Questions and Answers_Commencement Video Services 2024_P0002.pdf
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- Solicitation number
- HU000124Q0008
About this file
This document contains questions and responses regarding a solicitation for commencement video projection services. The Uniformed Services University of the Health Sciences requires live video streaming of its commencement ceremony on May 18, 2024 at the Daughters of the American Revolution Hall for approximately 90-120 minutes. Vendors should provide all necessary equipment, labor, and services to project the ceremony and pack up by 1:00 PM that day. The venue contact information is provided to answer any technical questions about audiovisual equipment availability or screen mounting. USU's multimedia services head will direct the video production.
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Text version
QUESTIONS AND RESPONSES
COMMENCEMENT VIDEO PROJECTION SERVICES
RFQ HU000124Q0008 P0002
Acquisitions
Am I including Hotel and transportation to and from the venue in the quote?
Response: Responses should include the vendors’ entire cost of the work to be performed.
On Page 2, the following text is added "Provide sufficient staff to have all equipment packed up and moved out of the hall no later than 1:00 P.M. on Saturday, May 2, 2024. All equipment must be packed up and removed from the Hall no later than 1:00 PM, so costs for additional labor needed must be included." Please clarify If May 2 is correct because it does not match with a POP.
Response: Saturday, May 2, 2024 is incorrect. The correct date is Saturday, May 18, 2024.
Technical
Will the projectors be hung from points in the ceiling or positioned on a section of scaffolding in the rear of the hall?
Response: For all questions pertaining to equipment at the DAR please contact the venue. POC information is available on their website at www.dar.org.
What type of audio equipment will be provided by the venue. Is the visual and video team able to use the in-house audio system or are we required to bring our own?
Response: For all questions pertaining to equipment at the DAR please contact the venue. POC information is available on their website at www.dar.org.
Will the screens be hung or floor mounted?
Response: The screens will be hung from rigging. For all questions pertaining to the services available at the DAR, please contact the venue. POC information is available on their website at www.dar.org.
Will you provide a Video Director to Operate a Camera Switcher, Or do I provide a Video Director that can switch while your director calls the show?
Response: USU’s head of Multimedia Services will direct and call the shots.
File details come from the government source that posted it. Updated .