RFQ_FedBizOpps.docx

General Services Administration Office of Administrative Services 1800 F Street NW Washington, DC 20405 www.gsa.gov

REQUEST FOR QUOTE

The General Services Administration

June 15, 2016

Overview of Requirement:

The General Services Administration (GSA) is seeking furnishing solutions that ameliorate noise and sound transfer, and create semi-private individual work enclosure within the open plan design.

Design, Project management, delivery and installation services shall be included in the Contract. Procurement process will include a structured Technical Evaluation for each vendor.

The goal, with GSA Central Office as a showcase of best-practices, is to achieve diversity in furniture styles with acoustic property solutions under this contract.

RFQ Submission Instructions:

Quote submissions shall be formatted on letter size paper (8.5 x 11 inches). The limit is 10 pages not including any manufacturers’ catalogs and product pictures. Technical and price quotes shall be submitted as separate documents -- Volume I: Technical Quote, and Volume II: Price Quote. Technical quotes will be sanitized of any pricing information. Price quotations that do not conform to the format in the attached Price Schedule template may be rejected and receive no further consideration for award purposes. Assumptions that impact the technical requirements specified by the government will be clearly identified with underlying basis within the technical quote.

The Government will begin immediate review and evaluation of the submissions following the RFQ closing date and time. Therefore, submissions or information requests about this RFQ received after the closing date and time, are considered late, and will not be accepted.

Basis for Award The Government’s intent is to evaluate the submitted quotes against the criteria set forth below and then make award on

• Best Value basis considering price and other factors (tradeoffs)

NOTE: The Government anticipates selecting an awardee based upon initial quotes received; therefore, quoters are cautioned to submit their best price and technical quotes in the initial submission.

Evaluation Criteria and Quote Submittal Instructions

The quote submission shall include two separate volumes:

Volume I-Technical Quote and Volume II-Price Quote.

Quotes will be evaluated on the factors listed below. Failure to follow the instructions may result in the quote being removed from further consideration for award.

Quoters are cautioned not to include assumptions, caveats, or exceptions within any part of their submission. Inclusion of assumptions, caveats, or exceptions to the requirement of any kind may result in the quote no longer being considered. Quoters should ONLY submit information explicitly requested in this RFQ.

NOTE: Quotes will first be reviewed to ascertain whether they have been submitted in accordance with the instructions for Volume I-Technical Quote and Volume II-Price Quote before being evaluated against the criteria identified below.

VOLUME I-TECHNICAL QUOTE

The Technical Factors below are listed in descending order of importance. The Technical Factors when combined are approximately equal to price. However, price is always evaluated and price rises in importance when technical merit among the quotes becomes more equal.

Technical Evaluation Criteria for Best Value:

1. Technical Compliance

2. Management Plan

3. Delivery

The Technical Quote shall be a written submission single-spaced pages, one-sided, letter size pages (excludes drawings). Number the pages consecutively and use an 11 point font size in an easily readable font, such as Times new Roman. The 10 page limit shall be broken down as follows:

1. Compliance with Technical Specifications- (Drawings/ Bill of Materials/ Not included in page limitation)

2. Management Plan-1 Page

3. Delivery-1 Page

FACTOR 1: TECHNICAL COMPLIANCE

The quoter shall demonstrate that the product line(s) quoted can meet the requirements identified in the Scope of Work. The quoter shall submit drawings in a Plan View, Isometric View (3D) and Elevation View for each typical in PDF and CAD Format. Quoter shall submit a bill of materials broken down by typical.

THIS BILL OF MATERIALS SHALL NOT CONTAIN ANY PRICING INFORMATION.

FACTOR 2: MANAGEMENT PLAN

The Management Plan shall address all of the following elements in order to be considered for further evaluation. Failure to address any of the elements below may result in removing the quote from further consideration for a BPA. The Management Plan shall include a narrative description of the following:

• Describe how the contractor or contractor team will manage a project of this scope and complexity.

• Describe the contractor's approach for coordinating phased, multi-floor installations and concurrent multi-building installations.

• Describe how the contractor or the team will provide a single, accountable point of contact for the resultant BPA/Order. The narrative shall describe how the contractor will ensure product ordering, communications, scheduling and invoicing flows through a single contractor or team member.

• Describe corporate procedures for addressing poor performing dealers and installers, while maintaining seamless performance to the customer.

• Identify risk(s) associated with a BPA/Order of this magnitude and the means the contractor will take to mitigate those risks. (The Quality Control Plan will be included into the BPA Ordering Guidelines).

The Management Plan will be evaluated on the degree to which the information provided demonstrates a thorough understanding of the requirements and a management approach to successfully provide products throughout the life of the BPA with minimal risk to the Government.

FACTOR 3: DELIVERY

Describe and demonstrate how the required products will be produced and delivered within GSA’s delivery timeframe by submitting a timeline and schedule. Vendor should address how they will handle if the product production is delayed. Government reserves the right to cancel order if the product is not installed by no later than October 1, 2016.

VOLUME II – PRICE QUOTE

Quoters shall submit a Firm-Fixed Price Quote, utilizing the Pricing Form attached in this RFQ, for all work described in the RFQ package to include the SOW.

The pricing form shall be in MS Excel Format. Missing or incomplete pricing data in the Pricing Form may result in the quote no longer being considered, or downgraded.

The quoted discounts will apply for the entire period of performance to include all locations.

Quoters shall also complete the attached price schedule MS Excel sheet with the pricing information.

The quoter shall submit the following items for all products quoted. In addition to these items, quoters are required to furnish a Bill of Materials (BOM) and a typical drawing for [recommended for workstations, private office configurations, conference rooms.]

• Catalog Name

• Catalog Page Number

• Manufacturer Name

• Part #

• Quantity

• Brief Description

• Fabric Grade (list as grade out of total range of fabric grades offered) and Abrasion Test results in # of double rubs (for fabrics only)

• List Price

• Discount Percentage

• Extended Price

NOTE: The Government will verify the information from the Bill of Materials against the pricing form.

Contract Specialist:

Aida Abedini U.S. General Services Administration Phone number: 202-213-8534 E-mail: aida.abedini@gsa.gov

Contracting Officer:

Nina Malakouti U.S. General Services Administration Office: 703-605-2742 Cell: 571-305-3225 E-mail: nina.malakouti@gsa.gov image1.png