HTC711-24-Q-C002 Amend 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Update mandatory FAR/DFARS clauses

2. Make administrative changes to the Solicitation Requirements

3. Post the pre-quote conference slides, minutes and offeror questions and answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jan-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HTC71124QC002

X 9B. DATED (SEE ITEM 11)

10-Jan-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jan-2024

CODE

USTRANSCOM-AQ - HTC711

508 SCOTT DR

SCOTT AFB IL 62225-5357

HTC711 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HTC71124QC002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.245-1 Government Property SEP 2021 252.211-7007 Reporting of Government-Furnished Property MAR 2022 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

The following have been added by full text:

DFARS 252.245-7005

Management and Reporting of Government Property.

As prescribed in 245.107(4), use the following clause:

Management and Reporting of Government Property (Jan 2024)

(a) Definitions. As used in this clause— As is means that the Government makes no warranty with respect to the serviceability and/or suitability of the Government property for contract performance and that the Government will not pay for any repairs, replacement, and/or refurbishment of the property.

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Contractor-acquired property, contractor inventory, Government property, Government-furnished property, and loss of Government property have the meanings given in the Federal Acquisition Regulation (FAR) 52.245–1, Government Property, clause of this contract.

Demilitarization means the act of eliminating the functional capabilities and inherent military design features from DoD personal property. Methods and degree range from removal and destruction of critical features to total destruction by cutting, tearing, crushing, mangling, shredding, melting, burning, etc.

Export-controlled items has the meaning given in the Defense Federal Acquisition Regulation Supplement (DFARS) 252.225–7048, Export-Controlled Items, clause of this contract.

Ineligible transferee means an individual, an entity, or a country—

(1) Excluded from Federal programs by the General Services Administration as identified in the System for Award Management Exclusions located at https://sam.gov;

(2) Delinquent on obligations to the U.S. Government under surplus sales contracts;

(3) Designated by the Department of Defense as ineligible, debarred, or suspended from defense contracts; or

(4) Subject to denial, debarment, or other sanctions under export control laws and related laws and regulations, and orders administered by the Department of State, the Department of Commerce, the Department of Homeland Security, or the Department of the Treasury.

Item unique identification means a system of assigning, reporting, and marking DoD property with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.

National stock number means a 13-digit stock number used to identify items of supply. It consists of a four-digit Federal Supply Code and a nine-digit National Item Identification Number.

Reparable item means an item, typically in unserviceable condition, furnished to the contractor for maintenance, repair, modification, or overhaul.

Scrap means property that has no value except for its basic material content. For purposes of demilitarization, scrap is defined as recyclable waste and discarded materials derived from items that have been rendered useless beyond repair, rehabilitation, or restoration such that the item's original identity, utility, form, fit, and function have been destroyed. Items can be classified as scrap if processed by cutting, tearing, crushing, mangling, shredding, or melting. Intact or recognizable components and parts are not “scrap.”

Serially-managed item means an item designated by DoD to be uniquely tracked, controlled, or managed in maintenance, repair, and/or supply systems by means of its serial number or unique item identifier.

Serviceable or usable property means property with potential for reutilization or sale as is or with minor repairs or alterations.

Supply condition code means a classification of materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel.

Unique item identifier (UII) means a set of data elements marked on an item that is globally unique and unambiguous. The term includes a concatenated UII or a DoD recognized unique identification equivalent.

(b) Reporting Government property. (1) The Contractor shall use the Government Furnished Property (GFP) module of the Procurement Integrated Enterprise Environment (PIEE) to—

(i) Report receipt of GFP;

(ii) Report the transfer of GFP to another DoD contract;

(iii) Report the shipment of GFP to the Government or to a contractor. The GFP module generates the electronic equivalent of the DD Form 1149, DD Form 1348–1, or other required shipping documents;

(iv) Report when serially-managed items of GFP are incorporated into a higher-level component, assembly, or end item;

(v) Report the loss of Government property in accordance with paragraph (f)(1)(vii) of the FAR 52.245–1 clause of this contract;

(vi) Complete the plant clearance inventory schedule in accordance with paragraph (j)(2) of the FAR 52.245–1 clause of this contract, unless disposition instructions are otherwise included in this contract. The GFP module generates the electronic equivalent of the Standard Form (SF) 1428, Inventory Disposal Schedule; and

(vii) Submit a request to buy back or to convert to GFP items of Contractor-acquired property.

(2) Information regarding the GFP module is available in the GFP Module Vendor Guide at https://dodprocurementtoolbox.com/site-pages/gfp-resources. Users may also register for access to the GFP module and obtain training on the PIEE home page at https://piee.eb.mil.

(3) In complying with paragraphs (b)(1)(i) through (iv) of this clause, the Contractor shall report the updated status of the property to the GFP module within 7 business days of the date the change in status occurs, unless otherwise specified in the contract.

(4) The Contractor shall use Wide Area WorkFlow in accordance with DFARS Appendix F, Material Inspection and Receiving Report, to report the shipment of reparable items after completion of repair, maintenance, modification, or overhaul.

(5) When Government property is in the possession of subcontractors, the Contractor shall ensure that reporting is accomplished using the data elements required in paragraph (c) of this clause.

(c) Records of Government property. To facilitate reporting of Government property to the GFP module, the Contractor's property records, in addition to the requirements of paragraph (f)(1)(iii) of the FAR 52.245–1 clause of this contract, shall enable recording of the following data elements:

(1) National stock number (NSN). If an NSN is not available, use either the combination of the manufacturer's CAGE code and part number, or model number.

(2) CAGE code on the accountable Government contract.

(3) Received/sent (shipped) date.

(4) Accountable Government contract number.

(5) Serial number (for serially-managed items that do not have a UII); and

(6) Supply condition code (only required for reporting of reparable items). For information on Federal supply condition codes, see DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 2, Supply

Standards and Procedures, Appendix 2.5 at https://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/manuals/v2/.

(d) Marking, reporting, and UII registration of GFP requirements. The Contractor—

(1) Shall assign the UII and mark the reparable items identified as serially managed in the GFP attachment to this contract with an item unique identification (IUID) data matrix, when the technical drawing for the item is accessible to the Contractor and includes IUID data matrix location and marking method;

(2) Shall report the UII either before or during shipment of the repaired item;

(3) Is not required to mark items that were previously marked with an IUID data matrix and registered in accordance with DFARS 252.211–7003, Item Unique Identification and Valuation; and

(4) Shall assign a new UII, then mark and register the item, when the conditions of paragraph (d)(1) are met, if an item is found to be marked but not registered in the IUID Registry.

(e) Disposing of Government property. (1) The Contractor shall complete the plant clearance inventory schedule using the plant clearance capability of the GFP module of the PIEE to generate an electronic equivalent of the SF 1428, Inventory Disposal Schedule. The plant clearance inventory schedule requires the following:

(i) If known, the applicable Federal supply code (FSC) for all items, except items in scrap condition.

(ii) If known, the manufacturer name for all aircraft components under Federal supply group 16 or 17 and FSCs 2620, 2810, 2915, 2925, 2935, 2945, 2995, 4920, 5821, 5826, 5841, 6340, and 6615.

(iii) The manufacturer name, make, model number, model year, and serial number for all aircraft under FSCs 1510 and 1520.

(2) If the schedules are acceptable, the plant clearance officer will confirm acceptance in the GFP module plant clearance capability, which will transmit a notification to the Contractor. The electronic acceptance is equivalent to the DD Form 1637, Notice of Acceptance of Inventory.

(f) Demilitarization, mutilation, and destruction. If demilitarization, mutilation, or destruction of contractor inventory is required, the Contractor shall demilitarize, mutilate, or destroy contractor inventory, in accordance with the terms and conditions of the contract and consistent with Defense Demilitarization Manual, DoD Manual (DoDM) 4160.28–M, edition in effect as of the date of this contract. If the property is available for purchase, the plant clearance officer may authorize the purchaser to demilitarize, mutilate, or destroy as a condition of sale provided the property is not inherently dangerous to public health and safety.

(g) Classified Contractor inventory. The Contractor shall dispose of classified contractor inventory in accordance with applicable security guides and regulations or as directed by the Contracting Officer.

(h) Inherently dangerous Contractor inventory. Contractor inventory that is dangerous to public health or safety shall not be disposed of unless rendered innocuous or until adequate safeguards are provided.

(i) Contractor inventory located in foreign countries. Consistent with contract terms and conditions, property disposition shall be in accordance with foreign and U.S. laws and regulations, including laws and regulations involving export controls, host nation requirements, final governing standards, and government-to-government agreements. The Contractor's responsibility to comply with all applicable laws and regulations regarding export-controlled items exists independent of, and is not established or limited by, the information provided by this clause.

(j) Disposal of scrap— (1) Contractor scrap procedures. (i) The Contractor shall include, within its property management procedure, a process for the accountability and management of Government-owned scrap. The process shall, at a minimum, provide for the effective and efficient disposition of scrap, including sales to scrap dealers, so as to minimize costs, maximize sales proceeds, and contain the necessary internal controls for mitigating the improper release of non-scrap property.

(ii) The Contractor may commingle Government and contractor-owned scrap and provide routine disposal of scrap, with plant clearance officer concurrence, when determined to be effective and efficient.

(2) Scrap warranty. The plant clearance officer may require the Contractor to secure from scrap buyers a DD Form 1639, Scrap Warranty.

(k) Sale of surplus Contractor inventory— (1) Sales procedures. (i) The Contractor shall conduct sales of contractor inventory (both useable property and scrap) in accordance with the requirements of this contract and plant clearance officer direction. The Contractor shall include in its invitation for bids the sales terms and conditions provided by the plant clearance officer.

(ii) The Contractor may conduct internet-based sales, to include use of a third party.

(iii) If the Contractor wishes to bid on the sale, the Contractor or its employees shall submit bids to the plant clearance officer prior to soliciting bids from other prospective bidders.

(iv) The Contractor shall solicit bids to obtain adequate competition. Negotiated sales are subject to obtaining such competition as is feasible under the circumstances of the negotiated sale.

(v) The Contractor shall solicit bids at least 15 calendar days before bid opening to allow adequate opportunity to inspect the property and prepare bids.

(vi) For large sales, the Contractor may use summary lists of items offered as bid sheets with detailed descriptions attached.

(vii) In addition to providing notice of the proposed sale to prospective bidders, the Contractor may, when the results are expected to justify the additional expense, display a notice of the proposed sale in appropriate public places, e.g., publish a sales notice on the internet, in appropriate trade journals or magazines, and in local newspapers.

(viii) The plant clearance officer or designated Government representative will witness the bid opening. The Contractor shall submit the bid abstract in electronic format to the plant clearance officer within 2 days of bid opening. If the Contractor is unable to submit the bid abstract electronically, the Contractor may submit 2 copies of the abstract manually within 2 days of bid opening. The plant clearance officer will not approve award to any bidder who is an ineligible transferee.

(2) Required terms and conditions for sales contracts. The Contractor shall include the following terms and conditions in sales contracts:

(i) For sales contracts or other documents transferring title:

“The Purchaser certifies that the property covered by this contract will be used in [insert name of country]. In the event of resale or export by the Purchaser of any of the property, the Purchaser agrees to obtain the appropriate U.S.

and foreign export or re-export license approval.”

(ii) For sales contracts that require demilitarization, mutilation, or destruction of property:

“The following items [insert list provided by plant clearance officer] require demilitarization, mutilation, or destruction by the Purchaser. Additional instructions are provided in accordance with Defense Demilitarization Manual, DoDM 4160.28–M, edition in effect as of the date of this sales contract. A Government representative will certify and verify demilitarization of items. Prepare demilitarization certificates in accordance with DoDM 4160.28, Volume 2, section 4.5, DEMIL Certificate (see figure 2, Example DEMIL Certificate).”

(iii) Removal and title transfer:

“Property requiring demilitarization shall not be removed, and title shall not pass to the Purchaser, until demilitarization has been accomplished and verified by a Government representative.”

(iv) Assumption of cost incident to demilitarization:

“The Purchaser agrees to assume all costs incident to the demilitarization and to restore the working area to its present condition after removing the demilitarized property.”

(v) Failure to demilitarize:

“If the Purchaser fails to demilitarize, mutilate, or destroy the property as specified in the sales contract, the Contractor may, upon giving 10 days written notice to the Purchaser—

(A) Repossess, demilitarize, and return the property to the Purchaser, in which case the Purchaser hereby agrees to pay to the Contractor, prior to the return of the property, all costs incurred by the Contractor in repossessing, demilitarizing, and returning the property;

(B) Repossess, demilitarize, and resell the property, and charge the defaulting Purchaser with all costs incurred by the Contractor. The Contractor shall deduct these costs from the purchase price and refund the balance of the purchase price, if any, to the Purchaser. In the event the costs exceed the purchase price, the defaulting Purchaser hereby agrees to pay these costs to the Contractor; or

(C) Repossess and resell the property under similar terms and conditions, and charge the defaulting Purchaser with all costs incurred by the Contractor. The Contractor shall deduct these costs from the original purchase price and refund the balance of the purchase price, if any, to the defaulting Purchaser. Should the excess costs to the Contractor exceed the purchase price, the defaulting Purchaser hereby agrees to pay these costs to the Contractor.”

(l) Restrictions on purchase or retention of Contractor inventory. The Contractor may not knowingly sell the inventory to any person or that person's agent, employee, or household member if that person—

(1) Is a civilian employee of DoD or the U.S. Coast Guard;

(2) Is a member of the Armed Forces of the United States, including the U.S. Coast Guard; or

(3) Has any functional or supervisory responsibilities for or within DoD's property disposal, disposition, or plant clearance programs or for the disposal of contractor inventory.

(m) Proceeds from sales of surplus property. Unless otherwise provided in the contract, the proceeds of any sale, purchase, or retention shall be—

(1) Forwarded to the Contracting Officer;

(2) Credited to the Government as part of the settlement agreement pursuant to the termination of the contract;

(3) Credited to the price or cost of the contract; or

(4) Applied as otherwise directed by the Contracting Officer.

(End of clause)

The following have been modified:

LOGISTICS SUPPORT CLAUSE

Logistics Support Clause

The following logistics support privileges may be provided to qualifying contractor employees subject to availability/space available basis pending authorization from HQ USFK after contract award.

Eligibility for support for SOFA designated contractor employees and their dependents will be classified in one of the following three categories:

(1) Full Logistics Support – A full-time contractor employee who is a U.S. citizen or a non-U.S. citizen with a U.S. green card, has ordinarily resident in the U.S. status, and employed in a full-time paid status with a period of performance greater than 179 days qualifies for full logistics support. Dependents of full-time contractor employees may also receive full logistics support. All contractor employees and their dependents authorized full logistics support will receive ID cards and Ration Control Plates. Local hires meeting the criteria, above, are eligible for full logistics support.

(2) Individual Logistics Support – A full-time contractor employee who is a U.S.

citizen or a non-U.S. citizen with a U.S. green card, has ordinarily resident in the U.S.

status, and employed in a full-time paid status with a period of performance of 179 days or less qualifies for individual logistics support. Local hires meeting the criteria, above, are eligible for individual logistics support. Additionally, contractor employees meeting the criteria the full logistics support but whose dependents do not meet the requirements for dependents of civilian local hires set out in USFK Regulation 60-1, may be eligible for individual logistics support and not full logistics support.

(3) No Support - While SOFA status may be granted to third-country national employees and to part-time contractor employees, no logistics support is authorized for part-time contractor employees or their dependents. Part-time is paid status of less than 40 hours per week.

Contractor employees and authorized dependents, meeting the criteria set out in this regulation may be provided all of the logistics support listed below if properly authorized, on a space-available basis unless specifically excluded by the terms of their U.S. Government contract.

1. SOFA immigration status and SOFA visa for contractor employee and lawful dependents.

2. Duty-free importation privileges IAW the SOFA and USFK regulations.

3. ID Card.

4. USFK Form 73 (USFK Ration Control Plate).

5. Full Post Exchange (PX) or Base Exchange (BX) privileges.

6. Full commissary privileges.

7. Full Class VI store privileges (alcoholic beverage package store).

8. Purchase of gasoline and petroleum, oil and lubricant products at PX or BX facilities.

9. Military postal service privileges (APO and FPO).

10. Military banking and credit union privileges.

11. Motor vehicle operator's permit.

12. Registration of one POV per family.

13. Registration of pets.

14. Medical services on a reimbursable basis.

15. Dental services for emergency care only on a reimbursable basis.

16. Mortuary services on a reimbursable basis.

17. Access to Department of Defense Dependent Schools on a space available basis.

18. Continuing education programs on a space available basis.

19. Officers, noncommissioned officers, and enlisted members clubs subject to local policies.

20. Morale, welfare, and recreation facilities.

21. Use of Armed Forces Recreation center facilities on a space available basis.

22. Legal assistance on a space available basis.

23. Billeting and messing facilities (remote sites only, space available basis).

24. Housing referral services (limited to translation assistance and explanation of host country rental laws and utility and telephone services).

25. NEO registration of employees and dependents are authorized.

SOLICITATION REQUIREMENTS

SOLICITATION REQUIREMENTS

1. NOTICE OF PRE-QUOTE CONFERENCE

(a) A pre-quote conference will be conducted via Microsoft TEAMS teleconference on 18 January 2024 at 10:00 a.m., Central Standard Time (CST) for the purpose of reviewing the solicitation, discussing PWS requirements and accepting questions.

(b) Submit the full name (last, first, middle) and email address of all attendees via email to Contracting Officer (CO), Marlene Harris at marlene.a.harris.civ@mail.mil and Contract Specialist (CS), Jill Klostermann at jill.m.klostermann.civ@mail.mil, no later than 1:00 p.m. CST on 16 January 2024. This information must be provided in advance to ensure all attendees are added to the teleconference invite.

(c) Information provided at the teleconference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

(d) A record of the teleconference shall be made and furnished to all prospective offerors. The record should include minutes of the meeting, including questions (on a non-attribution basis) and answers.

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (OCT 2015)

1. Paragraph (b) of FAR 52.212-1 entitled “Submission of Offers” is deleted in its entirety and replaced with the following paragraph (b):

mailto:marlene.a.harris.civ@mail.mil

(b) Submission of Offers. Offerors are required to submit an electronic version of the offer signed and dated on or before the time and date referenced in block 8 of the SF 1449. Offers shall be submitted using SF 1449 in accordance with paragraph (2) below titled “Quote Preparation Instructions” and must be submitted via email to Ms.

Marlene Harris at marlene.a.harris.civ@mail.mil and Ms. Jill Klostermann at jill.m.klostermann.civ@mail.mil.

Quotes shall be submitted using Times New Roman, 12-point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable. Microsoft Word and Adobe Acrobat are both acceptable submission formats. Hard copy and facsimile quotes WILL NOT be accepted. Quote submissions shall not exceed 20mb per email. Offerors may split quote files across multiple emails due to file size, in which case offers shall numerically label emails stating the sequential number of the individual email and the total number of emails for the submission in each message (e.g., “1 of 2”; “2 of 2”). The Government will make all reasonable attempts to promptly confirm quote receipt and accessibility. If the offeror fails to obtain confirmation of receipt and accessibility within two business days of quote submission, the offeror should assume the Government did not receive the quote and contact the Contracting Officer and Contract Specialist. In determining whether an electronic quote is late, the Contracting Officer will refer to FAR 15.208(b)(1)(i) and seek information as to whether the quote was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of quotes. Therefore, in order to ensure electronic receipt by the Government, the offeror should submit the quote not later than 5:00 p.m. one working day prior to the submission deadline and request confirmation of receipt from the Contracting Officer or Contract Specialist.

(1) Any and all questions concerning the RFQ must be submitted via email to EACH of the following and received by 25 January 2024:

Ms. Marlene Harris, marlene.a.harris.civ@mail.mil Ms. Jill Klostermann, jill.m.klostermann.civ@mail.mil

(A) Communications should be submitted in the following format:

Reference: Page_____, Paragraph _____ Question:_________________________________

(B) Answers to questions will be provided in writing to all offerors via www.sam.gov. However, due to the time required to research a question and provide an answer, questions received after 25 January 2024 may not be answered. Solicitation changes will be made via amendment and posted to www.sam.gov.

(2) Quote Preparation Instructions:

(A) To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Failure to meet a requirement may result in an offer being ineligible for award. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

(B) The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition, the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

(C) Quote parts may be in a single file or in separate files so long as it is clear where the beginning and end of each part begins and ends, and the quote otherwise complies with the solicitation submission instructions. Quotes shall include the following:

(i) Part I – Price and Contract Documentation (Submit one copy only)

(ii) Part II – Technical Quote (Submit one copy only)

(D) Instructions for submitting Parts I through II are as follows:

(i) Part I Price and Contract Documentation - Offerors shall submit the following:

(a) Solicitation/Contract Form. Offerors shall complete blocks 12 (enter discount terms if any – if left blank it will be assumed no discount is offered), 17a and 30 a,b, and c of the SF 1449. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

(b) Acknowledgement of Solicitation Amendments (if applicable).

(c) Insert proposed unit and extended prices on pages 3-7 for each Contract Line

Item Number, including all option periods. Efforts should be made to ensure totals are divisible by the number of months in the base year and all option periods to allow for equal monthly payments.

Quotes without proposed rates for each CLIN on the Pricing Sheet can be determined incomplete and un-awardable.

To be considered for award, prices must be determined fair and reasonable using one or more techniques set forth in

FAR 13.106-3.

(d) Complete the necessary fill-ins and certifications (pages 11-28) in the following:

FAR 52.209-7, Information Regarding Responsibility Matters; FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (see FAR 52.212-3(b) for those representations and certifications that offerors shall complete electronically); and DFARS 252.247-7022 Representation of Extent of Transportation by Sea.

(e) Include a list identifying those individuals who are authorized to negotiate and sign on behalf of the company; include name, title, telephone number, and email addresses for each person listed.

(f) DD254 with blocks 6 a-c and 7 a-c completed.

(g) Prime contractors, certified as other than a small business who intend to subcontract to U.S. small business concerns, shall submit the following:

(1) Total dollars planned to be subcontracted with U.S. small business concerns certified as veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, disadvantaged business (including Alaska Native Corporation and Indian tribes), and women owned small business.

This shall identify total dollars to be subcontracted and then specified by category.

(ii) Part II Technical: Limited to no more than twelve (12) pages. (The cover page is excluded from the page limitation, and fold out pages for charts/spreadsheets will be counted as one page.)

Any pages that exceed the page limitation shall not be reviewed. - The offeror shall submit the following:

(a) Subfactor A - PWS Capable Acknowledgement. The offeror shall submit an acknowledgement that the offeror can perform what is required in the PWS.

(b) Subfactor B – Staffing Plan

(c) Subfactor C – Contractor Furnished Equipment

(d) Subfactor D - Continuation of Mission Essential Services Plan

(1) The offeror shall provide a written plan describing how it will continue to perform the essential contractor services in accordance with DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services.

2. Paragraph (c) of FAR 52.212-1 entitled “Period for acceptance of offers” is tailored to read: “The offeror agrees to hold prices in its offer firm for 220 calendar days from the date specified for receipt of offers.”

3. Paragraph (e) of FAR 52.212-1 entitled “Multiple Offers” is tailored to read: “The Government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

4. Paragraph (g) of FAR 52.212-1 entitled “Contract award (not applicable to Invitation for Bids)” is tailored to read: “The Government intends to evaluate quotes and award a contract without discussions with offerors.

Therefore, the Offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines the number of quotes that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of quotes in the competitive range to the greatest number that will permit an efficient competition among the most highly rated quotes. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

5. Paragraph (h) of FAR 52.212-1 entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this solicitation. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit price offered, unless the offeror specifies otherwise in the offer.”

(End of Addendum)

ADDENDUM TO FAR 52.212-2, EVALUATION – COMMERICAL PRODUCTS AND SERVICES (NOV 21)

FAR 52.212-2 is amended in its entirety as follows:

(a) The Government will award a single contract resulting from this RFQ to the responsible offeror whose offer conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

a. Technical (Acceptable/Unacceptable)

Subfactor A: PWS Capable Acknowledgement - The offeror shall submit a signed acknowledgement letter stating the offeror is capable of performing services required in the PWS.

Subfactor B: Staffing Plan - The offeror shall describe, in detail, an integrated plan to recruit, hire, and retain a workforce to meet the PWS requirements on the start date of the performance period. The plan shall describe proposed manning levels and skills mix necessary to ensure all required personnel resources are provided to successfully accomplish PWS requirements. The offeror shall submit an organizational chart which identifies ALL on-site management and supervisory personnel, the number of full or part-time personnel (not full-time equivalents) to include but not limited to those assigned to each of the following functions: Air Terminal Operations Center, Military Assistance Office, Departure Passenger Check-in/Processing. Military Assistance Counter, Flight Controller, Departure Passenger Check-in/Processing Services, Departure Gate/Boarding Services, Passenger Arrival Services, Passenger Customer Services, Baggage Services, Cargo Services, Reports, Records and Electronic Data Interchange, Funds Handling, Communications Management and Information Systems. The offeror shall include details, which address minimum staffing requirements reference in accordance with PWS paragraph 4.1.

Names of specific individuals are not desired and shall not be provided. If names are provided, they will be ignored; however, the government is not going to repaginate.

The successful offeror’s staffing plan will be incorporated into the resulting contract, and will be considered a contractually binding term of the contract. The Government recognizes that operational factors and organizational efficiencies may impact the contractor’s number of personnel and labor mix during contract performance. As part of Government’s quality assurance, the Government will monitor the contractor’s staffing to ensure the contractor has the appropriate personnel mix and skillsets to perform the required services in the PWS. In the event contract performance degrades below a satisfactory level the Government will determine if inadequate staffing is the cause of performance concerns and if necessary to remedy such concerns, and ensure the contractor provides personnel per the staffing plan without an increase in price.

Subfactor C: Contractor Furnished Equipment - The offeror shall provide a list of contractor-furnished equipment, intent to lease or procure equipment, to meet PWS performance requirements. The contractor-furnished equipment list shall contain at a minimum, equipment nomenclature/item description and quantity.

Subfactor D: Continuation of Essential Services Plan. The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services during period of crisis. In accordance with DFARS 252.237-7024, the plan shall contain at a minimum, challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves; the time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site; the components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home; any established alert and notification procedures for mobilizing identified ``essential contractor service'' personnel; the approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

b. Price

i. In order to be considered for award, all prices must be determined fair and reasonable.

The Government may determine an offer is unacceptable if the option rates are significantly unbalanced.

(b) Options. FAR 52.217-8, Extension of Services Clauses, is included in this RFP. The Government will consider the total evaluated price (TEP) of each quote when making a best value decision. The TEP consists is the offeror's total price which is determined adding the total price of the base requirement, all option periods, and the total price for the 6-month Extension of Services. Should the Government extend the contract pursuant to FAR 52.217-8, Option to Extend Services, such extension shall be at the monthly prices offered for the last option period to determine the price for a six-month option period. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) Basis of Award: The Government intends to award a single contract resulting from this RFQ. This acquisition will be conducted utilizing the lowest price technically acceptable (LPTA) procedures. This acquisition is being conducted under Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures, Subpart

13.5 and Part 12, Acquisition of Commercial Items of the FAR. Offers will be evaluated using the factors identified in FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), and FAR 13.106-2, Evaluation of Quotations or Offers.

(e) Based on the TEP, the Government will rank the quotes in ascending price order. The lowest priced offer will be evaluated first. If the lowest priced offer is found to be Technically Acceptable, the award will be made to that offeror and no further evaluations will be conducted. If the lowest price offer is not technically acceptable, that process will continue by order of price ranking until an offer is deemed Technically Acceptable. The lowest priced, technically acceptable offeror will represent the best value to the Government. Award will be made to that offeror without further consideration of any other offeror.

(f) Offerors are cautioned to submit sufficient information and in the format specified in FAR 52.212-1. The Contracting Officer at any time may inquire about any offeror’s quote if additional information or a revised quote is required. The Contacting Officer may inquire about all, none, or as many offers as needed, however, the Contracting Officer shall treat all offerors fairly and impartially, in accordance with FAR 1.102-2(c)(3).

(End of Addendum)

The following have been deleted:

52.203-17 Contractor Employee Whistleblower Rights NOV 2023 52.212-4 Alt I Contract Terms and Conditions--Commercial Products and

Commercial Services (NOV 2023) Alternate I

NOV 2021

52.222-50 Alt I Combating Trafficking in Persons (NOV 2021) Alternate I MAR 2015 252.211-7007 Reporting of Government-Furnished Property MAR 2022 252.225-7993 (Dev) Prohibition on Providing Funds to the Enemy (Deviation

2020-O0022)

AUG 2020

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property

APR 2012

252.245-7002 Reporting Loss of Government Property JAN 2021 252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

(End of Summary of Changes)