hudson county comm rfp-electrical-2026.pdf

Request For BID

RFB No: 08-04-26 ERI

Electrical Repairs & Installation

Proposal Due Date:

08-26-26 Proposal Time

10:00 AM

4860-2594-1947, v. 1

HUDSON COUNTY COMMUNITY COLLEGE

26 Journal Square, Jersey City New Jersey 07306

REQUEST FOR BID

Hudson County Community College (“HCCC” or “College”) hereby seeks SEALED BIDS from qualified vendors for:

Electrical Repairs & Installation

All bids must be submitted in a sealed envelope and delivered to the

Attention: Jeff Roberson, Jr.

Director of Contracts and Procurement

26 Journal Square, 14th Floor Jersey City, New Jersey 07306 on or before the date and time indicated below. The envelope to bear the following information:

Title: Electrical Repairs & Installation

RFB No. 08-26-26 ERI Name and Address of the Respondent

Attention: Jeff Roberson, Jr.

Director of Contracts and Procurement

26 Journal Square, 14th Floor Jersey City, New Jersey 07306

Due Date: 08-26-26 Due Time: 10:00 AM

Submission of Bid—US Postal Service/Delivery Service All bidders are encouraged to deliver their bids in person or to send their responses through the US Postal Service via certified mail/overnight delivery or other recognized delivery service that provides certification of delivery to the sender. The burden is on the bidder to ensure that its bid is received at the proper location and by the date and time of the scheduled bid opening.

The College will not be responsible for bids that are not timely received. Bids received late will not be opened and will be returned to the bidder unopened.

TECHNICAL

SPECIFICATIONS

1. All materials shall be UL approved for the intended service and equipment and panels shall have UL labels attached.

2. The Contractor prior to adding or modifying wiring such as to increase the load on any existing conductors, over-current protection devices, disconnect, switch, switch board, branch circuit panel, or other equipment for which the current loading is subject to the National Electrical Code shall verify that the final loading will be in accordance with the NEC, or, where such verification cannot reasonable be made, shall prior to making any modifications first seek the direction of Owner.

3. Examples of service work to be provided by the Contractor:

a. Replacement of receptacle outlets of any voltage, phase, system, or amperage with devices having identical characteristics.

b. Replacement of manual lighting switches of any voltage with devices having identical characteristics.

c. Replacement of motors of any voltage, phase, system, or horsepower, as a singular unit, or as part of a machine or apparatus, with a motor having the same characteristics.

d. Repair of manual, magnetic, or electronic motor controllers using replacement parts, including subassemblies, that are identified as factory replacement parts for the specific assembly.

e. Repair or replacement of defective circuit breakers and switch assemblies in switchboards and panelboards with factory parts or replacements that are identified by the manufacturer as suitable

f. Repair or replacement of defective bus duct switches using factory replacement parts or identical replacement assemblies.

g. Repair of defective lighting fixtures using approved replacement parts.

h. Bench repair of electrical equipment.

i. Extension of any electrical wiring, including technology circuit and system wiring, whether existing or new.

j. Installation of wiring for, or connection of, new equipment or apparatus.

k. Installation of replacement or new conductors in existing raceways.

l. Replacement of damaged wiring methods (raceways, cables, flexible connections, etc.).

m. Replacement of existing lighting fixtures with new or repaired units.

n. Installation of temporary wiring of any type or for any purpose.

o. Replacement of any component or subassembly with an item that is not identical to that being replaced.

p. Modification of lighting fixtures as part of a lighting retrofit project.

q. Building automation systems, including power limited system.

r. The college does not provide parking to the awarded vendor

BID INSTRUCTIONS

BID FORMS

PROJECT:

Electrical Repairs and Installations on a time and materials basis.

BIDDER

Bidder shall be to the lowest responsive and responsible bidder.

CONTRACTOR

The lowest responsive and responsible Bidder(s) for each contract as determined by the College/Owner.

SCOPE

It is the intention that the Specifications for the Project provide an overall scope of the services to be provided on a time and materials basis for Electrical repairs and installations for a period of up to two (2) years and may be extended annually thereafter as may be permitted by law. In the event a two (2) year contract is awarded, it is subject to cancelation by the College after the first year. All work incidental to providing the annual services or any work necessary to complete the Contract shall be included in the bid. This is a time and material contract. The estimated number of hours and material costs are estimates. The contract amount shall be based on the actual number of hours worked and materials used as requested by the College, which amount may be zero (0).

PREPARATION OF THE BID

The “complete” Bid Form includes the Bid Proposal Form, Bid Security, Bidder’s

Checklist, Ownership Disclosure Certification, Non-Collusion Affidavit, Disclosure of

Investment Activity in Iran form and any other documents noted in these Instructions to

Bidders to be submitted with this Bid.

Bid prices must be filled in, in ink, in both words and figures for the contract or work for which the bid is made.

Insert applicable unit prices, if any have been specified, applicable to the Bidder’s work. Where unit prices have already been established by the contract documents, the Bidder agrees that such unit prices shall prevail. All unit prices, whether filled in by the Bidder or established by the contract documents, shall become part of the Contract. No award will be made, unless applicable unit prices, as required, are filled in.

Conditional bids will not be accepted. Bids may be withdrawn prior to the advertised time for the opening of bids or authorized postponement thereof. Bids received after the advertised time will not be considered. Bidders shall be solely responsible for premature opening or late delivery of bids, not properly marked or addressed, or which do not arrive by the proper time or at the proper place.

Bidders must submit their bids in a sealed envelope addressed to the College and bearing on outside: the name of the Bidder, its address, and the title “Electrical Repairs and Installation.”

Bids shall be kept open for sixty (60) days from the date of the bid opening and shall not be entitled to be withdrawn unless otherwise required by law. Bids may be withdrawn at any time prior to the bid opening by providing written notification to the College’s Director of Contracts and Procurement.

QUALIFICATIONS OF BIDDERS

The College may make such investigation as it deems necessary to determine the ability of the

Bidders to perform the work, which includes investigation of the subcontractors. The Bidder shall furnish any information and data for this purpose as the College may request.

All bidders must have all licenses and certifications required by law to perform electrical work for a public work in New Jersey.

BID PROPOSAL FORM

All bids are to be written in by typewriter or ink in a legible manner on the Bid Proposal Form.

Any bid price showing any erasure alteration must be initialed by the contractor in ink. Failure to initial any erasure alteration will be cause to disqualify the bid.

The Bid Proposal Form must be duly signed by the authorized representative of the company.

The College requires all documents to be signed with original signatures. The College will not accept facsimile, electronic or rubber-stamped signatures.

The Hudson County Community College will not consider any bid on which there is any alteration or departure from the bid specifications. Contractors are not to make any changes to the Bid Proposal Form. If contractors do make changes to the bid proposal form it may be cause to disqualify that particular quotation. The College will not accept more than one bid per item.

DOCUMENTS, MISSING/ILLEGIBLE

The respondent shall familiarize himself with all forms* provided by the College that are to be returned with the proposal. If there are any forms either missing or illegible, it is the responsibility of the respondent to contact the School Business Administrator/College Secretary for duplicate copies of the forms. This must be done before the proposal opening date and time.

The College accepts no responsibility for duplicate forms that were not received by the respondent in time for the respondent to submit with his proposal.

EXAMINATION OF SPECIFICATIONS, ACKNOWLEDGEMENT

The respondent, by submitting a bid, acknowledges that he has carefully examined the bid specifications, documents, addenda (if any), and the site; and that from his investigation, he has satisfied himself as to the nature and location of the work, the general and local conditions and all matters which may in any way affect the work or its performance, and that as a result of such examination, he fully understands the intent and purpose thereof, his obligations thereunder, and that he will not make any claim for, or have any right to damages, because of the lack of any information.

Each bidder shall include in his price price all labor, materials, equipment, services, and other requirements necessary, or incidental to, the completion of the work, and other pertinent work as hereinafter described, in accordance with the bid specifications and documents.

FALSE MATERIAL REPRESENTATION – N.J.S.A. 2C:21-34-97(b)/TRUTH IN

CONTRACTING

A person commits a crime if the person knowingly makes a material representation that is false in connection with the negotiation, award or performance of a government contract. If the contract amount is for $25,000.00 or above, the offender is guilty of a crime of the second degree. If the contract amount exceeds $2,500.00 but is less than $25,000.00, the offender is guilty of a crime of the third degree. If the contract amount is $2,500.00 or less, the offender is guilty of a crime of the fourth degree.

Bidders should be aware of the following statutes that represent “Truth in Contracting” laws:

• N.J.S.A. 2C:21-34, et seq. governs false claims and representations by bidders. It is a serious crime for the bidder to knowingly submit a false claim and/or knowingly make a material misrepresentation.

• N.J.S.A. 2C:27-10 provides that a person commits a crime if said person offers a benefit to a public servant for an official act performed or to be performed by a public servant, which is a violation of official duty.

• N.J.S.A. 2C:27-11 provides that a bidder commits a crime if said person, directly or indirectly, confers or agrees to confer any benefit not allowed by law to a public servant.

• Bidders should consult the statutes or legal counsel for further information.

DEBARMENT, SUSPENSION, OR DISQUALIFICATION – N.J.A.C. 17:19-4

NJ State Certification The College will not enter into a contract for work with any person, company or firm that is on the State Department of Labor and Workforce Development; Prevailing Wage Debarment List, or the State of New Jersey Consolidated Debarment Report (www.state.nj.us/treasury/debarred).

All bidders are required to submit a sworn statement indicating whether or not the bidder is, at the time of the bid, included on the State Department of Labor and Workforce Development; Prevailing Wage Debarment List, or the State of New Jersey Consolidated Debarment Report. A form of Certification is Attached.

Federal Certification Pursuant to state law any natural person, company, firm, association, corporation, or other entity prohibited, or “debarred,” from contracting with the federal government agencies, shall also be prohibited from contracting for public work in the state of New Jersey. This prohibition also extends to any affiliate organization(s) held by or subject to the control of an entity of that prohibited person or entity.

Prior to awarding a contract for public work, a local unit must obtain written certification from the contracting person or entity through the form below, attesting to their non-debarment from contracting with federal government agencies. Contracting units are reminded that they must fill in the boilerplate information in the certification sections of Parts II through IV regarding their name and type of contracting unit before using the form. A form of certification is attached.

AWARD OF CONTRACT

Contracts, if awarded, will be made to the lowest responsive and responsible bidder. Award of the contracts shall be made in accordance with provisions of the County College Contracts Law, N.J.S.A. 18A:64A-25.1, et. seq., Article 1A, Section F “Awarding Contracts.” The College reserves its rights to select the bids or particular alternates, or combination of alternates, as may be in the best interest of the College, in its sole discretion. The College reserves the right to reject all bids, to waive any informalities in any bid or bids, and to accept such bid or bids and to make or to not make such awards as may be in the best interest of the College, in accordance with the law.

CONTRACT RENEWAL/EXTENSIONS

Bidder agrees that the Owner may renew the contract(s) with the successful bidder to the extent permitted by, and in accordance with, applicable law.

OWNERSHIP DISCLOSURES REQUIRED

Pursuant to P.L. 1977, N.J.S.A. 52:25-24.2, the Bidder shall submit with its Bid, or prior to receipt of bids, a statement setting forth the names and addresses of all stockholders or owners in the corporation, partnership, or other business entity bidding who own ten percent (10%) or greater interest therein.

If one or more such stockholder or partner is itself a corporation, partnership or other business entity, the Bidder shall submit further disclosures for such entity pursuant to the law. A form of Ownership/Stockholder Disclosure is included herewith.

NON-COLLUSION AFFIDAVIT

The Bidder shall submit with its bid, a statement of non-collusion with verbiage similar to that on the “Non-Collusion Affidavit” included herewith.

PREVAILING WAGE RATE DETERMINATION

The date of the wage rate determination for this Project will be set forth in the contract.

This determination is conclusive for a period of two (2) years from that date, unless superseded by a later determination. Contractor shall be responsible for complying with such determination.

(a) Pursuant to New Jersey Prevailing Wage Act, N.J.S.A. 34:56.27 and 56.28 the following is mandatory and applies to the project.

(b) Workers shall be paid not less than such prevailing wage rate in the event it is found that any worker, employed by the contractor or any subcontractor covered by said contract, has been paid a rate of wages less than the prevailing wage required to be paid by such contract, the public body, the lessee to whom the public body is leasing a property or premises or the lessor from whom the public body is leasing or will be leasing a property or premises may terminate the contractor's or subcontractor's right to proceed with the work, or such part of the work as to which there has been a failure to pay required wages and to prosecute the work to completion or otherwise.

THE COLLEGE WILL NOT AWARD A CONTRACT TO ANY BIDDER WHO BIDS LESS

THAN THE APPLICABLE PREVAILING WAGE FOR THE CATEGORIES OF

WORK/TRADE REQUESTED.

TAXES

Public projects are exempt from New Jersey State Tax. However, Contractors and Subcontractors are required to comply with New Jersey Sales and Use Tax, in accordance with P.L. 1966, c.30 (C.54:32B-1 et seq.) and, P.L. 2004, c.57. Forms and additional information are available from the New Jersey State Tax Department. No allowance will be made by the College for any such taxes paid by the Contractor or Subcontractor arising out of the applicability of the New Jersey Sales and Use Tax.

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE

The successful bidder shall be required to comply with the Mandatory Equal Employment Opportunity Language which will be annexed to the Contract. A copy of the language is included in the bid package.

The successful bidder shall be required to complete and submit to the College an Initial Project Workforce Report, New Jersey Department of Treasury Form AA-201, upon notification of award. Failure to submit this completed form may result in the contract being terminated.

The successful bidder shall also be required to submit a copy of its Monthly Project Workforce Report, New Jersey Department of Treasury Form AA-202, to the New Jersey Department of Treasury’s Division of Public Contracts Equal Employment Opportunity Compliance and to the College.

ANTI-DISCRIMINATION PROVISIONS

The following provisions will be inserted into the Owner/Contractor agreement.

N.J.S.A. 10:2-1. Antidiscrimination provisions. Every contract for or on behalf of the

State or any county or municipality or other political subdivision of the State, or any agency of or authority created by any of the foregoing, for the construction, alteration or repair of any building or public work or for the acquisition of materials, equipment, supplies or services shall contain provisions by which the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing or any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No Contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, or account of race, creed, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency or any prior violation of this section of the contract.

No provision in this section shall be construed to prevent a College of education from designating that a contract, subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a small business enterprise, minority business enterprise or a women’s business enterprise pursuant to P.L. 1985,

c. 490 (C. 18A:18A-51 et. seq.).

CONDITIONS OF THE WORK

Bidders shall submit bids subject to, and in accordance with, all the conditions stated herein, required by the Specifications and actual conditions. Bidders shall carefully examine the site and Specifications and fully inform themselves as to the existing conditions, and to the relationship(s) between their work and the work of others in connection with the Project including both labor and materials even though not especially shown or noted, but that are necessary to obtain a complete and finished condition.

Any Bidder wishing to examine the site should contact Jeff Roberson Jr. at (201) 360- 4054.

BRAND NAME OR EQUAL

When the Specifications, Forms, and other Contract Documents use “brand name or equivalent”, “basis of design” or similar language, the listed brand name shall serve as a reference or point of comparison for the functional or operational characteristic desired for the goods or services being requested. Where a bidder attempts to submit an equivalent product for a brand name, it shall be the responsibility of the bidder to fully describe and document the product to be provided with the bid in order to establish the equivalence claim.

A. If the Bidder proposes to offer substitute goods as an equal to those specified herein, the bidder shall so indicate with the Bid Proposal. For the purposes of this paragraph, a proposed item shall be considered equal to goods specified herein if:

1. The College, in its sole discretion, determines that: (i) the goods conform substantially, even with deviations, to the brand name goods specified herein; (ii) the goods are equal to or greater than the brand name goods specified herein in terms of quality, durability, functionality, appearance, strength and design; (iii) the goods are capable, at least as well as the brand name goods specified herein, of performing with existing equipment; and (iv) the goods do not cost the College more than the brand name goods specified herein costs the College.

B. To offer substitute goods as an equal to those specified herein, it is necessary that:

1. The Bidder submits sufficient information with its bid to permit the

College to determine that the goods are equivalent to the brand name goods specified herein, including, but not necessarily limited to the brand, catalog number and specifications/data sheets;

2. The Bidder fully identifies and describes the variations of the goods from the brand name goods specified herein on a separate sheet that is to be submitted with the bid proposal. Bidder’s literature WILL NOT suffice in explaining exceptions to these specifications;

3. The Bidder certifies that the goods (i) are similar in substance to the brand name goods specified, and (ii) are suited to the same use as the item specified;

C. The College shall be allowed a reasonable time within which to evaluate the

Bidder’s proposal to offer substitute goods as an equal to those specified herein.

The College shall be the sole judge of acceptability. No “or-equal” goods shall be ordered, delivered, assembled, set-up or utilized until the College’s evaluation is complete. The College’s determination as to equivalency shall be deemed final and absolute.

In the event the Bidder fails to identify and equivalent items, or does not provide sufficient supporting documentation regarding an equivalent product with the bid, it will be presumed and required that the brand name or basis of design goods and services as described in the specifications will be provided.

QUALITY, SAFETY AND PERFORMANCE STANDARDS

All goods and services must be constructed and provided with the highest quality materials and workmanship. It is the intent of these specifications that only equipment equal to, or exceeding, the standard specified will be acceptable in order to protect the safety of the students of the School District.

ADDENDA, INTERPRETATIONS, AND EQUIVALENCY DETERMINATIONS

Should any error, omissions, inconsistencies or obscure wording appear or occur in the Specifications, or should there be any discrepancies between any of the Contract Documents, the Bidder shall, before submitting its bid, apply to the College in writing for an interpretation and determination of the intent of the Specifications and equivalency, if applicable. Requests for such interpretations, to be given consideration, must be received at least ten (10) business days prior to the date fixed for the opening of bids (Saturday, Sunday, and Holidays excluded). Failure to request an interpretation shall serve as an acknowledgement by the Bidder that the specifications are complete and contain no discrepancies.

Interpretations and any supplemental instructions will be in the form of written Addenda to the Specifications, which if issued, will be mailed by certified or registered mail with return receipt requested, or sent by facsimile to all bidders of record, not later than seven (7) business days prior to the date fixed for the opening of bids (Saturdays, Sundays and holidays excluded). Each Bidder shall ascertain, prior to submitting its bid that it received all Addenda issued and it shall acknowledge their receipt in its bid.

Failure of any Bidder to receive any Addenda or interpretation shall not relieve the Bidder from any obligation under its bid as submitted. In addition, a failure on the part of any Bidder to acknowledge receipt of said Addenda may result in disqualification of the entire bid submission. Addenda so issued, shall become part of the Contract Documents.

The price bid for the work of any Contract shall NOT be based in any manner upon oral opinions, or real or alleged instructions of an oral nature, regardless of whether such opinions or instructions are expressed by the Borough or agents or representatives of any of them.

FORM OF CONTRACT

Contracts will be let on the College’s Form of Agreement between College and Contractor, including supplementary terms and conditions, if any, which will incorporate all terms and conditions of these bid specifications and all legal requirements applicable to the College and the work performed by the successful bidder.

The Contract will be subject to all statutory provisions on the matter of Public Works, Public Contracts and Prevailing Rates of Wages under the laws of New Jersey.

The Agreements shall be executed by both parties not later than twenty-one (21) days from the date of the award by the College (Sundays and holidays excluded); however, such time frame may be extended by agreement of the parties.

PROGRESS PAYMENTS

Monthly progress payments will be made based on the value of labor and materials incorporated in the Work and of materials suitably stored at the site. An itemized schedule of value shall be submitted with each Application for Payment. Payments for undisputed portions of the Application for Payment shall be made in the following payment cycle following the College’s approval of the Application of Payment, or portion thereof. Refer to the Form of Agreement for payment provisions.

All Applications for Payment shall be accompanied by paid invoices for materials incorporated in the Work and for materials suitably stored at the site, affidavit(s) by Subcontractors whose work was included in the next to the last application to the effect such work and such materials have been paid for, Monthly Project Workforce Reports, and copies of Certified Payroll Reports.

COMMENCEMENT OF WORK, DELAYS AND EXTENSIONS OF TIME

Time is of the essence of the Contract and Work. Once called upon to perform Work, the Contractor shall start the requested Work promptly and shall continue to perform the Work so as to permit delivery of the completed Work within the allocated time.

Refer to the Standard Form of Agreement between the College and Contractor for terms and conditions pertaining to liquidated damages and reimbursement of any wages paid by the College for inspector(s) due to failure to complete the Project within the Contract Time.

Bidder/Contractor understands, acknowledges and agrees that claims, disputes or other matters in question may arise prior to, during and after the bid opening as there may be challenges to the Project Specifications, the proposal of a bidder and/or the award of a contract. Bidder/Contractor further understands and acknowledges that adverse weather conditions and acts and/or omissions of other contractors on the Project may impact the successful bidder’s ability to meet the Project milestone dates as set forth in the Project Specifications.

Should any of these events result in a delay in the commencement or progress of any Project Work, the College shall not be liable to any Contractor or Subcontractor for any damages other than an extension of time for performance under the contract. This Section shall not apply to delays in the Contractor’s performance resulting from the College’s negligence, bad faith, active interference, tortious conduct, or other reasons un-contemplated by the parties pursuant to N.J.S.A. 18A:18A-41.

INDEMNIFICATION

The Contractor shall indemnify, defend, and hold harmless, the College and the Owner/College from and against, any and all claims, demands, lawsuits, damages, costs and expenses of any type whatsoever, including reasonable attorneys’ fees, arising out of, or in any way related to, (1) a breach of the Contractor’s Contract with the College, (2) any personal injury or property damage that may arise out of, or result from the

Contractor’s or its subcontractor’s acts or omissions in performing the Work, (3) the Contractor’s or its subcontractor’s performance of the Work, the Contractor’s or its subcontractor’s negligent acts and/or omissions, or (4) the Contractor’s or its subcontractor’s failure to comply with any law, statute, regulation, ordinance, code or rule.

COMPLIANCE WITH THE PUBLIC WORKS CONTRACTOR REGISTRATION ACT

(N.J.S.A. 34:11-56.48 et seq.)

Pursuant to the above-referenced law, Bidders are required to be registered with the New Jersey Department of Labor and to possess a current certificate by said Department indicating compliance with the Act prior to the time and date that bids are received.

Bidders are notified of this requirement of their compliance. Such certificates or applications shall also be provided for each Subcontractor furnishing plumbing and gas fitting, and all kindred work, heating and ventilating systems and equipment, electrical work, or structural steel and ornamental iron work.

OBLIGATION OF BIDDER

At the time of the opening of bids, each Bidder will be presumed to have inspected the site(s) and to have read, and to be thoroughly familiar with the Contract Documents. The failure or neglect of any Bidder to receive or examine any form, instrument, or document, or to inspect the site, shall in no way relieve any Bidder from any obligation in respect to its bid. Bidders should contact Mr. Marvin Smith, Director of Contracts and Procurement, at [INSERT NUMBER] to arrange for site visits, if desired.

Prior to the Bid Opening, the Bidder shall examine the contents of the Bid Specifications and assure itself that all pages of the Specifications and other Contract Documents are included in the documents obtained for bidding purposes and contain no ambiguities or conflicting provisions. Should the Specifications or other Contract Documents be incomplete or contain any ambiguities or conflicting provisions, the Bidder shall notify the Owner in writing, who will supply the Bidder with any missing pages of Specifications or other Contract Documents and resolve any ambiguities or conflicts.

The lack of such written notification by the Bidder will be construed as evidence that the Specifications and other Contract Documents are full and complete, and as a waiver of any subsequent claim to the contrary.

NEW JERSEY PAY-TO-PLAY REQUIREMENTS

Annual Disclosure

A business entity as defined by law is advised of its responsibility to file and annual disclosure statement on political contributions by the New Jersey Election Law

Enforcement Commission pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005 Chapter 271 section 3) if the business entity receives contracts in excess of $50,000 from public entities in a calendar year. It is the business entity’s responsibility to determine if the filing is necessary. Additional information on this requirement is available from the

New Jersey Election Law Enforcement commission at 1-888-313-3532 or at www.elec.nj.us.

NEW JERSEY BUSINESS REGISTRATION CERTIFICATE AND SALES AND USE TAX

REQUIREMENTS, P.L. 2004, c.57

Contractors are required to comply with the following:

a) Business Registration Certificate Requirements: Prior to the award of Contract, all Bidders shall provide a current Certificate of Business Registration for itself and any prime subcontractors named in its bid.

Such certificates shall have been issued on or before the date and time of the bid opening, unless the law permits otherwise.

In addition, the Contractor shall provide copies of the current valid Certificate of Business Registration for each Subcontractor identified in the bid, immediately upon entering into each subcontract, and prior to entering into a Contract with the College.

Contractor must maintain and submit a current updated list of Subcontractors, their addresses, and all valid Business Registration forms as a continuing obligation under the Contract. Before final payment on the Contract is made by the Owner, the Contractor shall submit a complete and accurate list for each Subcontractor or supplier for goods provided, or services rendered, or for construction of a construction project used, in the fulfillment of the Contract, and a copy of said subcontract, or shall attest that no Subcontractors were used.

b) New Jersey Sales and Use Tax Requirements: All contractors or contractors with subcontractors, or any of their affiliates, who enter into contracts for the provision of goods or services with or for New Jersey local government entities, including without limitation, Colleges of education, are required to collect and remit to the New Jersey Director of Taxation in the Department of the Treasury the use tax due on all of their sales of tangible personal property delivered into the State of New Jersey pursuant to the “Sales and Use Tax Act,” (N.J.S.A.54:32B-1 et seq.), regardless of whether the tangible personal property is intended for a contract with a contracting agency. This tax shall be remitted for the term of the Contract.

For purposes herein, “affiliate” shall mean any entity that: (a) directly, indirectly, or constructively controls another entity, (b) is directly, indirectly, or constructively controlled by another entity, or (c) is subject to the control of a common entity. For purposes of the immediately preceding sentence, an entity controls another entity if it owns, directly or indirectly, more than fifty percent (50%) of the ownership interest in that entity. N.J.S.A. 52:32-44(g)(3).

RECORD MAINTENANCE

Pursuant to N.J.A.C. 17:44-2.2, the Contractor shall maintain all documentation related to products, transactions or services under this Contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

In addition to, and independent of, the requirements of N.J.S.A. 52:15C-14 (d) and N.J.A.C. 17:44-2.2, the Contractor shall also maintain and make any or all books and records related to products transactions or services rendered under this contract, available to the College upon request.

INSURANCE

The successful bidder shall maintain or cause to be maintained, in full force and effect, insurance in such amounts and against such risks as follows:

(a) Broad form, comprehensive, or commercial General Liability Insurance coverage, including contractual liability, against claims for personal injury, death or property damage in an amount of not less than One Million Dollars ($1,000,000.00), together with Excess/Umbrella Liability Insurance in an amount of not less than Two Million Dollars ($2,000,000.00). The Excess/Umbrella policy shall overlay the General Liability Policy and the Automobile Liability Policy;

(b) Workers Compensation Insurance coverage in the statutory amount. Employer’s Liability Insurance coverage in an amount not less than Five Hundred Thousand Dollars ($500,000.00) each accident;

(c) The Contractor shall maintain business Automobile Insurance on all vehicles used in performance of this Agreement in an amount not less than $1,000,000.00 (One Million Dollars) for bodily injuries to each person and $1,000,000 (one million dollars) each occurrence, and property damage in an amount not less than $1,000,000.00 (One Million Dollars) per occurrence. Coverage shall include liability for Owned, Non-Owned and Hired automobiles. In the event the Contractor does not own automobiles, the Contractor agrees to maintain coverage for Hired and Non-Owned business Automobile Insurance, which may be satisfied by way of endorsement to the commercial General Liability policy or separate business Automobile Liability policy.

No later than the execution of the Agreement, and upon the Board’s request from time to time, the Contractor shall provide to the Board a certificate of insurance evidencing the coverages set forth above in (a) (b) and (c) from an insurance company authorized to do business in New Jersey and having an A.M. Best Rating of at least an “A”. The Contractor shall also provide, upon the Board’s request, full and complete copies of the insurance policies required by (a), (b), (c) and (d) above. The coverage set forth above in (a), (c) and

(d) shall be endorsed to name the HUDSON COUNTY COMMUNITY COLLEGE as an additional insured.

A full copy of all policies shall be provided to HCCC within seven (7) days of HCCC’s request. Failure to do so shall constitute a material breach of contract.

TERMINATION OF CONTRACT

If the College determines that the contractor has failed to comply with the terms and conditions of the proposal upon which the issuance of the contract is based or that the contractor has failed to perform said service, duties and or responsibilities in a timely, proper, professional and/or efficient manner, then the College shall have the authority to terminate the contract upon written notice setting forth the reason for termination and effective date of termination.

The College shall also have the right to terminate this Contract for any reason upon providing written notice to Contractor. In the event of such termination, Contractor shall, as its sole remedy, be entitled to payment for services provided together with reimbursable expenses due as of the date of termination

Termination by the College of the contract does not absolve the contractor from potential liability for damages caused by the College by the contractor’s breach of this agreement.

The College may withhold payment due the contractor and apply the same towards damages once established. The College will act diligently in accordance with governing statutes to mitigate damages. Damages may include the additional cost of procuring said services or goods from other sources.

The contractor further agrees to indemnify and hold the College harmless from any liability to subcontractors or suppliers concerning work performed or goods provided arising out of the lawful termination of this agreement.

EQUAL PRICES

CES

Pursuant to N.J.S.A. 18A:64A-25.20 when two or more contractors submit equal prices and the prices are the lowest responsible quotes, the College may award the contract to the vendor whose response, at the discretion of the College, is the most advantageous, price and other factors considered.

NOTICE (AUTHORIZATION) TO PROCEED

The contractor shall not perform any work, or provide any services, materials, or supplies until a Notice (Authorization) to Proceed is received from the College. The College only recognizes the receipt by the vendor of an approved signed purchase order as a Notice to Proceed along with a formal award letter from the Director of Contracts & Procurement. No word of mouth, phone, fax, e-mail, letter or other forms of communication to proceed is a valid Notice.

PAYMENTS

Refer to payment provisions in the attached contract.

RIGHT TO KNOW LAW

All potentially hazardous materials or substances must be properly labeled in full accordance with the New Jersey Worker and Community Right to Know Law - N.J.S.A. 34:5A-1 et seq. All contractors or vendors who need additional information about the New Jersey Right to Know Law are to contact the:

New Jersey Department of Health Workplace Health and Safety Right to Know Unit, CN 368

Trenton, New Jersey 08625-0368

SUBCONTRACTING; PERMISSION NEEDED

The contractor, with whom the College has awarded the contract, shall not subcontract any part of any work of the project to any vendor, company, contractor, etc., without first requesting and then receiving written approval from the appropriate official of the College.

It is the responsibility of the prime contractor to ensure that no subcontractor who has received written permission to do work for the College, subcontracts any of its/their work without first receiving written approval from the prime contractor and the appropriate official of the College.

The prime contractor assumes all responsibility for work performed by subcontractors.

The prime contractor must also provide to the College the following documents secured from all approved subcontractors. It is requested the following documents be submitted with the quotation response

Subcontractor Document Submissions (When applicable)

• New Jersey Business Registration Certificate

• Insurance Certificate as outlined in the bid specifications;

• Affirmative Action Evidence as outlined in the bid specifications;

Penalties The College shall deduct the amount of $1,000.00 (one thousand dollars) per payment for each day the successful bidder uses a subcontractor without first receiving written permission from the appropriate official of the College.

ADDITIONAL PROVISIONS

• The College reserves the right to waive any informalities in any bid proposal as may be permitted by law.

• The contract between the College and the Successful Bidder shall substantially be in the form included herewith.

• The contract and the services provided thereunder shall be governed by New Jersey law without regard to New Jersey’s conflicts of laws rules or principles.

The College will not consent to the law of any other state or jurisdiction.

• All disputes between the College and the Successful Bidder arising out of, or relating to this bid, the contract between the College and the Successful Bidder, or the services provider thereunder, shall be subject to the exclusive jurisdiction of the Superior Court of New Jersey, venued in Hudson County, New Jersey. The College will not consent to jurisdiction in any other State or jurisdiction.

• The College will not agree to any contract provision that entitles the Successful Bidder to attorney’s fees, collection costs, or other related costs or fees.

• Bidders are advised that HCCC is a New Jersey public entity and is bound by certain laws and rules relating to the disclosure of documents, including, without limitation, New Jersey’s Open Public Records Act. The College cannot agree to any confidentiality provision that is in contravention to OPRA or the College’s obligations in connection with the disclosure of records or other documents. Further, the College shall own all bids submitted and they shall become public documents.

• Bidders are also advised that pursuant to law, in the event of a multi-year contract, each subsequent year shall be subject to the appropriation, annually, of sufficient funds by the College to meet the extended obligation.

BIDDING DOCUMENTS

The bidding documents consist of the following items:

• ADVERTISEMENT

• ADDENDA, if issued

• CLARIFICATIONS, if issued

• INSTRUCTIONS TO BIDDERS

• BID FORMS

• DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

• TECHNICAL SPECIFICATIONS: As provided herein.

• BID PROPOSAL FORM

BIDDER’S CHECKLIST

THE FOLLOWING CHECKLIST MUST BE PROPERLY

COMPLETED WITH THE BID PACKAGE AND SUBMITTED

TO THE COLLEGE AS PART OF THE BID DOCUMENTS.

ITEM

REVIEWED THE CONTRACT DOCUMENTS WORK, SITE, LOCALITY, AND

ALL LOCAL CONDITIONS AND LAWS AND REGULATIONS THAT IN ANY

MANNER MAY AFFECT COST, PROGRESS, PERFORMANCE OR

FURNISHING OF WORK

BIDDER’S PROPOSAL (SIGNED, DATED AND BID ON ALL ALTERNATES

APPLICABLE TO THE WORK)

ACKNOWLEDGED ALL ADDENDA ON BIDDER’S PROPOSAL,

WHERE APPLICABLE

OWNERSHIP DISCLOSURE CERTIFICATE

COMPLIANCE WITH NEW JERSEY PREVAILING WAGE ACT

NJ STATE DEBARMENT AFFIDAVIT

FEDERAL DEBARMENT CERTIFICATION

NON-COLLUSION AFFIDAVIT

CONTRACTOR/VENDOR QUESTIONNAIRE CERTIFICATION

AFFIRMATIVE ACTION QUESTIONNAIRE

PROVIDED CURRENT NEW JERSEY DEPARTMENT OF LABOR

CONTRACTOR REGISTRATION CERTIFICATE (P.L. 1999 C. 238)

PROVIDED CURRENT BUSINESS REGISTRATION CERTIFICATE

AND TRADE LICENSE, WHERE APPLICABLE (WITHIN TIME PERMITTED

BY LAW)

NOTES: The failure to complete and submit all of the above documents with your bid proposal may result in the rejection of your proposal.

By placing a checkmark in the boxes provided above, I acknowledge having read and fully understand all the requirements of each of the documents referenced herein.

BIDDER (Signature)

DATED:

BIDDER (Print Name)

Company History and Vendor Qualifications:

❖ Have at least seven (7) years’ experience in providing these types of services for other colleges, with a focus on community colleges.

❖ Provide at least three (3) references for which these types of services have been performed within the past five (5) years.

❖ Must be an independent firm and be properly licensed.

❖ Have no outstanding or pending complaints and no unsatisfactory record of performance with the County or any other public agency.

❖ Have the fiscal and administrative capability to provide and manage the proposed services within the proposed timelines.

❖ Must meet any specific qualification requirements imposed by state or local law or rules and regulations.

❖ Provide evidence of all insurance, indemnifications and assurances as may be required by County, State and/ or Federal law. SCOPE OF REQUESTED SERVICES Specific Requested Information

BID PROPOSAL FORM

The following must be completed and returned with the bid:

Legal Business Name ______________________________Federal Tax ID______________ Address_______________________________________________________________________ Representative Signature _______________________________ Printed Name________________________________ Telephone Number ______________________ Fax Number _____________________ Email _________________________________

BID/WAGE RATES:

A. Electrician Foreman Billable Hourly Wage $_______ per hour X 500 hours = __________ Electrician Journeyman Billable Hourly Wage $_______ per hour X 500 hours = ________

Electrician Helper Billable Hourly Rate $_______ per hour X 500 hours = __________

Total Labor Costs (add all three lines above) $_______________________________

B. Materials and Supplies Mark-Up % ________________

Total Material Cost (including Mark-Up %) ________________ (based upon $100,000 of material) (markup shall not exceed 10%)

C. Total Labor Costs plus Total Material Cost _________________________________________

The bid amount will be determined by adding the Total Labor Costs to the Total Material Cost as shown in item C, above. The estimated number of hours and material costs are estimates only and are being used to compare bid prices. The contract amount shall be based on the actual number of hours worked and materials used as requested by the College, which amount may be zero (0).

UNIT PRICE OVERTIME/EMERGENCY WAGE RATE

Provide the billable hourly wage rate for overtime/emergency rates for the various categories below. These rates will not be used to determine the bid price/bid amount.

Monday through Saturday

1. Electrician Foreman Billable Hourly Wage $_______ per hour

2. Electrician Journeyman Billable Hourly Wage $_______ per hour

3. Electrician Helper Billable Hourly Rate $_______ per hour

Sunday and Holiday

1. Electrician Foreman Billable Hourly Wage $_______ per hour

2. Electrician Journeyman Billable Hourly Wage $_______ per hour

3. Electrician Helper Billable Hourly Rate $_______ per hour

References For this evaluation, vendors should provide evidence of customer satisfaction, including:

Provide a list of 3 relevant clients and institutions of similar size and scope that your firm has serviced in the last five (5) years. Provide dates, scope of services provided, total cost of services.

Please include the following: Name of agency, contact person’s name, position, current telephone number and email address.

To be completed, signed and returned with the proposal

ACKNOWLEDGEMENT OF ADDENDA

The Respondent acknowledges receipt of the hereinafter enumerated Addenda which has been issued during the period of bidding and agrees that said Addenda shall become a part of this contract. The respondent shall list below the numbers and issuing dates of the Addenda.

ADDENDA NO. ISSUING DATES

NO ADDENDA RECEIVED

Name of Company

Address___________________________________________ P.O. Box

City, State, Zip Code

Name of Authorized Representative

Signature ___________________________________ Title

AFFIRMATIVE ACTION QUESTIONNAIRE

This form is to be completed and returned with the proposal. However, the College will accept in lieu of this Questionnaire, an Affirmative Action Evidence Certificate of Employee Information Report.

1. Our company has a Federal Affirmative Action Plan approval. Yes No If yes, please attach a copy of the plan to this questionnaire.

2. Our company has an N.J. State Certificate of Employee Information Report Yes No If yes, please attach a copy of the certificate to this questionnaire.

3. If you answered “NO” to both questions No. 1 and 2, you must apply for an Affirmative Action Employee Information Report – Form AA302.

Please visit the New Jersey Department of Treasury website for the Division of Public Contracts Equal Employment Opportunity Compliance:

NJ Department of the Treasury Contract Compliance (state.nj.us)

Click on “AA 302 Employee Information Report” Complete and submit the form with the appropriate payment to:

Department of Treasury Division of Purchase and Property Contract Compliance and Audit Unit

The complete mailing address may be found on the Instructions page of Form AA-302.

All fees for this application are to be paid directly to the State of New Jersey. A copy of the Employee Information Report and a copy of the check shall be submitted to the College…