Attachment 1 Statement of Work_Video Projection 2024.pdf
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- Solicitation number
- HU000124Q0008
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This statement of work outlines video projection and live streaming services requirements for a commencement ceremony. The Uniformed Services University of the Health Sciences requires equipment and staffing to provide live video streaming and projection of its 2024 commencement ceremony taking place on May 18th at the Daughters of the American Revolution Hall in Washington, D.C. Services include setup and operation of projectors, cameras, switchers and other equipment to display video and livestream the 90-120 minute ceremony, as well as recording of the raw video and livestream. The contractor must provide all necessary equipment, cabling, three camera operators and additional staff to complete setup by 9:00am on May 17th, operation from 8:00am through completion of breakdown by 1:00pm on May 18th, and deliverable video files within five business days.
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Attachment 1: Statement of Work
STATEMENT OF WORK
VIDEO PROJECTION SERVICES FOR THE
2024 COMMENCEMENT CEREMONY
SCOPE OF WORK: Provide equipment and labor for video projection, display and live video streaming of USU commencement ceremony on Saturday, May 18, 2024 at DAR Constitution Hall in Washington, D.C..
Provide live video streaming of the ceremony. The vendor must coordinate with the Hall for all set-up and break-down.
SPECIFIC TASKS:
● On Friday, May 17, 2024, set up video production and projection equipment and screens at the Hall beginning at 9:00 A.M. Vendors are not limited to the local area.
● On Saturday, May 18, 2024, beginning at 8:00 A.M., operate video production and projection equipment to display the provided DVD contents and live feed from video cameras on two (2) large screens and on two (2) large flat screen monitors in the lobby of the Hall of the ceremony, providing video and audio feed, if possible.
● Equipment would include, but not be limited to, two (2) projectors with long throw lenses, one
(1) switcher, one (1) DVD player, two (2) large format 50” video monitors for display in the lobby (unless provided by the Hall), two (2) large front projection screens with minimum dimensions of 12 ft. by 16 ft., associated cabling and connectors, distribution amplifiers as needed, and any additional components deemed necessary.
● Provide Camera Control Units and Sync/Gen Lock, as necessary, between cameras and switcher.
(Video Cameras to be used must be long zoom capable of providing a final product of RAW uncompressed AVI footage).
● Provide three (3) camera operators or cameramen to operate three video cameras throughout the ceremony. Video cameras require complete setup and must be capable of maintaining focus, to include close ups, panning/following participants during procession entering/exiting the hall, hooding, multiple onstage events, and panning audience. USU’s head of Multimedia Services will direct and call the shots.
● Provide connections only to two (2) flat screen display monitors (permanently installed in the lobby of Hall). If possible, please also provide audio to these monitors.
● Provide seven (7) headsets and support equipment for two-way communications between four USU staff and requested support staff Engineer, operator and video switcher. The USU staff will not be stationary and require Wi-Fi headsets.
● Provide two (2) camera preview monitors and one (1) program monitor at switcher station.
● Provide one (1) direct recording of the ceremony in its entirety on PC compatible hard drive of
RAW uncompressed AVI footage. Uncompressed RAW MP4 or MOV format is preferred.
Estimated record time is 2.5 hours. Recorded footage must be available/delivered within five (5) business days. The vendor must release all rights to video and recorded footage for the event.
Only the RAW file on an external HD. The live version will be kept on the streaming site.
● Provide one (1) laptop computer with MS PowerPoint 2010 installed.
● Provide live streaming of the ceremony in its entirety to a USU-specified web address. No live graphics or titling are required. Anticipated online audience size is approximately 5,300 live viewers.
● Provide complete setup of all associated equipment and any additional components and connections required to provide live streaming of the ceremony.
Attachment 1: Statement of Work
● Provide recording of live streaming video of the ceremony in its entirety on a MAC compatible external hard drive. The estimated record time for the ceremony is 2.5 hours. Recording of live streamed video must be available/delivered within five (5) business days.
● Provide sufficient staff to have all equipment packed up and moved out of the hall no later than 1:00 P.M. on Saturday, May 2, 2024. All equipment must be packed up and removed from the Hall no later than 1:00 PM, so costs for additional labor needed must be included.
PERIOD OF PERFORMANCE: Friday, May 17, 2024 – Saturday, May 18, 2024
HOURS OF WORK: All work shall be performed during the period of 9:00 A.M. through 4:00 P.M. Friday, May 17, 2024 and 8:00 A.M. through 1:00 P.M. Saturday, May 18, 2024.
CLEAN-UP: All work areas shall be cleaned after the ceremony and put back how they found the work site. Due to our contract with the Hall, all work must be completed no later than 1:00 PM on Saturday, May 18, 2024, so adequate staffing must be included. At completion of work, all areas shall be left in good condition.
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