Hydrologic_Computer_Support_Services_(Addendum_#1_Revision).pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

INVITATION FOR BID (IFB)

IFB23-0554

HYDROLOGIC COMPUTER SUPPORT SERVICES

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

INVITATION FOR BID (IFB)

HYDROLOGIC COMPUTER SUPPORT SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION

3. SUBMITTALS

4. SCOPE OF WORK

5. STANDARD TERMS AND CONDITIONS

6. SPECIAL TERMS AND CONDITIONS

7. ELECTRONIC PRICING FORM(S) INSTRUCTIONS

8. VIRTUAL OPENING

9. VENDOR QUESTIONNAIRE

10. PRICING PROPOSAL

Attachments:

A - Attachment H - Contractor Personnel Listing

B - EXHIBIT #1 - Previous Installation Information

Hydrologic Computer Support Services

1. INTRODUCTION

1.1. Summary

The City of Orlando seeks a Contractor(s) for installing, maintaining, and troubleshooting hydrologic monitoring stations throughout the City limits. The Contractor shall furnish all labor and materials necessary for a complete control panel, except for all IoT devices, needed to collect and retrieve the data from each Lake. The Contractor shall provide all labor, tools, and equipment necessary for installing, maintaining, and troubleshooting the

City’s hydrologic monitoring stations located throughout the City limits. As part of the

Contractor’s responsibility, work will include performing line locates, installing mast poles, trenching conduit, securing components to pole(s) that can withstand hurricane-force winds along with wiring electrical components provided by City of Orlando representatives, removing and the disposal of old equipment and stabilizing old and new areas. The Contractor will also ensure that the station is free from debris, insect damage, water and moisture damage and ensuring that each component is operating optimally.

All removal, disposal and installation shall occur while the Contractor is operating within the bid award window.

The Contractor shall have the capability to service multiple locations, as well as emergency repair requests, at any given time. See Exhibit #1 for previous installation information with drawings, parts lists, and site locations.

1.2. Background

The City of Orlando is a 111.2 square mile area that covers a total of 71,140 acres. With its central location in the region and the State, Orlando is easily accessible from Interstate

4, Florida Turnpike, East/West Expressway and the Beach line Expressway.

The Mission of the City of Orlando is to enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner.

1.3. Contact Information

Direct all questions and inquiries to the following:

Angela L. Thomas, MBA, CPPB

Senior Purchasing Agent

400 S Orange Ave

4th Floor Purchasing

Orlando, FL 32801

Email: angela.thomas@orlando.gov

Phone: (407) 246-2563

Department:

Streets and Stormwater mailto:angela.thomas@orlando.gov tel:(407)246-2563

1.4. Timeline

Issue Date September 27, 2023

Pre-Bid Conference (Non-

Mandatory)

October 5, 2023, 11:00am

JOIN THE VIRTUAL PRE-SOLICITATION

CONFERENCE.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_YTE3MjRhNzctNz

A2ZC00YjVlLWIwYzYtMzMwYTA2OThlZm

Fl%40thread.v2%2F0%3Fcontext%3D%25

7b%2522Tid%2522%253a%25227594da9 b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%2522385cb248-c330-4435-a71e-

09af2b540b01%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=2808910e-4496-443e-

8dfe-ed5684a29c04&directDl=true&msLaunch=t rue&enableMobilePage=false&suppressPr ompt=true

Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 654 029 622#

Cut-off date for Questions by

Bidder

October 16, 2023, 5:00pm https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true 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https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTE3MjRhNzctNzA2ZC00YjVlLWIwYzYtMzMwYTA2OThlZmFl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2808910e-4496-443e-8dfe-ed5684a29c04&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true

Bid Due Date and Time October 26, 2023, 2:00pm

JOIN THE VIRTUAL OPENING.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_OTg2MGIzYzItND

IyZi00ZDEyLWE5NWUtNjdkZDU3Y2I5YjIx

%40thread.v2%2F0%3Fcontext%3D%257 b%2522Tid%2522%253a%25227594da9b-

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522%253a%2522385cb248-c330-4435-a71e-

09af2b540b01%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=e5760c91-f10d-45db-

93e0-b44cdb6fd420&directDl=true&msLaunch=tr ue&enableMobilePage=false&suppressPro mpt=true

Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 805 483 460# https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTg2MGIzYzItNDIyZi00ZDEyLWE5NWUtNjdkZDU3Y2I5YjIx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=e5760c91-f10d-45db-93e0-b44cdb6fd420&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTg2MGIzYzItNDIyZi00ZDEyLWE5NWUtNjdkZDU3Y2I5YjIx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=e5760c91-f10d-45db-93e0-b44cdb6fd420&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true 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2. GENERAL INFORMATION

2.1. SOLICITATION INFORMATION

The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

• Solicitation documents are available for download from the City's e-Procurement

Portal ("Portal"):

You may access solicitation information by visiting the City’s Portal by clicking on the following link: https://procurement.opengov.com/portal/orlando

• You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s Portal at:

https://procurement.opengov.com/portal/orlandofor current solicitations and other procurement information.

We appreciate your interest in doing business with the City of Orlando.

2.2. CONTRACT TERM

It is the intent of the City to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be renewed for three (3) additional twelve (12) month periods or portions thereof, up to a cumulative total of seventy-two (72) months.

2.3. SCHEDULE

The Timeline Section of this solicitation contains the scheduled calendar of events with important dates and times for this Solicitation. Dates and times are subject to change by the City’s Chief Procurement Officer (CPO) or designee, at their sole discretion. If the

Procurement and Contracts Division determines that it is necessary to change these https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando dates or times prior to the Solicitation Due Date, the change will be announced via an addendum.

2.4. PRE-SOLICITATION CONFERENCE

The purpose of a Pre-Solicitation Conference is to review and discuss the solicitation (and any addenda) as published. A representative from the Procurement and Contracts

Division and a technical representative from the using department will be present to discuss the solicitation.

3. SUBMITTALS

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-procurement Portal by the Due Date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the

Respondent's risk.

Each Respondent shall furnish the information required on each response/submittal form and each accompanying sheet thereof on which an entry is made.

The following items must be completed and uploaded as part of your electronic submittal and are contained in the Vendor Questionnaire Section. Failure to complete and return required forms may result in your bid being deemed non-responsive and not considered for award.

A. Pricing - All prices shall be entered online through the City's e-Procurement portal.

B. Attachment A - References. This form must be downloaded, completed, and uploaded as a part of the submittal.

C. Attachment B -Respondent's Certification Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

D. Attachment C - Contract and Acceptance Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

E. Attachment D - Conflict of Interest Disclosure Form. This form must be downloaded, completed, signed, and uploaded as a part of the submittal.

F. Attachment E - Confidential and/or Proprietary Information Exemption Form.

This form must be downloaded, completed, signed, scanned, and uploaded as a part of the submittal.

G. Attachment F - Minority/Women-Owned Business Enterprise Participation Form.

This form must be downloaded, completed, and uploaded as a part of the submittal.

H. Attachment G - Veteran Business Enterprise Participation Form. This form must be downloaded, completed, and uploaded as a part of the submittal.

I. Copy of Respondent's current W-9 is to be signed and uploaded as a part of the submittal.

J. Bid Security, if applicable.

https://procurement.opengov.com/portal/orlando/projects/60942?section=527823

K. Proof of insurance - If applicable, please refer to Section 5 – Insurance

Requirements

Respondents shall register on the City’s e-Procurement Portal. Once registered, Respondents may view and click "Follow" to be a Prospective Respondent for this solicitation and will appear on the Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda notifications, nor will they be able to submit a response in the Portal, and therefore will be unable to participate, nor be considered for this solicitation. Respondents must click “Draft Response” to properly begin and submit a response in the Portal.

The City will accept responses to this solicitation electronically via the e-Procurement

Portal until 2:00 PM on Thursday, October 26, 2023. Responses received after the scheduled due date and time for submission will not be accepted. Responses submitted in any other format other than via the City's e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed.

Neither the City, nor the Software Administrator will be held responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, use of a malfunctioning electronic device, or the like. Respondents shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the

Respondent is using to submit a response. Failure of the Respondent to successfully submit an electronic response before the deadline indicated herein shall be at the

Respondent’s sole risk, and no relief will be given for late and/or improperly submitted response. Once file(s) have been uploaded and the Submission Status shows as

“Submitted” the submission is complete. At that point, the Respondent will also receive an email confirmation from the Portal.

Respondents may withdraw their submittal electronically via the Portal at any time prior to the scheduled due date and time for submission.

4. SCOPE OF WORK

4.1. SCOPE OF WORK

The City of Orlando seeks a Contractor(s) for installing, maintaining, and troubleshooting hydrologic monitoring stations throughout the City limits. The Contractor shall furnish all labor and materials necessary for a complete control panel, except for all IoT devices, needed to collect and retrieve the data from each Lake. The Contractor shall provide all the tools necessary for installing, maintaining, as well as troubleshooting the City’s hydrologic monitoring stations located throughout the City limits. As part of the

Contractor’s responsibility, work will include performing line locates, installing mast poles, trenching conduit, securing components to pole(s) that can withstand hurricane-force winds, wiring electrical components provided by the City, the removal and disposal of old equipment, and stabilizing old and new areas. The Contractor will also ensure that the station is free from debris, insect damage, water and moisture damage, and ensuring that each component is operating optimally.

All removal, disposal, and installation shall occur while the Contractor is operating at each location.

The Contractor shall have the capability to service multiple locations, as well as emergency repair requests, at any given time

4.2. MINIMUM QUALIFICATIONS

Documentation of the following should be provided with your Bid submittal:

A. Contractor or a responsible party within the firm shall have performed a minimum of three (3) or more similar projects in the last five (5) years.

B. The responsible party(s) must hold their position(s) either as principal in the firm, or as a project manager, or contract manager assigned to the Contract.

C. Trained or familiar with low-voltage integration.

D. Trained or familiar with relevant level measuring devices and systems.

E. Ability to complete installation, stabilization, and operation of assigned stations within 90 calendar days of a Notice to Proceed.

F. Contractor, subcontractor, and all employees assigned to this Contract certification or qualification to properly install and maintain the equipment listed in this solicitation.

4.3. LICENSES

A. Unless otherwise extended by the City, the awarded Bidder will be required within fifteen (15) calendar days of award date, to provide any and all local, state, and federal licenses, approvals, permits, authorizations and/or certifications which would be applicable for all services to be rendered during the term of the contract.

B. Safety training certifications pertinent to the specified work should be provided with the bid submittal.

C. Journeyman Electrician Licenses are desired.

4.4. BACKGROUND SCREENING

A. The selected Contractor must obtain a "Criminal Background Check Report" from the Florida Department of Law Enforcement (FDLE) for all its employees assigned to work at City locations. These reports must be completed and received by the City prior to the employee beginning work under this contract.

Reports shall be updated annually thereafter unless otherwise agreed to in writing by the City. Copies of the initial FDLE report shall be provided to the City's

Procurement and Contracts Division prior to assignment of any employees to a

City location, and within ten (10) days of receipt thereafter.

B. Prior to providing the FDLE report to the City, the Contractor must obtain the written consent of any assigned employees to release all background check reports to the City, and to allow the City to perform its own additional criminal background investigation of any assigned employee at any time, should the City so desire, at its sole discretion. The City, at its discretion, may provide a form for the Contractor to sign, and have its employees sign, for such purpose. Written consent must be provided to the City with the FDLE report for each employee.

C. No employee of the Contractor shall be permitted to work at a City location, if at the City's discretion, the City determines that the Contractor's employee is not eligible to work at a City location based on the results of the Criminal Background

Check Report. The City will notify the Contractor promptly of any such determination.

4.5. FAMILIARITY WITH SITE WORK AND CONDITIONS

The bidder, having visited the site and familiarized themselves with the local conditions, nature, and extent of the work, and having examined carefully the specifications and

Terms and Conditions herein, proposes to furnish all equipment, labor and materials without exception for the proper execution and completion of the work and if awarded the contract, to complete the said work within time limits as specified for the following bid prices. The failure or neglect of a bidder to familiarize itself with the site of the proposed work, shall in no way relieve it from any obligations with respect to its bid.

4.6. CITY RESPONSIBILITIES

A. Prioritization schedule for installation.

B. Master Locks for securing NEMA boxes.

C. Cable for interfacing laptop/mobile device with pressure transducer to obtain real-time water elevations during maintenance activity.

4.7. CONTRACTOR RESPONSIBILITIES

A. Contractor and all subcontractors shall attend a Pre-Construction Meeting once awarded a contract.

B. Contractor is responsible for contacting the City before ordering equipment, to ensure proper quantities.

C. Contractor is responsible for obtaining all utility line locates and keeping them current and up-to-date during the construction activity.

D. Contractor will be required to sign for all equipment received by the City for this project. The signed document will provide itemized serial numbers of all equipment issued and the respective station it is assigned to. No deviations can occur by the Contractor without prior authorization from the City representative.

E. If, during the course of work, the Contractor encounters unforeseen conditions which impact the work, and which could not initially be evaluated, the Contractor shall not proceed without written authorization by the City, or its authorized representative(s).

F. All existing structures, utilities, services, roads, trees, shrubbery, etc., shall be protected against damage or interrupted service at all times by the Contractor.

The Contractor shall be held responsible for any damage to property caused by reason of his operations on the property.

G. Contractor is to provide the City with multiple emergency contacts. Emergency work may be authorized verbally, and followed up within twenty-four (24) hours, with a written authorization. The Contractor must provide and identify the means by which the authorized emergency work may be made (i.e., email or cell phone number.) Response to calls from email or cell phone for emergency work must be received within one hour of the initial call.

H. Contractor shall conform to all Federal, State, and City regulations during the performance of the Contract. Any fines levied due to inadequacies or failure to comply with any and all requirements shall be the sole responsibility of the

Contractor.

I. Any person found not in conformance with any laws, statutes, rules or regulations will not be allowed on the job site. Continued violations by a Contractor shall constitute cause for immediate termination of the Contract.

J. For scheduled maintenance and troubleshooting, the Contractor is to record all maintenance and work performed on a Maintenance Form. All forms, photos, and summary logs of site visits are to be emailed to the City within 48 hours of completion.

K. Normal working hours are Monday – Friday, between the hours of 7:30am –

6:30pm. No work shall be performed on weekends or City holidays unless specifically authorized in writing by the City, or in the case of an authorized verbal order for emergency work.

L. The hourly rate bid shall include full compensation for labor, equipment use, travel time, and any other cost to the Contractor. The rate shall be straight time for all labor, except as otherwise noted herein.

M. Overtime work is not allowed unless approved in writing and authorized by the

City, or authorized representative.

N. Any travel time expenses shall be borne by the Contractor and shall not be reimbursed by the City.

O. Rainfall calibration is to occur annually between January and March. Within two weeks of completion of all rainfall stations, the Contractor is to provide a

Summary Sheet to the City, on the status of each rainfall station that includes:

▪ Station Name

▪ Date of Calibration

▪ mL remaining after testing

▪ Manufacturer’s Threshold Specifications

▪ Determination if instrument’s readings are Satisfactory/Unsatisfactory (per manufacturer’s specifications)

▪ Recommended Corrective Action

4.8. SUBCONTRACTOR’S

A. The Contractor shall perform all of its obligations and functions under the

Contract by means of its own employees, or by a duly qualified subcontractor, which is approved in advance by the City. In the event a subcontractor is employed, the Contractor shall continuously monitor the subcontractor's performance, shall remain fully responsible to ensure that the subcontractor performs as required and itself perform or remedy any obligations or functions, which the subcontractor fails to perform properly.

B. All subcontractors and employees assigned to work on this Contract must be certified and qualified to properly install and maintain equipment.

C. Subcontractors listed must include description of work that will be performed.

Example provided below.

Subcontractor Description of Work Percentage of Work

4.9. ASSIGNMENT

The Contractor shall not sell, assign, or transfer any of its rights, duties, or obligations under the contract or under any purchase order issued pursuant to the contract, without the prior written consent of the City. The Contractor shall give full attention to the Contract, to the faithful execution of the Contract, and shall keep the same under its control.

4.10. DISPOSAL OF DEBRIS

Disposal shall be at a suitable site selected by the Contractor and approved by the appropriate jurisdictional personnel. The City will not incur any dump fees, or be responsible for the material that is removed during any of the agreed work of this Contract.

4.11. PREVENTION, CONTROL AND ABATEMENT OF EROSION, AND WATER

POLLUTION

All measures shall conform to Florida Department of Environmental Protection (DEP)’s

National Pollutant Discharge and Elimination System (NPDES) permit guidelines with regards to erosion and sedimentation control.

Per the City’s Engineering Standards Manual, site stabilization after final grading shall occur within fifteen (15) calendar days. Per City Code, Chapter 31.19, sediment and other construction-related debris is prohibited from entering stormwater system. All efforts must be made to prevent any discharge into a waterbody.

4.12. SAFETY MEASURES

A. The Contractor shall take all necessary precautions for the safety of the City's and the Contractor's employees, and the general public, and shall erect and properly maintain at all times all necessary vehicular and facility safeguards for the protection of the workers and the public.

B. If necessary, the Contractor shall post signs warning against hazards in and around the work site.

C. Barricades will be provided by the Contractor at the Contractor's expense, when work is performed in areas traversed by persons or vehicles, or when deemed necessary by the City's representative.

D. Safety training certifications to be submitted with bid that is pertinent to the applicable work.

4.13. TIME IS OF THE ESSENCE

The Contractor acknowledges that time is of the essence to complete the work. The

Contractor agrees that all work shall be performed regularly, diligently, and uninterrupted at such a rate of progress as will ensure full completion thereof within the time specified or be grounds for default and /or cancellation of the Contract.

4.14. RESPONSE TIME

The Contractor shall start work within a minimum of 24 hours after receiving all parts: IoT devices, sensors, NEMA box and every other piece of equipment along with written authorization from City representative, but no later than 72 hours unless extenuating circumstances dictate otherwise.

4.15. FINAL INSPECTION

Upon written notice from the Contractor that the authorized work is complete, the City will make a final inspection with the Contractor, and will notify the Contractor in writing of any deficiencies on the project, including final stabilization

4.16. FINAL INSPECTION FOR PAYMENT

After the Contractor has corrected all deficiencies to the satisfaction of the City’s Project

Manager or designee, the Contractor shall submit a final invoice for services provided.

The Contractor shall be required to submit with the final invoice a Quantities Form, which the City will provide. The Contractor is required to submit the final invoice no later than two weeks (14 calendar days) after final inspection and acceptance has been made.

Failure to comply with proper invoicing requirements may result in termination of this

Contract.

4.17. CORRECTION OF WORK

The Contractor shall promptly correct all Work rejected by the City as faulty, defective, or failing to conform to the Contract, whether observed before or after substantial completion of the Work, and whether or not fabricated, installed, or completed. The Contractor shall bear all costs of correcting such rejected Work. The station is to be operational within 72 hours of notification, unless extenuating circumstances are approved by the City, in writing.

4.18. WARRANTY

Bidder warrants that all equipment, materials, and workmanship, whether furnished by

Contractor or its subcontractor(s), will comply with the City's specifications, drawings, and other requirements. The Contractor warrants that the Work including equipment and materials provided shall conform to professional standards of care and practice in effect at the time the Work is performed, be of the highest quality, and be free from all faults, defects or errors. Whenever required by the specifications of the Invitation to Bid, the

Contractor warrants that all equipment and materials provided shall be new. If the

Contractor is notified in writing of a fault, deficiency or error in the Work provided within one (1) year from date of acceptance by the City, the Contractor shall, at the City's option, either re-perform such portions of the Work to correct such fault, defect or error, at no additional cost to the City, or refund to the City, the charge paid by the City, which is attributable to such portions of the faulty, defective or erroneous Work, including the costs for re-performance of the work provided by other Contractors.

4.19. QUANTITIES

A. The quantities for the items listed in this solicitation are estimated annual quantities for bid evaluation purposes only and should not be construed as representing actual quantities to be purchased. Moreover, it is understood by all

Contractors that the City is not obligated to purchase any minimum or maximum amount during the life of a contract resulting from this solicitation.

4.20. WORKING REQUIREMENTS

A. Unless otherwise extended by the City, the awarded Contractor(s) will be required within fifteen (15) calendar days of award date, to provide any and all local, state, and federal licenses, approvals, permits, authorizations and/or certifications which would be applicable for all services to be rendered during the term of the Contract.

1. Weather Consideration: Should inclement weather limit or stop the Contractor from working, the City's Division Manager of Streets and Stormwater or designee in charge of the project, is to be notified immediately of the work stoppage. It shall be the responsibility of the Contractor to schedule work in a manner that work delays, stoppages, and rework requirements are minimized.

2. Status of Work: The City will be entitled at all time, to be advised, at its request, as to the status of work being done by the Contractor, and of details thereof. Coordination shall be maintained by the Contractor with representatives of the City. Either party to the Contract may request and be granted a conference.

3. Pre-Work Conference: The City's Division Manager of Streets and

Stormwater or designee in charge of the project will call a pre-work conference with the Contractor prior to the project's initiation to review the proposed work with the Contractor and other affected parties.

4. Work Procedure: The Division Manager of Streets and Stormwater, or designee, will provide the Contractor the with a prioritization list depicting the order each station is to be installed, showing the location and estimated units of work to be performed. Upon completion of the assigned work, the

Contractor will notify the Division Manager of Streets and Stormwater, or designee, and certify that the work is completed.

5. Preservation of Property: The Contractor shall preserve from damage, all property associated with, or which is in the vicinity of, or is in any way affected by, the work. This applies to public and private property and/or utilities. Any damage occurring to such properties shall be immediately repaired at the expense of the Contractor.

4.21. ACCEPTANCE

A. The Contractor shall certify that the work quantities and quality were accomplished according to the provisions set forth by the City of Orlando Streets and Stormwater Division.

B. Acceptable work quality will be determined by a City inspector, who is empowered to do so by the Division Manager of Streets and Stormwater, or designee. Reworki required due to Contractor negligence or inadequate procedures will be the responsibility of the Contractor. No additional payment will be due the Contractor for the rework of non-acceptable areas.

C. Disagreements between the Contractor and the City’s inspector will be appealed first to the Division Manager of Streets and Stormwater, or designee.

D. The Contractor shall respond within three (3) working days to the respective work authorization. All work begun shall be completed in a continuous and expeditious manner. Failure to do so may constitute unsatisfactory progress.

4.22. STANDARD OPERATING PROCEDURES FOR INSTALLATION OF STATIONS

STATION STRUCTURE (MASTS AND ASSEMBLY)

A. The station structures will be in several different configurations dependent upon location and sensor package. Refer to provided diagram(s).

B. The mast pipes will be 2” galvanized steel, 10ft. long, and male-threaded on at least one end.

C. Masts should be buried (threaded side up) to a depth of 4ft. with a minimum 12” diameter and minimum 6” thick concrete footer, below a minimum 18" dirt fill, if possible.

D. The masts will be installed plumb.

E. A 2” female threaded galvanized cap will be placed on top of any exposed threaded pipe to prevent rain from entering the pipe.

F. Structural components should be composed of galvanized steel. Cold galvanizing spray will be used to coat any cuts or otherwise un-galvanized portions of the structure.

G. Multiple masts may be inter-supported using standard galvanized deep-channel uni-strut and pipe straps. A pre-constructed placement template may assist in maintaining proper orientation and distance between masts.

H. Grounding wires, power, and communication cables will be routed as close to the structure as possible, and affixed to the structure using either stainless steel or heavy-duty UV resistant zip-ties.

I. All exterior power and communication cables shall have at a minimum, a 1ft.

service loop.

J. Any stainless steel fasteners, when required, will be composed of 18/8 stainless steel. All determinations of compass direction will be relative to true north and measurements must be made away from metallic structures that may influence the flow readings.

K. The structure, if possible, should be located as far from trees and structures as possible while still possessing a clear southern exposure.

L. Preferably, the structure will be oriented so the logger enclosure faces the route of access, and the solar panel has direct southern exposure.

M. The solar panel will be mounted on the southern-most mast, facing due south, at a 30-35 degree declination from horizontal (include any necessary deviation to receive the greatest average insolation).

N. The solar panel should be affixed to the mast as high as possible, and below the ion dissipater when applicable, and should not interfere with access to the enclosure or other sensors.

O. Install a ½” cable gland in the solar panel junction box’s smaller knockout hole.

The solar panel cable will be passed through the gland, terminated with appropriately-sized connectors (spade) and attached where specified by the manufacturer’s documentation. The opposite end of the solar panel cable will be routed along the structure, through the enclosure cable gland, terminated with the appropriate connectors (fork) and wrapped separately in electrical tape or other methods deemed suitable by the contractor, to prevent electrical shorts.

P. The 6 – 8 foot copper ground rod should be driven to approximately 2”-3” above ground level, interior of, and as close as possible to, the structure mast supporting the ion dissipater.

Q. The ion dissipater will be mounted as high as possible on the structure using the

2” to ½” pipe ground clamp.

R. Attach the ion dissipater to the ground wire using the 3/8” rod to 10 AWG clamp.

S. Route the ground wire along the…