ITCO is a military member or Federal civil service employee nominated by the commander and approved by the APT PM who will assume the duties of the TCO, when the TCO is absent for a period longer than 30 days but does not exceed 90 days. An ITCO must meet the same requirements as those of a TCO.

2–15. Test examiner

a. A TE is any commissioned or warrant officer or enlisted member, DA Civilian employee, ARNG and/or

ARNGUS technician, or AGR member or contractor. (Maintenance technicians or AGR personnel in organizational maintenance positions are excluded.) Linguists, language instructors, basic skills instructors, retention NCOs, and recruiters (or spouses of linguists, language instructors, basic skills instructors, retention NCOs, and recruiters) or any person who may have a conflict of interest will not be designated a TE.

b. The TEs are authorized to administer Army personnel tests under the supervision of the TCO as outlined in paragraph 4–3b. The TCO will recommend the TE appointment to the commander who will appoint in writing, subject to approval by the APT PM. TE must be physically present during all phases of testing.

c. The TE must receive minimum score of 90 percent on the TCO certification exam.

2–16. Test proctor

a. A test proctor is military member or DA Civilian employee assigned to monitor test sessions as a deterrent to improper test conduct.

b. One proctor is required for every 15 examinees in a testing session. There is no requirement for nomination or approval of test proctors. The TE counts as one of the needed number of proctors. Test proctors should be briefed on all requirements of test security. The TE may serve as the sole test proctor (except when administering USMEPCOM exams where proctors must be assigned to meet a 40:1 student-to-proctor ratio) when giving tests to 15 or fewer examinees. The test proctor performs duties described in paragraph 4–3c as assigned by the TE.

2–17. Individual examinees

a. Provide required documentation to the testing staff, to include exceptions to policy if necessary.

b. Ask questions if they are unclear about test guidance or do not understand the test administration statement.

c. Inform the TE immediately of any problems arising during the exam. Soldiers should not wait until completing the exam if there is an error with their materials or technical problems with computer listening equipment. Soldiers must notify the TE prior to completion of test.

d. Reschedule if not physically or mentally ready to take the test. In this case, the examinee should place a checkmark on the DA Form 5160 (Test Administration Statement) in the block labeled “I am not physically and/or mentally able to be tested this date. I will be administered this test at another time,” and sign the test administration statement.

e. Always retain a copy of the score report.

f. Ensure scores have been posted properly and accurately in their personnel record.

Section III Eligibility for Army personnel testing

2–18. Army personnel

a. Soldiers in the Regular Army, USAR, ARNG, ARNGUS, and Individual Ready Reserve (IRR) are eligible for the

APT Program with an approved request (DA Form 4187 (Personnel Action)). The unit commander’s signature indicates the Soldier’s personnel records verify the Soldier meets the criteria to take the specified Army personnel test. Soldiers possessing Department of Defense (DOD) “Armed Forces/Uniformed Services of the United States” identification cards are eligible for testing.

b. USMA cadets and ROTC cadets are eligible to take APT exams including the Selection Instrument Flight Training (SIFT) exam. They are authorized to take any APT exam as directed in AR 11–6 and AR 601–210.

c . T h e I R R S o l d i e r s m u s t p r o v i d e a D A F o r m 4 1 8 7 i n c o n j u n c t i o n w i t h m i l i t a r y , S t a t e , o r F e d e r a l p h o t o identification.

2–19. Other personnel

a. Other sister Servicemembers may test at Army personnel test sites after the proper coordination with POCs from

7AR 611–5 • 9 December 2015 other Services. Consult the APT testing guidance at ACES Extranet at https://www.hrc.army.mil regarding POCs and Service-specific procedures to provide testing for members of other Services.

b. Normally, Army personnel tests are not used in civilian personnel administration. Civilians are eligible for APT without exception to policy in the following circumstances:

(1) Civilians engaged in the enlistment process are eligible to take the Armed Services Vocational Aptitude Battery (ASVAB) and other special purpose tests.

(a) Within continental United States (CONUS), MEPS are responsible for testing individuals. Those enrolled in the Delayed Entry Program are not eligible for testing on the ASVAB; however, they may be tested on other APT exams at a MEPS test facility only.

(b) Outside CONUS, ACES administers the ASVAB and other special purpose tests in support of the enlistment process including testing at overseas DOD high schools.

(2) When a civilian is applying for a Government job requiring language proficiency, the Civilian Personnel Operations Center (CPOC) documents the individual is applying for such a position and needs to test on the relevant DLPT, Defense Language Reading Proficiency Test (DLRPT), Defense Language Aptitude Battery (DLAB), or oral proficiency interview (OPI).

(3) Defense Intelligence Agency (DIA) Civilians are authorized to take the DLAB, OPI, and DLPT. The DIA Civilian’s supervisor must document the requirement and eligibility for the DLPT.

(4) Eligible programs where APT testing is a requirement for civilians are the Foreign Area Officer Program, Central Intelligence Agency, Defense Attaché Program, National Security Agency, Military Intelligence Civilian Excepted Career Program, and Federal Bureau of Investigation. For these programs, CPOC can provide the TCO with a written job description to include requirement for DLPT, DLRPT, or DLAB testing.

(5) If an Army personnel test is specified as a job requirement, then approval for such use must be obtained from the APT PM. This approval must be consistent with the guidance regarding the use of personnel tests issued by the Office of Personnel Management or contained in civilian personnel regulations issued by HQDA.

(6) Civilian and contract basic skills and language instructors are not authorized to test on Army personnel exams.

Chapter 3 Test Control and Records

3–1. Security

a. General provisions.

(1) Test security is a command responsibility.

(2) Test components must be accounted for at all times.

(3) Functions required to be performed in the establishment and maintenance of adequate procedures for test security may be delegated to a TCO or an ATCO. They must exercise close supervision over all phases of test receipt, storage, protection, issue, administration, scoring, and destruction.

(4) Security measures will be established by all elements where Army personnel tests are received, handled, administered, or stored.

(5) Security requirements established in this regulation meet the requirements for handling for official use only (FOUO) material. These components bear the designation "FOR OFFICIAL USE ONLY" or "CONTROLLED ITEM (TEST MATERIAL)." Exceptions are worksheets and answer sheets that have not been completed by examinees.

(6) Test components used by the Army are to be shown to no one unless it has been determined that such disclosure is essential to the performance of official duties prescribed in appropriate directives and necessary for those individuals administering and scoring tests.

(7) Test security and safeguards apply at all locations and administration methods, to include safeguarding user identifications and passwords for automated test administration, scoring, and reporting.

(8) Test materials will not be copied, in whole or in part, for any reason except as required for official purposes and approved by the APT PM.

b. Receiving controlled test materials.

(1) Controlled test materials may be picked up at the installation mailroom only by ACES or APT personnel authorized to sign for registered or certified mail. Test logs will be maintained for 2 years. If mail is delivered directly to the office or unit of the APT account, non-APT or administrative personnel responsible for receiving mail must ensure the packages addressed to “Test Control Officer” are hand-carried immediately to the TCO, ATCO, or TE. If the TCO or ATCO are not available, the package must be secured in a locked container until their return. Test staff must be notified of the package location.

(2) The TCO or ATCO and TE will jointly inventory the contents immediately upon receipt of test materials. If an inventory cannot be conducted immediately, then the package must be secured, unopened, by the TCO, ATCO, or TE

8 AR 611–5 • 9 December 2015 seumas.rogan Highlight until an inventory can be conducted. The timeframe to inventory received test material cannot exceed five business days. Inventory includes—

(a) Verifying all items listed on the packing slip were received.

(b) Verifying accurate serial numbers were listed on the packing slip.

(c) Ensuring materials are printed clearly and pages are not missing by checking each page of the test booklets.

(d) Checking the front and back of scoring keys to ensure correct test sheet numbers are received and, if appropriate, conversion tables are present.

(3) Discrepancies will be immediately reported to the APT Distribution Center.

c. Securing test materials.

(1) Test materials will be secured in a locked room or container secured with a combination lock not accessible to unauthorized individuals. Combinations will be changed every time there is a change in personnel with access. Key locks are not authorized unless a waiver has been granted by the APT PM.

(2) When test components, except blank answer sheets, are taken from and returned to the security container, exact counts of these components will be recorded on DA Form 7633.

(3) Test materials, except for blank answer sheets, will be kept in locked rooms or containers when not in transit or in actual use. Test scoring keys will not be stored in the same drawer as test booklets and blank answer sheets. Only persons whose duties require use of the test materials will have keys and/or combinations to storage facilities.

(4) If the FOUO designation has not been preprinted on test components, the TE will ensure all test components except those specified in paragraph 3–1a(5) will be so marked.

(5) Most test booklets, manuals, and scoring keys will be distributed with preprinted serial numbers for internal security control. If the materials are not numbered, the TCO should number the materials using the test account as the prefix to the serial numbers (for example, T5555–000003). Serial numbers will be permanent. Serial numbers of previously destroyed materials will not be assigned to newer test materials. If ASVAB testing materials are received without a serial number, send the material back to USMEPCOM (J3/MOP–TD) and request a replacement.

(6) DA Label 87 (For Official Use Only) need not be attached to Army personnel test material when the material is actually being used for test administration and scoring purposes.

(7) Army personnel test material is exempt from automatic time-phased downgrading. Army personnel test material will remain FOUO unless specific instructions are issued by the APT PM.

d. Inventorying test materials. The TCO or ATCO will—

(1) Maintain an inventory of test materials.

(2) Perform a physical inventory quarterly of APT materials and maintain a signed copy of the test inventory for two years. The inventory will include test booklets, audio components, administration and scoring manuals, and scoring keys. More frequent inventories may be performed at the discretion of the TCO.

(3) Submit annual inventory between the first and last days of October to the APT Distribution Center at usarmy.

knox.hrc.tagd-apt-distro@mail.mil. Consult the ACES extranet at https://www.hrc.army.mil for specific submission procedures.

(a) Inventories submitted prior to the first day of each period will not meet the annual requirement.

(b) APT accounts that do not submit their inventory and reconcile them in a timely manner may have their accounts suspended.

(c) The APT Distribution Center processes and reconciles inventories. TCOs will be notified of a successful reconciliation or provided with a list of discrepancies to be resolved.

(4) Perform an inventory whenever there is a change in TCO or APT personnel with access to the security container transferring the responsibility of test security.

e. Mailing test materials.

(1) Controlled test material will be double-wrapped and mailed using registered mail or any other traceable delivery method (with the exception of courier services).

(a) The inner envelope or package (also addressed) will be stamped with the following notation: "FOR OFFICIAL

USE ONLY CONTROLLED TEST MATERIAL TO BE OPENED ONLY BY APT TEST CONTROL OFFICER."

(b) The outer package will not indicate it contains controlled test material or it is FOUO.

(2) Test booklets, scoring keys, or devices must be sent using any traceable delivery method (with the exception of courier services). Scoring keys must be mailed separately from other test materials. Completed or partially completed answer sheets will be treated the same as scoring keys and mailed separately from other test components.

(3) Transmittal documentation must be included with all packages.

(4) Non-accountable test materials such as blank answer sheets may be sent by regular mail.

f. Destroying test materials.

(1) Destruction will be accomplished by burning or shredding. Destruction of such test components will be accomplished by the TCO or ATCO, if TCO is not available, having custody of, or supervision over, these test materials.

9AR 611–5 • 9 December 2015 seumas.rogan Highlight

(a) A witness must be present at the actual destruction. If burn bags are used, the witness must be present during the filling and sealing of bags. The witness can be a TE.

(b) A destruction certificate must be created to document the destruction. A DA Form 3964 (Classified Document Accountability Record) must be used. The certificate must list every item by form number, description and/or title, form date, and serial number. The certificate must be signed and dated by either the TCO or ATCO, and a witness to the destruction. The witness may be a TE.

(c) If shredding is the method of destruction, a quarter-inch, cross-cut shredder or smaller will be used. Shredders currently not meeting this standard are allowed; however, new purchases should conform to the more secure method of destruction.

(2) Segregation of test materials to be destroyed can be accomplished prior to the actual date of destruction.

Destruction of test materials must be accomplished within five business days of removing items from current inventory.

Segregated materials must be clearly marked for destruction so that all personnel are aware these items are not to be used. If possible, testing materials ready for destruction should be stored separately from current inventory. On the actual day of destruction, TCO or ATCO along with a witness must verify each item by nomenclature, date, and serial number before destruction.

(3) Test accounts are required to submit destruction certificates via fax or mail to the APT Program Office. Upon receipt of destruction records, the APT Distribution Center will update the test account inventory. Destruction documents must be maintained for a minimum of 5 years.

3–2. Loss, compromise, or possible compromise of test materials

a. A test loss situation can include, but is not limited to, test material lost in mailing or that cannot be accounted for during the quarterly inventory process.

b. A test compromise situation can include but is not limited to the following:

(1) Unauthorized access to specific test material by examinees in any circumstance other than during a normal test administration session.

(2) Copying of any test material, in whole or in part, for any purpose, except as required for official purposes and under proper security conditions.

(3) Oral or written discussion about the contents of test material with examinees or between examinees.

(4) Possession of written answers of an exam at any time by an examinee.

(5) Removal of test material by an examinee from the testing room.

(6) Leaving an examinee, or group of examinees, unsupervised at any time during a test administration session.

(7) Allowing potential examinees access to test materials when they are not testing.

(8) Removal of test material from storage areas by unauthorized personnel.

(9) Failure to properly secure test materials, including maintaining test material in an unlocked container in the testing room.

(10) Failure to properly destroy or dispose of test materials.

(11) Marking correct or incorrect answers on examinees answer sheet unless directed to by specific administration guidance.

c. Loss or possible unauthorized disclosure of Army personnel test materials may have Armywide implications.

Upon discovery of loss, compromise, or suspected compromise, the following procedures will be strictly followed:

(1) The responsible TCO will—

(a) Immediately…