IB08-PWS-W9124D25QA221-Raiders Challenge.pdf

AUG 25

PERFORMANCE WORK STATEMENT (PWS)

U.S. Army Cadet Command (USACC) Junior Reserve Officers’ Training Corps (JROTC)

National Raider Challenge Competition 1 August-30 October 2025

1 August-23 October 2025 (Medallion Design) 23-26 October 2025 (Event Execution)

30 October 2025 (Post-Competition briefing)

Part 1 General Information

1. General: This is a non-personal services contract to provide event planning, promotion, and production support for “USACC JROTC National Raider Challenge Competition”. The Government shall exercise any supervision or control over the contract service providers performing the services herein.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform the USACC JROTC National Raider Challenge Competition defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform all tasks to the standards in this contract. The Government shall exercise supervision and control over the contract service providers performing the services herein.

1.2 Background: The purpose of the United States Army's JROTC program is to teach high school students the value of citizenship, leadership, service to the community, personal responsibility and a sense of accomplishment while instilling self-esteem, teamwork and self-discipline. The JROTC program is congressionally mandated for each of the military services. More than 265,000 high school students enroll annually in over 1,700 Army JROTC programs worldwide. The nationally accredited curriculum is composed of three modes of presentation; a Cadet Distance Learning Program, 180 hours of nationally accredited resident instruction in the high schools, and a co-curricular mode wherein Cadets demonstrate what they have learned in the classroom in a multitude of practical exercise events. Among these events is the National Raider Challenge Competition. USACC has been conducting this national event for JROTC units and Cadets for over 25 years. In FY23, the Command decided to move the competition to Fort Knox, KY starting in FY23. This competition, hosted herein, builds on the JROTC mission by allowing Cadets to display their excellence in leadership, teamwork, coordination, character education, and other motivational factors in situational practical exercise events.

In 2023, 223 teams participated in the USACC JROTC National Raider Challenge Competition. In 2024, a max of 288 total teams participated in the USACC JROTC National Raider Challenge Competition. In 2025, a max of 320 total teams can participate in the USACC JROTC National Raider Challenge Competition. Because of the small number of personnel working at USACC HQ’s and the knowledge and resources required to host events of these size that encompass all services (All-services Raider Challenge) it is required that these events be conducted and organized by an outside Contractor.

1.3 Scope: The Contractor shall provide the Government with experienced contractor personnel to perform all promotion and production aspects for which aspects shall include:

a) design, construct, and implement an all-encompassing digital scoring system that can be integrated into Microsoft 365 and distribution of all scoring sheets.

b) work area setup and cleanup.

c) event/staff personnel.

d) manuals, monitoring, and training.

e) transportation of event materials.

f) the design, construct, and team package materials presented to each cadet chest medallion.

1.4 Objectives: The objectives for the event are:

a) To conduct a championship athletic competition that features Army JROTC cadets in first-class venues that meet the regulatory objectives outlined within Army JROTC.

b) to provide high quality competition standards that are well received by the Army officials, cadets, instructors, and parents.

c) to provide world class competition awards and event package materials.

d) to ensure that safety always remains paramount.

e) Contractor must facilitate Scoring, and individual medallions for the competition.

1.4.1 Scoring:

a.) Contractors shall provide the Government with a digital scoring system as a primary means of scoring that can produce a real time leader board for release. Contractor shall provide all equipment required to utilize their scoring system with built in redundancy.

b) Digital timing must be displayed in real time at every competition station.

c) Contractor shall provide an analog scoring capability as an alternate means of scoring in the event of a digital scoring failure.

d) Contractor shall provide a Liaison Officer (LNO) at each event site during the duration of the competition to facilitate the digital scoring system.

e) Digital leader board shall have an on/off capability controlled by the Government for publication.

Contractor shall provide live updates to the Government Scoring Liaison who is responsible for updating and maintaining a government controlled live scoring dashboard.

f) Contractor shall run a simultaneous analog scoring system.

g) Contractor shall validate both scoring systems prior to award ceremonies.

h) Contractor shall provide a block of instruction to support cadre on how to run the scoring system used during the competition. This block of instruction shall be delivered two times to support cadre prior to execution of the competition. The first shall be during Working Group #10 on 10 SEP 25 time to be determined and the second during support cadre onboarding date not to execute earlier than 20 OCT 25.

i) Contractor shall provide all analog scoring documents the night prior to Event Officers in Charge (OICs) for the following day team execution.

j) Contractor shall integrate secure chat communications with site OICs and USACC Tactical Operation Center (TOC) to facilitate grading discrepancies.

k) Contractor shall provide grading rubric for each event based off the provided SOPs and Event Task, Conditions and Standards.

l) Each event shall maintain four (4) USACC personnel at the scoring table and two (2) USACC personnel for each obstacle. USACC personnel shall be trained and certified on scoring programs to augment contracted vendor's scoring capability.

m) Digital scoring systems shall need to communicate and provide real time results; however, a USACC LNO shall be embedded in the contractor’s scoring cell for results to be shared and published in the government’s internal system.

n) Communications shall take place on the Government’s radios and/or cell phone communications as a backup.

Medallions:

a) Medallion production shall mimic the registration cap with a 10% overage. 320 Teams total x 14 Cadets per team should be used as a planning factor.

b) Contractor shall produce 4,480 [((160 teams per day x 2 days of competition) x 14-person max competitors per team) x 10% overage if excess teams are allowed to register] medals to be given to competitors at the completion of their participation of the competition. Medal design shall be finalized NLT 08 AUG 25 for government approval. Contractor shall surrender all 4,928 medals to the government NLT 20 OCT 25.

Timeline for arrival:

a) Contractor shall attend a minimum of two working groups with the USACC Staff with Microsoft Teams capability. Attendance is required at Working Group #10 on 10 SEP 25 to deliver scoring instruction to support cadre and facilitate questions.

b) Contractor shall develop, produce, and deliver a block of instruction during support cadre onboarding date not to execute earlier than 20 OCT 25.

c) Contractor shall attend the competition rehearsal on 20 OCT 25 at 0800 and BPT discuss any of the two responsibilities required of them during the competition.

d) Contractor shall be present at all certifications of competition.

e) Command Sergeant Major (CSM) Validation/Certification is on 21 OCT 25.

f) Commanding General (CG) Validation/Certification is on 22 OCT 25.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is how it assures that the work provided complies with the requirements of the contract.

1.5.1.1 Reserved.

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours during business days or by 1000 hours on the first business day when the Government reopens after being closed. Verbal reports shall be followed up by written reports within 2 business days. (Deliverable A.0001).

1.5.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g., deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday shall apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Reserved.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800-1630 Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0800-1630, Monday through Friday. The Government facility is closed for Federal Holidays, weekends, and national/local emergencies as directed.

1.5.4.3 Contractor Support Hours: The Contractor shall be available for coordination between the hours of 0800-1630 EST, Monday through Friday except for Federal holiday or closure due to local or national emergencies. During the competition event, the Contractor shall be available from 0800-2000 on Wednesday, 22 October 2025; 0600-2100 on 23-25 October 2025 (Thursday through Saturday); and 0600-1400 on Sunday, 26 October 2025. The Contractor shall always maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.4.3.1 Contractor Work Plan: Reserved

1.5.5 Training Holidays: Reserved.

1.5.6 Place of Performance: The work to be performed under this contract shall be performed at Fort Knox, Kentucky (U.S. Government facilities).

1.5.7. Period of Performance:

Title Event

Begin Event End Venue City Venue St. Venue Name

2025 USACC

JROTC

Raider Challenge event and lane validation

0800, 22 October

2200, 22 October

Fort Knox, KY

394 2nd Dragoons Rd

JROTC

Directorate

2025 USACC

JROTC

Raider Challenge National Championship

23 October

26 October 2025 Fort Knox, KY

394 2nd Dragoons Rd

JROTC

Directorate

2025 USACC

JROTC

Raider Challenge Post Award Debrief

30 October

30 October 2025 Online N/A N/A

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Reserved.

1.6.2 Personnel Security Clearance Requirements: Reserved.

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances shall be grounds for denying access to U.S.

installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Installation Pass Log: Reserved.

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 5 calendar days. (Deliverable A.0002).

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 5 calendar days (Deliverable A.0003).

1.6.3.4 Common Access Cards (CAC) and CAC Log: Reserved.

1.6.4 Background Checks: Reserved.

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to U.S background checks. The Requiring Activity Manager shall determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 5 days after award of the contract, identifying such with the appropriate contract number (Deliverable A.0004). The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 5 days after award of the contract, identifying such with the appropriate contract number (Deliverable A.0005). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: Reserved.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: Reserved.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer shall apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR shall be appointed and identified by letter of designation, a copy of which shall be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government.

If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government:

Contract Manager, Competition Director, Event coordinator, Event Director/Scoring Director, and Event Supervisor (Scoring/Network Director). The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than 5 days after contract award. (Deliverable A.0006). Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on this contract. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0800-1630, Monday through Friday per paragraph 1.5.4. Qualifications for all key personnel are listed below:

1.10.1 Contract Manager and Alternate Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during 8:00am to 4:30pm, Monday thru Friday except Federal holidays.

Additionally, both the contract manager and the back-up or their designees shall be available on-site during all of the event competitions hosted in this agreement.

1.10.2. Competition Director, with experience serving as the competition director in charge of judging, facility contracting, and event transportation issues for youth athletic weekends. Back-up network administrator. Also, the contract manager for this agreement.

1.10.3 Event Coordinator, with experience serving as the primary Event Director for over youth competition events. Alternative contract manager for this agreement.

1.10.4. Event Director, Scoring Director, with experience serving as the primary scoring director to ensure proper scoring procedures are followed. Computer programmer and supervisor on issues involving the database.

1.10.5. Event Supervisor, Scoring/Network Director, with experience serving as the primary client response arm of the Contractor. Insurance issues, hotel liaison, as well as related office managerial items full under their domain.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by

Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Reserved.

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.). The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee.

Companies with U.S. Government contracts shall require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes.

(Deliverable A.0007)

1.13 Contractor Travel: Contractor shall be required to conduct one advanced site inspection at Fort Knox, Kentucky to view the facilities in use and training areas as well as coordinate with USACC staff This shall generally only come into play should a new venue be used during the terms of this agreement. All other meetings/briefing shall occur via telephone conference, group email, or video conference. Should these trips be required, it shall be paid for completely by the Contractor as an established part of this agreement. The Contractor may be authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR), IAW FAR Part 31.205-46, and the limitation of funds specified in this contract. All travel requires Government approval and authorization 14 days prior to scheduled travel.

1.14 Other Direct Costs (ODCs): There shall be no costs paid by the Government outside the total costs listed within this agreement.

1.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract exclusively for use with the events listed. All documents and materials are designed to mean largely the use of the SOPs, scoresheets, promotional materials, entry/wrap-up paperwork or any other documents or media created exclusively for the events listed herein. Any items produced or maintained by the Contractor and used for OTHER events not included within this agreement (i.e., more generic items to include but not limited to signs, banners, decorations, tables, chairs, etc.) are excluded from these rights given. These documents and materials shall not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public

Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than 10 calendar days (Deliverable A.0008) prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable A.0009). The Contractor’s OCI Mitigation Plan shall be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: Reserved.

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1 Safety Laws and Regulations:

1.21.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program: Reserved.

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: Reserved.

1.23.2 OPSEC Training: Reserved.

1.23.3 iWATCH Training: Reserved.

1.23.4 Information Assurance (IA) Training Reserved.

1.23.5 Personally Identifiable Information (PII): Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment. Contractor personnel shall complete refresher training every twelve (12) months from initial completion. The Contractor shall provide the COR a copy of the training certificates for its employees no later than five (5) days after completion (Deliverable A.0010). Training is available at https://jkodirect.jten.mil/html/COI.xhtml?course_prefix=DOD&course_number=-US1366

1.24 Authorization to Perform Services in Germany Reserved

1.25 Notice to Proceed: Reserved.

1.26 Electromagnetic Compatibility Directive: Reserved.

1.27 Government Property and Services: Reserved.

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government shall survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved.

Each HLO may have several statements to flesh out the areas necessary to meet the objective.

Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JPA JROTC Program for Accreditation JROTC Junior Reserve Officers’ Training Corps JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OIC Officer in Charge OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact

PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USACC U.S. Army Cadet Command USAG United States Army Garrison UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government shall provide:

3.1.1. The Government shall provide an official from USACC to serve as the guest speaker and presenter of awards during the closing ceremonies.

3.1.2. The Government shall provide emergency medical coverage at competition sites.

3.1.3. The Government shall provide event and lane judges and assistant judges to record team performance measures. The Government shall cover all costs for housing and travel for the event and lane judges as part of this agreement.

3.1.4. The Government shall provide an overall Raider Challenge Officer in Charge to oversee all aspects of the competition.

3.1.5. The Government shall provide all safety and risk management functions to include decisions on the impact of weather on the competition.

3.1.6. The Government shall provide transportation from Building 6573 to and from all event site locations for all Cadets, judges, and other event staff.

3.1.7. The Government shall provide a protocol team to manage and coordinate all Distinguished Visitor and Very Important Persons visits.

3.1.8. The Government shall set-up and maintain the official event website, team registrations and social media sites for the competition.

3.1.9. The Government shall provide an official Raider Challenge logo for use in all marketing.

3.2 Facilities:

3.2.1. The Government shall provide necessary workspace to include furniture and electrical power access for the Contractor to register teams upon arrival at Fort Knox and monitor event progression to include recording scores and tabulating winners. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repairs or replacements, the Contractor shall be liable for the cost, which may be deducted from the contract price.

3.2.2. The Government shall provide a venue to host the opening and closing ceremonies.

3.2.3. The Government shall provide dedicated, prepared training areas for each event of the competition. These areas shall include all of the required obstacles and marked lanes for competitors.

3.2.4. The Government shall provide adequate parking spaces for Contractors.

3.2.5. The Government shall provide workspace for an operations center at the main and remote locations.

3.3 Utilities: The Government shall provide electricity, water, and toilets to the Contractor. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment:

3.4.1. The Government shall provide a Fort Knox compatible communications system that shall allow communications between all event sites, the event operations center, and medical services.

3.4.2. The Government shall provide a public announcer system for the opening and closing ceremonies.

3.4.3. The Government may provide Army static displays on site.

3.4.4. The Government shall provide all flags (U.S. flag, U.S. Army flag, U.S. Army Cadet Command flag, the corresponding state flag and a General Officer flag(s)) for any ceremony requirements.

3.4.5. The Government shall provide all necessary items required for teams to complete event lanes with the exception of items teams shall need for the rope bridge event. Competing teams must provide those.

3.5 Special Tooling and Test Equipment: Reserved.

3.6 Materials: Reserved.

3.7 Training: Reserved.

3.8 Common Access Cards (CAC: Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: Reserved.

4.3 Materials: The Contractor shall provide:

4.3.1. The Contractor shall provide each team with any necessary scoring equipment (transponders) and medallions.

4.3.2. The Contractor shall provide computers, printers, office supplies, and paper to record team scores, tabulate results, determine winners, and provide results packets to each team.

4.3.3. The Contractor may provide a communications system for internal communications between all Contracted personnel.

4.3.4. The Contractor shall provide a wireless network as required for internal use to connect printers, computers, and other automated items requiring network access.

4.4 Vehicles and Equipment: Reserved.

4.5 Background Checks): The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for conducting the Army JROTC Raider Challenge National Championships, Fort Knox, Kentucky, 23-26 October 2025 that shall include: 1) An All-services competition, 2) An Army Challenge Division competition, 3) An Army Masters Division competition, and 4) An Ultimate Raider (individual) competition.

5.2 Tasks: Tasks consist of the following:

5.2.1. The Contractor shall prepare/finalize all score sheets and produce individual team competition schedules. The Government shall provide the overall competition schedule in order to facilitate individual team competition schedules produced by the Contractor.

5.2.1.1. The Contractor shall set-up and operate an in-person team check-in location in Building 5942, Fort Knox, Kentucky for teams to check-in upon arrival. Operate the check-in location from 1200-2000, 23 October 2025; 0800-2100, 24 October 2025; 0600-2100, 25 October 2025; and 0600-1500, 26 October 2025. RSOI timeline shall be set to receive and out-process teams from 23 OCT 25 at 0600 EST to 26 OCT 25 at 0700 EST in the Reception, Staging, Onward movement, and Integration (RSOI) building located at Bldg 5942.

5.2.1.2. The Contractor shall provide each team with any necessary scoring equipment (transponder) and medallions.

5.2.1.3. Contractor shall provide an event artwork rough draft (cadet medallion design and any certificates). These must include the official Government-provided event logo as shown at Exhibit C.

These designs shall be presented to the COR or designated representative for approval no later 10 days after the contract is awarded. The Contractor shall not sell t-shirts or other Raider Challenge merchandise to spectators (Deliverable A.0011).

5.2.1.4. The Contractor shall secure all services and materials in advance to ensure the event is hosted in a smooth and professional manner as outlined within the invitation. This shall include, but not be limited to: scoring databases design/test, medallions, inventory and prepare all office and event related items to include electronics in use for the event, print out all merged score sheets in competition order, prepare for judge use, train judges both in advance and on arrival the night prior to the competition at a time/place acceptable to both the Government and the Contractor, train staff and judges on all aspects of scoring.

5.2.1.5. The Contractor shall provide an automated means to record team scores from each event.

5.2.1.6. The Contractor shall track the location and progress of each team throughout the competition and provide this information to the Government upon request.

5.2.1.7. The Contractor shall maintain complete chain of scoring procedures, staffing, and materials to ensure correct and secure scoring of all judge evaluation sheets throughout the competition day.

5.2.1.8. The Contractor shall defer any scoring disputes for adjudication to the Government’s OIC for decision.

5.2.1.9. The Contractor shall maintain a process for on-site judge mini-briefs with an escorted walk through of procedures in use for evaluation of the event to ensure competency and on-time work through the day.

5.2.1.10. The Contractor shall identify winners in the following categories to winning teams.

a. All-service Division events top 3 teams by male, female, and mixed teams.

b. All-service Division overall top 3 teams by male, female, and mixed teams.

c. All-service Division Ultimate Raider Overall top 3 male, female, and mixed teams.

d. All-service Division Battle Fit Challenge top male and female.

e. Army Challenge Division events top 3 teams by male, female, and mixed teams.

f. Army Challenge Division overall top 3 teams by male, female, and mixed teams.

g. Army Challenge Division Battle Fit Challenge top male and female.

h. Army Masters Division events top 3 teams by male, female, and mixed teams.

i. Army Masters Division Battle Fit Challenge top 3 teams by male, female, and mixed teams.

j. Army Masters Division overall top 3 teams by male, female, and mixed teams.

k. Army Masters Division Ultimate Raider Overall top 3 male, female, and mixed teams.

5.3 Service Contract Reporting: Reserved

5.3.1 System for Award Management (SAM) Service Contract Report (SCR): Reserved

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc.

are mentioned in this PWS and are listed below.

6.1.1 Department of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

6.1.7 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.8 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.9 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.10 Information Assurance (AR 25-2)

6.1.11 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Technical Exhibit C – Official Government Logo

7.4 Technical Exhibit D – Medallion Specifications

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY LEVELS

(AQLs)

PRS#1 - PWS (para.

5.2.1.1). The Contractor shall set-up and operate an in-person team check-in location in the vicinity of Building 5942, Fort Knox, Kentucky for teams to check-in upon arrival.