Instructions to Offerors for Non-Construction Contracts

This document is an instructions-to-offerors form issued by the U.S. Department of Housing and Urban Development's Office of Public and Indian Housing for non-construction contract solicitations. The instructions establish standardized procedures and requirements governing the submission, evaluation, and award of offers in response to HUD solicitations.

The document outlines mandatory procedures for offer preparation, submission protocols, and timeline requirements. Offerors must examine the statement of work, proposed contract terms, and all instructions before submitting sealed offers to the designated office by the exact time specified in the solicitation. The instructions address amendments to solicitations, requiring offerors to acknowledge receipt of any amendments through signature, written notification, or telegram prior to the submission deadline. Prospective offerors may request written explanations of solicitation requirements early enough to allow replies to reach all potential offerors before submission. The HUD will award contracts only to responsible contractors demonstrating adequate financial resources, satisfactory performance records, integrity and business ethics, compliance with public policy including Equal Employment Opportunity requirements, and no debarment from federal contracts. The HUD reserves the right to reject any or all offers, accept other than the lowest offer, and waive minor irregularities in offers received.

The instructions establish specific requirements regarding late submissions, modifications, and withdrawals of offers, with acceptance limited to those meeting strict mailing deadline criteria verified through postal service documentation. Acceptable evidence of timely mailing includes registered or certified mail postmarks dated no later than the fifth calendar day before the submission deadline or U.S. Postal Service Express Mail Next Day Service postmarks. Financial data and facility information submitted with offers will not form part of the resulting contract. Any protest of contract award must be served in writing on the HUD at the address shown on the solicitation cover, with the HUD's determination regarding protest proceedings being final unless appealed to the designated authority.