IB08 PWS - Will Rogers HS JCLC Meals.pdf

PERFORMANCE WORK STATEMENT (PWS)

Will Rogers High School JROTC Cadet Leadership Challenge (JCLC)

United States Army Cadet Command 5th Brigade JROTC Programs

26 - 30 May 2026

Part 1 General Information

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide meals services, management and labor as specified herein, for the Will Rogers JROTC JCLC camp during the period 26 May- 30 May 2026 for 86 Cadets and 20 Cadre. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC is an annual requirement for all JROTC units

1.3 Scope: The Contractor shall provide non-personal service(s). The contractor shall provide all personnel, materials, supervision, and other items and non-personal services necessary to provide meal service support as defined in this PWS, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4 Objectives: The objective of this contract is:

• Provide Cadets an opportunity to test their leadership skills in an unfamiliar environment.

• Allow Cadets a chance to participate in citizenship building exercises.

• Give Cadets the opportunity to experience living and interacting with their peers from other JROTC units.

• Instruct leadership-type skills to Cadets in a “hands-on” military-type environment.

• Provide an opportunity to participate in adventure training not normally available to Cadets.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 2 hours of identifying those issues. Verbal reports shall be followed up by written reports within 3 Business days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Contractor Support Hours: The contractor shall provide support between the hours of 07:00 – 08:30am for breakfast, 11:30am -1:00 pm for lunch, and 4:30-6:30pm for dinner daily during the contracted dates. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS for the period stated. Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: Contractor delivery location should be at Oklahoma National Guard Camp Gruber, 327 Central Europe Rd, DFAC BLDG 220, Braggs, OK 74423.

1.5.6 Type of Contract: Firm Fixed Price Contract

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13.”)

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the

Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The following personnel are considered key personnel by the government. The contractor shall provide a meal service director who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The meal service director or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The camp director or alternate shall be available between 0600-1800, Tuesday through Saturday except federal holidays or when the government facility is closed for administration reasons.

1.9.1 Special Qualifications: Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations; such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.)

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

http://www.dimoc.mil/resources/limitations/

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government.

Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT Anti-terrorism CFR Code of Federal Regulations COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property ID Identification IGE Independent Government Estimate KO Contracting Officer OCI Organizational Conflict of Interest

OPSEC Operations Security PII Personally Identifiable Information POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit USAG United States Army Garrison

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2 Facilities: Camp Gruber will provide the DFAC building 220 for vendor to utilize for the cooking, preparation, and serving of meals. The building will include areas for food storage, meal preparation, serving lines, tables and seating for 120 personnel, and washing/clean up equipment. Specific government provided equipment for meal preparation in listed in Paragraph 5.1 below. Primary meal preparations can be, but is not required to be conducted on-site at the DFAC building 220. If the Contractor does final meal prep in the designated Camp Gruber DFAC including cooking, heating up food, and cold prep (e.g. salad prep, drinks, etc.). The contractor shall clean all items used in the kitchen when they leave or as they found it. An inventory shall be conducted by the Contractor and the Government of the equipment furnished, to include condition for accountability purposes.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all Personnel, supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Materials: The Contractor shall provide all necessary materials such as, disposable plates, cups, napkins, and utensils for each meal and serving equipment to perform under this contract, to include serving equipment, chafing dishes, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

4.5 Clothing: The contractor’s personnel shall wear clean clothing and wear clothing that does not contain statements that may be offensive to the military or others to include drugs, alcohol, or vulgar language.

4.6 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves.

4.7 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for 86 Cadets and 20 Cadre attending JCLC at Oklahoma National Guard Camp Gruber located at 327 Central Europe Rd, Braggs, OK 74423 during the period 26 May- 30 May 2026. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS. The dining facility is fully furnished, and the contactor has full use of the facilities.

5.2 Tasks: Tasks consist of the following:

5.2.1.1 The contractor shall provide all food and condiments for use at each meal.

5.2.1.2 The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.1.3 The contractor shall set-up all food and serving tables, chairs and other equipment prior to each meal start time as coordinated with the Government POC a minimum of 30 minutes prior to each serving time.

5.2.1.4 The contractor shall tear down each meal service upon completion and remove all debris from site. Tearing down includes removing all food and serving equipment from the serving line, and dining areas. Removing all trash to nearest government provided dumpster.

5.2.3 Meals:

5.2.3.1 Menus: The contractor shall provide a menu like the one stated in 5.2.3.2. The breakfast and dinner meals shall be served hot per DA PAM 30-22. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within (7) days. Any changes to the menu for alternative replacements shall be coordinated upon at that time. Water shall be served with all meals. Note: consideration / accommodations must be made for vegetarian meals for approx. (5) people per meal.

5.2.3.2 Sample Menu:

Breakfast 1: Scrambled Eggs, bacon, hashed brown potatoes, cold cereal, toast, milk/assorted juices, and coffee

Breakfast 2: Scrambled Eggs, creamed ground beef on a biscuit, hash brown potatoes, assorted fruits, assorted cookies, milk/assorted juices, and coffee Lunch: cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, etc, chips, 2 choices of desert, fruit punch, milk & coffee (and condiments)

Dinner 1: Lasagna, chicken tenders (2 choices), rice pilaf, baked potatoes, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

Dinner 2: Fish sandwich, beef stroganoff, egg noodles, (2 choices), potato wedges, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

Note: consideration / accommodations must be made for vegetarian meals for approx.

(5 ) people per meal.

5.2.3.3 Feeding Times:

The contractor shall provide the following meals for 86 Cadets and 20 Cadre:

26-May-26 27-May-26 28-May-26 29-May-26 30-May-26 Total Meals

Qty Qty Qty Qty Qty Breakfast Served 7:00am- 8:30am 106 106 106 106 424 Lunch Served 12:00pm- 1:00pm 106 106 106 106 424 Dinner Served 5:00pm- 6:30pm 106 106 106 106 424

Total

Meals: 1272

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations

6.4 Oklahoma Administrative Code, Title 310 Oklahoma State Department of Health, Chapter 257 Food Establishments, Subchapter 5 Food

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE THRESHOLD

ACCEPTABLE QUALITY LEVELS

(AQLs)

PWS Para. 5.2 The contractor shall provide meals timely for 86 Cadets, and 20 Cadre participating in the JROTC Cadet Leadership Challenge at Camp Gruber Training Center, Braggs, OK.

Meals served are nutritious, hot, filling, and of appropriate temperature.

In order to be considered successful a minimum of 90 percent of the meals must be served in the times indicated.

PWS Para. 5.2 The contractor shall clean, wipe down and sanitize all tables at dining location as well food serving area and equipment.

Cleaning includes removing trash to the nearest government provided dumpsters.

Clean up is completed immediately following each meal in accordance with Oklahoma State Food Service standards.

In order to be considered successful the Dining Facility must be 85 percent prepared no later than 1.5 hrs prior to the next meal time.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Provide Menu Once 1 A minimum of 10 calendar days prior to the event.

JCLC Camp Commander