HTC71124-R-R002-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is being issued to incorporate separate CLINs for Emergency Services (X005), to publish the questions received from potential offerors along w ith their answ ers, to incorporate certain changes resulting from the Q&F process, and to extend the date for interested parties to notify the Contracting Officer of their intent to submit a proposal to 5 January 2024. The point of contact for this action is Kerry G. Blasingim via email at kerry.g.blasingim.civ@mail.mil.

The f inal submission date for offers is not extended as a result of this RFP amendment.

1. CONTRACT ID CODE PAGE OF PAGES

Z 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Dec-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HTC71124RR002

X 9B. DATED (SEE ITEM 11)

28-Nov-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Dec-2023

CODE

USTRANSCOM-AQ - HTC711

508 SCOTT DR

SCOTT AFB IL 62225-5357

HTC711 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HTC71124RR002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN extended description has changed from:

The contractor shall provide support for normal rail operations, contingency operations, locomotive movement, and other general matters as prescribed in Attachment 1, PWS, Paragraphs 8.2.1, 8.2.4, 8.2.5, and 8.2.7.

To:

The contractor shall provide support for normal rail operations, contingency operations, locomotive movement, and other general matters as prescribed in Attachment 1, PWS, Paragraphs 8.2.1, 8.2.4, and 8.2.7.

CLIN 1003

The contractor shall provide support for normal rail operations, contingency operations, locomotive movement, and other general matters as prescribed in Attachment 1, PWS, CLIN 2003 locomotive movement, and other general matters as prescribed in Attachment 1, PWS, CLIN 3003

The contractor shall provide support for normal rail operations, contingency operations, locomotive movement, and other general matters as prescribed in Attachment 1, PWS, CLIN 4003

The contractor shall provide support for normal rail operations, contingency operations, CLIN 5003

Six-Month Extension Period IAW FAR 52.217-8, Option to Extend Services. The contractor shall provide support for normal rail operations, contingency operations, locomotive movement, and other general matters as prescribed in Attachment 1, PWS, Paragraphs 8.2.1, 8.2.4, 8.2.5, and 8.2.7.

locomotive movement, and other general matters as prescribed in Attachment 1, PWS, Paragraphs 8.2.1, 8.2.4, and 8.2.7.

CLIN 0005 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 1 Lot Contingency Operations

T&M The contractor shall provide support for contingency operations as prescribed in Attachment 1, PWS, Paragraph 8.2.5.

FOB: Destination

TOT ESTIMATED PRICE

CEILING PRICE

CLIN 1005 is added as follows:

1005 1 Lot OPTION Contingency Operations - OP 1

T&M The contractor shall provide support for contingency operations as prescribed in

CLIN 2005 is added as follows:

2005 1 Lot OPTION Contingency Operations - OP 2

T&M The contractor shall provide support for contingency operations as prescribed in

CLIN 3005 is added as follows:

3005 1 Lot OPTION Contingency Operations - OP 3

T&M The contractor shall provide support for contingency operations as prescribed in

CLIN 4005 is added as follows:

4005 1 Lot OPTION Contingency Operations - OP 4

T&M The contractor shall provide support for contingency operations as prescribed in

CLIN 5005 is added as follows:

5005 1 Lot OPTION Contingency Operations - EXT

T&M The contractor shall provide support for contingency operations as prescribed in

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0005 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUL-2024 TO

30-JUN-2025

N/A N/A

The following Delivery Schedule for CLIN 1005 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUL-2025 TO

30-JUN-2026

The following Delivery Schedule for CLIN 2005 has been added:

CAGE

POP 01-JUL-2026 TO

30-JUN-2027

The following Delivery Schedule for CLIN 3005 has been added:

CAGE

POP 01-JUL-2027 TO

30-JUN-2028

The following Delivery Schedule for CLIN 4005 has been added:

CAGE

POP 01-JUL-2028 TO

30-JUN-2029

The following Delivery Schedule for CLIN 5005 has been added:

CAGE

POP 01-JUL-2029 TO

31-DEC-2029

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0005:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following Acceptance/Inspection Schedule was added for CLIN 1005:

The following Acceptance/Inspection Schedule was added for CLIN 2005:

The following Acceptance/Inspection Schedule was added for CLIN 3005:

The following Acceptance/Inspection Schedule was added for CLIN 4005:

The following Acceptance/Inspection Schedule was added for CLIN 5005:

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP 2023)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph (b) “Submission Information” below.

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: The Government requires a minimum of 180 calendar days for acceptance of offers submitted in response to this solicitation.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids)” is tailored to read: “The Government intends to evaluate offers and award a contract without discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

(b) Submission Information:

Submission of Questions: Formal communications, such as requests for clarification, questions, and/or written information concerning this solicitation shall be submitted to the following individuals in writing via email at tashonna.s.gordon.civ@mail.mil and kerry.g.blasingim.civ@mail.mil.

No information concerning this solicitation or requests for clarification will be provided in response to Offeror-initiated telephone calls. Written questions will be answered in writing and provided to all Offerors via www.sam.gov. Due to the time required to research a question and provide an answer, questions received less than 10 calendar days prior to the due date of offers specified in this solicitation may not be answered.

Questions should be submitted in the following format:

Reference: Section ______, Page_____, Paragraph ____ Question: _____________________________________ Any solicitation changes will be made via amendment.

General Information:

(1) If you intend to propose on this requirement, send an email to confirm your intention to Ta’Shonna Gordon at tashonna.s.gordon.civ@mail.mil and Kerry Blasingim at kerry.g.blasingim.civ@mail.mil by Friday, 5 January 2024.

(2) Submission of offers. Offerors shall submit proposals via DoD Secure Access File Exchange (SAFE) https://safe.apps.mil/. Offerors shall request a “Drop-off Request Code” NLT 72 hours prior to proposal submission deadline by emailing Kerry Blasingim at kerry.g.blasingim.civ@mail.mil and Ta’Shonna Gordon at tashonna.s.gordon.civ@mail.mil. An email from DoD SAFE will be sent with a request code authorizing Offerors to Drop-Off documents. Request codes are only valid for 14 days from the time of DoD SAFE email issuance. Hard copy, facsimile, or emailed proposals WILL NOT be accepted. A lag time in the upload to DoD SAFE has been reported; therefore, it is recommended Offerors retain a record confirming the date/time of upload to DoD SAFE. In accordance with (IAW) FAR 15.208(b), proposals received after the deadline may be considered: if it is received before award is made; the contracting officer determines that accepting the late proposal would not unduly delay the acquisition; and it was received at the initial point of entry to the Government infrastructure (i.e., uploaded to DoD SAFE) not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals.

(3) To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

(4) The proposal shall consist of four (4) separate volumes: Volume 1 – Business Proposal; Volume II – Technical; Volume III - Past Performance; and Volume IV - Price. Each volume shall include a cover page including Offeror name, title of the proposal, volume number, and solicitation number. Provide a table of contents with sufficient detail to easily allow the location of important elements.

(5) Proposals shall be clear, concise, and include sufficient detail for effective evaluation and to substantiate the stated information. Proposals shall not rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their company or experience and will use this information to evaluate the offer.

(6) Page Limitations. Proposals shall be submitted with a letter paper size of 8 ½ by 11-inch format with no less than one-inch margins on all sides. The page limits are inclusive of any charts, diagrams, and/or other graphics unless otherwise indicated. The cover page and table of contents are excluded from the page limitation. Additionally, any table of exhibits, glossary, or cross reference compliance matrix utilized will be excluded from the page limitation. However, Offerors should not include substantive information in the cover page, table of contents, table of exhibits, or cross-reference compliance matrix as those items will not be considered for purposes of the evaluation. All pages shall be numbered. The font shall be Times New Roman and no smaller than 12-point font size except for headers, footers, figures, tables, and diagrams where smaller point Times New Roman font is acceptable as long as it is readable. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

Submission Requirements:

Volume I – Business Proposal. The Business Proposal shall include all documents/information required by the solicitation but not part of the Technical Capability, Past Performance, or Price Proposal Volumes. This includes all documents requiring signature or completion by the Offeror, such as the SF 1449, solicitation amendments, RFP Offeror Information Sheet and Contractor Plan for Continuation of Essential Contractor Services. By submitting a Business Proposal, the Offeror assents to the contract terms and conditions as written in the RFP, with attachments.

The Business Proposal shall comply with the instructions below. Offerors shall identify the individuals authorized to negotiate with the Government and obligate their company contractually. Only an authorized official of the firm shall sign the required documents.

a. The Offeror shall complete/submit the RFP Offeror Information Sheet (Attachment 2 of this solicitation).

To be eligible for award, the contractor is required to be registered in the System for Award Management (SAM) when submitting a proposal and shall continue to be registered until time of award and during the lifetime of the contract. The contractor’s SAM registration shall include NAICS 48821, Support Activities for Rail Transportation.

b. The offer shall be submitted on SF 1449, Solicitation/Contract/Order for Commercial Items. Offerors shall complete blocks 12, 17a, and 30 a, b, and c of the SF 1449. Offerors shall ensure the information in Block 17a is consistent with the company information in the System for Award Management (SAM). Complete Block 17b, if applicable.

c. The Offeror shall complete Blocks 8, 15A and 15B on each SF 30, Amendment of Solicitation, to acknowledge all solicitation amendments (if any). Amendments to the solicitation, if any, shall be acknowledged by signing and submitting a copy of the amendment(s) with the proposal. Only an authorized official of the firm shall sign solicitation amendments.

d. IAW FAR 4.1102(a), Representations and Certifications shall be submitted online using https://www.sam.gov where available OR may be submitted with the Offeror’s contract documentation. Failure to do so will result in the Offeror’s proposal being found noncompliant with the solicitation. A noncompliant offer may be removed from the competition. The following provisions require the Offeror’s input and must be included with its proposal if they are not in the Offeror’s SAM record.

• FAR 52.204-24, Representation Regarding Certain Telecommunication and Video Surveillance Services or Equipment (Nov 2021) (NOTE: FAR 52.204-24 only needs to be completed if FAR 52.204-26 is not completed in SAM.gov, or if the Offeror represents it “will” provide or “does” use covered telecommunications equipment in FAR 52.204-26.)

• FAR 52.209-7, Information Regarding Responsibility Matters (Oct 2018)

• FAR 52.212-3, Offeror Reps & Certs – Commercial Products and Commercial Services (Nov 2023) with

Alternate I (NOTE: A small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212- 3(b) for the following categories: (A) Small business; (B) Service-disabled veteran-owned small business;

(C) Women-owned small business (WOSB) under the WOSB Program; (D) Economically disadvantaged women-owned small business under the WOSB Program; or (E) Historically underutilized business zone small business.)

• 52.219-28, Post-Award Small Business Program Rerepresentation (SEP 2023)

• FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation (Jun 2020) (NOTE:

Offerors representing as a "foreign person" must also submit an IRS Form W-14.)

• Defense FAR Supplement (DFARS) 252.204-7017, Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services—Representation (May 2021) (NOTE: DFARS 252.204-7017 only needs to be completed if DFARS 252.204-7016 is not completed in SAM.gov, or if the Offeror represents it “does” provide covered defense telecommunications equipment or services in DFARS 252.204-7016.)

• DFARS 252.247-7022, Representation of Extent of Transportation by Sea (Jun 2019)

e. Organizational Conflict of Interest (OCI): As required by FAR 9.5, the Government will ensure no organizational conflict of interest are present. If any such conflict of interest is found to exist, the Contracting Officer may disqualify the Offeror or determine that it is otherwise in the best interests of the United States to contract with the Offeror and include the appropriate provisions to avoid, neutralize, mitigate, or waive such conflict in the contract awarded. The Offeror shall provide the Contracting Officer with complete information of any previous or ongoing work that is in any way associated with this acquisition, or related acquisitions. The Offeror shall submit a mitigation plan that addresses actual or perceived conflict of interest related to the services required by this effort for Government review. The Government will conduct an independent assessment review of any submitted OCI Mitigation Plan to determine if any actual or perceived OCI exists and what further actions are necessary, if any. Additionally, the Government will monitor contract performance for emerging areas of conflict of interest and take action considered necessary to avoid, neutralize, or mitigate conflicts. If the Offeror believes there is no OCI, a statement as such shall be included.

Volume II - Technical Proposal (shall not exceed 35 pages).

(a) Subfactor 1 - Transition Plan. Offeror shall submit a realistic transition plan (phase-in and phase-out) to provide the full level of service as outlined in the PWS. The Transition Plan shall be based on a contract award date on or around 1 March 2024 and a contract start date of 1 July 2024.

(b) Subfactor 2 – Technical Approach. Offeror shall provide in detail a technical approach including explicit explanation that describes how they will successfully accomplish the requirements specified in the Performance

Work Statement (PWS). The explanation shall include how the offeror plans to ensure that all final deliverables meet or exceed the PWS requirements.

(c) Subfactor 3 – Staffing Plan. Offeror shall submit a staffing plan that will show, at a minimum, quantity of contractor (including any sub-contractor) personnel providing services under this contract and their projected occupations/job titles.

(d) Subfactor 4 – Safety Plan. Offeror shall provide an approach to maintain an effective workplace safety program which complies with this PWS and applicable laws and regulations pertaining to this industry.

(e) Subfactor 5 – Contractor Plan for Continuation of Essential Contractor Services: The Offeror shall complete and submit its Contractor Plan for Continuation of Essential Contractor Services (RFP Attachment 9) for ensuring continuation of the mission-essential functions contained in the PWS. The plan shall contain the required elements of DFARS 252.237-7024

The proposal should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the offeror intends to meet the requirements of the PWS. Statements that the offeror understands, can, or will comply with the PWS; statements paraphrasing the PWS or parts thereof; and phrases such as “standard procedures will be employed’ or “well known techniques will be used,” etc., will be considered unacceptable.

Volume III - Past Performance. The Offeror shall provide no more than three (3) examples of Government or commercial contracts/work efforts for the Offeror (prime contractor) and/or major subcontractor(s) combined, which they consider both recent and relevant. Recent efforts are those that are currently ongoing or were performed within the last three years of solicitation issuance date, and which demonstrate their ability to perform the rail maintenance and terminal operations support requirements as detailed in the PWS. Relevant past performance means the references have a logical connection to the work described in the PWS in terms of magnitude and scope. A reference is defined as a single contract or task order for actual performance.

At least one past performance reference shall be for the prime offeror. In accordance with 52.219-14, included herein, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the prime offeror.

If a subcontractor will perform major or critical aspects of the requirement, offeror shall provide complete information as to the arrangement, including specific details on which requirements of the Performance Work Statement the subcontractor will be performing. Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. The offeror shall provide a letter from your subcontractor(s) that will perform aspects of the requirement consenting to the release of their past performance information to the prime contractor.

The Government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the offeror and other sources, such as other Federal Government offices and commercial sources, to assess performance.

Each Offeror shall provide a Past Performance Reference Submission Sheet (Attachment 3) for each reference submitted.

Past Performance Questionnaire. Offerors shall complete Section 1 of the Past Performance Questionnaire (Attachment 4) and send to each of the Offeror’s references identified in the proposal. The remainder of the Past Performance Questionnaire shall be completed by the identified Point of Contact (POC) for each reference provided and emailed directly to the Contract Specialist and Contracting Officer. If more than three (3) questionnaires are received, the government will only evaluate the three (3) that are received that fulfills the requirement of at least one being for the prime. Note: The Contracting Officer will not accept surveys emailed by the Offeror. Offerors should use every diligent effort to follow-up with each Office/Agency to ensure the Contracting Officer receives the past performance questionnaires no later than the offer due date/time. The responsibility to send out the Past

Performance Questionnaire rests solely with the Offeror. Once the questionnaires are completed by your reference points of contact, the information therein shall be considered procurement sensitive and shall not be released to you, the Offeror. Completed Past Performance Questionnaires should be submitted via email to kerry.g.blasingim.civ@mail.mil and tashonna.s.gordon.civ@mail.mil.

Volume IV – Price. The offeror shall submit proposed rates for each item identified in each tab of Attachment 5, Pricing Schedule. Offers without proposed rates for each item may be determined incomplete and un-awardable.

Offerors shall insert $0.00 in the applicable cell for any services in which the Offeror is not proposing a price (no charge). Price proposals shall be submitted in .xlsx format. Alterations, formula adjustments, cell formatting, adding terms or conditions, may result in the offer being determined non-responsive and being removed from the competition.

(End of Provision Addendum)

(End of Summary of Changes)