HWD SAP sole source justification Redacted.pdf

Revised December 2010

All personnel responsible for developing, reviewing and approving a single source determination shall ensure that sound business judgment is applied in researching, documenting and approving such actions.

The rationale for a single source determination is not constrained by this form. If filled out electronically, the form will expand to the written narrative. If not available electronically, the drafter shall attach continuation sheets to ensure rationale is fully supported.

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

SINGLE SOURCE DETERMINATION FOR ACQUISITIONS NOT EXCEEDING THE SIMPLIFIED ACQUISITION

THRESHOLD AS DEFINED IN FAR 2.101

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER (within its warrant authority) DETERMINES THAT ONLY ONE SOURCE IS AVAILABLE IAW FAR 13.106-1(b). THIS DETERMINATION SHALL BE SUPPORTED WITH FULL JUSTIFICATION FOR SINGLE SOURCE FROM THE CUSTOMER. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

QUOTE/SOLICITATION NUMBER:

ESTIMATED AMOUNT

DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: Dynatest Model 8081 Heavy Weight Deflectometer (HWD) maintenance. NAVFAC SW proposes to procure by means of other than full and open competition, The Dynatest 8081 HWD performs services involving airfield pavement inspection based on non-destructive pavement deflection testing of airfield pavements throughout Southwest, Northwest, and Pacific Regions, as well as deployment OCONUS via air. HWD maintenance and calibration of this vital asset is in critical need to ensure airfield runway inspection and maintenance is completed to ensure safe air operation missions throughout the vast AOR identified above.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: Maintenance and service of the HWD is proprietary to the equipment manufacturer, Dynatest. The HWD assembly list includes Dynatest proprietary items that are unique to this equipment and are only available through the manufacturer. Calibration of the load cell and deflection sensors is required following the performance of annual maintenance. Calibration requires Dynatest proprietary calibration equipment and can only be performed by specially trained calibration technicians.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: Maintenance and service of the HWD as described above is proprietary to Dynatest. Procurement via an alternate maintenance source would require the third party contractor to purchase parts unique to this equipment from Dynatest’s proprietary HWD assembly list. Additionally, there is no calibration certification process available for outside contractors to obtain calibration technician certification. The only source which can directly provide HWD maintenance services is Dynatest.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR IS NOT AVAILABLE: The Government has expended all other options directed at ensuring full and open competition in the source selection process and has determined that the sole source option is the only acceptable acquisition strategy to be used. The Government attempted to procure HWD maintenance services through solicitation to multiple contractors on the Facilities Investment (FI) Multi-Area Service Contract (MASC), with only one proposal submitted at a significant markup above the manufacturer’s advertised maintenance pricing. The lack of available competition combined with excessive cost for pass-through management and oversight leaves Dynatest as the only reasonable source to obtain HWD maintenance services.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED: Although alternate equipment used to perform like airfield pavement inspection based non-destructive pavement deflection testing is not currently available, the Government will make every effort to research, identify, and procure non-preparatory airfield pavement inspection equipment prior to the solicitation of the next service contract.

I certify that the statements above are complete and correct to the best of my knowledge.

SIGNATURE, TITLE OF CUSTOMER and ACTIVITY

CODE

PW53

TELEPHONE NUMBER

DATE

REVIEWED BY PURCHASING AGENT/CONTRACT SPECIALIST

, Contract Specialist

CODE

ACQ2

APPROVED BY WARRANTED CONTRACTING OFFICER

, Contracting Officer

CODE

ACQ2