Ice Rink Equipment Service SOW June 2024.pdf

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Ice Rink Equipment Service Contract Performance Based Statement of Work (PBSW)

I. Background and Summary

The National Gallery serves the United States in a national role by preserving, collecting, exhibiting, and fostering the understanding of works of art at the highest possible museum and scholarly standards.

The Gallery operates in over 1.4 million square feet of building space, including two monumental buildings and the Sculpture Garden on the National Mall as well as storage and shop facilities, several condominium apartments, leased office space, and galleries in the historic Corcoran building. The Gallery is open to the public 363 days of the year and serves nearly five (5) million visitors in that time.

The purpose of this scope of work is provide assembly, maintenance, storage, and disassembly for the Sculpture Garden Ice Rink.

II. Statement of Work Tasks

a. The Contractor shall provide all labor, materials, transportation, equipment, and other resources required for the spring installation and fall disassembly of the following ice-skating rink buildings, ramp, platform, and dasherboard, (hereinafter Ice Rink Equipment) owned by the National Gallery:

1. Aluminum Skate Rental Pavilion,

2. Aluminum ramp and platforms for the Skate Rental Pavilion,

3. Aluminum Zamboni Pavilion,

4. CrystaPlex® Series Custom Dasher Board System with Railing

b. The Contractor shall be responsible for delivering all Ice Rink Equipment to the street curb at the rink perimeter at the National Gallery’s Sculpture Garden on Constitution Ave. NW, between 7th and 9th Streets NW, Washington, DC 20565. Contractor shall gain access to the rink erection area by coordinating with the Contracting Officer’s Representative

(COR).

c. All equipment necessary for transportation, handling, installation and disassembly of the Ice Rink Equipment shall be the responsibility of the Contractor. The Contractor shall make any arrangements necessary for temporary parking of their trucks or equipment on Seventh Street, NW through the District of Columbia.

d. During the delivery, the Contractor shall provide temporary protection as required along the concrete and stone walkways in the Sculpture Garden leading to the rink perimeter.

Additionally, the contractor shall protect the fountain slap and stone at the point where the crates and all Ice Rink Equipment passes over and into the rink.

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e. Installation of the pavilions includes touch-up painting and waterproofing upon the completion of the install and prior to opening of the rink.

f. Following installation of all Ice Rink Equipment, the contractor shall transport all empty boxes from the National Gallery’s Sculpture Garden to offsite.

g. Upon closing of the ice rink in the spring, the contractor will follow the same procedure to disassemble the ice rink equipment. With an addition of an inspection of the condition of the Ice Rink Equipment with a list of off-season repairs included.

h. Once dissembled, the ice rink equipment will be taken to an off-site insured location and stored. Any preventative maintenance and off-season repairs to the Ice Rink Equipment is to be performed at this time. Preventive maintenance includes, but is not limited to, touchup of chipped paint, glass replacement, replacement of hinges, doorhandles, locker locks, gaskets, wheels, nuts, and bolts, etc.

III. Deliverables and Submittals

a. The Contractor shall provide submittals for all new material and equipment.

b. The Contractor shall prepare and submit a construction schedule to the COR for review and approval within 15 working days of notification of submittal approval and prior to the commencement of any work indicated herein. The Contractor shall schedule work in a manner to minimize interference with the operation of the National Gallery. The Contractor shall not deviate from the schedule without prior written notification and approval by the COTR.

c. The Contractor shall be responsible for conducting all required field investigation(s) to verify the accuracy of information provided, including existing conditions and locations of the areas affected by the proposed work. The requirements herein will not relieve the Contractor from furnishing all materials within the general scope of the work, even though some items may not be specifically mentioned or detailed.

IV. Milestones and Schedule of Installation and Maintenance

Schedule

# Milestone Description Due Dates

1 March 2023 Disassembly of the Ice Rink Equipment

To be scheduled in coordination with COR.

Deliverable: Deinstallation of the Ice Rink Equipment

By the end of March 2023

2 March 2023-Early October 2023 Storage and preventative maintenance

Walkthrough of Ice Rink Equipment prior to dismantle.

Deliverable: Storage and maintenance of the Ice Rink Equipment

Walkthrough in March 2023

Repairs and maintenance completed by September 2023

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Schedule

# Milestone Description Due Dates

3 October 2023 Assembly of Ice Rink Equipment

To be scheduled in coordination with COR.

Deliverable: Installation of the Ice Rink Equipment

By the end of October 2023

V. Government Provided

a. Documents provided include Pavilion drawings, Platform drawings, and Dasher board drawings.

b. The National Gallery will also provide a crane to off load and reload the crates from a truck on site at the Sculpture Garden to the slab of the fountain.

VI. Regulations

a. Work shall be accomplished in accordance with all applicable Federal and DC regulations and codes, in addition to the codes and standards applicable to each discipline as dictated by the appropriate governing body (i.e. NEC, NFPA, CFR, etc.).

b. National Gallery of Art regulations. Attachments (?)

VII. Construction Requirements and Restrictions

a. The Contractor shall remove all debris and existing material generated from the work identified within the scope at the completion of each work shift. Debris shall be properly disposed of at a site off National Gallery property. National Gallery refuse containers are not to be used for the disposal of construction debris.

b. All work shall be performed in a manner that minimizes the spread of dust, debris, dirt, etc., and shall not damage National Gallery property. At any time, a construction barrier or surface protection may need to be installed at the direction of the COR to protect the National Gallery.

c. All work shall be performed at the National Gallery during normal working hours except as indicated in the contract specifications and/or unless prior written approval is received from the COR. Normal hours 6:00 AM and 3:00 PM. All After Hours Work shall be performed between 3:00 PM to 11:30 PM. After hours work shall be approved by the COR and authorized by the CO before the commencement of work. Material load-ins can only occur prior to 10am and after 5pm in public spaces.

d. There will be occurrences when the contractor will be asked to demobilize and leave the site clean and neat in appearance. The occurrences while be driven by special events and/or announced high level visits. The contractor will be provided and advance notice prior to the event or visit.

e. Parking at the Gallery is unavailable to contractors. The loading dock can be utilized to unload and load all required materials, equipment, and supplies necessary to complete the work. All requests for the use of the loading dock shall be submitted to the COR in writing a minimum of 48 business hours prior to the usage of the loading dock.

f. The contractor shall provide all required safety gear for all Contractor personnel. Safety gear shall be always worn when the Contractor is performing construction activities.

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VIII. Security Procedures

a. The Contractor must meet physical and information technology security requirements as stated below:

i. The Contractor shall submit background information for all employees not currently performing work at the Gallery that may be associated with performance of the work indicated herein. Background information shall be furnished to the COR at least seven (7) business days prior to commencement of work by those employees. Requests for contractor employee access shall be accomplished as indicated in the contract.

ii. Security badges shall be worn always. Contractor personnel shall check in at the security desk when entering and exiting the Gallery as indicated in the contract.

IX. Period of Performance

a. All work indicated herein shall be completed in accordance with section IV of this SOW.

b. The contractor must be available for discussions and coordination in between these milestones.