Hydrologic_Computer_Support_Services_(Addendum_#2_Revision).pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

INVITATION FOR BID (IFB)

IFB23-0395

HYDROLOGIC COMPUTER SUPPORT SERVICES

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

INVITATION FOR BID (IFB)

HYDROLOGIC COMPUTER SUPPORT SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION

3. SUBMITTALS

4. SCOPE OF WORK

5. STANDARD TERMS AND CONDITIONS

6. SPECIAL TERMS AND CONDITIONS

7. ELECTRONIC PRICING FORM(S) INSTRUCTIONS

8. VIRTUAL OPENING

9. VENDOR QUESTIONNAIRE

10. PRICING PROPOSAL

Attachments:

A - Attachment H - Contractor Personnel Listing - (Please download the document below, complete, and upload)

B - Exhibit #2 - Parts List

Hydrologic Computer Support Services

1. INTRODUCTION

1.1. Summary

This project is to provide installation services for City hydrological monitoring system at various lakes throughout the City of Orlando. The City monitors a lot of lakes and streams to help give the needed attention to the rising water levels, which can help to determine best practice in the event of flooding, and also to take critical action within the neighborhoods and inform the residents that it affects.

1.2. Contact Information

Direct all questions and inquiries to the following:

Angela L. Thomas, MBA, CPPB

Senior Purchasing Agent

400 S Orange Ave

4th Floor Purchasing

Orlando, FL 32801

Email: angela.thomas@orlando.gov

Phone: (407) 246-2563

Department:

Streets and Stormwater

1.3. Timeline

Issue Date June 26, 2023 mailto:angela.thomas@orlando.gov tel:(407)246-2563

Pre-Bid Conference (Non-Mandatory) July 6, 2023, 11:00am

JOIN THE VIRTUAL PRE-

SOLICITATION CONFERENCE.

Online:https://teams.microsoft.com/dl

/launcher/launcher.html?url=%2F_%

23%2Fl%2Fmeetup-join%2F19%3Ameeting_MzAxNDQw

NWItYTBhOS00NjYwLTljN2ItZmRiZ

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4526-9f70-

7b0feca509e1&directDl=true&msLau nch=true&enableMobilePage=false& suppressPrompt=true

Call into the virtual meeting by dialing this phone number: +1 321-

247-7568

Once dialed-in and prompted, enter the Conference ID:598 885 375#

Cut-off date for Questions by Bidder July 17, 2023, 5:00pm https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MzAxNDQwNWItYTBhOS00NjYwLTljN2ItZmRiZGQ0MzU2NmQ3%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c76337f9-ab8e-4526-9f70-7b0feca509e1&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MzAxNDQwNWItYTBhOS00NjYwLTljN2ItZmRiZGQ0MzU2NmQ3%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c76337f9-ab8e-4526-9f70-7b0feca509e1&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true 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https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MzAxNDQwNWItYTBhOS00NjYwLTljN2ItZmRiZGQ0MzU2NmQ3%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c76337f9-ab8e-4526-9f70-7b0feca509e1&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MzAxNDQwNWItYTBhOS00NjYwLTljN2ItZmRiZGQ0MzU2NmQ3%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c76337f9-ab8e-4526-9f70-7b0feca509e1&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true 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https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MzAxNDQwNWItYTBhOS00NjYwLTljN2ItZmRiZGQ0MzU2NmQ3%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c76337f9-ab8e-4526-9f70-7b0feca509e1&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true

Bid Due Date and Time August 2, 2023, 2:00pm

JOIN THE VIRTUAL OPENING.

Online:https://teams.microsoft.com/dl

/launcher/launcher.html?url=%2F_%

23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTMzODkx

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4db3-87bf-

30b0c163a10e&directDl=true&msLa unch=true&enableMobilePage=false

&suppressPrompt=true

Call into the virtual meeting by dialing this phone number: +1 321-

247-7568

Once dialed-in and prompted, enter the Conference ID: 714 570 720# https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTMzODkxZDgtOTE4MC00ZTE4LWEwNWEtMTBhY2RhZGJjMTJl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=f619e065-114f-4db3-87bf-30b0c163a10e&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true 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2. GENERAL INFORMATION

2.1. SOLICITATION INFORMATION

The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

• Solicitation documents are available for download from the City's e-Procurement

Portal ("Portal"):

You may access solicitation information by visiting the City’s Portal by clicking on the following link: https://procurement.opengov.com/portal/orlando

• You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s Portal at:

https://procurement.opengov.com/portal/orlandofor current solicitations and other procurement information.

We appreciate your interest in doing business with the City of Orlando.

2.2. CONTRACT TERM

It is the intent of the City to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be renewed for three (3) additional twelve (12) month periods or portions thereof, up to a cumulative total of seventy-two (72) months.

2.3. SCHEDULE

The Timeline Section of this solicitation contains the scheduled calendar of events with important dates and times for this Solicitation. Dates and times are subject to change by the City’s Chief Procurement Officer (CPO) or designee, at their sole discretion. If the

Procurement and Contracts Division determines that it is necessary to change these https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando dates or times prior to the Solicitation Due Date, the change will be announced via an addendum.

2.4. PRE-SOLICITATION CONFERENCE

The purpose of a Pre-Solicitation Conference is to review and discuss the solicitation (and any addenda) as published. A representative from the Procurement and Contracts

Division and a technical representative from the using department will be present to discuss the solicitation.

3. SUBMITTALS

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-procurement Portal by the Due Date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the

Respondent's risk.

Each Respondent shall furnish the information required on each response/submittal form and each accompanying sheet thereof on which an entry is made.

The following items must be completed and uploaded as part of your electronic submittal and are contained in the Vendor Questionnaire Section. Failure to complete and return required forms may result in your bid being deemed non-responsive and not considered for award.

A. Pricing - All prices shall be entered online through the City's e-Procurement portal.

B. Attachment A - References. This form must be downloaded, completed, and uploaded as a part of the submittal.

C. Attachment B -Respondent's Certification Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

D. Attachment C - Contract and Acceptance Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

E. Attachment D - Conflict of Interest Disclosure Form. This form must be downloaded, completed, signed, and uploaded as a part of the submittal.

F. Attachment E - Confidential and/or Proprietary Information Exemption Form.

This form must be downloaded, completed, signed, scanned, and uploaded as a part of the submittal.

G. Attachment F - Minority/Women-Owned Business Enterprise Participation Form.

This form must be downloaded, completed, and uploaded as a part of the submittal.

H. Attachment G - Veteran Business Enterprise Participation Form. This form must be downloaded, completed, and uploaded as a part of the submittal.

I. Copy of Respondent's current W-9 is to be signed and uploaded as a part of the submittal.

J. Bid Security, if applicable.

https://procurement.opengov.com/portal/orlando/projects/49286?section=412780

K. Proof of insurance - If applicable, please refer to Section 5 – Insurance

Requirements

Respondents shall register on the City’s e-Procurement Portal. Once registered, Respondents may view and click "Follow" to be a Prospective Respondent for this solicitation and will appear on the Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda notifications, nor will they be able to submit a response in the Portal, and therefore will be unable to participate, nor be considered for this solicitation. Respondents must click “Draft Response” to properly begin and submit a response in the Portal.

The City will accept responses to this solicitation electronically via the e-Procurement

Portal until 2:00 PM on Wednesday, August 2, 2023. Responses received after the scheduled due date and time for submission will not be accepted. Responses submitted in any other format other than via the City's e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed.

Neither the City, nor the Software Administrator will be held responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, use of a malfunctioning electronic device, or the like. Respondents shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the

Respondent is using to submit a response. Failure of the Respondent to successfully submit an electronic response before the deadline indicated herein shall be at the

Respondent’s sole risk, and no relief will be given for late and/or improperly submitted response. Once file(s) have been uploaded and the Submission Status shows as

“Submitted” the submission is complete. At that point, the Respondent will also receive an email confirmation from the Portal.

Respondents may withdraw their submittal electronically via the Portal at any time prior to the scheduled due date and time for submission.

4. SCOPE OF WORK

4.1. SCOPE OF WORK

The Contractor shall furnish all labor, materials, and tools necessary for installing, maintaining and troubleshooting various hydrology monitoring stations throughout the

City limits. Work will include performing line locates, installing mast poles, trenching conduit, securing components to pole(s) to withstand hurricane-force winds, wiring low voltage electrical components, and ensuring all sites are properly stabilized. Work will also ensure that the station is free from debris, insect damage, water and moisture damage, and ensuring that each component is operating optimally.

The Contractor shall have the capability to service multiple locations, as well as emergency repair requests at any given time should the City submit such a request.

Note: The Contractor may deviate from the following SOPs for specific site conditions, when in the Contractors experienced opinion a more efficient and proper procedure is applicable, and that the procedure is prior approved by the City of Orlando in writing.

4.2. MINIMUM QUALIFICATIONS

A. Contractor or a responsible party within the firm shall have performed a minimum of three (3) or more similar projects in the last five (5) years.

B. The responsible party(s) must hold their position(s) either as principal in the firm, or as a project manager, or contract manager assigned to the Contract.

C. Trained or familiar with low-voltage integration.

D. Trained or familiar with relevant level measuring devices and systems.

E. Shall be able to complete installation, stabilization, and operation of assigned stations within 90 calendar days of date of a Notice to Proceed.

4.3. CITY’S RESPONSIBILITIES

A. Prioritization schedule for installation.

B. American Locks for securing control panel boxes.

4.4. CONTRACTOR'S RESPONSIBILITIES

A. Contractor and all subcontractors shall attend Pre-Work Conference once awarded bid for installation and maintenance.

B. Contractor is responsible for contacting the City before ordering equipment, to ensure proper quantities.

C. Contractor is responsible for obtaining all utility line locates and keeping them current and up-to-date during the construction activity.

D. Contractor will be required to sign for all equipment issued by the City for this project. The signed document will provide the quantity of locks received. No deviations by the Contractor without prior authorization from the Streets and

Stormwater designee.

E. If, during the course of work, the Contractor encounters unforeseen conditions which impact the work and which could not initially be evaluated, the Contractor shall not proceed without written authorization of the Division Manager of Streets and Stormwater designee.

F. All existing structures, utilities, services, roads, trees, shrubbery, etc., shall be protected against damage or interrupted service at all times by the Contractor.

The Contractor shall be held responsible for any damage to property caused by reason of their operations on the property.

G. Contractor is to provide the City with at least three (3) emergency contacts at the

Pre-Work Conference. Emergency work may be ordered verbally, and followed up within twenty-four (24) hours by a written authorization. The Contractor must provide and identify the means by which the authorized emergency work may be made (i.e., email or cell phone number.) Response to calls from email or cell phone for emergency work must be received within one hour of initial call.

H. The Contractor shall conform to all Federal, State, and City regulations during the performance of the Contract. Any fines levied due to inadequacies or failure to comply with any and all requirements shall be the sole responsibility of the

Contractor.

I. Any person found not in conformance with any laws, statutes, rules or regulations will not be allowed on the job site. Continued violations by a Contractor shall constitute cause for termination of the Contract.

J. If scheduled maintenance, or any troubleshooting, the Contractor is to record all issues found and work performed on a field service work order form. All forms, photos, and summary log of site visits to be emailed to City within 48 hours of completion.

K. Normal working hours are Monday – Friday, between the hours of 7:30am –

6:30pm. No work shall be performed on weekends or City holidays unless specifically authorized in writing by the City or in the case of an authorized verbal order for emergency work.

L. The hourly rate bid shall include full compensation for labor, equipment use, travel time, and any other cost to the Contractor. The rate shall be straight time for all labor, except as otherwise noted herein.

M. Overtime work is not allowed unless approved in writing and authorized by

Division Manager of Streets and Stormwater designee.

N. Any travel time expenses shall be borne by the Contractor and shall not be reimbursed by the City.

4.5. SUBCONTRACTOR’S

A. The Contractor shall perform all of its obligations and functions under the

Contract by means of its own employees, or by a duly qualified subcontractor, which is approved in advance by the City.

B. In the event a subcontractor is employed, the Contractor shall continuously monitor the subcontractor's performance, shall remain fully responsible to insure that the subcontractor performs as required. The Contractor is fully responsible for all subcontractor performance and is the responsible party to remedy any obligations or functions which the subcontractor fails to perform properly.

C. All subcontractors and employees assigned to work on this Contract must be certified and qualified to properly install and maintain equipment.

D. Subcontractors listed must include description of work that will be performed by the subcontractor.

4.6. ASSIGNMENT

A. The Contractor shall not sell, assign, or transfer any of its rights, duties, or obligations under the Contract or under any purchase order issued pursuant to the Contract, without the prior written consent of the City. The Contractor shall give full attention to the Contract, to the faithful execution of the Contract, and shall keep the same under its control.

4.7. DISPOSAL OF DEBRIS

A. Disposal shall be at a suitable site selected by the Contractor and approved by the appropriate jurisdictional personnel. The City will not incur any dump fees or be responsible for the material that is removed during any of the agreed work of this Contract.

4.8. PREVENTION, CONTROL AND ABATEMENT OF EROSION, AND WATER

POLLUTION

A. All measures shall conform to Florida Department of Environmental Protection

(DEP)’s National Pollutant Discharge and Elimination System (NPDES) permit guidelines with regards to erosion and sedimentation control.

B. Per the City’s Engineering Standards Manual, site stabilization after final grading shall occur within fifteen (15) calendar days. Per City Code, Chapter 31.19, sediment and other construction-related debris is prohibited from entering stormwater system. All efforts must be made to prevent any discharge into a waterbody.

4.9. SAFETY MEASURES

A. The Contractor shall take all necessary precautions for the safety of the City's and Contractor's employees and the general public, and shall erect and properly maintain at all times all necessary vehicular and facility safeguards for the protection of the workers and the public. If necessary, the Contractor shall post signs warning against hazards in and around the work site. Barricades will be provided by the Contractor at the Contractor's expense, when work is performed in areas traversed by persons or vehicles, or when deemed necessary by the

Division Manager of Streets and Stormwater designee.

4.10. TIME IS OF THE ESSENCE

A. The Contractor acknowledges that time is of the essence to complete the work. The Contractor agrees that all work shall be prosecuted regularly, diligently, and uninterrupted at such a rate of progress as will ensure full completion thereof within the time specified or be grounds for default and /or cancellation of the Contract.

4.11. RESPONSE TIME

A. The Contractor shall start work immediately upon notification or within no more than than seventy-two (72) hours after receiving written authorization from

Division Manager of Streets and Stormwater or designee.

4.12. FINAL INSPECTION

A. Upon written notice from the Contractor that the authorized work is complete, the

Division Manager of Streets and Stormwater or designee will make a final inspection with the Contractor, and will notify the Contractor in writing of any deficiencies on the project, including final stabilization, within 3 business days of notice.

4.13. FINAL INSPECTION FOR PAYMENT

A. After the Contractor has corrected all deficiencies to the satisfaction of the

Division Manager of Streets and Stormwater or designee, the Contractor shall submit a final invoice for the services provided. The Contractor shall be required to submit with the final invoice a quantities form, which the City will provide. The

Contractor is required to submit the final invoice no later than two weeks

(fourteen (14) calendar days) after final inspection and acceptance has been made.

4.14. WARRANTY

A. Contractor warrants that all equipment, materials, and workmanship, whether furnished by Contractor or its subcontractor(s), will comply with the City's specifications, drawings, and other requirements. The Contractor warrants that the Work including equipment and materials provided shall conform to professional standards of care and practice in effect at the time the Work is performed, be of the highest quality, and be free from all faults, defects or errors.

Whenever required by the specifications of the Invitation to Bid, the Contractor warrants that all equipment and materials provided shall be new. If the Contractor is notified in writing of a fault, deficiency, or error in the Work provided within one

(1) year from date of acceptance by the City, the Contractor shall, at the City's option, either re-perform such portions of the Work to correct such fault, defect or error, at no additional cost to the City, or refund to the City, the charge paid by the City, which is attributable to such portions of the faulty, defective, or erroneous Work, including the costs for re-performance of the work provided by other Contractors.

4.15. QUANTITIES

A. The quantities for the items listed in this solicitation are estimated annual quantities for bid evaluation purposes only and should not be construed as representing actual quantities to be purchased. Moreover, it is understood by all

Contractors that the City is not obligated to purchase any minimum or maximum amount during the life of a contract resulting from this solicitation.

4.16. WORKING REQUIREMENTS

A. Unless otherwise extended by the City, the awarded Contractors will be required within fifteen (15) calendar days of award date, to provide any and all local, state, and federal licenses, approvals, permits, authorizations and/or certifications which would be applicable for all services to be rendered during the term of the

Contract.

1. Weather Consideration: Should inclement weather limit or stop the Contractor from working, the Division Manager of Streets and Stormwater or designee is to be notified immediately of the work stoppage. It shall be the responsibility of the Contractor to schedule work in a manner that work delays, stoppages, and rework requirements are minimized.

2. Status of Work: The City will be entitled at all time, to be advised, at its request, as to the status of work being done by the Contractor, and of details thereof. Coordination shall be maintained by the Contractor with representatives of the City. Either party to the Contract may request and be granted a conference.

3. Pre-Work Conference: The City's Division Manager of Streets and

Stormwater or designee in charge of the project will call a pre-work conference with the Contractor prior to the project's initiation to review the proposed work with the Contractor and other affected parties.

4. Work Procedure: The Division Manager of Streets and Stormwater or designee will provide the Contractor the with a prioritization list depicting the order each station is to be installed, showing the location and estimated units of work to be performed. Upon completion of the assigned work, the

Contractor will notify the Division Manager of Streets and Stormwater or designee and certify that the work is completed.

5. Preservation of Property: The Contractor shall preserve from damage, all property associated with, or which is in the vicinity of, or is in any way affected by, the work. This applies to public and private property and/or utilities. Any damage occurring to such properties shall be immediately repaired at the expense of the Contractor.

4.17. ACCEPTANCE

A. The Contractor shall certify that the work quantities and quality were accomplished according to the provisions set forth by the City of Orlando Streets and Stormwater Division.

B. Acceptable work quality will be determined by a City inspector, who is empowered to do so by the Division Manager of Streets and Stormwater or designee. Reworking required due to Contractor negligence or inadequate procedures will be the responsibility of the Contractor. No additional payment will be due the Contractor for the reworking of non-acceptable areas.

C. Disagreements between the Contractor and the City’s inspector will be appealed first to the Division Manager of Streets and Stormwater or designee.

D. The Contractor shall respond within three (3) working days to the respective work authorization. All work begun shall be completed in a continuous and expeditious manner. Failure to do so may constitute unsatisfactory progress.

4.18. STANDARD OPERATING PROCEDURES FOR INSTALLATION OF STATIONS

STATION STRUCTURE (MASTS AND ASSEMBLY)

A. The station structures will be in several different configurations dependent upon location and sensor package. Refer to provided diagram(s).

B. The mast pipes will be 2” galvanized steel, 10ft long, and male-threaded on at least one end.

C. Masts should be buried (threaded side up) to a depth of 4ft with a minimum 12” diameter and minimum 6” thick concrete footer, below a minimum 18" dirt fill, if possible.

D. The masts will be installed plumb.

E. A 2” female threaded galvanized cap will be placed on top of any exposed threaded pipe to prevent rain from entering the pipe.

F. Structural components should be composed of galvanized steel. Cold galvanizing spray will be used to coat any cuts or otherwise un-galvanized portions of the structure.

G. Multiple masts may be inter-supported using standard galvanized deep-channel uni-strut and pipe straps. A pre-constructed placement template may assist in maintaining proper orientation and distance between masts.

H. Grounding wires, power, and communication cables will be routed as close to the structure as possible, and affixed to the structure using either stainless steel or heavy-duty UV resistant zip-ties.

I. All exterior power and communication cables shall have at a minimum, a 1ft service loop.

J. Any stainless steel fasteners, when required, will be composed of 18/8 stainless steel. All determinations of compass direction will be relative to true north and measurements must be made away from metallic structures that may influence the flow readings.

K. The structure, if possible, should be located as far from trees and structures as possible while still possessing a clear southern exposure.

L. Preferably, the structure will be oriented so the logger enclosure faces the route of access, and the solar panel has direct southern exposure.

M. The solar panel will be mounted on the southern-most mast, facing due south, at a 30-35 degree declination from horizontal (include any necessary deviation to receive the greatest average insolation).

N. The solar panel should be affixed to the mast as high as possible, and below the ion dissipater when applicable, and should not interfere with access to the enclosure or other sensors.

O. Install a ½” cable gland in the solar panel junction box’s smaller knockout hole.

The solar panel cable will be passed through the gland, terminated with appropriately-sized connectors (spade) and attached where specified by the manufacturer’s documentation. The opposite end of the solar panel cable will be routed along the structure, through the enclosure cable gland, terminated with the appropriate connectors (fork) and wrapped separately in electrical tape or other methods deemed suitable by the contractor, to prevent electrical shorts.

P. The 6 – 8 foot copper ground rod should be driven to approximately 2”-3” above ground level, interior of, and as close as possible to, the structure mast supporting the ion dissipater.

Q. The ion dissipater will be mounted as high as possible on the structure using the

2” to ½” pipe ground clamp.

R. Attach the ion dissipater to the ground wire using the 3/8” rod to 10 AWG clamp.

S. Route the ground wire along the structure, with minimal exposure, to below or at ground level and attach it to the ground rod with the 5/8” grounding rod clamp.

T. The Contractor shall install the Flowmeter with appropriate materials and in a manner to minimize the chance of vandalism. Based on the site conditions, each mounting arrangement may vary. The Contractor will discuss the proposed mounting assembly with the City of Orlando Stormwater Division and receive written authorization to proceed by the Division Manager of Streets and

Stormwater Division or designee.

5. STANDARD TERMS AND CONDITIONS

5.1. COMMUNICATIONS; QUESTIONS REGARDING SPECIFICATIONS OR

SUBMITTAL PROCESS

A. All communication and contact regarding this solicitation shall be directed to the

Purchasing Agent referenced on the cover page of this solicitation.

B. To protect the integrity of the solicitation process and ensure fair consideration of all respondents, a prohibited communication period is hereby established commencing as of the time of the issuance of this solicitation and terminating upon execution of a contract (or, if the solicitation is cancelled, upon cancellation of the solicitation).

1. Except for communication with the City’s designated point of contact set forth in this solicitation or as otherwise authorized by the City’s Chief Procurement

Officer, during the prohibited communication period, the City prohibits communication regarding the solicitation by a Respondent or potential

Respondent (or on a Respondent or potential Respondent's behalf) to or with any officer, elected official (including the Mayor and City Council), department, division, office, or employee of the City, or any other person or entity providing advice to the City related to this solicitation.

2. During the prohibited communication period, all contacts and communications regarding the solicitation by a Respondent, or potential Respondent, including their agents, representatives and others on their behalf, shall be directed to the City’s Procurement and Contract Services Division in the manner provided below in this solicitation, unless otherwise authorized by the City’s

Chief Procurement Officer.

3. Prohibited contact or communications during the prohibited communication period may result in disqualification from the solicitation process, rejection of the solicitation, or termination of any resulting contract as determined by the

Chief Procurement Officer. In addition, prohibited contact or communications may also be grounds for suspension and debarment of a Respondent or potential Respondent under the City’s Procurement Code.

C. Any questions by a Respondent relative to the interpretation of specifications or the submittal process shall be addressed in writing as indicated below. In order to be answered prior to the submittal deadline, questions must be received by the

Procurement and Contracts Division ten (10) days prior to the date set for the receipt of submittals. Any interpretation made to prospective Respondent with respect to questions submitted prior to the cut-off date for questions to be answered prior to the submittal deadline will be expressed in the form of an

Addendum to the specifications which, if issued, will be conveyed to all prospective Respondents no later than five (5) days before the date set for receipt of submittals. Oral answers and written answers not answered in an

Addendum issued by the Procurements and Contracts Division will not be binding.

D. Openings shall be public, on the date and at the time specified on the

Solicitation, with the total submittal amount being read aloud. It is the

Respondents responsibility to assure that their submittal has been entered online no later than the due date and time of the opening. The Respondent's name and verification of bond submittal, if applicable, will be publicly announced aloud at the opening.

5.2. RESPONDENT QUALIFICATION

Submittals will be considered from Respondents who have adequate personnel and equipment and who are so situated as to perform prompt service or provide required goods. The City reserves the right to request information or conduct an inspection of the

Respondent's facility and equipment prior to the award of the contract.

Submittals will be considered only from Respondents which are regularly engaged in the business as described in this solicitation; with a record of performance for a reasonable period of time, which have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the service if awarded a contract under the terms and conditions herein stated.

The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practice in the industry and as determined by the City.

5.3. ALTERATIONS/CHANGES TO…