HUNTINGTON VAMC-PHILIPS SOLE SOURCE LETTER.pdf
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- Attached to
- J065--Philips Radiology Imaging Preventive Maintenance Huntington VA Medical Center-Intent to Sole Source.
- Solicitation number
- 36C24526Q0578
About this file
This is a sole source justification letter from Philips Healthcare to the VA Medical Center Huntington, WV for continued service and maintenance of Philips diagnostic imaging systems referenced in quotation #0082697 R3. Philips Healthcare, as the Original Equipment Manufacturer (OEM), asserts that only Philips Field Service Engineers and authorized representatives should perform installation of proprietary software and hardware updates/upgrades on their equipment due to access to proprietary diagnostic software, specialized tools, and OEM certification requirements. Philips guarantees work performed only by these authorized individuals and does not utilize small or veteran-owned business subcontractors for support of Philips-manufactured equipment.
The justification emphasizes that diagnostic imaging devices subject to American College of Radiology (ACR) accreditation require compliance with OEM operating specifications to maintain certification for Medicare and Medicaid reimbursement. While other vendors may provide adequate service, their work and replacement parts cannot be guaranteed to meet OEM certification standards or ensure equipment compatibility. Philips requests acceptance of this sole source justification for contracting with Philips Healthcare for all Philips imaging technology at this VA facility and other VA facilities. The letter is dated April 26, 2026, and is directed to Emma Godbey at VA Medical Center Huntington, WV by Ernestine M. Dunning, Government Contracts Specialist.
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| File | Type | Posted |
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| 36C24526Q0578.docx | DOCX document |
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Text version
April 26, 2026
US Department of Veteran’s Health Affairs VA Medical Center Huntington WV Emma Godbey 1540 Spring Valley Dr Huntington, WV 25704-9399
Re: Sole Source Justification for Philips Imaging Systems
Dear Ms. Godbey, Philips Healthcare is the Original Equipment Manufacturer (OEM) of the Philips equipment outlined in quotation # 0082697 R3. As your sole source service provider, you are assured that Philips’ Field Service Engineers (FSEs), as well as our authorized representatives, will provide you with quality service, parts that are OEM certified (new or like new), and are compatible with your equipment. We provide them with access to the highest level of proprietary diagnostic software and other tools to maintain the equipment they cover.
Due to this, Philips will only allow these individuals to install proprietary software and hardware updates/upgrades on our equipment. Philips will only guarantee work done by these individuals. Philips Healthcare uses no small or veteran owned business subcontractors to support Philips manufactured equipment.
Diagnostic imaging devices are subject to American College of Radiology (ACR) accreditation, if providing services under Medicare or Medicaid reimbursement. Meeting OEM operating specifications is a minimum requirement in order to be certified by ACR and other regulating agencies.
Ms. Godbey, there are other vendors out there that can provide you with adequate service, however, you are not guaranteed that the service being provided meets OEM certification or that the replacement parts they are using are compatible with your unit.
Please accept this letter of justification for sole source contracting with Philips Healthcare for the Philips imaging technology in use at this or other VA facilities. Should you have any further questions, please contact me at ernestine.dunning@philips.com.
Sincerely, Ernestine M. Dunning Government Contracts Specialist cc: Timothy Persaud
File details come from the government source that posted it. Updated .