SOW_FedBizOpps.docx

General Services Administration Office of Administrative Services 1800 F Street NW Washington, DC 20405 www.gsa.gov

General Services Administration (GSA)

ITSS ID# XXXXXXXXX

1.0 PROJECT DESCRIPTION

GSA’s Office of Administrative Services is the primary tenant representative for GSA’s internal workspace, and since 2013 GSA’s 1800 F St NW headquarters building has been a showcase where other federal agencies may see best-practices for improving office space, improve space utilization rates, foster collaboration, and increase efficiency.

In 2016, GSA will share its headquarters with another government entity. Current GSA staff at 1800F will consolidate by vacating all floors of one wing in the building. This temporary internal consolidation will further showcase the flexibility of GSA’s modern, mobile workplace, and presents opportunities to add furnishings within GSA space for focused, concentrative, and even individual work within the open space plan.

GSA intends to establish a task order for furnishing solutions that ameliorate noise and sound transfer, and create semi-private individual work enclosure within the open plan design.

Design, Project management, delivery and installation services shall be included in the Contract. Procurement process will include a structured Technical Evaluation for each vendor.

The goal, with GSA Central Office as a showcase of best-practices, is to achieve a diversity in furniture styles with acoustic property solutions under this contract.

WORK BOOTH INDIVIDUAL ENCLOSURE -- Award to up to two vendors is anticipated.

Background:

GSA’s Headquarters building at 1800 F St NW was partially renovated and fully refurnished in 2012 and 2013. Since re-occupying the building, GSA gives tours on a weekly basis to other Federal agencies interested in seeing how GSA managed tremendous efficiency gains in space use.

Post-occupancy surveys have indicated needs for additional meeting spaces, for introduction of distraction-free design solutions, and for acoustically-based changes in the existing design. During occupancy by the other government entity, GSA employees using Central Office facilities will encounter reduced resources such as fewer conference and meeting rooms, and fewer workstations to accommodate the same number of staff.

To offset these new challenges, GSA seeks innovative and creative solutions from the commercial furnishings industry to provide individual work enclosure, and acoustic enclosure, for open work space applications.

GSA aims to provide manufacturers with a unique opportunity to utilize highly visible Federal space as a showcase environment, and to provide building stakeholders with additional resources for trial during the consolidation project.

The furniture requirements are listed below, indicated by furniture code and quantities. These anticipated furniture requirements are further described in Section 7 – Specifications: Furniture Requirements.

2.0 GENERAL CONDITIONS

01. Variations in furniture quantities as well as design layout changes/configurations will be permitted based upon building site conditions, additional FTE, space constraints, etc. The addition of other floors/rooms identified during the design/construction phase will be permitted under this scope of work.

02. The term approximate as referenced herein is defined as +/- 3” variance.

03. Furniture quantity changes submitted by the Contractor shall be reviewed and approved by the GSA Contracting Officer prior to ordering and installation.

04. Re-manufactured furniture product and components are not within scope of this contract.

05. All pricing shall be Freight on Board (FOB) Destination.

06. Performance is anticipated in Washington, DC, however, performance may be required in other locations. The hourly rates for design, project management and installation for localities other than Washington, DC, will be negotiated at the delivery order level.

07. When quoting installation for each typical at the delivery order level, the estimated number of hours shall include all storage and ancillary furniture components within each typical.

08. After award, the Government will not accept separate pricing for installation of all storage and ancillary furniture components that are included within the typicals.

09. Design concept shall meet the design specs, for installation in or prior to August of 2016, following current delivery method.

010. Proposed seating solutions shall fit the 95th percentile of human dimensions, assemblies shall be easy to move by any able-bodied individual, work surfaces and other adjustable elements within the individual work enclosures shall model best practices in ergonomic design.

3.0 PROJECT CONDITIONS

01. The Contractor shall provide all required products and services herein, in conjunction with the client agency PM, GSA Contracting Officer (CO), and/or building owner.

02. The Contractor shall coordinate access to the project location in advance with the client agency PM and shall comply with all client agency security regulations.

03. The Contractor shall be responsible for verifying the conditions of the building, including but not limited to, site restrictions, parking, storage, hours of accessibility and any other conditions which may affect the cost of delivery, staging and installation.

a. Note that due to increased security requirements during occupancy of the other government entity, delivery is required in advance of said occupancy. The date new tenant’s additional security will assume responsibility for screening is still to be determined, but preliminary indications are for August of 2016.

04. Storage is required at no additional charge to the Government for up to thirty (30) days. Anything exceeding thirty (30) days will be negotiated at the delivery order level. Price reasonableness will be determined at the delivery order level by the ordering Contracting Officer.

05. The Contractor shall be responsible for ensuring all furniture products, installation and drawings meet federal, state and local jurisdictions. This includes but is not limited to:

a. Codes, laws, and ordinances

b. Americans with Disabilities Act (ADA)

c. Architectural Barriers Act Accessibility (ABA)

06. The Contractor, furniture dealer(s), furniture installer(s) shall provide proof of insurance to the client agency PM, Building Owner’s Representative, and General Contractor (GC) no later than 72 hours prior to furniture deliveries.

07. The Contractor shall be responsible for obtaining any permits required (i.e. parking, furniture installation).

08. The Contractor shall complete installation of furniture in accordance with Government approved manufacturer specific drawings and specifications. Any missing or damaged products must be replaced within 20 business days.

09. The Contractor should provide a bid-alternate for add-on delivery costs, in case deliveries cannot be completed before the new tenant’s added layer of building security is in place.

010. The award process will include opportunity for each vendor to make a Product Presentation opportunity as part 2 of the Technical Evaluation. Each vendor will have opportunity to pose questions for clarification, and may provide feedback on the Requirements. (Feedback may result in amendment to the Requirements based on inputs from industry).

4.0 STRUCTURAL

01. The Contractor shall adhere to the structural testing requirements listed below for all products. The following ANSI/BIFMA requirements shall be required:

a. General purpose furniture shall comply with ANSI/BIFMA X5.1.

5.0 ENVIRONMENTAL

01. In an effort to meet sustainability standards set forth in Executive Order (EO) 13514 dated October 9, 2009, the government has set a number of minimum sustainability standards.

a. Furniture products shall be manufactured using clean technology, including water-based adhesives that are VOC-free.

b. The furniture system shall be manufactured with a minimum 10% percent of recycled material.

c. High-efficiency lighting shall be used where lighting is included with the application.

d. The furniture shall be designed to be cleaned with low environmental impact materials.

e. All applicable furniture shall have been tested and shall be GREENGUARD certified or equivalent. Contractor shall provide all certifications, prior to furniture production, to client agency (GSA Office of Administrative Services) project manager.

f. All furniture products proposed should be independently third-party certified as compliant with the ANSI/BIFMA e3 Furniture Sustainability Standard of a minimum Level 1 or higher. Contractor shall provide all certifications, prior to furniture production to client agency project manager.

6.0 FURNITURE, FINISH AND EQUIPMENT REQUIREMENTS (FF&E)

01. Materials:

a. All worksurfaces, counters and work tops shall be available in laminate.

b. All worksurfaces may have PVC free edge banding and shall have a radius, waterfall or eased edge.

c. All support legs and bases shall offer finish in silver-metallic painted metal, silver-color polished or brushed aluminum.

d. All hardware and components within the individual work enclosure shall match or coordinate.

e. Storage – Integrated storage components should be available in powder coated metal and laminate, or GSA-approved equivalent.

f. All seating products shall offer at minimum mid-grade upholstery fabric; privacy screens and modesty panels excepted.

g. Upholstery fabric shall be installed in the same direction with pattern on seat and back cushions aligned.

h. Locks within any individual work enclosure shall be keyed alike. Two (2) keys shall be provided for each lock. Keying schedule shall be provided and shall include master keys to Contracting Officer’s Representative and client agency PM at time of acceptance. All locks shall include removable cores supporting the ability to remove or replace lock plugs when needed in the field.

7.0 SPECIFICATIONS: FURNITURE REQUIREMENTS

The Contractor shall provide all products and services to meet the furniture requirements in conjunction with the client agency OAS Project Manager (PM), GSA Contracting Officer, General Contractor (GC), and/or building owner.

01 -- WORK BOOTH INDIVIDUAL ENCLOSURE for OPEN SPACE

To meet a need for individual concentrative work within an open floor plan, this furniture solution needs to meet the following requirements:

· Should provide enclosure for seated -- visual -- privacy

· Should be freestanding, rather than systems panel-based

· Materials must provide sound-absorptive construction and finishes on at least a majority of the product’s exposed surface areas

· Should offer a work surface with eased or radius edges, in a durable plastic laminate finish or solid surface material; with option to substitute a user-adjustable-height work surface, by others

· Should offer integrated task lighting; or, ensure design-engineering is such that it will accommodate add-on task light solutions

· Should offer integrated power and data port options (e.g. for laptop outlet, and USB charger) along with standard household outlets and plug-in power cord (not hard-wired) with minimum 8’ cord length; or, must be design-engineered to readily allow for user installation of power and data cords, without cutting or use of tools, after delivery

· Must include integral sound-absorptive privacy screens or enclosure, design-engineered as an assembly, for attachment to the seated work space or to freestanding components such as work surfaces

· Should function as a stand-alone unit but may offer ability to gang with or otherwise connect to additional units

· In addition to task lighting, may offer additional integrally-designed accessories such as foot stools, storage components, organizational tools

· Design solutions for this Functional Area must provide materials placed to impede the path of sound generated by any user of the furniture; that is, it is more important that the seated user faces absorptive materials than it is to have acoustically absorptive materials behind, or to the side of, the user

· The overall footprint for each WORK BOOTH INDIVIDUAL ENCLOSURE unit shall not exceed 79” wide by 72” deep by 58” high*.

* Market research indicated a single potential solution of 86” height, because it includes a top enclosure. That particular solution, because of sprinkler head clearance requirements, cannot be used in every locations at 1800 F St but may be permitted, for appropriate locations.

8.0 SPACE PLAN, PHASING, SCHEDULING

Location-plan drawings will follow.

The other government entity will occupy one wing of 1800 F Street NW from approximately November of 2016 until January of 2017. Moves of GSA staff to accommodate that temporary occupancy are scheduled to begin June 20th through July 25, 2016.

GSA’s requirement is for completed installation of these furniture solutions prior to September 1, 2016.

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