Attachment_1_--_FINAL_PWS_04-10-2015_(A001).docx

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

The Contractor shall, as an independent contractor and not as an agent of the Government, perform non-personal services for operation and maintenance of the South Bay International Wastewater Treatment Plant (SBIWTP) and facilities located in San Diego, San Diego County, California, in accordance with the Description of Operation and Maintenance Services in Section C.3 herein.

C.1 The Contractor shall provide, all labor, material, management and other resources required to perform full service operation and maintenance (O&M) of the South Bay International Wastewater Treatment Plant (SBIWTP), and South Bay Land Outfall (SBLO) located in San Diego, California, San Diego County. Full service operation and maintenance is defined as complete facility operation and maintenance, including but not limited to providing day-to-day contract management, planning, supervision, administration, personnel; plant influent and effluent sampling and laboratory testing; equipment operation, maintenance, servicing, repair and replacement; system monitoring and operation; data recording, markups of plant as built, management and reporting; quality control; capital improvements; vehicles and vehicle fleet management, operation, maintenance and repair; housekeeping; grounds maintenance; consumable supplies including chemicals, and other services related to the operation and maintenance of the SBIWTP.

C.2 GENERAL INFORMATION AND BACKGROUND

C.2.1 The SBIWTP is a twenty five (25) million gallon per day (MGD) wastewater treatment plant located at 2995 Clearwater Way, in San Diego, California, San Diego County, north of the International Boundary, and near the intersections of Monument and Dairy Mart Roads. The Construction of the plant’s advanced primary treatment phase was completed on September 27, 1997 and the construction of secondary treatment phase was completed on January 2011. The plant is treating wastewater originating in Tijuana, Baja California, Mexico and the SBIWTP is operated under the authority of the United States Section, International Boundary and Water Commission (USIBWC). An average of twenty five million gallons per day (25 MGD) of effluent is being discharged through the South Bay Ocean Outfall (SBOO), and is subject to the requirements of the National Pollutant Discharge Elimination System (NPDES) Permit, Permit Number CA0108928, Order Number R9-2014-0009 (Refer to Section J, List of Attachments).

C.2.2 The advanced primary treatment process train consists of: influent conveyance, preliminary treatment to include mechanical screening and aerated grit removal and dewatering, influent pumping and chemically enhanced primary sedimentation. The secondary treatment process train consist of: activated sludge facilities, secondary sedimentation facilities, and waste activated sludge thickening facilities. Both advanced primary and secondary processes have the capability of chlorination with sodium hypochlorite, and de-chlorination with sodium bi-sulfite. Solids processing consists of sludge and skimming pumping facilities, unstabilized sludge storage, sludge conditioning facilities, belt filter press dewatering and lime stabilization of solids. Stabilized sludge, screenings, and grit will be trucked to Mexico for dedicated landfill disposal. The Contractor shall be required to coordinate the collection and disposal of solids (sludge and grit from the primary and the secondary treatment process), and regulation and control of plant wastewater inflows with representatives of the Mexican Government as a requirement of daily operation of the facilities. The Contractor shall be required to have a minimum of one bilingual person (English and Spanish) on site at all times (24 hours per day, 7 days per week) for communication and coordination purposes with the Mexican operators. Sludge and Grit disposal trucks will be operated by Mexican drivers, at no cost to USIBWC or Contractor. Mexico is responsible for all maintenance and/or repair on the trucks.

C.2.3 The Contractor’s operations and maintenance responsibilities shall include: Canyon Collection Systems (Smugglers Gulch, Goat Canyon, Stewart’s Drain, Silva Drain, and Canyon Del Sol), Pumping and Conveyance Facilities; including canyon collector pumping stations (Goat Canyon and Hollister Street), which are equipped with emergency generators and odor control system, and the SBLO from the SBIWTP up to and including the SBOO drop shaft sewage air valve assemblies. All of these facilities are included as part of this scope of work. The Ocean Outfall drop shaft, tunnel and riser, etc., are not part of this scope of work. The Contractor shall be solely responsible for clearing and properly disposing off-site of all debris, trash, material, etc., removed from the Canyon Collection Systems, and Pumping and Conveyance Facilities (Refer to Section J, List of Attachments for SBIWTP O&M History) during regular operations, maintenance and repair activities. Materials and debris accumulated during the cleaning and clearing operations of the Canyon Collection Systems, and Pumping and Conveyance Facilities shall not be returned to SBIWTP and facilities or to Mexico for disposal and shall be disposed off-site properly within seven (7) calendar days after the cleaning and clearing of each event.

C.2.4 The Contractor shall be required to operate and maintain valves that are used to send partial flow to the City of San Diego Point Loma Treatment Plant through an emergency connection pipe line. The operational and maintenance of these valves and monitoring of flow are part of this scope of work. No future flows through the subject pipeline are anticipated.

C.2.5 All plant process controls are in two Local Control Centers (LCC) located within the plant, (Refer to Section J, List of Attachments), LCC, Plant Site and General Location Plan. The LCCs consist of: a SCADA system installed with FactoryTalk software that is primarily administered and/or monitored by Windows workstations and Windows Servers. Several Windows Human Machine Interface devices (HMIs)/touchscreens control the SCADA components to include controls, control panels, annunciators, indicators and Programmable Logic Controllers (PLC). Network services are being provided by three servers with an Active Directory environment that administers access control to the System. Services included within the SCADA are data logging, storage of shared data files, host for operations data and maintenance management software programs, and an "air gapped" portal for internet access. The SCADA system is only connected to the Internet for remote access purposes.

There is also an existing Admin network owned and operated by the current contractor. This network is used for their operations, data and maintenance management software programs which control their day to day management and administrative activities. The contractor will be responsible for purchasing, installing and configuring a similar administrative network to allow for the required daily operations, reporting obligations and maintenance of the plant. The network will require backup and redundant capabilities, Firewall, smart routers and switches in order to create a secure environment for the contractor to conduct its day to day operations and provide for recovery of data, operations and services if necessary.

C.2.6 SBIWTP average daily flows are expected to be a nominal 25 MGD (Refer to Section J, List of Attachments).

C.2.7 Copies of the Operations and Maintenance Manuals for the International Wastewater Treatment Plant, Smuggler Gulch Pumping Station, Goat Canyon Pumping Station, and the SBLO disposal pipeline are available for inspection. All prospective Offerors may contact Mr. Steve Smullen, USIBWC San Diego Field Office Area Operations Manager, at (619) 662-7600 to make arrangements to review the manuals.

C.2.8 The current Operations and Maintenance Service Contractor is Veolia Water West America Operating Services, Inc. Upon contract award to the incoming O&M Contractor, they shall be required to transition its work force into the ongoing operations and maintenance of the facilities such that there shall be no interruption of the plant’s operation or unanticipated shut downs occur due to the transition process. The O&M Contractor, whom the contract has been awarded to, shall execute the thirty (30) calendar day transition period in accordance with their Phase-In Plan that is to be submitted as outlined in paragraph C.3.1.c. Upon completion of the transition period, the O&M Contractor, whom the contract has been awarded to, shall assume full operational and maintenance responsibilities.

C.3 DESCRIPTION OF OPERATION AND MAINTENANCE SERVICES

C.3.1 TASK 1 - OPERATION AND MAINTENANCE OF ADVANCED PRIMARY PLANT

a. Workplan

(1) The Contractor shall provide in detailed narrative format, a workplan consisting of all tasks and schedules necessary for the operation of the SBIWTP and auxiliary facilities and performing the required operation and maintenance service. The workplan shall be based on the O&M Manuals and shall become the basis for a Facility Management Plan for the plant. The workplan will specifically include: operation and maintenance tasks, to include development of required maintenance, laboratory management, recruitment and staffing plans, as well as other plans and programs described below. The workplan will be implemented by the Contractor after approval by the Contracting Officer. As a minimum, the work plan shall consist of phases one and two as follows:

· Phase One

Staffing and Recruitment Plan Organizational Chart

Hazardous Materials Management and Communications Plan

· Phase Two

Maintenance Management, Repair, Replacement Program Fleet Management, Repair and Replacement Plan Laboratory Management Plan Process Sampling & Reporting Program Process Monitoring/Optimization Program Sludge Management and Reporting Plan Facility Odor and Air Emission Control Plan Regulatory Agency Coordination Program Visitors/Tours/Requests for Information Plan Storm Water Management Plan

(2) Each task in the list above shall include a narrative description, estimate of time for implementation, and suggested schedule. Contractor shall clearly define in the workplan all tasks and task schedules for operations and maintenance of the SBIWTP.

(3) Five (5) copies and one electronic copy of the Phase One work plan shall be delivered to the Contracting Officer's Representative (COR) within fourteen (14) calendar days of the date of award. The COR will provide comments to the Contractor within seven (7) calendar days of receipt of Phase One of the work plan. The Contractor shall incorporate COR review comments into the work plan, and the Phase One final work plan shall be submitted to the COR in five copies (5) and one electronic copy within seven (7) calendar days of receipt of COR review comments. Five (5) copies and one electronic copy of the Phase Two work plan shall be delivered to the COR within ninety (90) calendar days of the date of award. The COR will provide comments to the Contractor within thirty (30) calendar days of receipt of Phase Two of the work plan. The Contractor shall incorporate COR review comments into the work plan, and the final Phase Two work plan shall be submitted to the COR in five copies (5) and one electronic copy within thirty (30) calendar days of receipt of COR review comments. If the due date fall on a weekend or holiday, the work plan shall be due on the first workday thereafter. Electronic copies shall be provided in Microsoft Word/Excel 2013 or Adobe Acrobat .pdf files.

(4) The final workplan shall become a guideline for all Contractor work to be performed under Task 2. The Contractor shall update the final workplan at least quarterly, and maintain the current version on-site at the SBIWTP facility, available for inspection. Electronic copies shall be provided in Microsoft Word/Excel 2013 or Adobe Acrobat .pdf files.

b. Pollution Prevention

Under the 1972 Clean Water Enforcement and Pollution Prevention Act, Section 402(p), facilities which discharge storm water associated with industrial activities, either directly to surface waters or indirectly through municipal storm sewers, are required to obtain an NPDES permit. The California State Water Board has elected to issue a statewide general permit (Industrial Activities Storm Water General Permit) that will apply to all discharges requiring a permit except construction activities. The permit requires dischargers to:

a.) Eliminate non-storm water discharges (including illicit connections) to storm water systems;

b.) Develop and implement a storm water pollution prevention plan; and c.) Perform monitoring of discharges to storm water systems.

The Contractor shall be responsible for complying with the requirements of the California State Water Resources Control Board (SWRCB) Industrial Activities Storm Water General Permit for storm water discharges as amended on April 1, 2014 (General permit) and/or the latest revision. The Contractor shall be responsible for developing and implementing a Storm Water Pollution Prevention Plan (SWPPP) in the format approved by the SWRCB. The Contractor shall perform an annual review and update the SWPPP as required in the General permit. The Contractor shall perform monitoring and reporting of discharges to the storm water system as required in the General permit.

c. Operations Transition

As noted in paragraph C.2.8, the Contractor shall be required to coordinate with and integrate his personnel with the incumbent Operations and Maintenance Service Contractor. The Contractor shall execute an effective Phase-In Plan to address all requirements with minimal disruption to incumbent contractor operations. The Contractor shall assume full responsibility for Operations and Maintenance of all SBIWTP facilities by the end of a thirty (30) day transition period. The Contractor shall provide and submit for approval a Phase-In Plan for the thirty (30) calendar day transition period in accordance with Section L, Subsection L.04, Proposal Composition Requirements and Instructions, Factor 6: Phase-In Plan, and Section C, Subsection C.3.1.a(l), Workplan, three (3) final copies and one electronic copy of the Phase-In Plan shall be provided to the COR. Electronic copies shall be provided in Microsoft Word/Excel 2013 or Adobe Acrobat .pdf files.

C.3.2 TASK 2 - OPERATION AND MAINTENANCE OF THE SBIWTP

The following plant staffing shall be implemented prior to the transition period:

a. Provide Management and Operations Personnel:

(1) The Contractor shall implement the plant’s operations staffing plan, recruitment schedule and training, and the development of the safety programs as outlined in the workplan. The Contractor shall submit the qualifications of all management and supervisory operations personnel in the staffing and recruitment plan for review and approval by USIBWC prior to implementation of the plan and prior to filling any management and supervisory positions. The Contractor shall provide qualified employees, including management, technical, laboratory and administrative personnel, who meet applicable local, state, and federal certification requirements to operate the plant. The Contractor shall provide supplemental management, technical and administrative personnel to augment plant personnel. All contractor personnel shall be required to obtain access authorization from the USIBWC Security Officer or the Contracting Officer prior to entering the SBIWTP and facilities.

(2) The Contractor shall provide the following key personnel with the targeted qualifications outlined below:

· Plant Superintendent

Experience

A minimum of five (5) years combined experience in the management and operations of activated sludge with aeration tanks facilities with a minimum of three (3) years of experience as an on-site Grade V Plant Superintendent for activated sludge with aeration tanks facility of equal or greater size and complexity.

Qualifications

Bachelor's degree in a discipline related to the job duties or a combination of education and experience which would be expected to provide equivalent skills, and possession of a valid Grade V (5) WWTP Operator Certification from the California State Water Resources Control Board (SWRCB) that has been in effect a minimum of five (5) years at the time the proposal is submitted in response to this requirement.

· Operations Supervisor

Experience

A minimum of five (5) years combined experience in the management and operations of activated sludge with aeration tanks facilities, with a minimum of three (3) years of experience as an on-site Grade V Operations Supervisor for activated sludge with aeration tanks facility of equal or greater size and complexity.

Qualifications

Possession of a valid Grade V WWTP Operator Certification from the California SWRCB that has been in effect in effect a minimum of five (5) years at the time the proposal is submitted in response to this requirement.

· Maintenance Supervisor

Experience

A minimum of five (5) years of experience in the maintenance and operations of activated sludge with aeration tanks equipment systems with a minimum of three (3) years of experience as an on-site Maintenance Supervisor for activated sludge with aeration tanks equipment systems.

Qualifications

Possession of a valid Grade III WWTP Operator Certification from the California SWRCB, or a valid Plant Maintenance Certification from the California Water Environment Association (CWEA) that is in effect at the time the proposal is submitted in response to this requirement.

· SCADA Systems Analyst

Experience

A minimum of five (5) years of experience in the maintenance and management of SCADA systems and components to include repair, installation and modification of all PLC, HMI, Telemetry, RCU and Communication hardware and Software. Testing, troubleshooting and patching of system component software or firmware, responding to and documenting IT Security incidents. Experience working with Windows server and PC operating systems, Active Directory, advanced network administration, client/server functions and characteristics. Performing system administration duties including setting up new users, modifying user/group profiles, applying access controls in a role based environment and monitoring and tuning server and system resources. Proficiency in client/server software packages, relational databases and back-up and contingency operations for 24/7/365 uptime applications. Ability to install cards, drives, tapes, memory peripheral equipment and software into stand-alone or network connected PCs and network components. Evaluate, install, test and implement new servers, server operating systems and application software packages in a virtual environment.

Qualifications

Bachelor’s degree in information systems, computer science or related field. Knowledge of a variety of computer platforms, networks, software applications relating to SCADA systems, advanced methods and techniques used in the installation testing, troubleshooting and maintenance of PLCs, servers, PCs and related equipment. Methods and techniques of SCADA systems database management and administration, advanced techniques used in maintaining information systems security, user support and IT System operational documentation.

· Shift Supervisor

Experience

A minimum of five (5) years of experience in the maintenance and operations of activated sludge with aeration tanks facilities with a minimum of three (3) years’ of experience as an on-site Grade IV shift Supervisor for activated sludge with aeration tanks facilities of equal or greater size and complexity.

Qualifications

Possession of a valid Grade IV WWTP Operator Certification from the California SWRCB that has been in effect a minimum of three (3) years at the time the proposal is submitted in response to this requirement.

(3) The key personnel specified in this contract are considered to be essential to work performance. At least 30 calendar days prior to removing, replacing, or diverting any of the specified individuals (or as soon as possible, if an individual must be replaced, for example, as a result of terminating employment with the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Contracting Officer's decision in regards to replacement Key Personnel shall be final.

(4) The Contractor shall provide a full time Plant Superintendent to manage the Contractor’s activities under this contract, and who shall be the Contractor’s primary on-site agent in all matters pertaining to this contract. Normal working hours for the Plant Superintendent, Operations Supervisor, Maintenance Supervisor, and Administrative Support shall be 7:00 A.M. to 4:00 P.M., Monday through Friday including Federal Holidays. Absences by the Plant Superintendent, Operations Supervisor, Maintenance Supervisor, and Administrative Support during the hours of 7:00 A.M. to 4:00 P.M., Monday through Friday in excess of one workday, shall be documented as to duration and reason for absence, and said documentation shall be provided to the COR within three (3) business days prior to or after the absence. The Plant Superintendent shall designate an Acting Plant Superintendent with the same skills and qualifications who is responsible in his/her absence, and who shall maintain the Plant Superintendent’s working schedule during such absence.

(5) The Contractor shall maintain on-site staffing and procedures necessary to maintain communications with the Government and general public. During the hours from 7:00 A.M. to 4:00 P.M., Monday through Friday, incoming telephone calls shall be answered promptly and courteously by employees trained in the proper use of telephone and voice mail systems. At other times, the phone system shall be utilized to ensure that emergency calls to the plant can be received and acknowledged by on-site personnel in a courteous, professional, and timely manner.

(6) The Contractor shall provide and implement a Staffing and Recruitment Plan to the Contracting Officer for approval as per Phase One, in Section C.3., which shall describe how the Contractor plans to staff and maintain qualified operations and maintenance personnel at the facility. The Contractor shall determine the appropriate level of staffing for full time operations (twenty four (24) hours per day, seven (7) days per week), maintenance and repair of the facilities. The Contractor shall maintain staffing levels as per the Staffing and Recruitment Plan approved per Phase One in Section C.3. The working hours for each Contractor personnel shall not exceed ten (10) hours per day. If the Contractor reduces staffing levels from the levels of the preceding twelve (12) month average staffing level, and such reduced staffing level is below that necessary to ensure Contractor performance under the terms of the Contract, the Contractor, upon written notice from the Contracting Officer, shall employ additional staff or take necessary steps for work to be completed. If within thirty (30) calendar days of notification the Contractor has failed to provide additional staff or perform necessary work, the Contracting Officer may seek for the work to be done by a third party. The cost of said work shall be the responsibility of the Contractor, and shall be deducted from each monthly payment of the contract amount.

(7) The Contractor shall provide an Organization Chart which indicates proposed staffing for the operation and maintenance of the SBIWTP. The Organizational Chart shall be provided to the Contracting Officer for approval as per Phase One, in Section C.3. Whenever organizational changes are made, the Contractor shall revise the Organizational Chart no later than five (5) business days subsequent to the change, and provide the revised chart to the COR with the update of the quarterly workplan. The chart shall contain at a minimum: the position title, total number of full-time personnel on-site, chain of command including the relationship between the company headquarters and the on-site organization indicating any headquarters support, e.g., engineering, design, accounting, legal, labor relations, and types and skill level of personnel in each position, e.g., journeyman, apprentice, etc.

(8) Position Descriptions: The Contractor shall keep at the site a current position description for each position indicated on the Contractor’s Organizational Chart. As a minimum, position descriptions shall indicate the title, duties, responsibility and function assignments, and the minimum qualifications required to fill the position. These position descriptions shall be made available upon request to the Contracting Officer.

(9) The Contractor shall provide and implement a Staff Development/Certification/Training Plan which shall describe how the Contractor plans to perform personnel training, operator certification/re-certification, safety, staff supervision, and technical topics. The Staff Development/Certification/Training Plan shall be provided to the Contracting Officer for approval as per Phase One in Section C.3. Specialized training as noted in this paragraph and prescribed by the Contractor shall be provided. Such specialized training may include but is not limited to: hazard material spill response, defensive driving, first aid, CPR, general safety, hazardous communication, lock-out-tag-out, confined space entry, respiratory protection, hearing conservation, and specialized personnel training courses, e.g., manufacturer and supplier technical training.

(10) Salaries and Benefits: The Contractor shall be responsible for complying with all Department of Labor requirements and labor wage determinations (Refer to Section J, List of Attachments).

(11) Employee Competency, Conduct, and Integrity: The Contractor shall establish and maintain satisfactory standards of employee competency, conduct and integrity, and shall take such disciplinary action with respect to its employees as may be necessary. The Contracting Officer may require, in writing, that the Contractor remove from the work place any employee the Contracting Officer deems incompetent, careless, a conflict of interest or otherwise objectionable. The Contracting Officer’s decision relating to these matters is final. If an employee is removed for any of the above appropriate reasons, replacement shall be at the Contractor’s expense and not chargeable to the Government.

b. Operations Management

(1)The Contractor shall operate the plant in accordance with the operation schedule submitted and approved in the Operations Work Plan. The Contractor shall be required to operate the plant and maintain staffing twenty four (24) hours per day, seven (7) days per week at the SBIWTP with minimum of two (2) on-site operators (shift supervisor and one operator) at all times including Federal Holidays. The Contractor shall be required to coordinate the collection and disposal of solids (sludge and grit), and regulation and control of plant wastewater inflows with representatives of the Mexican Government as a requirement of daily operation of the facilities. The plant shall be operated in coordination with Mexican Pumping Station No. 1 and 1A operators in a manner to maintain an average daily inflow of twenty five (25) million gallons per day, and to minimize the potential of excess flow within the Tijuana sewer conveyance system from spilling and/or discharging into the United States.

(2) The SBIWTP is treating approximately twenty-five million gallons per day (25 MGD) of raw wastewater originating in Tijuana, Baja California, Mexico. The treated effluent is then being discharged through the SBOO. The treated effluent is subject to the requirements of the NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009 (Refer to Section J, List of Attachments). The Contractor shall be responsible for complying with all governmental agencies having jurisdiction permits and requirements. The Contractor shall be responsible for meeting the design and performance criteria identified in the Operations and Maintenance Manuals. The Contractor, also, shall be responsible for providing the necessary sampling and testing program, as per Monitoring and Reporting Program Requirements in the NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009 to assure the Government that the design and performance criteria are being met.

(3)The Contractor shall implement process and equipment inspection schedules for plant operation, and implement and maintain operator round sheets, daily logs, and diaries necessary for satisfactory documentation of equipment operation and maintenance. All data shall be made available for review. The contractor shall inform the COR of any major off line equipment within 24 hours of discovery of the off line equipment.

(4) The Contractor shall develop and provide Standard Operating Procedures (SOP) for the unit processes defined in the manuals. SOPs shall include start-up, routine operation, and shutdown procedures for unit process systems. The Contractor may develop SOPs using the O&M Manual and SOPs developed by the previous Operations Contractor as a guide. SOPs shall be reviewed by the Contractor, updated as needed using the O&M Manuals, and made available upon request to the Contracting Officer and COR.

(5) The Contractor shall implement a data management system to maintain complete operational records. The Contractor shall include provisions for networked word processing, spreadsheet and database functions. All documents pertaining to laboratory data, operation records, maintenance procedures, including technical reports, memoranda and other such information gathered by the Contractor in the performance of O&M duties under the terms of the contract, whether written or stored electronically, shall remain the sole property of the Government. The data management system implemented under this task shall have expansion capability for any future changes to and/or flow capacity increases at the SBIWTP. The Contractor’s data management system must be capable of loading all Government data currently existing within the incumbent contractor’s data management system.

(6) The Contractor shall implement a plant monitoring program to meet the Monitoring and Reporting Program Requirements in the NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009 for process control, optimization, and regulatory reporting.

(7) The Contractor shall maintain minimum staffing levels and provide all labor, equipment, and materials necessary for operating, maintaining, cleaning, and repairing all SBIWTP facilities. Minimum staffing levels is defined as the necessary staffing levels required for efficient operations and maintenance of the SBIWTP to ensure Contractor performance under the terms and conditions of the contract. The Contractor shall provide and maintain staffing levels as per the Staffing and Recruitment Plan approved per Phase Once in Section C.3. During the dry weather months of April through October, the Canyon Collector structures (Smugglers Gulch, Goat Canyon, Stewart’s Drain, Silva Drain, and Canyon Del Sol) shall be fully cleaned of debris such that all dry weather sewage flows are captured at all times. During the wet weather months of November through March, the Canyon Collector structures shall be fully cleaned of all debris and put back into service within forty eight (48) hours of the end of each rainfall event. In addition, the sand/grit interceptors at the Canyon Collectors shall be cleaned as necessary to ensure proper operation. The conveyance pipelines for the Canyon Collectors shall be kept free of obstructions at all times and shall be cleaned or flushed as necessary to ensure proper operation. The Contractor shall be solely responsible for the proper off-site disposal of the debris (trash, garbage, sand, rocks, miscellaneous materials, etc.) removed from the Canyon Collectors Systems within seven (7) calendar days of each cleaning event for each canyon, including hauling costs, permit and disposal fees. The estimated quantity of materials to be removed and disposed of from the Canyon Collector structures (Smugglers Gulch, Goat Canyon, Stewart’s Drain, Silva Drain, and Canyon Del Sol) is approximately 2000 cubic yards annually. The Contractor may elect to use Government furnished equipment for cleaning, if available. The Contractor shall provide state of California certified heavy equipment operator(s) qualified with experience to operate and maintain Government-furnished equipment. Heavy Equipment operators shall have at least five (5) years of proven experience in similar work operating similar equipment. The following Government owned equipment is currently available at the San Ysidro Projects Office.

The Contractor shall be solely responsible for providing all fuel and all maintenance and the payment of all costs for the fuel and maintenance of the Government owned equipment utilized by the Contractor.

(8) In accordance with the Monitoring and Reporting Program Requirements in NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009. The Contractor shall conduct inspections of each of the Canyon Collectors (Goat Canyon, Smuggler Gulch, Canyon del Sol, Silva Drain, and Stewart’s Drain), and canyon collector pumping stations (Goat Canyon and Hollister Street) a minimum of once per day. The Contractor shall also conduct inspections of each of the canyon collectors during the periods of each rain events, a minimum of once per day during the actual event, such that the events are documented, (If the rain event occurs after the initial inspection is performed, a minimum of one more inspection shall be performed and documented to monitor the effects of the rain event). The Contractor’s inspections shall be documented on form IBWC 99, Refer to Section J, List of Attachments), and provided to the COR by COB, Wednesday of each week for the preceding week’s inspections. All information requested per form IBWC 99 and rain gauge readings (based on Goat Canyon Pump Station rain gauge) shall be completed for each inspection and each location.

(9) The Contractor shall report all Spill and transboundary wastewater flow in accordance with NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009. The contractor is not responsible for flow event type B referenced within the permit . The Government shall be responsible for coordination with Mexico, conducting bi-national meeting and providing information to and from Mexico required by Order No. R9-2014-0009, NPDES No. CA0108928 except as specified in paragraphs C.3.2.g.12 and 13 below.

(10) The Contractor shall also be responsible for the operations of the SBLO and disposal pipeline system, up to and including the Ocean Outfall drop shaft sewage air valve assemblies.

c. Equipment and Supplies (Refer to Section J, List of Attachments)

(1) The Government will provide to the incoming Contractor, office space and telephone communication equipment that is currently existing. The Contractor shall provide all office, safety and lab equipment that is needed. The Contractor is responsible for ensuring that adequate office, safety, and laboratory equipment are provided in the operation and maintenance of the plant. All land, building improvements, and permanent equipment, which are in place at the time of contract commencement, is the property of the Government. In addition, all equipment, parts, materials, computer hardware and software purchased by the Contractor and paid for by the Government, or software modified by the Contractors personnel during the performance of this contract and paid for by the Government, shall become the property of the Government. Leased or rented equipment shall remain the property of the Contractor at the conclusion of the Contract.

(2) The Contractor shall conduct a complete physical inventory of real property and capitalized/personal property to be maintained pursuant to the contract, and submit inventory results to the (COR) not later than ninety (90) calendar days after receipt of the contract award. The inventory shall be taken by the Contractor, with the COR present. The Contractor shall use a computerized database software program to set up and maintain the inventory. The Contractor shall take inventory annually prior to the end of the Government fiscal year (September 30th), and submit inventory results to the COR not later than September 30th. The Contractor’s inventory shall include all real property and capitalized/personal property with a value of $500.00 or greater. The Contractor will also be required to inventory certain capitalized/personal property items with a value of less than $500.00, as directed by the COR. Real property and capitalized/personal property purchased under this contract and maintained by the Contractor shall become the property of the Government and maintained in the computerized inventory.

(3) Payment of Utilities: The Government will pay all utility bills, to include: water, telephone, electrical, etc.

(4) The Contractor is responsible for ensuring that an adequate Contractor owned vehicle fleet is provided for the operation and maintenance of the plant and canyon collector structures. In addition, the Contractor shall implement a fleet management, replacement and maintenance plan. Fleet Management is defined as all tasks associated with vehicle management, maintenance, repair and replacement, including purchasing, distribution and utilization of fuels, lubricants, and solvents associated with fleet management and repair.

(5) Chemicals: The Contractor shall be solely responsible for providing all chemicals and for payment of all chemical costs incurred in wastewater treatment operations, beginning from the first day of operation. Chemicals are defined as all treatment process chemicals necessary for chemically enhanced primary sedimentation, sludge conditioning and dewatering and odor control. No chlorination and de-chlorination is required for the SBIWTP effluent. Offerors shall bid this solicitation based on the chemical dosages identified below, which represent average values for chemical dosages.

The Contractor shall submit a revised credit proposal 1) any time chemical dosages are changed by direction of the USIBWC or 2) any time the average of the three-month costs is less than 90% of the monthly cost established by the Contractor proposal for the base year and for each option year if awarded. Upon approval by the USIBWC, the full amount of the credit proposal cost will be deducted from the base year and each option year of the contract value. Subsequent monthly invoices would then reflect the reduced dollar amount. The Contractor shall not be reimbursed for the costs over that budgeted in his proposal for basic period and for each option year of the contract. The contractor shall submit in the monthly report (Section C. 3.2.g.8 below) dosage, current unit cost and total quantities used monthly for each chemical.

(6) Fuel: The Contractor shall be solely responsible for providing all fuel and for payment of all fuel costs associated with the operation and maintenance of all the facilities and equipment in the scope of this contract (including gasoline, oils, diesel, lubricants, solvents, etc., required for generator(s) testing and operation, and any equipment purchased, maintained, or rented for Contractor use).

(7) The Contractor shall supply and be solely responsible for payment of all labor, materials and supplies for operation and maintenance of the plant, including buildings and grounds maintenance supplies, duplicating and photocopy supplies, first aid and safety supplies, process lab supplies, clothing and uniforms, maintenance supplies, and other consumable materials and supplies.

(8) The Contractor shall provide and be solely responsible for payment of all equipment, including office and lab equipment, safety equipment, tools, maintenance equipment, mechanical equipment, and manually operated equipment, for continued operation of all facilities.

(9) The Contractor shall conduct an annual infrastructure condition assessment to assess the condition of all SBIWTP infrastructure, facilities, equipment, etc. and submit a report on their findings, to include a Five Year Life Cycle Replacement Plan. The Five Year Life Cycle Replacement Plan shall project, over a five-year period, major repairs, refurbishments, replacements, upgrades, etc. of infrastructure, facilities, equipment, etc. that are required to ensure the continued functionality of the SBIWTP. The condition assessment and Five Year Life Cycle Replacement Plan will allow the Government to properly program for major repairs, refurbishments, replacements, upgrades, etc. in future years that are not covered under the O&M Contract. The Contractor’s initial assessment and Five Year Life Cycle Replacement Plan shall be submitted to the COR not later than one hundred twenty (120) calendar days after the contract award. Thereafter, the Contractor shall submit annual assessments, to include the Five Year Life Cycle Replacement Plan, not later than Jan 15th of each year. Three hard copies shall be provided and one electronic submission shall be provided in Microsoft Word/Excel 2013 or Adobe Acrobat .pdf files. Major repairs, refurbishment, replacements, upgrades, etc. considered outside of the scope of the O&M Contract are defined as non-routine, one-time major repairs, refurbishments, replacements, upgrades, etc. of each item of real property infrastructure/facilities components or pieces of capitalized/personal property, in which a single major repair, refurbishment, upgrade, etc. is $100,000 or more and the Contractor shall be responsible for the first $100,000.00 for each item for such work. All required non-routine, one-time repairs, refurbishments, replacements, upgrades, etc. under $100,000 is considered within the scope of the O&M Contract. The contractor maintenance crew at SBIWTP shall not be used to perform any work on the work outside of the scope of the O&M contract scope of work (Modifications). The Government reserves the right to contract Life Cycle Replacement work, outside of the scope of the O&M Contract, to the O&M Contractor, under modification hereto or a separate contract, or execute such work through a mechanism other than the O&M Contractor.

d. Maintenance Management (Refer to Section J, List of Attachments)

(1) The Contractor shall provide for all maintenance of plant equipment, buildings, facility maintenance (to include but not limited to HVAC system, lighting, power distribution, potable water, sewer system), grounds maintenance, housekeeping, furnishing of spare parts and materials. The Contractor shall maintain and repair all equipment, machinery, instrumentation, structures and plant furnishings to a fully operational condition in accordance with industry standards, manufacturer’s recommendations or design specifications. Maintenance and operation activities shall protect the Government’s warranties on new or existing equipment.

a) The Contractor shall provide the Government with a full accounting of all maintenance expenditures. The Contractor shall keep detailed, accurate, and complete records, and shall provide a Monthly Summary of Maintenance Expenditures, supported by a copy of all applicable invoices, by cost account. The monthly Summary of Maintenance Expenditures is due within ten (10) calendar days after the end of the month. If the due date falls on a weekend or holiday, the Monthly Summary shall be due on the first workday thereafter.

b) The annual cost for maintenance materials, supplies, equipment repair and replacement shall be exclusive of personnel salaries, administrative and overhead costs, and profit. In addition, maintenance items such as, but not limited to, the following shall not be charged against the annual maintenance fund: chemicals, fuels, lubricants, oils, diesel, and solvent; purchase of vehicles and costs associated with maintenance and repair of vehicles; office supplies, to include duplicating and photocopy supplies; postage; trash, janitorial, or landscaping services; and consumable maintenance items such as light bulbs, batteries, first aid and safety supplies, cleaning supplies, landscaping materials and supplies, air filters, and hygienic supplies. The Contractor shall be solely responsible for annual costs of such items associated with the complete operation and maintenance of the facilities.

(2) The Contractor shall be responsible for all maintenance and repairs/replacements of all equipment required for plant unit process operations, including Stewart's Drain, Canyon del Sol, Silva Drain, Smuggler's Gulch and Goat Canyon Collection Pumping and Conveyance Facilities, gravity and force main influent lines, junction structures, manholes, and tank drain systems.

(3) The Contractor shall be responsible for all maintenance and repairs of the South Bay Land Outfall (SBLO) up to and including the South Bay Ocean Outfall (SBOO) drop shaft sewage air valve assemblies, and also replacement of the valve assemblies if necessary.

(4) All Contractor furnished equipment or parts shall be guaranteed by the Contractor for a period of one (1) year from date of installation against defects in material or workmanship. If system failure is attributable to Contractor installed parts, the Contractor shall make necessary repairs, or restore the system to working status within a reasonable time so as to minimize downtime.

(5) The Contractor shall implement a proven computerized maintenance management system as approved in the submitted operations plan. The Contractor will use this management system to track and control all maintenance activities, issue work orders, track equipment status, usage and maintenance history, and for inventory of spare parts.

(6) Computer software programs for preventive maintenance, maintenance and equipment history management and inventory control shall comply with industry standards and be commercially available. The software shall not be Contractor developed and/or proprietary programs.

(7) Grounds Maintenance: Landscaping, fencing, signs, site drainage, walkways, building paint, and similar structural and non-structural features shall be kept up both functionally and aesthetically. In addition, the Contractor shall maintain trees and shrubs by regular pruning and control of weeds. On a quarterly basis, the Contractor shall utilize an approved herbicide to eliminate weeds in asphalt pavement and concrete walkways. Cracks and/or damage in asphalt pavement shall be sealed with an approved asphalt emulsion, and/or repaired as needed or at least on an annual basis.

e. Laboratory Management

(1) The Contractor shall implement a Laboratory Management Plan to include selection and procurement of outside lab analytical services. The Contractor shall provide analytical laboratory testing services to ensure regulatory requirements monitoring. The Contractor shall coordinate with the laboratory concerning all data needs and results. The Contractor shall provide influent and effluent sampling and analysis in accordance with Waste Discharge Requirements for the U.S. Section International Boundary & Water Commission, International Wastewater Treatment Plant Discharge to the Pacific Ocean through the South Bay Ocean Outfall, San Diego County, NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009, and the Monitoring and Reporting Program Requirements in the NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009. The Contractor shall perform all laboratory analyses and sampling in accordance with U.S. EPA approved methodologies and California EPA regulations. All laboratories shall be certified by the appropriate governmental agencies for conducting such tests.

(2) The Contractor shall follow the NPDES Permit requirements for sampling schedule, analyses, reporting frequency, etc. The Contractor shall delineate all sampling points, establish sampling protocols, schedule, analyses, and reporting method for in plant use.

SBIWTP Final PWS 04-10-2015

C-1

(3) The Contractor shall implement lab Quality Assurance…