SOW.pdf

STATEMENT OF WORK

1.0 SCOPE OF CONTRACT

Equipment relocation, storage, and associated work shall be in compliance with the terms and conditions set forth herein. Work shall consist of a full range of services to move and store Government Property, including, but not limited to furniture, scientific and general equipment, laboratory supplies, electronics, and related materials from their current location to new locations (described below) and then back to their original locations as required and indicated by the Government, damage-free. This relocation will require various and different steps depending on the item and move location and may include disassembly, packaging, transport, reassembly, and/or storage, as required. The Contractor shall provide all personnel, supervision and equipment necessary to accomplish all required tasks. Services will include, but are not limited to, pre-move planning, providing packaging materials, inventorying, disassembly, packing/crating, loading/unloading, delivery, reassembly/setup, storage, unpacking and clean-up/removal of all packing material between all locations. The Contractor shall only be responsible for the moving of any Government Property that require specialized disassembly, reassembly and/or calibration or setup according to the manufacturer’s specifications. The COR will be present throughout the move, at origin and destination. The Contractor is responsible for supplying a storage facility as described below in the technical specifications.

2.0 LOCATION DESCRIPTION

The Government location is the Armed Forces Radiobiology Research Institute (AFRRI), specifically buildings 43 & 47, Uniformed Services University of Health Sciences (USUHS) of Bethesda, Maryland. Buildings 43 and 47 occupy a total of 40,000 square feet over 3 floors. Stairs and three service elevators allow personnel access. Corridors are generally 6 feet wide to allow easy ingress and egress of equipment and supplies to and from the main commercial loading dock. The Contractor shall move all Government Property to one of the locations described: 1) From AFRRI to an off-installation Contractor-supplied storage site; 2) From AFRRI to a Government supplied, on-installation storage site (specifically, USU BIC, Room G232, and offices in G090, G216, and G141); 3) Within AFRRI from one room to another room (specifically to: 2436, 2439, 2430, 2421, 3418, and labs 2416B and 2119); and 4) From the aforementioned locations identified in 1-3 back to AFRRI.

3.0 SPECIFICATIONS FOR MOVING SERVICES

Work shall be completed in a professional manner according to standard industry practices. The Contractor shall:

Determine the number and size of packing containers required.

Furnish required packing containers and related supplies (i.e., boxes or cartons, padding material, marking material, shrink wrap, sealing tape, labels, etc.) for the move as necessary.

Furnish padding and/or other protective material to protect the Government facilities during the move, including, but not limited to floors, thresholds, walls, doors, doorframes, ceiling sprinkler systems, and elevators.

Prepare Government Property appropriately for transport.

Remove all packing containers.

Keep work sites orderly, clean, and safe at all times. All debris generated by the move must be removed daily from the property and lawfully disposed of by the Contractor.

Provide an on-site Quality Control representative as the point of contact for the duration of the relocation.

Coordinate all major milestone events with the Government.

3.1 PACKAGING AND MARKING OF ELECTRONIC EQUIPMENT

The Government will be responsible for disconnecting, and reconnecting all power and data connections.

The Contractor shall properly identify, pack and move Government Property that has removable and/or associated parts, including electrical cords, cables, drawers, etc. as a unit.

3.2 SPECIFICATIONS FOR STORAGE SERVICES

The Contractor shall provide storage space that meets the following specifications:

Government Property shall be stored separately from all other property.

The facility shall be secure, accessible by the Government, and at minimum, must possess locked metal doors, an access controlled gate (24 hours, 7 days a week) and security cameras.

Storage lockers shall be lockable and accessible to the Government.

The space shall have adequate lighting and consist of at least 4000 sq. feet.

The ceiling height shall be at least 8.5 feet high.

The space shall be clean, free of clutter, debris, rodents and vermin.

The space shall be weather-proof, climate and moisture controlled, free of mold and mildew.

3.3 TIME OF DELIVERY

The Contractor shall complete the services required under this contract as follows:

The initial relocation services shall be completed within a maximum of 14 working days and shall be completed no later than 04 Jan 2018 by 1600 (EST).

The required storage time will be for a period not to exceed three (3) years.

The final relocation services from storage to USU/AFRRI shall be completed within a maximum of 14 working days and shall be completed no later than the date identified in the delivery schedule of the contract.

3.4 HOURS OF WORK

The Contractor shall perform the moving services weekdays between the hours of 0800 and 1600 (EST), excluding Federal holidays.

3.5 INCLEMENT WEATHER

In the event inclement weather interferes with a move the Contractor shall resume moving activities as soon as possible. The Contractor is responsible for ensuring Government Property is not damaged by weather.

4.0 INSURANCE

The Contractor shall maintain appropriate types and amounts of insurance associated with all aspects of the work.

The Contractor shall provide evidence of all applicable insurance coverage including carrier, policy number, limits and expiration date.

5.0 VEHICLES

The Contractor shall furnish enclosed-type transport vehicle(s) of sufficient size to accommodate the shipment. Vehicle(s) shall be in good repair and in compliance with all Federal, State, and local laws and regulations for operation. Personnel operating vehicle(s) shall be properly licensed.

6.0 DAMAGES

The Contractor shall be accountable for all Government Property and/or facility damage resulting from the physical transfer and storage of the Government Property in accordance with the Government Property clause contained herein and the Contractor’s Liability insurance coverage.

After each move, the COR and Contractor will inspect all Government Property and Government facilities for damage and provide written documentation of any lost or damaged property, with photos, as applicable, within 30 working days to the Contractor with a copy to the Contracting Officer.

The Contracting Officer will review the report and determine any adjustment to the contract for repairing or replacing any damage to or loss of Government Property in accordance with the Disputes clause.

7.0 SITE COORDINATION

The Contractor shall coordinate all logistics with assistance from the COR, as necessary, and abide by all rules and regulations of the property owner.

Prior to the move of any Government Property, the Contractor and the Government will inspect each work area included in the move and jointly note any existing conditions and damage to the facilities.

The Contractor is responsible for review and verification of all applicable site conditions;

including, but not limited to the loading dock height, overhead door clearances, code compliance requirements, and any other information necessary for a safe move.

8.0 CHANGES (ADDITIONS OR DELETIONS OF SERVICE)

An inventory list of all Government Property to be relocated is in the attached spreadsheet. This list may vary slightly and the final list shall be reviewed by the Contractor and the Contracting Officer’s Representative (COR) for accuracy with any changes noted and initialed by both. This final annotated inventory list shall be forwarded to the Contracting Officer for modification and inclusion in the contract, as necessary.

All other requested changes must be submitted, in writing, to and approved by the Contracting Officer.

9.0 IDENTIFICATION

The Contractor shall provide a photo ID for all Contractor staff. It will be the responsibility of the Government to provide badges to the Contractor staff which shall be visibly displayed while on Government Property. All Contractor staff shall be uniformed at all times and wear identification badges with photo ID.

The Contractor shall provide truck manifests with each shipment transported. At a minimum the manifests must include:

a. Manifest number

b. Date

c. Time

d. Truck number

e. Seal number

f. Description of contents

e. Driver’s name

f. Government COR (sending side)

g. Contractor’s signature (sending side)

h. Government COR (receiving side)

i. Contractor’s signature (receiving side)

Numbered seals must be used on every door on vehicles used. Seal numbers must be recorded on the truck manifest and retained until broken by the COR at the receiving sites. The Contractor’s drivers and vehicles must have the proper licensing for the work required.

The Contractor must be able and willing to provide Defense Biometric Identification System (DBIDS) credentials to attain base access. All contract staff shall register with the USU installation by presenting a completed copy of the SECNAV5512/1 and NSAB 5512 form to NSAB pass and ID office. Contractor staff must also present a valid identification such as a passport or Real ID Act-compliant state driver’s license. Upon completion of an NCIC background check, a photo and finger prints shall be provided by any staff that completes DBIDS enrollment and identify base restriction. All contract staff shall be escorted while on the USU or AFRRI campus.