I.B.08. Combo 143MXG Automated Tool Crib.pdf

RHODE ISLAND AIR NATIONAL GUARD

143d MISSION SUPPORT GROUP

520 AIRLIFT LANE

NORTH KINGSTOWN, RI 02852-7502

Combined Synopsis/Solicitation

143MXG Automated Industrial Vending and Electronic Locker System

W50S94-26-Q-SY27

PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE

ONLY NOTICE THAT WILL BE ISSUED.

1. This is a combined synopsis/solicitation for commercial products prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

Offers are being requested and a separate written solicitation will not be issued.

2. SOLICITATION: W50S94-26-Q-SY27 is issued on 03 September 2026 as a request for quotation (RFQ) for the 143 Mission Support Contracting Office located at 520 Airlift Lane, North Kingstown RI 02852-7547.

AVAILABILITY OF FUNDS: The government reserves the right to cancel this solicitation, either before or after the closing date for receipt of quotations. In the event the government cancels this solicitation, the government has no obligation to reimburse an offeror for any costs. Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

DUE DATE: All offers shall be submitted by 5:00pm EST, 18 September 2026 to Chester Swiszcz at chester.m.swiszcz.civ@army.mil and MSgt Sandra Yazidjian at sandra.e.yazidjian.mil@army.mil.

3. SET-ASIDE: This Solicitation is Set-Aside 100% for Small Business. The associated North American Industrial Classification System (NAICS) code for this procurement is 333248 All Other Industrial Machinery Manufacturing, Small Business (SB) size standard of 750 employees.

Product Service Code (PSC): 3695 - Miscellaneous Special Industry Machinery

4. DESCRIPTION OF REQUIREMENT & INSTRUCTIONS TO OFFERORS: The 143d Maintenance Group (MXG), located in North Kingstown RI, has a requirement for an Automated Industrial Vending and Electronic Locker System in accordance with Salient Characteristics (Attachment 1).

The Rhode Island Air National Guard Contracting Office intends to award a Firm-Fixed- Price contract for this requirement.

The Government’s intent is to award this purchase order to a responsible offeror experienced in commercial automated industrial vending and locker systems, including on-site setup, configuration, and training, in accordance with the specifications in this solicitation. In accordance with FAR Part 9.1, prospective contractors must affirmatively demonstrate responsibility, including adequate organization, experience, operational controls, technical skills and the ability to meet the required delivery schedule. To support this responsibility determination, offerors shall provide evidence of (3) contracts completed within the past five

(5) years that are similar in size, scope, and complexity to the fabrication and delivery requirements described herein.

For each contract reference, offerors shall provide:

• Contract Number

• A brief description of the work performed

• Customer Name and a current Point of Contact (phone and email)

The Government will use this information, along with data available from government-wide databases such as CPARS and SPRS, to verify the offeror has a satisfactory performance record and otherwise meets the responsibility standards in FAR 9.104. This information will not be evaluated as a comparative factor and will not affect the price ranking of quotes.

Offerors lacking a relevant performance history will not be rated favorably or unfavorably, but must otherwise demonstrate the capability and resources necessary to deliver the automated industrial vending and electronic locker system.

This agency is exempt from Federal, State and Local City taxes. Do not add tax to your quote. If a tax-exempt certificate is required to fill this quote it will be provided upon request.

Quotes shall include applicable costs, including delivery.

Quotes received later than the due date/time noted above will be considered unresponsive and rejected.

In accordance with RFO FAR 52.204-7 Offeror MUST have an active registration with the “System for Award Management” (SAM) when submitting a quotation https://www.sam.gov

New items ONLY; NO refurbished, remanufactured, or “gray market” items allowed.

Offers must be valid through 30 September 2026

Complete the following information:

Contractor/Offeror’s Name: __________________________________________ o CAGE Code: _____________ o UEI #: _____________ o TAX ID: ____________

Discount Terms: ______________

Name and Title of individual submitting form: ____________________________

Address and Telephone #: __________________________________________

Date form completed: _______________________

Provide complete information for the specified items in the table below

Item Make & Model*

Country of Origin/ Place of Manufacturing

Leadtime (days)

Qty Unit Price Extended Amount

GSA Contract Number

(if applicable)

0001 Automated Industrial Vending and Electronic Locker System (Includes all hardware, software, installation, and training)

1 Each

* Addendum to RFO FAR 52.212-1 — Technical Quotation Instructions:

• To be considered for award, the offeror must submit detailed technical specifications of the proposed Automated Tool Crib & Industrial Vending System as an attachment to their quote. This technical submittal must provide sufficient detail (e.g., manufacturer specification sheets, dimensional drawings, material certifications, or brochures) to allow the Government's technical team to verify that the proposed system meets or exceeds every salient characteristic outlined in the specifications document, including exact physical dimensions, TCMax compatibility, and CAC card scan authentication capabilities.

5. DELIVERY: No later than 90 days after receipt of order (ARO). Offeror to provide delivery date with quote.

FOB: Destination 143d Maintenance Group Quonset Air National Guard Base North Kingstown, RI 02852

6. BASIS FOR AWARD: Basis of award will be price alone. Award will be made to the eligible, responsible, and responsive offeror whose offer meets or exceeds all stated salient characteristics and represents the lowest priced quote. In order for a quote to be considered eligible and responsive, it must conform to the requirements of this solicitation and all requested information must be submitted.

Only offers from companies identified as Small under NAICS 333248 will be accepted.

7. QUESTIONS: Submit technical questions to the Contract Specialist via email at chester.m.swiszcz.civ@army.mil on or before Noon EST 11 September 2026. Telephonic (verbal) questions will not be addressed. All responses to questions, which may affect offers, will be incorporated into a written amendment to the Request for Quote.

8. CLAUSES & PROVISIONS: This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul (RFO) as of the date of this posting and through Department of Defense Acquisition Regulation Change Notice 05/07/2026. It is the contractor's responsibility to be familiar with applicable clauses and provisions. The full text provisions and clauses can be found at:

https://www.acquisition.gov/

THE FOLLOWING BY REFERENCE PROVISIONS (P) AND CLAUSES (C) APPLY TO

THIS ACQUISITION:

FAR:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

P

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. C

52.204-7 System for Award Management P

52.204-13 System for Award Management Maintenance C

52.204-19 Incorporation by Reference of Representations and Certifications C

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation)

C

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation) C

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (Deviation) P

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services (Deviation) C

52.219-6 Notice of Total Small Business Set-Aside. (Deviation) C

52.219-28 Postaward Small Business Program Representation C

52.222-3 Convict Labor. (Deviation) C

52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation) C

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation) C

52.222-50 Combating Trafficking in Persons. (Deviation) C

52.222-90 Addressing DEI Discrimination by Federal Contractors C

52.223-23 Sustainable Products. (Deviation) C

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving C

52.232-18 Availability of Funds C

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. C

52.232-39 Unenforceability of Unauthorized Obligations. C

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. C

52.233-3 Protest after Award. (Deviation) C

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation) C

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation) P

52.240-91 Security Prohibitions and Exclusions. (Deviation) C

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation) C

52.252-1 Solicitation Provisions Incorporated by Reference P

52.252-2 Clauses Incorporated by Reference C

52.252-5 Authorized Deviations in Provisions P

52.252-6 Authorized Deviations in Clauses C

DFARS:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials C

252.203-7002 Requirement to Inform Employees of Whistleblower Rights C

252.203-7005 Representation Relating to Compensation of Former DoD Officials P

252.204-7003 Control of Government Personnel Work Product C

252.204-7022 Expediting Contract Closeout C

252.204-7024 Notice on the Use of the Supplier Performance Risk System P

252.204-7998 Annual Representations and Certifications, Alternate A P

252.211-7003 Item Unique Identification and Valuation C

252.223-7008 Prohibition of Hexavalent Chromium C

252.225-7001 Buy American and Balance of Payments Program C

252.225-7002 Qualifying Country Sources as Subcontractors C

252.225-7055 Representation Regarding Business Operations with the Maduro Regime P

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime C

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. P

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. C

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports C

252.232-7010 Levies on Contract Payments C

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel C

252.244-7000 Subcontracts for Commercial Items C

252.247-7023 Transportation of Supplies by Sea-- Basic C

THE FOLLOWING FULL TEXT PROVISIONS (P) AND CLAUSES (C) APPLY TO

THIS ACQUISITION:

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (C):

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report (Combo)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

NOT APPLICABLE

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when RFO 52.232-90 (DEVIATION) ‘Fast Payment Procedure’ is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC To Be Filled in at Award Issue By DoDAAC To Be Filled in at Award Admin DoDAAC To Be Filled in at Award Inspect By DoDAAC To Be Filled in at Award Ship To Code To Be Filled in at Award Ship From Code To Be Filled in at Award Mark For Code To Be Filled in at Award Service Approver (DoDAAC) To Be Filled in at Award Service Acceptor (DoDAAC) To Be Filled in at Award Accept at Other DoDAAC To Be Filled in at Award LPO DoDAAC To Be Filled in at Award DCAA Auditor DoDAAC To Be Filled in at Award Other DoDAAC(s) To Be Filled in at Award

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or RFO 52.216-7 (DEVIATION), ‘Allowable Cost and Payment’, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

To Be Filled in at Award

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (P):

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

National Guard Protest Procedures (P):

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in RFO 33.104. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@army.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See RFO clause 52.233-2.

NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

(End of Provision)